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HomeMy WebLinkAbout1997-009 1 2 3 4 I 5 , . 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . Resolution No. 97-9 RESOLUT:ION 01' THE C:ITY COUNC:IL 01' SAN BERNARD:INO AWARD:ING A PURCHASE ORDER TO ROBERT H. LOUD FORD FOR FURN:ISHING AND DEL:IVERY 01' THREE (3) EACH 1997 FORD AEROSTAR MIN:I-VANS TO BE UTILIZED BY THE POL:ICE DEPARTMENT AND PUBL:IC SERV:ICES DEPARTMENT 01' THE C:ITY 01' SAN BERNARD:INO :IN ACCORDANCE W:ITH BID SPEC:IF:ICAT:ION F-97-09-A. BE IT RESOLVED BY THE MAYOR AND COMMON COUNC:IL OF THE C:ITY 01' SAN BERNARD:INO AS FOLLOWS: SECTION 1. That Robert H. Loud Ford is the lowest and best responsible bidder for the furnishing and delivery of three (3) each 1997 Ford Aerostar Mini-Vans in accordance with Bid Specification F-97-09-A for the total amount of $50,349.30; pursuant to this determination, the Finance Department is hereby authorized and directed to issue a purchase order for said three (3) mini-vans to said lowest and best responsible bidder; such award shall only be effective upon issuance of a Purchase Order by the Finance Department; and all other quotations therefor are hereby rejected. SECT:ION 2. The authorization to execute the above referenced purchase order is rescinded if it is not issued within sixty (60) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the , 1997, by the following vote, to 27th day of January wit: / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / January 15, 1997 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . 97-9 , RESOLUTION OF THE OITY OOUNOIL OF SAN BERNARDINO AWARDING A PUROHASE ORDER TO ROBERT H. LOUD FORD FOR FURNISHING AND DELIVERY OF THREE (3) EAOH 1997 FORD AEROSTAR MINI-VANS TO BE UTILIZED BY THE POLIOE DEPARTMENT AND PUBLIO SERVIOES DEPARTMENT OF THE OITY OF SAN BERNARDINO IN AOOORDANOE WITH BID SPEOIFIOATION F-97-09-A. Council Members: NEGRETE CURLIN ARIAS OBERHELMAN DEVLIN ANDERSON MILLER Aves Navs x x x x x x x Abstain Absent ~~ city Clerk resolution is hereby approved this ~g.I.L , 1997. ~~1~A ( TOM MINOR, Mayor city of San Bernardino The foregoing day of January Approved as to form legal content: James F. Penman, City Attorney and BY: I..., -- ) T.dC''--'' January 15, 1997 2 Bid Specification F-97-09A Res. No. 97-9 CITY OF San Bernardino FINANCE DEPARTMENT BARBARA PACHON DIRECTOR OF FINANCE NOTICE INVITING BIDS Specification Number F-97-09 Notice is hereby given that the City of San Bernardino will receive bids for: The furnishing and delivering of Motor Vehicles in accordance with Specification No. F-97-09 ,on file in the Purchasing Division of the Finance Department, City Hall, 300 North D Street, 4th Floor, San Bernardino, CA 92418. Deliver all bids to the Purchasing Manager by 10:00 A.M. on DECODER 3. 1996. where, at said time and place bids will be publicly opened, examined and declared. Obtain all information relative to specification requirements, purchasing procedures, and information relating to bonds from the office of the Purchasing Manager. ~,-Q~ J N P. MURP, .M. urchasing Manag Dated:November 18. 1996. Notice to advertise, Spec. No. F-97-09. "The issue shall appear on or before November 22. 1996 By LOYD CORLEY Date: November 18. 1996. 300 NORTH [) STREET. SAN BERNARDINO, CA 92"'8-0001 (1I01)3S4.5242.FAXIIlOIl)384.S043 ~ =0 m n m ;:;:: < m co 0 - , 00 Q -; ::g .~ N ('") r- - m IN :::0 '"'" c Res 97-9 SPECIFICATON NO. F-97-09 FURNISHING AND DELIVERING OF MOTOR VEmCLES FOR THE CITY OF SAN BERNARDINO GENERAL SPECIFICATIONS 1. Each bid shall be in accordance with Specification No. F-97-09. All specifications are minimum. Bidders are expected to meet or exceed these specifications as written. Bidder shall attach to bid proposal a complete detailed itemization and explanation for each and every deviation or variation from these specifications. Conditional bids, or those which take exception to the specifications, may be considered nonresponsive and may be rejected. 2. The City reserves the right to accept or reject any and all bids and to award a contract to the bidder who best meets our requirements. This may include waiver of minor irregularities or discrepancies, or nonconformity to specifications in appropriate circumstances. Purchase shall be on a best buy basis after due consideration of all relevant factors, including but not limited to, workmanship, accessibility of parts and service, known evidence of maufacturer's responsibility and record, durability and known operational record of product and suitability as well as conformity to city needs and requirements. In all cases the best interest of the city shall prevail in all contract awards. 3. The City of San Bernardino reserves the right to purchase more or less than the quantities specified, at unit prices bid. 4. Bids shall be firm offers, subject to acceptance or rejection within 60 days of the opening thereof. 5. Regular dealer. No bidder shall be acceptable who is not a reputable manufacturer or dealer of such items as submitted for bid consideration. 6. All materials, workmanship and finish entering into the construction of the equipment must be of the best of these respective kinds and must conform to the character of the equipment and the service for which it is intended to be used and shall be produced by use of the current manufacturing processes. "Seconds", factory rejects, and substandard goods are not acceptable. -2- Res 97-9 ( Specification No. F-97-09 7. Each bidder shall submit with his bid a copy of his proposed product specifications, complete detailed drawings, and other descriptive matter in sufficient detail to clearly describe the equipment, materials and parts offered. 8. Manufacturer and/or contractor shall defend any and all suits and assume all liability for any and all claims made against the city of San Bernardino, or any of its officials or agents for the use of any patented process, device or article forming a part of equipment or any item furnished under the contract. 9. Each bidder must state in his bid proposal the guaranteed delivery date in number of calendar days from the date of contract execution by the city of San Bernardino, time is of the essence relative to this contract. Successful bidder (contractor) shall prosecute the work continuously and diligently and shall deliver the bid items at the earliest possible date following the award of the contract. 10. Each bidder shall list in his bid proposal all factory- maufacturer's and/or dealer's warranty and/or guarantee coverage and shall submit such written documents evidencing the same attached to the bid proposal. 11. Successful bidder shall furnish and deliver to the city complete equipment as bid and awarded, ready for installation and fully equipped as detailed in these specifications. 12. Price shall be quoted F.O.B. San Bernardino (all transportation charges shall be fully prepaid), and shall include all discounts. Bid shall include California sales tax computed at the rate of 7.75% (this will normally be shown as a separate line item on the bid sheet). 13. City shall make payment within thirty (30) days after complete delivery and acceptance of the specified items by the City of San Bernardino and receipt of bidder's priced invoice. 14. All "standard equipment" is included in any bid. Bidders furnishing proposals under these specifications shall supply all items advertised as "standard" equipment even if such items are not stipulated in the specifications, unless otherwise clearly excepted in bids. 15. The items which the bidder proposes to furnish to the city must comply in all respects with the appropriate safety regulations of all regulatory commissions of the Federal Government and the State of California, whether such safety features and/or items have been specifically outlined in these specifications or not. -3- Res 97,-9 Specification No. F-97-09 16. Successful bidder delivering equipment pursuant to these specifications shall guarantee that equipment meets specifications as set forth herein. If it is found that equipment delivered does not meet requirements of these specifications the successful bidder shall be required to correct the same at his own expense. 17. By submitting a bid, each bidder agrees that in the event complete delivery is not made within the time or times set forth pursuant to this specification, damage will be sustained by the City, and that it is, and will be, impractical and extremely difficult to ascertain the actual damage which the City will sustain in the event of and by reason of such delay. Therefore, it is agreed the successful bidder shall pay to the city as fixed and liquidated damages, and not as a penalty, a dollar sum in the amount of $0.00 dollars per unit per calendar day for each and every calendar day's delay in making delivery in excess of the time or times specified. Any bidder believing liquidated damages should be in a lesser amount may so specify as an alternate bid, which the City may accept or reject. Any damages so incurred may be deducted by the city from the purchase price at the time of payment. In the event the successful bidder fails to make complete delivery of items as specified, bid and awarded, within ten calendar days of the specified contract delivery date, the city shall have the right to terminate the contract without being liable to the contractor and acquire said bid items as the city deems appropriate. Time is of the essence. 18. In case the delivery of the items under this contract is delayed due to strikes, injunctions, government controls, or by reason of any cause or circumstance beyond the control of the contractor, the time for delivery may be extended (in City's sole discretion) by a number of days to be determined in each instance by mutual written agreement between the successful bidder and the purchasing manager of the City of San Bernardino, California. City shall not unreasonably refuse such extension. 19. Contract. Each bid will be submitted and received with the understanding that acceptance by the City of San Bernardino of bid in response to this solicitation shall constitute a contract between the successful bidder and the city. This shall bind the successful bidder to furnish and deliver at the prices (bid) given and in complete accordance with all provisions of Specification No. F-97-09 In most cases the basis of award will be the City'S standard purchase order that mayor may not incorporate this solicitation by reference. -4- Res 97-9 Specification No. F-97-09 20. Prohibited interest. No member, officer, or employee of the city or of any agency of city during his tenure or for one year thereafter shall have any interest, direct or indirect in this contract or the proceeds thereof. Furthermore, the parties hereto covenant and agree that to their knowledge no board member, officer, or employee of the City has any interest, whether contractual, noncontractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the city, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with section 1090) or Article 4.6(commencing with section 1120) of Division 4 of Title I of the Government Code of the State of California. 21. One Document. These specifications, the notice inviting bids, the contractor's bid proposal, the written agreement executed by the parties, the purchase order and all documents refereed to in the complete specifications and all modifications of said documents shall be construed together as one document. Anything called for in anyone of said documents shall be deemed to be required equally as if called for in all. Anything necessary to complete the work properly shall be performed by the contractor, whether specifically set out in the contract or not. All sections of the specifications shall be read and interpreted as constituting a whole and not as an aggregation of individual parts, and whatever is specified in one section shall be construed as applying to all sections. 22. The City of San Bernardino reserves the right to accept or reject any and all bids. 23. Prompt Payment. Each bidder may stipulate in the bid proposal a percentage prompt payment discount to be taken by the city in the event the city makes payment to the contractor within ten (10) working days of receipt of material and approval of invoice. For the purpose of this provision, payment is deemed to be made on the date of mailing of the city check. 24. Inquiries. Direct all inquiries to the Loyd Corley, Buyer at (909) 384-5085. Technical questions may be sent via fax to (909) 384-5043. The answers to material questions will be provided to all potential offerors. -5- Res 97-9 .\ ( ~ ,> REVISION # 1 Specification No. F-97-09 25. Bid forms. No bid will be acceptable unless it is made on the proposal forms furnished herein. Deliver all bids, signed and sealed to the Purchasing Division, Finance Department at 300 North "D" street, 4th Floor city Hall, San Bernardino, California 92418. CLEARLY MARK THE SPECIFICATION TITLE AND NUMBER ON THE OUTSIDE OF THE ENVELOPE. 26. Time. All bids must be received in the purchasing office by 10:00 AM on DECEMBER 3. 1996 where at said place and time said bids will be publicly opened, examined and declared. Any bid may be withdrawn prior to the above scheduled time for the opening of bids. Any bid received after that time and date specified shall not be considered. 27. The city of San Bernardino reserves the right at its own discretion to award separate contracts for each category or award one contract for furnishing and delivering of all equipment in all categories. 28. Successful bidder shall be required to furnish one (1) OPERATORS MANUAL and one (1) PARTS MANUAL for all equipment bid. 29. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under section 4 of the Clayton Act (U.S.c. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. 30. Bid Bond. No bid will be accepted unless it is made on a proposal form furnished by the City. All bids or proposals shall be signed, sealed and accompanied by a cashier's check, certified check or bid bond made payable to the City of San Bernardino in the amount of at least ZERO (0%) of the total bid. Such security shall be applied to or be remitted to the City of San Bernardino, as liquidated damages, should the bidder to whom the contract is awarded fail to enter into the contract. All bonds furnished pursuant to this notice must be underwritten by a surety company licensed to do business in California and possessing a rating in Best's most recent insurance guide of "A" or better. 31. Faithful Performance Bond. The successful bidder will be required to furnish a cashier's check, certified check or faithful performance bond made payable to the City of San Bernardino in the amount of $0.00 of the total bid to insure the contractor's faithful performance of the contract. Said surety shall be subject Res 97-9 REVISION Specification No. F-97-09 25. Bid forms. No bid will be acceptable unless it is made on the proposal forms furnished herein. Deliver all bids, signed and sealed to the PurChasing Division, Finance Department at 300 North "0" Street, 4th Floor City Hall, San Bernardino, California 92418. CLEARLY MARK THE SPECIFICATION TITLE AND NUMBER ON THE OUTSIDE OF THE ENVELOPE. 26. Time. All bids must be received in the purchasing office by 10:00 AM on DECEMBER 3. 1996 where at said place and time said bids will be publicly opened, examined and declared. Any bid may be withdrawn prior to the above scheduled time for the opening of bids. Any bid received after that time and date specified shall not be considered. 27. The City of San Bernardino reserves the right at its own discretion to award separate contracts for each category or award one contract for furnishing and delivering of all equipment in all categories. 28. Successful bidder shall be required to furnish one (1) OPERATORS MANUAL and one (1) PARTS MANUAL for all equipment bid. 29. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. 30. Bid Bond. No bid will be accepted unless it is made on a proposal form furnished by the city. All bids or proposals shall be signed, sealed and accompanied by a cashier's check, certified check or bid bond made payable to the City of San Bernardino in the amount of at least ten percent (10%) of the tota 1 bid. Such ~:~~~~~rn~ihall~b~ma.PPalt~ied mto~or ~eijr:&emiltte~itOm' t~he ~~t~h~~ ~~~ contract i fai -A t D ' t B a . All bonds furnished p t t e 0 t by a surety company license 0 do !:ius ne s C i' possessing a rating in Best's most recent insurance guide of "A" or better. 31. Faithful Performance Bond. The successful bidder will be required to furnish a cashier's check, certified check or faithful performance bond made payable to the City of San Bernardino in the amount of $0.00 of the total bid to insure the contractor's faithful performance of the contract. Said surety shall be subject -6- Res 97-9 Specification No. F-97-09 25. Bid forms. No bid will be acceptable unless it is made on the proposal forms furnished herein. Deliver all bids, signed and sealed to the Purchasing Division, Finance Department at 300 North "D" Street, 4th Floor City Hall, San Bernardino, California 92418. CLEARLY MARK THE SPECIFICATION TITLE AND NUMBER ON THE OUTSIDE OF THE ENVELOPE. 26. Time. All bids must be received in the purchasing office by 10:00 AM on DECEMBER 3. 1996 where at said place and time said bids will be publicly opened, examined and declared. Any bid may be withdrawn prior to the above scheduled time for the opening of bids. Any bid received after that time and date specified shall not be considered. 27. The city of San Bernardino reserves the right at its own discretion to award separate contracts for each category or award one contract for furnishing and delivering of all equipment in all categories. 28. Successful bidder shall be required to furnish one (1) OPERATORS MANUAL and one (1) PARTS MANUAL for all equipment bid. 29. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. 30. Bid Bond. No bid will be accepted unless it is made on a proposal form furnished by the City. All bids or proposals shall be signed, sealed and accompanied by a cashier'~ ~ck, certified check or bid bond made payable to the CitY~of,~~ri 'Bernardino in the amount of at least ten percent ,~l.q%.tr.o'f ,the total bid. Such securit:r shall b~ applied .,t~ ,~\ \e\\I'~~it;t.\"d"..to.the City of San Bernard~no, as l~qu~datl!"d, iil;;tma&~, should-the b~dder to whom the . .,- . . ':' ".' , ,~- ,1,_,:' ,~_... contract ~s awa.rded",.fa~l" tQ \-el'lter_.~nto the contract. All bonds furnished 'p~suan~ t,o th~~.",r1?tie'e ~ust be. unde~written by a s~rety company 1~c~1;Isec:t ',te" ,..do 1Sus~ness ~n Cal~forn~a and possess~ng a rating in BEl6t;JS-Ihost recent insurance guide of "A" or better. 31. Faithful Performance Bond. The successful bidder will be required to furnish a cashier's check, certified check or faithful performance bond made payable to the city of San Bernardino in the amount of $0.00 of the total bid to insure the contractor's faithful performance of the contract. Said surety shall be subject -6- Res 97-9 ( Specification No. F-97-09 to the approval Of the City of San Bernardino, bonds shall be in accordance with ordinance No. 821, section 2400, and the corporation issuing said bond shall have a rateing in Best's most recent insurance guide of "A" or better. 32. Availability of funds. The city shall be obligated to pay for goods and services received only to the extent that money has been appropriated and encumbered for such purpose. The contractor in turn shall be obligated to perform only so long as money is available to pay for the goods and services it supplies. If this contract extends through one fiscal year of the city into the next year, the city's obligations hereunder shall be specifically limited to and shall be conditioned upon the appropriations for such following year. "' -7- ( CITY OF San Bernardino FINANCE DEPARTMENT BARBARA PACHON DIRECTOR OF FINANCE Dear Bidder: RE: City of San Bernardino Bid F-97-09 MOTOR VEHICLES When a satisfactory number of bidders do not respond" to a Formal Bid it is necessary to clarify the reason for non-response of bidders to Council. Please furnish the reason for your non-response or "No Bid" concerning bid number F-97-09. Thank you, ~??h~~ t\ ance D~rector Reason for not responding/No Bid F-97-09 Name of Company: Complete Address: Signed: Title: Phone Number: Date: Your response is necessary to assure that you remain on the Vendor Bid Source List. 300 NORTH 0 STREET, SAN BERNARDINO, CA 92418-0001 (808)384-5242oFAX(808)384.5043 , Res 9.7-9 BID SPEC: F-97-09 TECHNICAL SPECIFICATIONS AS PER ATTACHED F-97-09-A F-97-09-B F-97-09-C F-97-09-D F-97-09-E F-97-09-F F-97-09-G THREE (3) MINI-VANS ONE (1) 3/4 TON TRUCK FOUR (4) 1/2 TON TRUCKS TWO (2) UTILITY (3 WHEEL) ONE (1) 1 TON STENCIL TRK TWO (2) 3/4 TON TRUCKS FOUR (4) MID-SIZE SEDANS CONSIST OF 32 PAGES THIS EQUIPMENT WILL BE USED BY VARIOUS DEPARTMENTS AND DIVISIONS OF THE CITY OF SAN BERNARDINO APPLICATION: MOTOR VEHICLE REPLACEMENT VENDORS NOTE: SPECIAL INSTRUCTIONS IF YOUR COMPANY DECIDES TO "NO BID" THIS EQUIPMENT "SPECIAL INSTRUCTIONS" ARE LOCATED AT THE END OF THE BID PACKAGE. THEY MUST BE COMPLETED AND RETURNED TO THE PURCHASING DEPARTMENT PROMPTLY. BID AS PER SPECIFICATIONS - NOTE YOUR EXCEPTIONS AND LIST ALL ALTERNATE BIDS - ALTERNATE BIDS WILL BE REVIEWED Res '97-9 BIDDERS PROPOSAL AND STATEMENT For furnishing and delivering of MOTOR VEHICLES In accordance with Bid Specification No. F-97-09,d. TO THE CITY OF SAN BERNARDINO SAN BERNARDINO, CALIFORNIA Gentlemen: The undersigned proposes and agrees to furnish and deliver to the city of San Bernardino THREE (3) EXTENDED MINI-VANS For the sum of: Price for ( ) @ EA = $ Sales Tax % $ Other (specify) $ TOTAL $ State total in words (note: in case of a discrepancy between words and figures, the words shall prevail-total includes sales tax). $ For equipment and supplies: Make/Model: Manufacture: Delivery to be completed within Warranty information: days of execution. Firm Name: Business Address: Business Phone: Minority Business Status(?) By: (printed name) Fax: CY/Nl Type Title Signature: Date: NOTE; ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A CONTRACT. All provisions of Specification F-97-09 apply. Some awards are subject to formal approval/resolution by the Mayor and Common Council of the city of San Bernardino. CITY OF SAN BERNARDINO Date: NONEMBER 18. 1996 By: John P. Murphy, C.P.M. Purchasing Manager November 4, 1996 page 1 of 4 , Res '97-9 CITY OF SAN BERNARDINO T E C H N I C A L S P E C I F I CAT ION S BID SPECIFICATION NO. F- 97- oCf-# E X TEN D E D M I N I V A N NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" services: Bidder shall complete right hand column indicating brief reasoning for exceptions to requirements when not acceptable. state "Acceptable" if requirements are agreeable as set forth on the left hand column. Equipment: Bidder shall complete right hand column indicating specific size and/or make and model of all components when not exactly as specified. state "As Specified" if item is exactly as set forth in the left hand column. FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID. GENERAL These specifications are intended to describe ~1~1 each gasoline powered mini vans to be iittii-ze<T in city departmental operation. All specifications are minimum. Any quotations under this shall include all standard equipment listed in published sales brochures as well as options required to meet this specif ication. Bidders are expected to meet or exceed these specifications in their entirety. unit is to be new (not used) and of equivalent style, quality, and appointment. INTENT OF SPECIFICATIONS These specifications are intended to be descriptive and not restrictive and alternatives will be given consideration. city designated representatives will be the sole judge of quality and their determination shall be final. BODY Minimum 110 inch wheel base, extended mini van type, double wall construction. November 4, 1996 Page 2 of 4 Res 97-9 BID SPEC: ,c: 97-of-# . MOTOR Minimum of 3.0 liter V-6 engine. Equipped with dry pack air filter, spin-on oil filter with replaceable element shall be furnished, electronic fuel injection, electronic ignition, and silicone high-tension wires. Motor is to meet all California emission requirements. FUEL TANlt Minimum 15 gallon capacity. TRANSMISSION Automatic auxiliary mounted, converter 4-speed minimum, fully automatic, with cooler. Transmission is to be column and a method to drain the torque is desired. ELECTRICAL SYSTEM 12 volt negative ground, 850 cold cranking AMP battery, alternator shall be 90 AMP minimum. The alternator shall be of heavy-duty des~n and capable of withstanding sustained operation. Transistorized regulator is required. TIRES , WHEELS Five (5) tires and wheels shall be furnished for each vehicle, tire size shall not be less than 215/70R14. One (1) each, lug wrench and vehicle jack is to be supplied with each vehicle. BRAKES Shall be power with disc in front and drum okay in rear. Antilock function if available. SUSPENSION Shall be of heavy duty design and componentry. Should include but not limited to sway bars, front and rear, shock absorbers, and stabilizers. Torsion bars are not to be of the transverse configuration. RADIATOR Heaviest duty cooling w/overflow reservoir. system available November 4, 1996 Page 3 of 4 Res 97-9 r L:J ,/) BID SPEC: r"77~t9f-~ INTERIOR Two (2) cloth-covered bucket-type seats. Floor covering is to be padded rubber or carpet. Electric operated two (2) speed and intermittent windshield wipers, two (2) safety-padded sunvisors, and right and left outside mounted non-glare type mirrors are required. Instrument panel to be safety padded, and to include a full gauge package: volt or AMP gauge, fuel indicator, oil pressure, speedometer with odometer. Three (3)-way seat belts required in two (2) positions and as per California Vehicle Code. Headliner to cover front driver area. Vehicle to include factory air conditioner. COLOR Amron No. 508 fleet white or equivalent. LIGHTING Shall include halogen headlights, third brake light mounted in rear window or above rear cargo doors. Directional signals with automatic return, and with emergency flashers are required. Shall meet California Motor Vehicle Code. Daytime running lights (DRL's) are required. BUMPERS Front and rear bumper. MANUALS Two (2) copies of service and repair and parts manuals shall be furnished for each unit. WARRANTY Shall have a minimum of three (3) years bumper- to-bumper including drive train. Bidders shall quote as an option available extended warranties, and include information brochures to cover each. REGISTRATION The successful bidder is to obtain and include in the delivery price, all registration November 4, 1996 Res 97-9 BID SPEC: ~-r;1-09-A , documents and licenses. The City will provide the necessary application for exempt plates. DELIVERY Delivery is to be F.O.B. to the city of San Bernardino city Yard at 182 S. Sierra Way, San Bernardino, CA Attention: Fleet Manager (909) 384-5220. Three (3) days notice, prior to delivery, is to be given. SERVICES / ~~~tI tJut..- 4 ~ WILLIAM A. ENHEIM FLEET MANAGER "I i/lfr.. DATED ,. Page 4 of 4 Res 97"""'9 BIDDERS PROPOSAL AND STATEMENT For furnishing and delivering of MOTOR VEHICLES In accordance with Bid Specification No. F-97-09-13 TO THE CITY OF SAN BERNARDINO SAN BERNARDINO, CALIFORNIA Gentlemen: The undersigned proposes city of San Bernardino BODY. and agrees to furnish and deliver to the ONE (1) 3/4 TON PICK-UP 8' WITH SERVICE For the sum of: Price for ( ) @ % EA = $ $ $ Sales Tax Other (specify) TOTAL $ State total in words (note: in case of a discrepancy between words and figures, the words shall prevail-total includes sales tax). $ For equipment and supplies: Make/Model: Manufacture: Delivery to be completed within Warranty information: days of execution. Firm Name: Business Address: Business Phone: Minority Business Status(?) By: (printed name) Fax: (Y/NI Type Title Signature: Date: NOTE; ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A CONTRACT. All provisions of specification F-97-09 apply. Some awards are subject to formal approval/resolution by the Mayor and Common Council of the city of San Bernardino. CITY OF SAN BERNARDINO Date: NONEMBER 18. 1996 By: John P. Murphy, C.P.M. November 4, 1996 Res 97~9 Page 1 of 6 CITY OF SAN BERNARDINO T E C H N I C A L S P E C I F I CAT ION S BID SPECIFICATION NO. r~ ? 7-o9-t3 3/4 TON PIC K - U P WIT H S E R V ICE BOD Y NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" Services: Bidder shall complete right hand column indicating brief reasoning for exceptions to requirements when not acceptable. state "Acceptable" if requirements are agreeable as set forth on the left hand column. Equipment: Bidder shall complete right hand column indicating specific size and/or make and model of all components when not exactly as specified. state "As specified" if item is exactly as set forth in the left hand column. FAILURB TO COMPLBTB RIGHT HAND COLUMN WILL INVALIDATE BID GENERAL This specification describes the City of San Bernardino's need for .1ttf~. 3/4 ton class pick-Up truck with an 8 roo~"service body. Unit to be new (not used) and of equivalent style, quality and appointment to be utilized in city departmental operation. All specifications are minimum. Bidders are expected to meet or exceed these specifications in their entirety. WEIGHT Manufacturers gross vehicle weight rating to be a maximum 8,600 pounds. ENGINE A. Eight (8) cylinder gasoline powered, with minimum 350 cubic inch displacement, dry- pack air filter, and spin-on oil filter with replaceable element shall be furnished. B. To be equipped with electronic fuel injection, electronic ignition, and silicone high-tension wires. C. Engine shall meet all California emission requirements. November 4, 1996 Page 2 of 6 Res 97-9 BID SPEC: p~ 97- 0 9-{3 TRANSMISSION A. Automatic 3 speed m1n~mum, fully automatic heavy-duty type with auxiliary cooler. B. Transmission selector is to be column mounted. C. A method to drain torque converter is desired. COOLING SYSTEM A. To be heavy duty design closed system with overflow (largest capacity offered by manufacturer), minimum three (3)-row radiator. ELECTRICAL A. 12 volt, 850 cOld-cranking amp battery, minimum. B. Alternator shall be 65 amp m1n~mum capacity, 32 amp minimum curb idle output (at manufacturer's recommended idle speed.) The alternator shall be heavy duty design and capable of withstanding sustained operation. c. Transistorized regulator is required. D. All units shall include dual electric windshield wipers (two or more speeds), dual horns. E. An AM/FM radio with two (2) speakers to be of a quality equal to or greater than automotive grade and be located either in front dash or doors. WHEEL BASE A. To be approximately 132 to 140 inches. SUSPENSION A. 4,000 lb. front axle of heavy duty design with shocks and springs for the best combination to minimize body roll. STEERING A. Shall be power, not power assisted. BRAKES A. Must be power front disc brakes, with drum or disc acceptable on rear. B. To be equipped with anti lock if available. November 4, 1996 Page 3 of 6 Res 97-9 BID SPEC: r~ c, 7- 09-[3 TIRES , WHEELS A. Five (5) wheels, and five (5) four-ply tires LT235/75R16 tubeless type. B. One (1) each wheel wrench and jack, compatible with this vehicle, is to be supplied with each vehicle. BUMPER A. To be equipped with a front bumper. COLOR A. Standard Dupont No. 508 fleet white. LIGHTING A. Shall meet California Motor Vehicle Code and also include one (1) strobe warning light mounted to the truck bed, fully visible above the cab for 360 degrees and reinforced to prevent vibration (Target Tech. No. 851 or equivalent). Mounted to the driver's side bed rail. B. Day time running lights (DRL's) are required. FUEL TANK A. Shall have a minimum capacity of 20 gallons. CAB A. Standard body style with cloth bench seat, right and left armrest, dual sunvisors, seat belts in three (3) positions, cigarette lighter, ashtray, domelight, two (2) speed heater/defroster, and glove box. B. Full instrumentation to include amp-meter, fuel gauge, oil pressure gauge, water temperature gauge, and speedometer (including odometer). c. Directional signals are to be self canceling with emergency flashers incorporated. D. Factory equipped air conditioning is to be included. E. To be equipped with right and left side- mounted Westcoast type mirrors approximately 4 1/2 inches x 11 inches in size. Each mirror is to be reinforced to prevent vibration. November 4, 1996 Res 97-9 Page 4 of 6 BID SPEC: F~ 91~o '1~ t3 SERVICE BODY A. To be Royal body no. 33-HO-15 or equivalent. Body must include lockable compartments, all keyed alike. B. Handles must be recessed and all compartments must be fullY hinged. C. The top mounted lid must be able to stay open without human assistance. D. The ladder rack is to be mounted inside of the bed on the curbside and able to accommodate a 20 foot extension ladder overthe cab. (It is not to interfere with the top loading compartment nor protrude past the rear of the service body.) E. All painted surfaces to be thoroughly cleaned of weld splatter, slag, scale, and other foreign matter prior to painting. F. All surfaces are to be painted with one (1) primer and one (1) color coat to match the truck. G. The underside of wheel wells are to be under coated after priming. H. All lighting attached to the service body such as: taillights, turn signals, emergency flashers, and back-up lights are to meet California Vehicle Code requirements. ELECTRONIC A. Back-up alarm is required. REAR BUMPER A. Is to be of the diamond-plate step design and to be frame (not body) mounted (bolted is preferable to welded). B. It is to include a two (2)-inch ball hitch mounted in the middle of the step of the bumper. C. A four (4)-prong trailer-towing plug is to be mounted and wired into the step bumper. D. License plate mounting holes are to be inserted in the bumper with appropriate lighting to meet California Vehicle codes. November 4, 1996 ( Page 5 of 6 Res 97-9 BID SPEC: ;=-91- () ?-8 MANtJALS A. Two (2) copies of each, operator, parts, and service repair manuals shall be furnished at time of delivery. WARRANTY A. Shall have a minimum of three (3) year bumper-to-bumper including drive train. B. Bidders shall quote separately an option for extended warranties and include information brochures to cover each. REGISTRATrON The successful bidder is to obtain and include in the delivery price, all registration documents and licenses. The City will provide the necessary application for exempt plates. DELrVERY Delivery is to be F.O.B. to the City of San Bernardino city Yard at 182 S. Sierra Way, San Bernardino, CA. Attention: Fleet Manager (909) 384-5220. Three (3) days notice, prior to delivery, is to be given. QUESTIONS REGARDING TECHNICAL ASPECTS OF THIS BID SHOULD BE DIRECTED TO THE FLEET MANAGER LISTED ABOVE. November 4, 1996 ( Page 6 of 6 Res 97-9 BID SPEC: F- 97- 09-8 R. HOWEL CTOR OF PUBLIC SERVICES DATE ((r-'-ffb WILLIAM A. OPPENHEIM FLEET MANAGER DATE Res 97-9 BIDDERS PROPOSAL AND STATEMENT For furnishing and delivering of MOTOR VEHICLES In accordance with Bid Specification No. F-97-09-C TO THE CITY OF SAN BERNARDINO SAN BERNARDINO, CALIFORNIA Gentlemen: The undersigned proposes City of San Bernardino TRUCKS. and agrees to furnish and deliver to the FOUR {41 1/2 TON COMPACT PICK-UP For the sum of: Price for ( ) @ EA = $ Sales Tax % $ Other (specify) $ TOTAL $ State total in words (note: in case of a discrepancy between words and figures, the words shall prevail-total includes sales tax). $ For equipment and supplies: Make/Model: Manufacture: Delivery to be completed within Warranty information: days of execution. Firm Name: Business Address: Business Phone: Minority Business Status(?) By: (printed name) Fax: (Y/Nl Type Title Signature: Date: NOTE; ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A CONTRACT. All provisions of Specification F-97-09 apply. Some awards are subject to formal approval/resolution by the Mayor and Common Council of the City of San Bernardino. CITY OF SAN BERNARDINO Date: NONEMBER 18. 1996 By: John P. Murphy, C.P.M. October 31, 1996 Page 1 of 4 Res 97-9 CITY OF SAN BERNARDINO T B C H N I C A L S P B C I F I CAT I 0 N S BID SPBCIFICATION NO. r-97- C?r- C 1/2 TON COM PAC T PIC K - U P T R U C K NOTICB: "SPECIAL INSTRUCTIONS TO THB BIDDBR" Services: Bidder shall complete right hand column indicating brief reasoning for exceptions to requirements when not acceptable. state "Acceptable II if requirements are agreeable as set forth on the left hand column. Equipment: Bidder shall complete right hand column indicating specific size and/or make and model of all components when not exactly as specified. state "As Specified" if item is exactly as set forth in the left hand column. FAILURB TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID. GENERAL These specifications are intended to describe the city of San Bernardino's need for ~~~~III each gasoline powered compact class ''''plck..;up truck, to be utilized in City departmental operation. All specifications are minimum. Any quotations under this shall include all standard equipment listed in published sales brochures as well as options required to meet this specification. Bidders are expected to meet or exceed these specifications in their entirety. Separate bids are requested for the two (2) following options: . Option A: Units are to be new (not used) and of equivalent style, quality, and appointment. . option B: Units may be used, no more than one (1) year old with less than 15,000 miles. Remainder of manufacturer warranty must be transferrable. BODY 1/2 ton compact pick-up type, double wall construction, six (6) feet in length. October 31, 1996 'Res 97-9 Page 2 of 4 BID SPEC: F-Cf7-0C;-C ENGINE 1. V-6, 3.8 liter m~n~mum, equipped with dry pack air filter, spin-on oil filter, electronic fuel injection, electronic ignition and silicone high-tension wires. 2. Engine is to meet all California emission requirements. FUEL TANK Minimum, 12 gallon capacity. TRANSMISSION 1. Automatic 3 speed minimum with auxiliary cooler. 2. Transmission shifter is to be column mounted. ELECTRICAL SYSTEM 12 volt negative ground, 650 cold cranking amp battery, alternator shall be 60 AMP minimum. Transistorized regulator is required. TIRES , WHEELS 1. Five (5) tires and wheels shall be furnished for each vehicle, tire size shall not be less than 185/75R14. 2. One (1) each, lug wrench and vehicle jack is to be supplied with each vehicle. BRAKES Shall be power, disc front, and drum or disc in rear. SUSPENSION Shall be of heavy duty design. Should include, but not limited to, sway bars front and rear, shock absorbers, and stabilizers. RADIATOR Heaviest duty cooling w/overflow reservoir. system available CAB 1. Cloth covered bench-type seat. 2. Floor covering is to be padded rubber. I October 31, 1996 ( Page 3 of 4 " Res 97-9 BID SPEC: ;::: AI 7- 0 Cf- L.. 3. Directional signals with automatic return and emergency flashers. 4 . Electr ic operated two (2) speed and intermittent windshield wipers is required. 5. Two (2) safety padded sunvisors are required. 6. Right and left outside mounted non-glare mirrors. 7. Instrument panel to be safety padded and include the following gauges: volt or amp,fuel indicator, oil pressure, speedometer with odometer. 8. Seat belts required in three (3) positions, per California Vehicle Code. 9. Air conditioning is to be factory installed. 10. AM/PM radio factory installed with antenna. COLOR Fleet white, Dupont Imron 508 or equivelent. LIGHTING 1. Shall meet California Motor Vehicle Code and also include one (1) strobe warning light mounted to the truck bed, fully visible above the cab for 3600 and reinforced to prevent vibration (Target Tech. No. 851 or equivalent). Mounted to the driver's side bed rail. 2. Daytime running required. lights (DRL's) are BUMPERS Front and rear bumper (rear bumper heavy-duty step equipped with 2 inch towing ball and S.A.E. four-prong trailer plug). OTHER Full protective liner for cargo bed--to include tailgate and side rail/wall tops. MANUALS One (1) copy of service and repair and parts manuals shall be furnished for each unit. October 31, 1996 Res 97-9 BID SPEC: r- 97-(!)9- c. WARRANTY Shall have a minimum of three (3) year bumper- to-bumper including drive train. Bidders shall include in their bid extended warranty to cover a full five (5) years, and include information brochures to cover. REGISTRATION The successful bidder is to obtain and include in the delivery price, all registration documents and licenses. The City will provide the necessary application for exempt plates. DELIVERY Delivery is to be F.O.B. to the city of San Bernardino city Yard at 182 S. Sierra Way, San Bernardino, CA Attention: Fleet Manager (909) 384-5220. Three (3) days notice, prior to delivery, is to be given. QUESTIONS REGARDING TECHNICAL ASPECTS OF THIS BID SHOULD BE DIRECTED TO THE FLEET MANAGER LISTED ABOVE. SERVICES /;/ t/-y@ I DATED . IJdt.- 4 ~ WILLIAM A. 0 NHEIM FLEET MANAGER II /'-I/jy . , DATED ( Page 4 of 4 Res 97-9 BIDDERS PROPOSAL AND STATEMENT For furnishing and delivering of MOTOR VEHICLES In accordance with Bid Specification No. F-97-09-C> TO THE CITY OF SAN BERNARDINO SAN BERNARDINO, CALIFORNIA Gentlemen: The undersigned proposes and City of San Bernardino VEHICLES. agrees to furnish and deliver to the TWO (2) THREE (3) WHEEL UTILITY For the sum of: Price for ( ) @ EA = $ Sales Tax % $ Other (specify) $ TOTAL $ State total in words (note: in case of a discrepancy between words and figures, the words shall prevail-total includes sales tax). $ For equipment and supplies: Make/Model: Manufacture: Delivery to be completed within Warranty information: days of execution. Firm Name: Business Address: Business Phone: Minority Business Status(?) By: (printed name) Fax: (Y/Nl Type Title Signature: Date: NOTE; ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A CONTRACT. All provisions of Specification F-97-09 apply. Some awards are subject to formal approval/resolution by the Mayor and Common Council of the City of San Bernardino. CITY OF SAN BERNARDINO Date: NONEMBER 18. 1996 By: November 5, 1996 Page 1 of 3 Res 97-9 CITY OF SAN BERNARDINO T E C H N I C A L S P E C I PIC A T ION S BID SPECIPICATIOR RO. F~97~P9'- D 3 W H EEL UTI LIT Y V E H I C L E NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" services: Bidder shall complete right hand column indicating brief reasoning for exceptions to requirements when not acceptable. state "Acceptable" if requirements are agreeable as set forth on the left hand column. Equipment: Bidder shall complete right hand column indicating specific size and/or make and model of all components when not exactly as specified. state liAs Specified" if item is exactly as set forth in the left hand column. PAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID. GENERAL i~~:lSr~~~~i(;fi~~e~~ :~fl~~!"c~:~hf~;r~:; in parking control operations. GENERAL SPECIPICATIONS Three (3) wheel design, tubular steel frame and cab, extra large windows for unobstructed visibili ty, rust resistant aluminum body, aluminum cargo box and cover with gas spring lid assist, rear bumper. POWER 63 HP, 4-cylinder, fuel injected, liquid cooled, overhead cam, 4 cycle gasoline engine. TRANSMISSION Automatic, 3-speed w/torque converter. DIPPERENTIAL Automotive transaxle. STEERING Adjustable tilt steering wheel with center mounted horn and steering dampner. November 5, 1996 Page 2 of 3 Res 97-9 BID SPEC: P. -c;1-o9-p DIMENSIONS 1. Overall height not to exceed 70". 2. Overall length not to exceed 125". 3. Overall width not to exceed 55". 4. outside turning radius 114". 5. Inside turning radius 36". 6. Wheel base 78". 7. GVWR not to exceed 2300 lbs. BRAKING SERVICE - automotive power assisted hydraulic disc brakes on all three wheels. PARKING - separate calipers on the two rear discs. ELECTRICAL SYSTEM CHARGING - heavy duty automotive alternator. LIGHTS - two sealed beam headlights (turn on with ignition switch) , dimmer switch, combination emergency flashers/stoplights, turn signals, high visibility stoplight. STARTING - 12 volt starting motor, interlock prevents starter from operating unless shift lever is in "neutral" or "park". SEAT Extra wide one passenger, fully adjustable vinyl clad seat with backrest. SUSPENSION FRONT - extra heavy duty hydraulic fork assembly with 6" of travel. REAR - independent coil over shock assemblies with adjustable load dampening. TIRES 155 x 80R x 13" all season radials. FUEL TANK 5 U.S. gallons minimum. BODY COLOR Standard, police blue and white. November 5, 1996 Res 97-9 BID SPEC: P-97-0'1-'D CAB EOUIPMENT Lap style seat belt, outside rear view mirrors, automotive 12 volt battery, horn, electric wiper with 14" blade, speedometer, ammeter, gasoline gauge, oil pressure and water temperature indicator light, sound suppression, floor mat. DEALER INSTALLED FEATURES Sliding aluminum doors, liquid heater/defroster, shoulder harness, spare wheel jack, hour meter, beacon light, window defog, sun visor, rear view mirror. core tire, rear MANUALS One (1) set of operator's manuals, maintenance manuals and parts books with micro fiche shall be delivered with each utility vehicle. WARRANTY utility vehicle shall be guaranteed for twelve (12) months or minimum of 12,000 miles, against defects in design, construction materials, and workmanship. Bidder shall repair or replace any part or component which fails without charge to the city of San Bernardino during the warranty period. INSTRUCTIONS Bidder shall provide eight (8) hours of instruction to utility vehicle operators and mechanics in the operation, maintenance, adjustment and repair of the machine. /(---&-9'6 DATED J R. HOWE D CTOR OF P BLIC SERVICES ~~/\t?~, FLEET MANAGER II/I;'t,. DATED ( Page 3 of 3 ( Res 97-9 BIDDERS PROPOSAL AND STATEMENT For furnishing and delivering of MOTOR VEHICLES In accordance with Bid Specification No. F-97-09-~" TO THE CITY OF SAN BERNARDINO SAN BERNARDINO, CALIFORNIA Gentlemen: The undersigned proposes and agrees to furnish and deliver to the city of San Bernardino ONE (1) ONE TON STENCIL TRUCK. For the sum of: Price for ( ) @ % EA = $ Other (specify) TOTAL $ $ Sales Tax $ State total in words (note: in case of a discrepancy between words and figures, the words shall prevail-total includes sales tax). $ For equipment and supplies: Make/Model: Manufacture: Delivery to be completed within Warranty information: days of execution. Firm Name: Business Address: Business Phone: Minority Business status(?) By: (printed name) Fax: (Y/N) Type Title Signature: Date: NOTE; ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A CONTRACT. All provisions of Specification F-97-09 apply. Some awards are subject to formal approval/resolution by the Mayor and Common Council of the City of San Bernardino. CITY OF SAN BERNARDINO Date: NONEMBER 18. 1996 By: October 30, 1996 Page 1 of 5 Res 97-9 CITY OF SAN BERNARDINO T E C H N I C A L S P E C I PIC A T ION S BID SPECIFICATION NO. ,c -97-cf- /3. S TEN C I L TRUCK NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" services: Bidder shall complete right hand column indicating brief reasoning for exceptions to requirements when not acceptable. state "Acceptable" if requirements are agreeable as set forth on the left hand column. Equipment: Bidder shall complete right hand column indicating specific size and! or make and model of all components when not exactly as specified. state "As Specified" if item is exactly as set forth in the left hand column. PAILURE TO COMPLETE RIGHT BAND COLUMN WILL INVALIDATE BID GENERAL This specification describes the city of San Bernardino's need for _*l~l! eac~ gasoline powered one (1) -ton class truck wl.th an all steel platform body. Unit to be new (not used) and of equivalent style, quality and appointment to be utilized in city departmental operation. All specifications are minimum. Bidders are expected to meet or exceed these specifications in their entirety. WEIGHT Manufacturers gross vehicle weight rating to be a minimum 10,000 pounds. ENGINE Eight (8) cylinder gasoline engine with minimum 400 cubic inch displacement, dry pack air filter, spin on oil filter, and two (2) stage fuel filters. TRANSMISSION Automatic 3 speed heavy duty type with auxiliary cooler, not a part of any other cooling system. October 30, 1996 Page 2 of 5 Res 97'-9 BID SPEC: F-97-tP9-€ COOLING SYSTEM To be heavy duty design closed system with overflow (largest capacity offered by manufacturer), minimum three (3) row radiator. WHEEL BASB To be approximately 132 to 140 inches. SUSPENSION 4,000 lb. front axle of heavy duty design with shocks and springs for the best combination to minimize body roll. STEERING Power assist. BRAKES Must be power front disc brakes, with drum or disc acceptable on rear. To be equipped with antilock if possible. TIRES , WHEELS Seven (7) wheels, commercial rims and seven (7) six (6}-ply tires LT215/85R16 tubeless type (dual rears). Unit is to include one (1) each, lug wrench and jack to be compatible with this vehicle. BUMPER To be equipped with a front bumper. MIRRORS To be equipped with right and left side mounted Westcoast type mirrors approximately 4 1/2" x 11" in size. Each mirror is to be reinforced to prevent vibration. COLOR Standard fleet white. LIGHTS Shall have two (2) strobe lights, one on either side, visible from 360 degrees, attached to the headboard of flatbed. October 30, 1996 Page 3 of 5 Res 97-9 BID SPEC: r --Cj1-C?f-E All lighting shall meet California Vehicle Codes. Two (2) work lights, swivel mounted, one at each corner of head board. Day time running lights are required. FUEL TANK Shall have a minimum capacity of 30 gallons. CAB Standard body style with cloth bench seat, right and left armrest, dual sunvisors, seat belts in three (3) positions, AM/PM radio, cigarette lighter, ashtray, domelight, two (2) speed heater/defroster, and glove box. Air conditioning shall be factory installed. Full instrumentation to include Amp-meter, fuel gauge, oil pressure gauge, water temperature gauge, and speedometer (including odometer). Directional signals are to be self canceling with emergency flashers incorporated. Vehicle is to incorporate a dash mounted hour meter hooked into the ignition side of the ignition switch. FLAT BED All steel platform body ten (10) feet long and maximum eight (8) feet wide with solid reinforced metal header even with cab, and expanded steel mesh for rear window protection. 3/16" diamond-plate steel floor with smooth side rails. No externally mounted stake pockets. Floor and side rails integrally forming one piece. Maximum height to upper body edge 30 inches. Body lighting and mud flaps are to be included and shall meet California Motor Vehicle Codes. All components painted white to match cab. Rear step is to be diamond plate to match bed with minimum 15 inch depth--the width of the bed. A lockable tool box mounted forward of the rear axle under the bed on curbside is to be large enough to store paint wands when removed from hoses. TOW HITCH Is to be a 2 inch ball mounted and reinforced appropriately for towing. Also a standard 4- pin lighting plug is to be used. October 30, 1996 Page 4 of 5 l.fes 97-9 BID SPEC: F~97-09'-tE PAINTING EOUIPMENT Two (2) airless pumps, Speed-Flow Model 3000 (no other brands acceptable) mounted on passenger side, driven from the front engine, and safety switch which disengages the pump upon application of brakes or transmission. Two (2) retractable hose reels American (brand) only, mounted below bed level with lockable doors capable of carrying 50 feet of high pressure 1/4 inch hose compatible with water base or oil base paints. (Grayco or other brands not acceptable.) "Hose bins" must have removable panels to allow easy access for repairs. STENCIL RACK A 14 slot stencil rack formatted as 10 slots across and 4 above the 10 to conserve space. Slots are to be 90" long by 35" high by 2" wide. MANUALS Two (2) each operator, parts and service repair manuals for truck and equipment shall be furnished at time of delivery. WARRANTY Bidders shall include in their bid price an extended bumper-to-bumper warranty including drive train to cover a full (5) years. REGISTRATION The successful bidder is to obtain and include in the delivery price, all registration documents and licenses. The City will provide the necessary application for exempt plates. DELIVERY Delivery is to be F.O.B. to the City of San Bernardino City Yard at 182 S. Sierra Way, San Bernardino, CA. Attention: Fleet Manager (909) 384-5220. Three days notice, prior to delivery, is to be given. October 30, 1996 Res 97-9 Page 5 of 5 BID SPBC: r-91-~f-& QUESTIONS REGARDING TECHNICAL ASPECTS OF THIS BID SHOULD BE DIRECTED TO THE FLEET MANAGER LISTED ABOVE. JAMES R. HOWELL DIRECTOR OF PUBLIC SERVICES DATED W~~~~IM FLEET MANAGER it /J 1ft? I DATED USER DEPARTMENT HEAD DATED Res 97-9 BIDDERS PROPOSAL AND STATEMENT For furnishing and delivering of MOTOR VEHICLES In accordance with Bid Specification No. F-97-09-~ TO THE CITY OF SAN BERNARDINO SAN BERNARDINO, CALIFORNIA Gentlemen: The undersigned proposes and agrees to furnish and deliver to the City of San Bernardino TWO (2) 3/4 TON PICK-UP TRUCKS WITH 8 FOOT DOUBLE WALLED BED. For the sum of: Price for ( ) @ % EA = $ $ $ Sales Tax Other (specify) TOTAL $ State total in words (note: in case of a discrepancy between words and figures, the words shall prevail-total includes sales tax). $ For equipment and supplies: Make/Model: Manufacture: Delivery to be completed within Warranty information: Firm Name: Business Address: Business Phone: Minority Business status(?) By: (printed name) days of execution. Fax: (Y/N) Type Title Signature: Date: NOTE; ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A CONTRACT. All provisions of Specification F-97-09 apply. Some awards are subject to formal approval/resolution by the Mayor and Common Council of the City of San Bernardino. CITY OF SAN BERNARDINO Date: NONEMBER 18. 1996 By: John P. Murphy, C.P.M. October 31, 1996 ( Page 1 of 5 Res 97-9 CITY OF SAN BERNARDINO T E C H N I C A L S P E C I P I C A T I 0 N S BID SPECIFICATION NO. 3/4 TON PIC K - U P T R U C K NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" services: Bidder shall complete right hand column indicating brief reasoning for exceptions to requirements when not acceptable. state "Acceptable" if requirements are agreeable as set forth on the left hand column. Equipment: Bidder shall complete right hand column indicating specific size and/or make and model of all components when not exactly as specified. state "As Specified" if item is exactly as set forth in the left hand column. FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID GENERAL This specification describes the City of San Bernardino's need for -iiI?[4111 each 3/4 ton class pick-up trucks wltll* an '"eight (8) foot double walled bed. Unit to be new (not used) and of equivalent style, quality and appointment to be utilized in city departmental operation. All specifications are minimum. Bidders are expected to meet or exceed these specifications in their entirety. WEIGHT Manufacturers gross vehicle weight rating to be a maximum 9,600 pounds. ENGINE Eight (8) cylinder, gasoline powered, with minimum 350 cubic inch displacement, dry-pack air filter, and spin-on oil filter with replaceable element shall be furnished. To be equipped with electronic fuel injection, electronic ignition, and silicone high-tension wires. Engine shall meet all California emission requirements. October 31, 1996 . Res '97-9 BID SPEC: ( Page 2 of 5 F, 91,. of-;: TRANSMISSION Automatic 3 speed m~n~mum, fully automatic heavy-duty type with auxiliary cooler. Transmission selector is to be column mounted. A method to drain torque converter is desired. COOLING SYSTEM To be heavy duty design closed system with overflow (largest capacity offered by manufacturer), minimum three (3)-row radiator. ELECTRICAL 12 volt, 850 cOld-cranking amp battery, minimum. Alternator shall be 65 amp minimum capacity, 32 amp minimum curb idle output (at manufacturer's recommended idle speed). The alternator shall be heavy duty design and capable of withstanding sustained operation. Transistorized regulator is required. All units shall include dual electric windshield wipers (two or more speeds), dual horns, and AM/PM radio. Two (2) speakers to be of a quality equal to or greater than automotive grade and be located either in rear package deck or doors. WHEEL BASE To be approximately 132 to 140 inches. SUSPENSION 4,000 lb. minimum front axle of heavy duty design with shocks and springs for the best combination to minimize body roll. STEERING Shall be power, not power assisted. BRAKES Must be power front disc brakes, with drum or disc acceptable on rear. To be equipped with antilock if available. TIRES , WHEELS Five (5) steel wheels, and five (5) four (4)- ply minimum tires LT225/75R16 tubeless type. One (1) each wheel wrench and jack, compatible with this vehicle, is to be supplied with each vehicle. October 31, 1996 Res 97-9 BrD SPEC: r, 97-- t)q- F ( Page 3 of 5 BUMPER To be equipped with a front and rear bumper. COLOR standard Dupont No. 508 fleet white. LrGHTING Shall meet California Motor Vehicle Code which includes but is not limited to: self- canceling turn signals, emergency flashers, halogen head lights, tail and brake lights, and one (1) strobe warning light mounted to the truck bed, fully visible above the cab for 360 degrees and reinforced to prevent vibration (Target Tech. No. 851 or equivalent) and mounted to the driver's side bed rail. Day time running lights (DRL's) are required. FUEL TANK Largest standard tank available--minimum 15 gallon capacity. CAB standard body style with cloth bench seat, right and left armrest, dual sunvisors, seat belts in three (3) positions, cigarette lighter, ashtray, domelight, two (2) speed heater /defroster, and glove box. Full instrumentation to include amp-meter, fuel gauge, oil pressure gauge, water temperature gauge, and speedometer (including odometer). Directional signals are to be self canceling with emergency flashers incorporated. Factory equipped air conditioning is to be included. To be equipped with right and left side- mounted Westcoast type mirrors approximately 4 1/2 inches x 11 inches in size. Each mirror is to be reinforced to prevent vibration. OTHER Full protective liner for cargo bed--to include tailgate and bed rail tops. MANUALS Two (2) copes of each, operator, parts, and serv~ce repair manuals for truck shall be furnished at time of delivery. October 31, 1996 ( Page 4 of 5 Res 97-9 BID SPEC: F~ 1/17- It' d(-;:: WARRANTY Bidders shall include in their bid price an extended bumper-to-bumper warranty including drive train to cover a minimum of five (5) years. REGISTRATION The successful bidder is to obtain and include in the delivery price, all registration documents and licenses. The city will provide the necessary application for exempt plates. DELIVERY Delivery is to be F.O.B. to the City of San Bernardino City Yard at 182 S. Sierra Way, San Bernardino, CA. Attention: Fleet Manager (909) 384-5220. Three days notice, prior to delivery, is to be given. QUESTIONS REGARDING TECHNICAL ASPECTS OF THIS BID SHOULD BE DIRECTED TO THE FLEET MANAGER LISTED ABOVE. October 31, 1996 Res 97-9 BID SPEC: LJ /(_ C;-f6 DATE / ~~~.~ FLEET MANAGER lilt 1ft, DATE ( Page 5 of 5 ~ - 9'7-0?-,c SERVICES ( .Res 97-9 BIDDERS PROPOSAL AND STATEMENT For furnishing and delivering of MOTOR VEHICLES In accordance with Bid Specification No. F-97-09-~ TO THE CITY OF SAN BERNARDINO SAN BERNARDINO, CALIFORNIA Gentlemen: The undersigned proposes and a rees to furnish and deliver to the City of San Bernardino FOUR 4 14ID-SIZE SEDANS For the sum of: Price for ( ) @ EA- $ Sales Tax , $ Other (specify) $ TOTAL $ State total in words (note: in case of a discrepancy between words and figures, the words shall prevail-total includes sales tax). $ For equipment and supplies: Make/Model: Manufacture: Delivery to be completed within Warranty information: days of execution. Pirm Name: Business Address: Business Phone: Minority Business Status(?) By: (printed name) Pax: (Y/NI Type Title Signature: Date: . NOTE; ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A CONTRACT. All provisions of Specification F-97-09 apply. Some awards are subject to formal approval/resolution by the Mayor and Common Council of the City of San Bernardino. CITY OF SAN BERNARqINO Date: NONEMBER 18. 1996 By: John P. Murphy, C.P.M. Purchasing Manager October 17, 1996 ,Res 97-9 ( Page 1 of 5 C I T Y 0 F SAN B ERN A R DIN 0 T E C H N I C A L S P E C I F I CAT ION S BID SPECIFICATION NO. r- 97-09- G- LEA SED MID S I Z E SED A N NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" Services: Bidder shall complete right hand column indicating brief reasoning for exceptions to requirements when not acceptable. State "Acceptable" if requirements are agreeable as set forth on the left hand column. Equipment: Bidder shall complete right hand column indicating specific size and/or make and model of all components when not exactly as specified. State "As Specified" if item is exactly as set forth in the left hand column. FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID. GENERAL This specification describes the city of San Bernardino's requirements for ltaur@if.t14~; each midsize sedans, ~- , ~ ,,,",,,,,,,,,,,..,,>>l.,,<,t. - r . .. Any quotations under this specification shall be for new vehicles of the current model and shall include all standard equipment as listed in the published sales brochure as well as such options required to meet this specification. ENGINE A. V-6, approximately 3.8 liter; to be equipped with electronic fuel injection, electronic ignition, silicone high tension wires, and manufacturer's spin-on oil filter with replaceable element. B. Vehicle to have maximum sized cooling system available, incorporating "coolant recovery" system, factory installed. c. Engine shall meet all California emission requirements. ELECTRICAL A. 12 volt, 850 cold-cranking amp battery, minimum. B. Alternator shall be 65 amp m~n~mum capacity, 32 amp minimum curb idle output October 17, 1996 Res 97-9 BID SPEC: FAt?- 09- 6- (at manufacturer's recommended idle speed) . The alternator shall be heavy duty design and capable of withstanding sustained operation. c. Transistorized regulator is required. D. All units shall include dual electric windshield wipers (two or more speeds), dual horns. E. AM/FM radio with two (2) speakers to be of a quality equal to or greater than automotive grade and be located either in rear package deck or doors. F. Vehicle shall incorporate certain radio frequency interference suppression measures and devices so that interference generated as the result of its operation does not exceed the limits established in S.A.E. standard J 551 at the time of delivery. INSTRUMENTATION A. Is to include but not be limited to fuel, temperature, volt or amperes gauges, speedometer with odometer, high-beam indicator, etc. LIGHTING A. To meet the California state Vehicle Codes which includes but is not limited to: self-canceling turn signals, emergency flashers, halogen head lights, tail and brake lights, etc. TRANSMISSION A. To be three-speed (minimum) fully automatic, front wheel drive is acceptable, with heaviest duty shocks available. B. Each transmission is to be equipped with an auxiliary transmission cooler not a part of any other cooling system. C. A method to drain the torque converter is desired. STEERING A. Vehicle shall be equipped with power steering. Page 2 of 5 October 17, 1996 ( Page 3 of 5 Res 97-9 BID SPEC: F - 0/7 ~ CJ/i - c;.. SUSPENSION A. A system that is the best possible combination to minimize body roll and ensure flat cornering. B. stabilizers must not extend beyond the lowest portion of the vehicle chassis. C. Torsion bars designed in a transverse configuration are not acceptable. Conventional front stabilizers are acceptable. TIRES , WHEELS A. Four (4) wheels per vehicle. Four (4) tires per vehicle. One (1) spare/emergency tire/wheel. B. One (1) each wheel wrench and jack to be supplied with each vehicle. C. Full wheel covers to be included. BRAKES A. Must be power disc brakes on front wheels of all vehicles. B. Drum or disc brakes will be acceptable on rear wheels. C. To be equipped with anti-lock brakes if available. FUEL TANKS A. Largest tank available for maximum range of specified vehicle. PAINT A. Paint colors are varied colors. City to be provided a choice of colors to select after bid is accepted. BODY A. Four-door sedan with unitized body. B. Hood is to be operated by an inside release located on the driver's side. C. Trunk lid must remain in the full open position when opened manually. D. Carpeting to be installed in both front and rear floor boards. E. Power door locks, power windows, and power seats are required. October 17, 1996 Res 97-.9 Page 4 of 5 BID SPEC: r=~ (j7-0 9'~ G F. Seats are to be cloth-covered bucket type. G. Dual sunvisors are required above front windshield. H. Tinted window, heating, and factory air conditioning are required. I. Rear window defroster if available. SERVICE/PARTS MANUALS A. Two (2) service) the time copies of manuals are of delivery. each, (parts and to be supplied at WARRANTY Bidders shall include in their bid extended bumper-to-bumper warranty including drive train to cover a minimum of two (2) years, and 24,000 miles. VEHICLE REGISTRATION Lease costs to include all costs associated with vehicle registration. DELIVERY Delivery is to be F.O.B. to City of San Bernardino City Yard, 182 S. Sierra Way, San Bernardino, California. Attention: Fleet Manager (909) 384-5220. Three (3) days notice, prior to delivery, is to be given to the Fleet Manager. QUESTIONS REGARDING TECHNICAL ASPECTS OF THIS BID SHOULD BE DIRECTED TO THE FLEET MANAGER LISTED ABOVE. Res 97-"9 Octoher 17, 1996 BID SPEC: Page 5 of 5 p- 9 7~ 09- G Ig"'l--I-q~ ATED w~tf;; A~P~ FLEET MANAGER /0/17/1(,. DATED ..... Res 97-9 BID OPENING PROCEDURES 1. ALL BIDS WILL BE TIME STAMPED AT TIME OF SUBMITTAL. 2. AT THE APPOINTED TIME, THE BIDS WILL BE OPENED, PUBLICLY DECLARED AND A REPORT OF COMPETITIVE BID OPENING SHEET TYPED. 3. THERE WILL BE NO DISCUSSION OF THE BIDS BETWEEN VENDORS AND BIn OPENING OFFICER EXCEPT PROCEDURAL QUESTIONS. 4. AFTER THE BIDS ARE DECLARED ALL VENDORS WILL LEAVE THE PREMISES. 5. IT IS OUR POLICY NOT TO RELEASE PRICE INFORMATION ON THESE BIDS UNTIL THE DEPARTMENT AND LEGAL HAS REVIEWED THEM AND COUNCIL PASSES THE RESOLUTION TO ISSUE A PURCHASE ORDER. AT THAT TIME, THE INFORMATION BECOMES PUBLIC AND A RECAPITUATION OF ALL PRICES RECIEVED IS FILED BY BID NUMBER. YOU ARE WELCOME TO REVIEW THE RESULTS AT THAT TIME. DUE TO THE LARGE VOLUME OF BIDS RECEIVED, BID RESULTS WILL NOT BE GIVEN OUT BY PHONE. IN RESPECT TO LIMITED STAFF TIME, APPOINTMENTS MUST BE MADE WITH THE APPROPRIATE BUYER. * * * * * * * * Res 97-9 S P E C I A L INS T R U C T ION S BID SPEC: F-97-09 THE FOLLOWING REQUIREMENT IS AN INTEGRATED PART OF THIS BID PACKAGE. " BID D E R ' S A T TEN T ION " IF YOU CHOOSE NOT TO BID THIS PARTICULAR BID PACKAGE YOU MUST RESPOND WITH A "NO BID" BY COMPLETING PAGE TWO ATTACHED. PLEASE MAKE SURE IT IS ALSO DATED AND SIGNED BY A REPRESENTATIVE OF YOUR COMPANY. YOU MUST ALSO FURNISH THE REASON FOR NOT BIDDING. THIS IS NECESSARY TO CLARIFY QUESTIONS FROM COUNCIL AT TIMES WHEN THE OVERALL RESPONSE IN NUMBERS IS NOT FAVORABLE. YOUR RESPONSES IS NECESSARY TO ASSURE THAT YOU REMAIN ON VENDOR BID SOURCE LIST. * * *