HomeMy WebLinkAbout1997-016
1
Resolution No.
97-16
2 RESOLUTION OF THE CITY COUNCIL OF SAN BERNARDINO AWARDING A
PURCHASE ORDER TO ROBERT H. LOUD FORD' FOR FURNISHING AND
3 DELIVERY OF SEVEN (7lEACH 1997 FORD TAURUS MID-SIZE SEDANS TO BE
UTILIZED BY THE POLICE DEPARTMENT OF THE CITY OF SAN BERNARDINO
4 IN ACCORDANCE WITH BID SPECIFICATION F-97-09-G.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7
SECTION 1.
That Robert H. Loud Ford is the most
8 responsible bidder for the furnishing and delivery of seven (7)
9 each 1997 Ford Taurus Mid-Size Sedans in accordance with Bid
10 Specification F-97-09-G; pursuant to this determination, the
11 Finance Department is hereby authorized and directed to: 1)
12 issue a purchase order in the amount of $119,065.66, which will
13 facilitate the procurement of all seven (7) vehicles, four (4)
14 of which will be financed and three (3) paid outright from the
15 vehicle replacement fund; 2) for the four (4) financed vehicles,
16 authorize the Purchasing Manager to solicit as needed, lease-
17 schedule rate quotes under existing Master Lease Agreements and
18 to award a lease schedule to the lowest responsible leasing
19 company.
20
21
SECTION 2.
The authorization to execute the above referenced
22 purchase order is rescinded if it is not issued within sixty
23 (60) days of the passage of this resolution.
24 I I I I
25 IIII
26 I I I I
27 I I I I
28
97 -16 .
1 RESOLUTION OF THE CITY COUNCIL OF SAN BERNARDINO AWARDING A
PURCHASE ORDER TO ROBERT H. LOUD FORD FOR FURNISHING AND
2 DELIVERY OF SEVEN (7lEACH 1997 FORD TAURUS MID-SIZE SEDANS TO BE
UTILIZED BY THE POLICE DEPARTMENT OF THE CITY OF SAN BERNARDINO
3 IN ACCORDANCE WITH BID SPECIFICATION F-97-09-G.
4 I HEREBY CERTIFY that the foregoing resolution was duly
5 adopted by the Mayor and Common Council' of the City of San
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Bernardino at a joint regular
meeting thereof, held on the
, 1997, by the following vote, to
27th day of
January
12 ARIAS
13 OBERHELMAN
14 DEVLIN
15 ANDERSON
16 MILLER
wit:
Council Members:
Abstain
Aves Navs
x
x
x
x
x
x
x
NEGRETE
CURLIN
~ ~erk
The foregoing resolution is hereby approved this
day of January , 1997.
/7!~
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/f?:'rn1 a~
. .
Absent
dIll-
and
TOM MINOR, Mayor
City of San Bernardino
Approved as to form
legal content:
James F. Penman,
City A torney
,r ,A
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2
BY:
ry 21, 1997
..
97-16
REQUEST FOR PURCHASE
CITY OF SAN BERN
PLEASE ORDER THE
Item
No.
Complete Nomenciature I .OescriPtion of Malerial Dimensions. Color, Mfg. &
Number, Etc. Detail description of work to be done. II replacement part-Mfg.
Name. Part no., Moder & Serial no. of Machme.
Quantity
To
Order
Unit
01
Measure
Unll Price
or Best
Estimate
ExtensIon
1.
LEASE OF 4 MID-SIZE VEHICLES PER THE ATTACHED
SPECIFICA nONS
4
19,200 00
,
Re'llfm~1lm~INED BY PURCHASING
Phone:
SUB TOTAL
19,200 00
Address.
SALES TAX
Contact
~ Terms
EST. FREIGHT
GRAND TOTAL
19,20 00
:!
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,APPROVED'
!iTK. NO. 75-0267
!.I 97-16
CONF 1'0#
FY:
/./ /i.-,
19 C! v: / 19)' /
/0-11 -9 ~
E#
DATE:
FUNDS VERIFIED?:
YES [/ NO [ ]
PRIORITY:
ROUTINE
URGENT
BREAKDOWN
[ ].
[..-1
[ ]
TO BE USED FOR:
~.II!IMlII~jlllliliiii
ACCT #:
;2 /) Leu /?, '. . rJ
~ 6' CT ,
tJOI'7c::J.-I/-: <fQ3
v1kl/ ~1
DEPT: Police
;.
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!iil,lijfil_II_.!5![1'~"L.'
SUB-TOTAL
2r...-'0
TRANSFER OF FUNDS? YES [ ] NO [ ]
TAX
INDICATE ACCOUNT #:
SHIPPING
TOTAL
2.J):)
JUSTIFICATION FOR EXACT SUPPLIER/GOODS:
RECOMMENDED SUPPLIER: 1::zs-.6..e
ADDRESS:
dff~ 8
Ii1-fI ~XJ;f.
CITY/STATE/ZIP:
BUS. CONTACT:
REQUESTOR: 1/Ll~J(
I
PHONE: (
IkD:J
PHONE:
--
:;J&C&
DATE: ({) ~I/ ?;/ r",
-4
AUTHORIZED BY
\{ DIVISION COMMANDER:..
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.
,
a~-~
DATE:
/.::r-//-e;z6
" RFP (Rev 9/92)
-
Sin Bernardino Police Department
97-16.
Bid Specification F-97-09G
Res. No. 97-16
BIDDERS PROPOSAL AND STATEJlEBT
For furnishing and delivering of MOTOR VEHICLES
In accordance with Bid Specification No. F-97-09-~
TO THE CITY OF SAN BERNARDINO
SAN BERNARDINO, CALIFORNIA
Gentlemen:
The undersigned proposes and aqrees to furnish and deliver to the
city of San Bernardino FOUR (4) r4ID-SIZ~ SEDANS
For the sum of:
Price for ( ) @ EA- $
Sales Tax , $
Other (specify) $
TOTAL $
State total in words (note: in case of a discrepancy between words
and figures, the words shall prevail-total includes sales tax).
$
For equipment and supplies:
Make/Model:
Manufacture:
Delivery to be completed within
Warranty information:
Firm Name:
Business Address:
Business Phone:
Minority Business Status(?)
By: (printed name)
Signature:
days of execution.
Fax:
(Y/N) Type
Title
Date:
. NOTE; ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A
CONTRACT. All provisions of Specification F-97-09 apply. Some
awards are subject to formal approval/resolution by the Mayor and
Common Council of the City of San Bernardino.
CITY OF SAN BERNARqINO
Date: NONEMBER 18. 1996 By:
John P. Murphy, C.P.M.
Purchasing Manager
October 17, 1996
(
Page 1 of 5
97-16
C I T Y 0 F SAN B ERN A R DIN 0
T E C H N I C A L S P E C I F I CAT ION S
BID SPECIFICATION NO. ,c- 97-09- G-
LEA SED MID S I Z E
SED A N
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
Services:
Bidder shall complete right hand column indicating brief reasoning
for exceptions to requirements when not acceptable. State
"Acceptable" if requirements are agreeable as set forth on the left
hand column.
Equipment:
Bidder shall complete right hand column indicating specific size
and/or make and model of all components when not exactly as
specified. state "As Specified" if item is exactly as set forth in
the left hand column.
I'AILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID.
GENERAL
~~~~a:a~~~;;c~;~~r~::~~;befsorth~~~~~~~f e~~~
midsize sedans....- , ~ <<"""",",.,,,~",\[p..,-
-
.. Any quotations under this
specification shall be for new vehicles of the
current model and shall include all standard
equipment as listed in the published sales
brochure as well as such options required to
meet this specification.
ENGINE
A. V-6, approximately 3.8 liter; to be
equipped with electronic fuel injection,
electronic ignition, silicone high
tension wires, and manufacturer's spin-on
oil filter with replaceable element.
B. Vehicle to have maximum sized cooling
system available, incorporating "coolant
recovery" system, factory installed.
c. Engine shall meet all California emission
requirements.
ELECTRICAL
A. 12 volt, 850 cold-cranking amp battery,
minimum.
B. Alternator shall be 65 amp m1n1mum
capacity, 32 amp minimum curb idle output
October 17, 1996
97-16
F-t; 7- &'1- CT
BID SPEC:
(at manufacturer's recommended idle
speed) . The alternator shall be heavy
duty design and capable of withstanding
sustained operation.
C. Transistorized regulator is required.
D. All units shall include dual electric
windshield wipers (two or more speeds),
dual horns.
E. AM/FM radio with two (2) speakers to be
of a quality equal to or greater than
automotive grade and be located either in
rear package deck or doors.
F. Vehicle shall incorporate certain radio
frequency interference suppression
measures and devices so that interference
generated as the result of its operation
does not exceed the limits established in
S.A.E. standard J 551 at the time of
delivery.
INSTRUMENTATION
A. Is to include but not be limited to fuel,
temperature, volt or amperes gauges,
speedometer with odometer, high-beam
indicator, etc.
LIGHTING
A. To meet the California state Vehicle
Codes which includes but is not limited
to: self-canceling turn signals,
emergency flashers, halogen head lights,
tail and brake lights, etc.
TRANSMISSION
A. To be three-speed (minimum) fully
automatic, front wheel drive is
acceptable, with heaviest duty shocks
available.
B. Each transmission is to be equipped with
an auxiliary transmission cooler not a
part of any other cooling system.
C. A method to drain the torque converter is
desired.
STEERING
A. Vehicle shall be equipped with power
steering.
(
Page 2 of 5
October 17, 1996
Page 3 of 5
97-16
BID SPEC:
;:= - 17 - (//1- Go
SUSPENSIOB
A. A system that is the best possible
combination to minimize body roll and
ensure flat cornering.
B. stabilizers must not extend beyond the
lowest portion of the vehicle chassis.
C. Torsion bars designed in a transverse
configuration are not acceptable.
Conventional front stabilizers are
acceptable.
TIRES , WHEELS
A. Four (4) wheels per vehicle. Four (4)
tires per vehicle. One (1)
spare/emergency tire/wheel.
B. One (1) each wheel wrench and jack to be
supplied with each vehicle.
C. Full wheel covers to be included.
BRARES
A. Must be power disc brakes on front wheels
of all vehicles.
B. Drum or disc brakes will be acceptable on
rear wheels.
C. To be equipped with anti-lock brakes if
available.
FUEL TANKS
A. Largest tank available for maximum range
of specified vehicle.
PAINT
A. Paint colors are varied colors. city to
be provided a choice of colors to select
after bid is accepted.
BODY
A. Four-door sedan with unitized body.
B. Hood is to be operated by an inside
release located on the driver's side.
C. Trunk lid must remain in the full open
position when opened manually.
D. Carpeting to be installed in both front
and rear floor boards.
E. Power door locks, power windows, and
power seats are required.
October 17, 1996
(
Page 4 of 5
97-16
BID SPEC:
;::~ 9'7-0 9~ G
F. Seats are to be cloth-covered bucket
type.
G. Dual sunvisors are required above front
windshield.
H. Tinted window, heating, and factory air
conditioning are required.
I. Rear window defroster if available.
SERVICE/PARTS MANUALS
A.
Two ( 2 )
service)
the time
copies of
manuals are
of deli very.
each, (parts and
to be supplied at
WARRANTY
Bidders shall include in their bid extended
bumper-to-bumper warranty including drive
train to cover a minimum of two (2) years, and
24,000 miles.
VEHICLE REGISTRATION
Lease costs to include all costs associated
with vehicle registration.
DELIVERY
Delivery is to be F.O.B. to City of San
Bernardino City Yard, 182 S. sierra Way, San
Bernardino, California. Attention: Fleet
Manager (909) 384-5220. Three (3) days
notice, prior to delivery, is to be given to
the Fleet Manager.
QUESTIONS REGARDING TECHNICAL ASPECTS OF THIS
BID SHOULD BE DIRECTED TO THE FLEET MANAGER
LISTED ABOVE.
October 17, 1996
97-16
BID SPEC:
Page 5 of 5
p- 97- CP9-G
Igr~l-cr~
ATED
LJdt- A ~~. L
WILLIAM A. OP ElM
FLEET MANAGER
/0/17/9{,.
DATED