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HomeMy WebLinkAbout1997-011 1 2 I.- 3 4 ... 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 , ~ Resolution No. 97-11 RESOLUTION OF THE CITY COUNCIL OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO CREST CHEVROLET FOR FURNISHING AND DELIVERY OF, FOUR (4) EACH 1997 CHEVROLET 1/2 TON MINI PICK-UP TRUCKS TO BE UTILIZED BY THE PUBLIC WORKS DEPARTMENT OF THE CITY OF SAN BERNARDINO IN ACCORDANCE WITH BID SPECIFICATION F-97-09-C. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Crest Chevrolet is the lowest and best responsible bidder for the furnishing and delivery of four (4) each 1997 Chevrolet 1/2 Ton Mini PiCk-Up Trucks in accordance with Bid Specification F-97-09-C for the total amount of $57,808.01; pursuant to this determination, the Finance Department is hereby authorized and directed to issue a purchase order for said four (4) 1/2 Ton Mini Pick-Up Trucks for said lowest and best responsible bidder; such award shall only be effective upon issuance of a Purchase Order by the Finance Department; and all other quotations therefor are hereby rejected. SECTION 2. The authorization to execute the above referenced purchase order is rescinded if it is not issued within sixty (60) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the city of San Bernardino at a joint regular meeting thereof, held on the 27th day of January , 1997, by the following vote, to wit: / / / / / / / / / / / / / / / / / / / / January 15, 1997 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RES.97-11, RESOLUTION OF THE CITY COUNCIL OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO CREST CHEVROLET FOR FURNISHING AND DELIVERY OF FOUR (4) EACH 1997 CHEVROLET 1/2 TON MINI PICK-UP TRUCKS TO BE UTILIZED BY THE PUBLIC WORKS DEPARTMENT OF THE CITY OF SAN BERNARDINO IN ACCORDANCE WITH BID SPECIFICATION F-97-09-C. council Members: NEGRETE CURLIN ARIAS OBERHELMAN DEVLIN ANDERSON MILLER Aves Abstain Absent Navs x x x x x x x ~ ~ city Clerk ~J1J The foregoing resolution is hereby approved this day of January , 1997. ~ 7tt/~ , . Approved as to form and legal content: James F. Penman, city Attorney BY: k,~"_ ? .12~ - January 15, 1997 TOM MINOR, Mayor city of San Bernardino ~ 2 1- RE?97-11 ,<::-/ ~:7 II BIDDERS PROPOSAL AND STATEMENT For furnishing and delivering of MOTOR VEHICLES In accordance with Bid Specification No. F-97-09-C TO THE CITY OF SAN BERNARDINO SAN BERNARDINO, CALIFORNIA Gentlemen: The undersigned proposes ci ty of San Bernardino TRUCKS. and agrees to furnish and deliver to the FOUR (4) 1/2 TON COMPACT PICK-UP For the sum of: Price for EA = $ ( ) @ Sales Tax % $ Other (specify) $ $ TOTAL State total in words (note: in case of a discrepancy between words and figures, the words shall prevail-total includes sales tax). $ For equipment and supplies: Make/Model: Manufacture: Delivery to be completed within Warranty information: days of execution. Firm Name: Business Address: Business Phone: Minority Business Status(?) By: (printed name) Fax: (Y/N) Type Title Signature: Date: NOTE; ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A CONTRACT. All provisions of Specification F-97-09 apply. Some awards are subject to formal approval/resolution by the Mayor and Common Council of the city of San Bernardino. CITY OF SAN BERNARDINO Date: NONEMBER 18. 1996 By: John P. Murphy, C.P.M. October 31, 1996 RES.97-11 Page 1 of 4 CITY OF SAN BERNARDINO T E C H N I C A L S P E C I F I CAT ION S BID SPECIFICATION NO. r-97-C?'1-C 1/2 TON COM PAC T PIC K - U P T R U C K NOTICE: "SPECIAL INSTRUCTIONS TO THB BIDDER" services: Bidder shall complete right hand column indicating brief reasoning for exceptions to requirements when not acceptable. state "Acceptable" if requirements are agreeable as set forth on the left hand column. Equipment: Bidder shall complete right hand column indicating specific size and/or make and model of all components when not exactly as specified. state "As specified" if item is exactly as set forth in the left hand column. FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID. GENERAL These specifications are intended to describe the city of San Bernardino's need for..aulmi~ each gasoline powered compact classo"'p1"CR':'up truck, to be utilized in City departmental operation. All specifications are minimum. Any quotations under this shall include all standard equipment listed in published sales brochures as well as options required to meet this specification. Bidders are expected to meet or exceed these specifications in their entirety. Separate bids are requested for the two (2) following options: . option A: units are to be new (not used) and of equivalent style, quality, and appointment. . Option B: Units may be used, no more than one (1) year old with less than 15,000 miles. Remainder of manufacturer warranty must be transferrable. BODY 1/2 ton compact piCk-Up type, double wall construction, six (6) feet in length. October 31, 1996 RES.97-11 Page 2 of 4 BID SPEC: F- Cf7-0'1- C ENGINE 1. V-6, 3.8 liter m~n~mum, equipped with dry pack air filter, spin-on oil filter, electronic fuel injection, electronic ignition and silicone high-tension wires. 2. Engine is to meet all California emission requirements. FUEL TANK Minimum, 12 gallon capacity. TRANSMISSION 1. Automatic 3 speed minimum with auxiliary cooler. 2. Transmission shifter is to be column mounted. ELECTRICAL SYSTEM 12 volt negative ground, 650 cold cranking amp battery, alternator shall be 60 AMP minimum. Transistorized regulator is required. TIRES , WHEELS 1. Five (5) tires and wheels shall be furnished for each vehicle, tire size shall not be less than 185/75R14. 2. One (1) each, lug wrench and vehicle jack is to be supplied with each vehicle. BRAKES Shall be power, disc front, and drum or disc in rear. SUSPENSION Shall be of heavy duty design. Should include, but not limited to, sway bars front and rear, shock absorbers, and stabilizers. RADIATOR Heaviest duty cooling w/overflow reservoir. system available CAB 1. Cloth covered bench-type seat. 2. Floor covering is to be padded rubber. October 31, 1996 RES.97-11 Page 3 of 4 BID SPEC: r:-Q7-C?'I- c... 3. Directional signals with automatic return and emergency flashers. 4. Electric operated two (2) speed and intermittent windshield wipers is required. 5. Two (2) safety padded sunvisors are required. 6. Right and left outside mounted non-glare mirrors. 7. Instrument panel to be safety padded and include the following gauges: volt or amp,fuel indicator, oil pressure, speedometer with odometer. 8. Seat belts required in three (3) positions, per California Vehicle Code. 9. Air conditioning is to be factory installed. 10. AM/PM radio factory installed with antenna. COLOR Fleet white, Dupont Imron 508 or equivelent. LIGHTING 1. Shall meet California Motor Vehicle Code and also include one (1) strobe warning light mounted to the truck bed, fully visible above the cab for 360. and reinforced to prevent vibration (Target Tech. No. 851 or equivalent). Mounted to the driver's side bed rail. 2. Daytime running required. lights (DRL's) are BUMPERS Front and rear bumper (rear bumper heavy-duty step equipped with 2 inch towing ball and S.A.E. four-prong trailer plug). OTHER Full protective liner for cargo bed--to include tailgate and side rail/wall tops. MANUALS One (1) copy of service and repair and parts manuals shall be furnished for each unit. October 31, 1996 RES.97-11 Page 4 of 4 BID SPEC: r- 97-&9- c.. WARRANTY Shall have a minimum of three (3) year bumper- to-bumper including drive train. Bidders shall include in their bid extended warranty to cover a full five (5) years, and include information brochures to cover. REGISTRATION The successful bidder is to obtain and include in the delivery price, all registration documents and licenses. The City will provide the necessary application for exempt plates. DELIVERY Delivery is to be F.O.B. to the City of San Bernardino City Yard at 182 S. Sierra Way, San Bernardino, CA Attention: Fleet Manager (909) 384-5220. Three (3) days notice, prior to delivery, is to be given. QUESTIONS REGARDING TECHNICAL ASPECTS OF THIS BID SHOULD BE DIRECTED TO THE FLEET MANAGER LISTED ABOVE. DI SERVICES //rt/-r@ , DATED ' IJuL -4 ~ WILLIAM A. 0 NHEIM FLEET MANAGER JI/,-/~.;(.- . , DATED RES.97-11 Bid Specification F-97-09C Res. No. 97-11 CITY OF San Bernardino FINANCE DEPARTMENT BARBARA PACHON DIRECTOR OF FINANCE December 5, 1996 CJIA)JGB NOTICB REQUEST POR PROPOSALS Specification Number F-97-11 Notice is hereby given that the "proposals due date has been changed from 10:00 A.M. on December 9, 1996 and extended to 10:00 A.M. on DECEMBER 16, 1996. Attached are copies of chapter 3.44 of the San Bernardino municipal code and the city's OUT administrative rules which were omitted from the inital packet mailed. The purpose of this extention is to allow all vendors sufficient time to review the rules and chapter 3.44 prior to returning proposals. Vendor must acknowledae receipt of this change in their proposals. aK~1 Buyer 300 NORTH 0 STREET, SAN BERNARDINO. CA 92418 - 0001 (1I01l)384_5242.FAX(1I0Ilj384-S043 97-11 ( I- CITY OF San Bernardino FINANCE DEPARTMENT BARBARA PACHON DIRECTOR OF FINANCE REQUEST FOR PROPOSALS Specification Number F-97-11 Notice is hereby given that the City of San Bernardino will receive bids for: The furnishing and delivering of INTRA-LATA AND LONG DISTANCE CALLING in accordance with Specification No. F-97-11 ,on file in the PUrchasing Division of the Finance Department, City Hall, 300 North D Street, 4th Floor, San Bernardino, CA 92418. Deliver all proposals to the Purchasing Manager by 10:00 A.M. on DECEMBER 9, 1996. Obtain all information relative to specification requirements, purchasing procedures, and information relating to bonds from the office of the Purchasing Manager. ~\=: " Joh P. Murphy, .P.. chasing Manager Dated: NOVEMBER 20, 1996 Notice to advertise, spec.No. F-97-11 The issue shall appear on or before NOVEMBER 25. 1996 By LOYD CORLEY Date: NOVEMBER 20, 1996 300 NORTH D STREET, SAN BERNARDINO. CA 92418-0001 (80i)384_S242.FAX(IIQij384-S043 ,-- RES.97-11 City of San Bernardino TechnkalSpedficaoons BIDDER PRE-QUALIFICA TIONS INTRA-LA TA AND LONG DISTANCE CALLING Although competitively priced telecommunication services is important to the City, the City also expects a high level of cooperation with its telecommunication provider(s) in all areas of interaction with the City. One significant area of interaction is the collection of the City'S utility users tax on telecommunication services provided by the telecommunications provider. As a pre-qualification for this bid, each bidder is, therefore, asked to provide an executed statement that states: This will confirm that I have received a copy of Chapter 3.44 of the San Bernardino Municipal Code and the City'S UUT Administrative Rules in the bid package. As a telecommunication service provider, my firm agrees to abide by the duties and responsibilities of such providers in collecting and remitting taxes as set forth in Chapter 3.44. In addition, my firm agrees to abide by the City'S UUT Administration Rules. In particular, my firm agrees to comply with subsections G and H of Part I of those Rules within thirty days of the date of this statement, and, within sixty days, will permit the City'S representative to review and correct the geocoding (billing address) of customers within and adjacent to the City of San Bernardino. RES.97-11 City Of San Bernardino Technical Specifications Bid Specifications :INTRA-LATA AND LONG DISTANCE CALLING 1. The purpose of this RFP is to award a contract between the City and a selected vendor for the purpose of processing calls from a variety of telephone systems and locations, within the City, to areas within the LATA (Local Access & Transport Area 5) where the call was originated, and long distance (areas outside LATA 5). Local calls and Zone 1, 2 and 3 calls will not be considered for this proposal. Bidder's responses to this RFP should be based on the establishment of a service contract for a period of three (3) years with an option by the City, at the end of that three (3) years, to extend the contract for one (1) additional three (3) year period. 2. The primary service for City locations are NEC PBX'S. Service for small locations is provided by a variety of telephOne systems such as CENTRANET, Key systems and 1MB lines. With the exception of 1MB lines, all systems are equipped with "Automatic Route Selection" for the placing of calls on selected routes. Primary access for Intra.LATA and Long Distance services is provided to the City Hall PBX via T-1 service from the local Central Office. 99% of all Intra- LATA and Long Distance traffic for the entire City is routed through the City Hall PBX. Total estimated Intra-LATA and Long Distance call volume, based upon a six month average (January 1996 to June 1996), is 30,000 minutes per month. 3. If, during the life of the contract, the successful bidder'S rates decrease, the City will always receive the most favorable pricing. Rates will not increase for the City at any time during the life Of the contract. 4. The bidder shall answer all questions listed in section 6 of this RFP. Failure to answer each of the questions will disqualify the bidder. If the answer to any question is YES, the bidder shall answer and move onto the next question. If the answer to any question is YES, yet the bidder feels additional information is required, the question should be answered and denoted with an asterisk. The additional information must be provided on RES.97-11 ( a separate sheet of paper. If any answer Is NO, an explanation must be provided on a separate sheet of paper. separate sheets of paper must be clearly labeled with the Question number. Any Question requiring additional information, or not labeled clearly, can disqualify the bidder. 5. Proposals submitted In response to this RFP will be evaluated by a review committee. The evaluation of proposals will be based totally upon the information provided within the Response Questionnaire, section 6 of this RFP. Selection of the successful bidder will be determined by the following criteria: A. Overall cost to the City B. Overall responsiveness to the requirements of the RFP; as determined through the evaluation process C. References from current customer subscribers RES.97-11 ( 6. RESPONSE QUESTIONNAIRE 6.1 This bid will cover the following service ares: A. Intra-LATA <YES or NO) (Beyond zone 3 and within LATA 5) B. Inter-LATA <YES or NO) CAli other LATA's within California) C. National <YES or NO) CAli other states) D. International <YES or NO) (All other Countries) 6.2 Can the bidder provide direct service between the City Hall telephone switch and the location where bidder maintains switching equipment (the Point Of Presence or POP) using dedicated lines such as T-1 or tie lines? <YES or NO) If this type of service is available will the bidder offer additional discounts for this type of service? <YES or NO) The City shall determine if this type of installation will be used. 6.3 Enter nearest location of POP for City Hall: 6.4 Enter the most cost effective type of trunk lines to connect to City Hall switch. 6.5 Enter and itemize approximate installation costs and monthly costs for the most effective trunk line connection. Line Type Installation Monthly % Rate Discount s s % 6.6 Can bidder provide service using existing 1MB lines without 'RES.97-11 modification to existing service? <YES or NO) 6.7 Will bidder require the use of any special equipment to provide basic service? <YES or NO) If YES, provide a detailed description of this equipment on a separate sheet of paper and Identify as 6.7. Description shall Include size, power requirements and type of mounting: floor, wall or rack. 6.8 Will bidder require the use of any access codes or unique dialing Instructions in order to access the bidders facilities? <YES or NO) If YES, provide a detailed description of required dialing instructions on a separate sheet of paper and indentify as 6.8. 6.9 IS your company recognized by the California Public Utilities Commission (CPUC)? <YES or NO) 6.10 Provide a list of three (3) customers per category. Each customer listed should have been a customer for a minimum of one (1) year, with the specified call volume for that same period. List contact name, title, telephone number and organization on a separate sheet of paper and Identify as 6.10. A. Customers with call volume of 20,000 minutes per month. <YES or NO) B. Customers with call volume of 30,000 minutes per month. <YES or NO) C. Customers with call volume of 40,000 minutes per month. (YES or NO) 6.11 Is pricing based on a per minute billing? <YES or NOl If NO, explain fully the methOd of charging calls. 'RES.97-11 6.12 Is billing based on a smaller Increment than one minute? <YES or NO) If YES, state the length of billing increment and charges associated with each Increment. 6.13 All pricing for the purpose of this bid will be based on per minute charges. Provide per minute rates for the following: First Minute Additional Minutes Day $ $ Evening $ $ Night $ $ Weekends $ $ Holiday $ $ If there are any addition charges, such as mileage, include in the detailed description of charges. 6.14 Will any fixed charges be applied? <YES or NO) If YES, explain fully. 6.15 Will any additional charges be applied to calls, either per call, per minute or monthly for access or other charges? <YES or NO) If YES, explain fully. 6.16 Will additional discounts be available if certain volume benchmarks are reached? <YES or NO) If YES, explain fully, giving all benchmarks in minutes and enter all rates for each benchmark. Explain any short-fall penalties. RES.97-11 6.17 If requested, can billing be provided not only on paper but by a method of on-line transfer or floppy disk? <YES or NO> If YES, provide the following information: A. Medium available B. Additional charges, if applicable C. Could a paper billing still be provided 6.18 Indicate normal billing cycle. Normal Billing Date Normal Due Date Can billing cycle be changed to the 1st of the month? <YES or NO> 6.19 The length of this contract will be for three (3) years, with the option of the City to extend this agreement a second three (3) year term. The rates of the second three (3) year term will be equal to or less than the first three (3) year term. <YES or NO> If NO, explain fully.