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Home My WebLink About1997-174 ,. 1 RESOLUTION NO. 97-174 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES 3 DEPARTMENT TO EXECUTE AN AGREEMENT WITH THE SAN BERNARDINO 4 CITY UNIFIED SCHOOL DISTRICT TO FURNISH FOOD SERVICE FOR THE CITY'S SUMMER LUNCH PROGRAM. 5 6 7 8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Director of Parks, Recreation and Community Services Department is hereby authorized and directed to execute on behalf of said City an agreement 9 with San Bernardino City Unified School District relating to the delivery of Type A lunches 10 11 and snacks to lunch sites, a copy of which is attached hereto, marked Exhibit "A" and 12 incorporated herein by reference as fully as though set forth at length. 13 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor 14 and Common Council of the City of San Bernardino at a joint regular meeting thereof, 97-174 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES 2 DEPARTMENT TO EXECUTE AN AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT TO FURNISH FOOD SERVICE FOR THE 3 CITY'S SUMMER LUNCH PROGRAM. AYES NAYS ABSTAIN ABSENT x x x x x ,x x 16 ~~_ C1~ City Cler _ 17 18 The foregoing Resolution is hereby approved this 1!f1L day of June -7 / 19 199 20 21 ~ )t /Bn1 Ztt1-~ Minor, Mayor City of San Bernardino Tom 22 Approved as to form 23 and legal content: 24 James F. Penman, 25 City Attorney 26 By: L7~ 27 512& 28 - 2 - summer lunch/97 reso 97-174 , CAtIFORNIA DEPARTMENT OF EOUCATION CHILD NUTRITION AND FOOD DISTRIBUTION DMSION SUMMER FOOD SERVICE PROGRAM UNIT 7 CFR PART 225 (1/97) AGREEMENT TO PROVIDE FOOD SERVICE BETWEEN A SUMMER FOOD SERVICE PROGRAM SPONSOR AND A FOOD SERVICE VENDOR This agreement is entered into on 4th (DAY) June . ..l22L by and between (MONTH) (YEAR) , herein after referred to as the agency, and City of San Bernardino (NAME OF AGENCY) ~~n R~Tn~rd;nn r.i~y rr~n (NAME OF FOOD SERVICE VENDOR) . herein after referred to as the vendor. Whereas, it is not within the capability of the agency to prepare specified meals under the Summer Food Service Program (SFSP); and Whereas, the facilities and capabilities of the vendor are adequate to prepare and deliver specified meals to the agency's . facility(ies); and Whereas, the vendor is willing to provide such services to the agency on a cost reimbursement basis; Therefore, both parties hereto agree as follows: The Vendor agrees to: 1. Prepare unitized meals for delivery/pick up. Inclusive or exclusive" of milk or juice Nutrition Services (NAME OF SlTEJ at 1257 North~~f~~lvd. by lY;~8 a.m.or a.m. ~ll"l;J each day, in accordance with the number of meals requested and at the cost(s) per meal listed below: breakfast $ x each lunch $ 1. 92 each supplemenVsnack $ .47 each supper $ x each 2. Provide the agency, for approval, a proposed cycle menu for the operational period, at least 30 days prior to the beginning of the period to which the menu applies. Any changes to the menu made after agency approval must be agreed upon by the agency, approved by the California Department of Education and documented on the menu records. 3. Assure that each meal provided to the agency under this agreement meets the minimum requirements as to the nutritional content as specified by the SFSP Meal Pattern, Schedule B (attached) which is excerpted from the regulations 7 CFR Part 225.16. 4. Maintain full and accurate records which document: (1) the menus provided to the agency during the term of this agreement, (2) a listing of all nutritional components of each meal, and (3) an itemization of the quantities of each component used to prepare said meal. The vendor agrees to provide meal preparation documentation by using yield factors for each food item as listed in the United States Department of Agriculture (USDA) Food Buying Guide when calculating and recording the quantity of food prepared for each meal. 5. Maintain such cost records as invoices, receipts and/or other documentation that exhibit the purchase, or otherwise availability to the vendor, of the meal components and quantities itemized in the meal preparation records. 6. Maintain, on a daily basis, an accurate count of the number of meals, by meal type, prepared for and delivered to/picked up by the agency. Meal count documentation must include the number of meals requested by the agency. Circle either pick up, or delivery; or circle both pick up and delivery if this agreement is for a combination for more than one sife. .. Circle whether the vendor is to "include" or "exclude- milk and juice with the meal. . ~ YHif3( -r "A" i_ . 97-174 7 CFR PART 225 PAGE 3 6. Pay the vendor by the 30th day of each month the full amount as presented on the monthly itemized invoice. Notify the vendor within 48 hours of receipt of any discrepancy in the invoice. Pay the vendor for all meals delivered/picked up in accordance with the agreement Neither the Califomia Department of Education nor USDA will assume any liability for payment of the difference between the number of meals prepared, picked up by the agency or delivered by the vendor and the number of meals served by the agency that are eligible for reimbursement 7. Order only those commodities that can be incorporated into its meals. The agency shall be responsible for transferring all unused commodities at the close of the SFSP. The agency is responsible for the fair market value of any commodity losses that may occur. Terms of the Agreement: This agreement will take effect commencing JUNE 23. 1997 and shall end AUGUST 29.1997 but no later than September 30. It may be terminated by notification given by either party with at least 30 days notice prior to the date of tennlnatlon. The agency shall have the option to cancel this contract if the federal government withdraws funds to support the SFSP. It Is further understood that, In the event of cancellation of the contract, the agency shall be responsible for meals that have already been assembled, delivered/picked up In accordance with this agreement. arties hereto have executed this agreement as of the dates indicated below: ~~I/-t~ VENDOR OFFICIAL SIGNATURE ( AGENCY OFFICIAL SIGNATURE THOMAS P. McGRATH VENDOR OFFICIAL NAME (PlEASE TYPE) TOM MINOR AGENCY OFFICIAL tw.ilE (PlEASE TYPE) Interim Assistant Superintendent, Business Services mtE MAYOR TITtE (909) 381-1164 (909) 384-5002 TELEPHONE TELEPHONE ~UN 1 1 1997 June. 18, 1997 DATE DATE