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HomeMy WebLinkAbout1998-289 ,.. 98-289 RESOLUTION NO. 1 2 3 4 5 BE IT RESOLVED BY TIIE MAYOR AND COMMON COUNCIL OF TIIE CITY OF 6 SAN BERNARDINO AS FOllOWS: RESOLUTION OF TIIE CITY OF SAN BERNARDINO AUTHORIZING TIIE EXECUTION OF AN AGREEMENT WfIH TIIE STURGES ACADEMY FOR TIIE PROMOTION OF ARTS AND CULTURE. 7 8 SEcnON 1. The Mayor of the City of San Bernardino is hereby authorized 9 and directed to execute on behalf of said City an Agreement with STURGES ACADEMY, 10 a copy of which is attached hereto marked Exhibit "A" 11 and incorporated herein by reference as fully as though set forth at length. 12 SEcnON 2. The authorization to execute the above referenced agreement 13 is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the 14 98-289 RESOLUIlON OF TIIE CITY OF SAN BERNARDINO AUTIlORIZING TIIE EXECUIlON OF AN AGREEMENT wrrn TIIE STURGES ACADEMY FOR TIIE 1 PROMOTION OF ARTS AND CULTURE. 2 3 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a regular 4 5 held on the 5th day of meeting thereof, October , 1998, by the following vote, to wit: 6 Council Members 7 8 AYES NAYS ABSTAIN ABSENT ESTRADA x x ---X- x x ---X- 16 17 18 19 20 21 J(,lJ?r:buiu)~cu,i2e~ City C erk / I The foregoing resolution is hereby approved,this ~y of / October ,1998. ',~ ALLES, Mayor City of San Bernardino Approved as to form and 22 legal content: 23 James F. Penman, 24 City Attorney 25 26 27 28 September 22, 1998 2 -X- 98-289 AGREEMENT 1 2 3 4 5 6 'Organization." 7 The parties agree as follows: 8 1. Recitals. 9 A. Organization has requested financial assistance from 10 ity for the fiscal year 1998-99, in order to assist in defraying 11 he expense of certain concerts, shows, festivals, or events or 12 ctivities sponsored by Organization as set forth in Organization's 13 rant proposal (hereinafter "the proposal") approved by the Fine 14 rts Commission of the City. A copy of said proposal is on file in 15 the Mayor's Office of Cultural Affairs. The terms of the proposal 16 are incorporated herein by reference and shall govern the uses of 17 the funds provided herein. The financial assistance provided for 18 in this agreement is made on a one-time only basis, and receipt of 19 said funds shall not imply a continuing obligation of the City 20 beyond the terms of this Agreement. 21 B. The expenditure is for a valid municipal public 22 purpose, to wit: for the promotion of art appreciation in San 23 Bernardino, as more fully set forth in the proposal submitted by 24 Organization. 25 2. Payment. Upon presentation of a claim to the Mayor's 26 Office, City shall pay to Organization from the 27 28 Fine Arts Fundinq THIS AGREEMENT is entered into between the CITY OF SAN ERNARDINO, a municipal corporation, referred to as "City" and the TURGES ACADEMY, a non-profit organization, referred to as -1- Exhibit "A" 98-289 1 2 3 4 5 6 7 8 9 10 11 12 13 14 GREEMENT RE: THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY OR THE PROMOTION OF THE ARTS AND CULTURE. udget for the 1998-99 fiscal year, the total sum of $5,500 ollars, to cover the costs per the Fine Arts grant application greement. 3 . Use of Funds. The funds paid to Organization shall be sed solely for the purposes set forth in Paragraph 1 and in strict ompliance with the provisions set forth in the agreement. No eviation from the agreement shall be made without the express pproval of the City of San Bernardino. Said funds shall be xpended by June 30, 1999, and any unexpended funds shall be eturned to City by Organization. 4. Accountinq. Within 20 days after the completion of the vent, the Organization shall submit to the Mayor's Office, with a 15 copy to the Director of Finance, an accounting of the actual 16 expenditures connected with said event as it relates to the funds 17 provided by the City. Financial shall be records 18 19 20 21 22 23 24 25 26 aintained in accordance with generally accepted accounting rinciples by Organization in such manner as to permit City to easily trace the expenditures of the funds. All books and records of Organization are to be kept open for inspection at any time during the business day by the City or its officers or agents. Failure to submit the financial records in accordance with this section will result in the Organization reimbursing the City. 5. Hold Harmless. Organization covenants and agrees to defend, indemnify, and hold harmless the City and its employees and 27 agents from all liabilities and charges, 28 -2- 98-289 1 2 3 4 5 6 7 8 9 10 11 GREEMENT RE: THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY OR THE PROMOTION OF THE ARTS AND CULTURE. fees) , or losses however suits (incl uding counsel xpenses ccurring, or damages arising or growing out of the use or receipt f the funds paid hereunder and all operations under this greement. Payments hereunder are made with the understanding that he City is not involved in the performance of services or other ctivities of Organization. Organization and its employees and gents are independent contractors and are not employees or agents f the City in performing said services. Termination. City shall have the right to terminate 6 . 12 this Agreement and any funding remaining unpaid hereunder for any 13 reason by mailing a ten-day written notice to Organization and this 14 15 agreement shall terminate ten days after the mailing of such otice. In the event this Agreement is terminated for reasons of 16 improper use of funds or use of funds for any purpose other than 17 those authorized, any unexpended portion of the funds provided by 18 City shall be returned to City. In addition, Organization shall 19 reimburse to City any funds expended which were used for any 20 21 22 23 24 25 26 27 28 urposes other than those authorized under this Agreement. 7. Assiqnment. Organization shall not assign its interest in this Agreement without the prior written approval of City. 8. Insurance. Organization shall take out and maintain during the life of this Agreement such public liability and property damage insurance as shall insure City, its elective and appointive boards, commissions, officers, -3- 98-289 1 2 GREEMENT RE: THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY OR THE PROMOTION OF THE ARTS AND CULTURE. 3 4 5 injury, including death, as well as from claims for property damage 6 7 8 9 gents and employees, Organization and its agents performing acts overed by this Agreement from claims for damages for personal hich may from Organization's operations its arise agents' or ereunder, whether such operations be by Organization or its agents or by anyone directly or indirectly employed by either Organization or its agents, and the amounts of such insurance shall be as 10 follows: 11 12 $1,000,000 for injuries, including, but not limited to, death, to 13 anyone person, and subject to the same limit for each person, in (a) Public Liability Insurance. In an amount not less than 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 an amount not less than $100,000 on account of anyone occurrence; (b) Property Damage Insurance. In an amount of not less than $50,000 for damage to the property of each person on account of any one occurrence. (c) Workers Compensation. Organization shall provide workers compensation insurance in the amount required by state law if the funds provided hereunder are to be paid as salary to any employee of Organization. Organization shall require that all rights of subrogation under such policy of workers compensation insurance shall be waived as to City. City shall be set forth as an additional named insured in each policy of insL'rance provided hereunder. (d) The Certificate of Insurance furnished to the City shall require the insurer to notify the City of any change or termination in the policy. -4- 98-289 1 2 3 4 5 6 7 8 9 10 11 12 13 14 GREEMENT RE: THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY OR THE PROMOTION OF THE ARTS AND CULTURE. 9. Obliqation. Organization hereby covenants that it has aken all actions necessary to make the adherence to the bligations imposed by this agreement a binding obligation of the rganization. 10. Notices. All notices herein required shall be in writing nd delivered in person or sent by certified mail, postage prepaid ddressed as follows: As to City: As to Organization: Mayor's Office City of San Bernardino 300 North "D" Street San Bernardino, CA 92418 Charles Bradley Sturges Academy P . 0 . Box 13 03 San Bernardino, CA 92401 11. Entire Aqreement. This Agreement and any documents or 15 instruments attached hereto or referred to herein integrate all 16 17 18 19 20 terms and conditions mentioned herein or incidental hereto, and supersede all negotiations and prior writing in respect to the subject matter hereof. In the event of conflict between the terms, conditions or provisions of this Agreement, and an,' such document or instrument, the terms and conditions of this Agreement shall 21 prevail. 22 12. Non-Discrimination. Organization agrees that for the term 23 of h' t t lS Agreemen it shall not discriminate in employment, 24 25 26 27 recruitment, hiring, admission practices, advertising or in any other manner on the basis of race, color, creed, religion, national origin, sex, physical handicap, or marital status. 28 DATED: /tJ k7 ,4y I I -5- 98-289 1 GREEMENT RE: THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY OR THE PROMOTION OF THE ARTS AND CULTURE. 2 3 4 10 5 6 7 8 9 TTEST: 1(~)/ CiCLA..L Rachel G. Clark, City Clerk fJ 521~ Yr;edincu; Mpu-e- ORGANIZATION BERNARDINO 11 12 13 pproved as to form 14 nd legal content: 15 AMES F. PENMAN ity Attorney 16 17 18 19 20 21 22 23 24 25 26 27 28 -6- 98-289 ., . PERFORMING ARTS - GRANT APPLICATION FORM City of San Bernardino - Fine Arts Commission ============================================================================= I. Applicant Organization (Name, Address, etc.) Sturges A/;:ademy for the Fine Arts Post Office Box 1303 San Bernardino, CA 92401 I I. Contact Person rh:n"' DC R....~..n Q~7 Title l:cmo....i11 MiRig'i'r Phone: (999 l Jg~ 3U3 ======================================= III. Program Category Under which Support is requested: ~..rf"r.lRaR"8 ====------=======---------===-----=---- Phone: ( 909 ) 384-5415 Non-Profit I.D.33-0073908 Number of Years in existence 11 years IV. Period of Support Requested Sept. 1998 through July 1999 Starting Ending ============================================================================= V. Project Descriptions: Sturges Academy proposes ~'summer academy for Children which would focus on training young people in the area schools the art and craft of theater. The emphasis will be on stage production, acting, dancing, music, tecnical skills and performance. This is an area of the educational development of the area that is lacking and will greating increase the involvement in the fine arts by the children and their parents. ============================================================================= VI. Estimated number of per~ons expected to benefit from this program/proj ect: 150 ch1ldren . a) Number of persons by paid attendance: minimal bl Number of persons by free complimentary admission: t-nt-ol c) Number of performances scheduled: ~( .lree at both levels) d) Total attending all performances ([aT plus [b)): ============================================================================= VII. Need Scatement: The area of San Bernardino is in need of a training academy for children in the lower economic areas of the city. This Struges Academy will provide training for the children in all areas of theater which will involve them and their parents in the fine arts life of the City of San Bernardino. ;========================================================================== VIII. Intended Results: The goal of the academy will be to train 150 young people of various ethnic backgraoL the basic rud~...cnts of the theater production and performance. The intended result is for these 150 children to present a theater production to the community. =========================================================================== (PA Revised 6/96) -6- 98-289 - =========================================================================== IX. Total anticipated expenses for this period: Salary & Wages Supplies & Material Travel Fixed Assets/Rentals or Leases Outstanding loan payments Fees & Other TOTAL COSTS $ $ $ 15,000.00 7,500.00 $ $ $ $ 2,500.00 25,000.00 .... ============================================================================ X. Total anticipated income for this period: Most Recent Fiscal Period Income from performances None $ Revenue (stocks, bonds, rentals, e:c.) $ Grants $ Contributions $ Funds from Support Groups $ Other $ TOTAL INCOME $ ------------------------------------------------------------------------- ------------------------------------------------------------------------- This Fiscal Period $ 2,500.00 $ 0 $ 10,000.00 $ 0 $ 2,500.00 $ 0 $ 15,000.00 XI. Amount requested from the San Ber~ardino Fine Arts Commission: a) Total Costs (Section IX) $ 25,000.00 b) Total Income (Section X) (- ) $ 15,000.00 c) OUNT REQUESTED [a] minus [b] ) 40,000.00 ) Percentage requested: --------=------ (Amount Requested divided by Total Costs) 40.0 % ---------------------------------------------------------------------------- ---------------------------------------------------------------------------- (PA Revised 6/96) -7- 98-289 . XII. Amount per person to be subsidized by Fine Arts grant: Amount requested (Section XI Line [c]) divided by number of people attending (Section VI Line [d]) $ 67.00 ============================================================================ XII. Future objectives: As availability of city funds will be increasingly restricted in the foreseeable future, how does your organization propose to become more self-sufficient? Sturges Academy for the Fine Arts anticipates that after the academy has been established and running for one year, we will be able to attract a larger number of community and greater community supporters. We anticipate that in the first year this number will be limited, but should grow as the academy is known in the City of San Bernardino. ~ --------------------------------------------------------------------------- --------------------------------------------------------------------------- XIII. Provide a brief history/background of the organization: Sturges Center for the Fine Arts is a refurbished, historical, midisized theater, located in histroic downtown San Bernardino, dedicated to promoting cultural awareness in the local communities. Sturges Center is committed to quality programming in the musical, theatrical, artistic and educational fields. Sturges Center is dediated to encouraging the arts for youth in the diverse community for the present and the future. --------------------------------------------------------------------------- --------------------------------------------------------------------------- CERTIFICATION: C( r; ) K ProjOOC Offio"" ~ ()l")1... d-- Tiel", Phone Number: 909-384-5415 Date: General Manager '7-.JD - frr- (PA Revised 6/96) -8- 98-289 . . List Board of Directors and Officers (Include names, addresses and phone numbers) PRESIDENT Thelma Press 1740 Lomas Privadas San Bernardino, CA 92404 909-882-6426 Bill Lemann 215 North "D" Street San Bernardino, CA 92401 909-889-3691 Dr. Harold Boring 777 North "F" Street San Bernardino, CA 92410 909-381-0989 Penny Holcomb 3702 Hemlock Drive San Bernardino, CA 92404 909-862-3332 Mildred Hudson 1428 Bussey San Bernardino, CA 92405 909-883-0750 A - Henrietta Eich 4731 Brentwood Lane San Bernardino, CA 92407 909-883-5233 Gloria Brown 1053 South 3rd Street Calimesa, CA 92320 909-795-1506 David Marion 10l E. Redlands, Blvd, Ste 298 Redlands, CA 92373 909-793-0633 Judge John Kennedy 351 North Arrowhead Ave. San Bernardino, CA 92415-0240 909-387-3035 General Manager Charles Bradley P.O. Box 1112 Colton, CA 92324 909-384-5415 Theater Manager Harald Luther P.O. Box 1303 San Bernardino, CA 92402 909-384-5415 98-289 STURGES ACADEMY/FAMILY PLAYHOUSE SUMMER ACADEMY TIMELINE Last week August 1998 First meeting between Academy and Playhouse representatives. First week September 1998 Meeting with representatives of area schools and Academy/Playhouse to determine needs and initial planning. Third Week September 1998 Final Planning meeting between Academy and Playhouse representatives. October 1998 Present Plan for approval to Fine Arts Commission. October 1998 Fine Tune Plan and set into motion January 1999 Begin Media releases to area schools, talk with all arts teachers in local school area. April 1999 Intensify media releases, begin recruitment of students into program. May 1999 July 5, 1999 Continue Recruitment Academy classes begin at Sturges Center. July 5 - August 6, 1999 Classes continue August 9-12 rehearsals for performance August 13-15 Performances 98-289 Classes planned: Lighting, sound Stage craft, set design Makeup, costume Dance, movement Vocal Acting Two tracks: one elementary level, one middle school level each track to have limit of 75 students. Tracks will run simultaneously: Theater work downstairs(one track) Performance upstairs (one track) Mid-day switch.