HomeMy WebLinkAbout1998-233
RESOLUTION NO. 98-233
1 A RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
AGREEMENT WITH THE SAN BERNARDINO AND WESTERN REGIONAL LITTLE
2 LEAGUE BASEBALL FOR FINANCIAL ASSISTANCE FROM THE CIVIC AND
3 PROMOTION FUND FOR FYI998-99.
4 THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1.
The Mayor of the City of San Bernardino is hereby authorized and
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7 directed to execute on behalf of said City an agreement with the Western Regional Little League
8 relating to financial assistance from the civic and promotion fund for FYI998-99, a copy of
9 which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as
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though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement is
13 rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
14 of this resolution.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
17 Common Council of the City of San Bernardino at a joint regula:rneeting thereof, held on the
18 3rd day of August, 1998, by the following vote, to wit:
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July 27, 1998
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RESOLUTION AUTHORIZING AGREEMENT WITH WESTERN REGIONAL LITTLE
LEAGUE FOR FINANCIAL ASSISTANCE FOR FY1998/99.
AYES
NAYS
ABSTAIN ABSENT
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13 The foregoing resolution is hereby approved this 6J!::dayof
14 August . 1998.
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17 Approved as to form
and legal content:
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James F. Penman
City Attorney
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July 27, 1998
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98-233
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i~EC,:!\"""1 .t.:. '( ilEit}'
'98 fillS 17 123 '?A
A G R E It 'M E N-"T
Civic and Promotional
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO,
a municipal corporation, referred to as "City" and
WESTERN REGIONAL LITTLE LEAGUE BASEBALL, INC., a non-profit
organization, referred to as "Organization."
The parties agree to as follows:
1. Recitals.
A. Organization has requested financial assistance from
City for the fiscal year 1998-99, in order to assist in defraying
the expenses connected with the conduct of events related to the
1998/99 budget year,as outlined in their Request for Funding to the
Mayor and Common Council, a copy of which is attached hereto marked
Exhibit "A". The terms of the request are incorporated herein by
reference and shall govern the uses of the funds provided herein.
The financial assistance provided for in this agreement is made on
a one-time basis, and receipt of said funds shall not imply a
continuing obligation of the City beyond the terms of this
Agreement.
B. The expenditure is for a valid municipal public
purpose, to wi t :
for the conduct of events related to their
1998/99 Tournament Season.
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98-233
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2. Payment. Upon presentation of a claim to the City
Finance Director, City shall pay to Organization from the civic and
promotion fund budget for the 1998-99 fiscal year, the total sum of
FIVE THOUSAND DOLLARS ($5,000).
3. Use of Funds. The funds paid to Organization shall be
used solely for the purposes set forth in Paragraph 1 above. No
deviation from these provisions shall be made without the express
approval of the City of San Bernardino. Any unexpended funds shall
be returned to the City by Organization.
4. Accountabilitv. Financial records shall be maintained in
accordance with generally accepted accounting principles by
Organization in such manner as to permit City to easily trace the
expenditure of the funds. All books and records of Organization
are to be kept open for inspection at any time during the business
day by the City or its officers or agents. Failure to submit the
financial records in accordance with this section will result in
the Organization reimbursing the City in the full amount received
by Organization. At the conclusion of the program, Organization
shall present the City Administrator or her designee copies of all
receipts for expenditures connected with said program in the total
amount of $5,000.
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8-233
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5. Hold Harmless. Organization covenants and agrees to
defend, indemnify, and hold harmless the City and its employees and
agents from all liabilities and charges, expenses (including
counsel fees), suits, or losses however occurring, or damages
arising or growing out of the use or receipt of the funds paid
hereunder and all operations under this agreement. Payments
hereunder are made with the understanding that the City is not
involved in the performance of services or other activities of
Organization.
6. Insurance. While not restricting or limiting the
foregoing, during the term of this Agreement, Organization shall
maintain in effect policies of comprehensive public, general and
automobile liability insurance, in the amount of $1,000,000, per
occurrence combined single limit, naming the City of San Bernardino
as additionally insured.
7. Termination. City shall have the right to terminate this
agreement and any funding remaining unpaid hereunder for any reason
by mailing a ten-day written notice to Organization and this
agreement shall terminate ten days after the mailing of such
notice. In the event this agreement is terminated for reasons of
improper use of funds or use of funds for any purpose other than
those authorized, any unexpended portion of the funds provided by
City shall be returned to City. In addition, Organization shall
reimburse to City any funds expended which were used for any
purpose other than those authorized under this agreement.
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98-i33
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8. Authorization to Execute. Organization hereby covenants
2 that it has taken all actions necessary to make the adherence to
3 the obligations imposed by this agreement a binding obligation of
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the organization.
9. Notices.
All notices herein required shall be in
6 writing and delivered in person or sent by certified mail, postage
7 prepaid, addressed as follows:
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As to City:
As to Organization:
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Attn: City Administrator
Western Regional Little League
Baseball, Inc.
6707 Little League Drive
San Bernardino, CA 92407
Attn: Carlton Magee, Director
10. Entire Aqreement. This agreement and any documents or
instruments attached hereto or referred to herein integrate all
terms and conditions mentioned herein or incidental hereto, and
supersede all negotiations and prior writing in respect to the
subject matter hereof. In the event of conflict between the terms,
conditions or provisions of this Agreement, and any such document
or instrument, the terms and conditions of this Agreement shall
prevail.
In witness whereof, the parties hereto have executed this
agreement on the day and date first above shown.
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98~233
AGREEMENT WITH WESTERN REGIONAL LITTLE LEAGUE
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12 ATTEST:
CITY
SJ>;N BERNARDINO
"
,
B .
~-
ith Valles, Mayor
WESTERN REGIONAL LITTLE LEAGUE BASEBALL,
INC.
~~a~=
S:~f~"- 1>- Ke",,~r
\?r~ - t- Let)
fS((~~Y
r
13 BY:CIt~ h. ~
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Approved as to form
16 and legal content:
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18 James F. Penman,
City Attorney
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CITY OF SAN BERNARDINO - CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
1 Organization (Name. Address. etc.) Date Submined
Li tt Le League Baseball - Western Region 2. Contact Person Carlton E. Mallee.
6707 Little League Drive Title Western Res;tional Directo-=-
San Bernardino, CA. 92407 Phone (909) 887-6444
3. P,",one (909) 887-6444 4. Period of SupPOrt Requested or Dale oj Event
Number of Years in Exislence 28 August ll. through August 20. 1998
5. Taxpayer Identitication Number 23-1688231
6 Activity for which funding is requested: Western Regional Little League Baseball Tournament
13 State Play Offs. Funds requested will be used to feed teams. approximately
7000 meals served. The bus rental to transport teams tc' and from airport! and other
~ n
outside activities, and practices. etc.
7 Estimated number of persons expected to anend this programlprojecl 60,000
, Proposed Budget: ...... AC1U" .- Ao;lu" Budget klu.1
Personnel: I 016 Facility Renlal =,-.. ~
I 017 Insurance 024 Scholarships
01 Fulllime Salaries === 018 Decorations 025 Celebrity Expenses
02 Partllme Salaries 019 Utilities: Accommodallons
03 Overtime I Gas Lodging
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04 =r= Electrical Other I
05 - 026 MIscell,neo", E'''''~
Phon. -
Other
Expenses:
=:b Sub-Total
010 Ollics Supplies 020 Special EQuipment =$=
01 1 Postage
012 Printing ==:=t==
013 Equipment Rental I
o 14 Security 021 Advertising
015 Food/ 022 Promotion I
Refreshments Expenses GRANO TOTAL ,
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9 ll~t Anticipated Funding/Revenue (Sources other lhan City)
Soutc. Amount
AdditionaL income is derived from passing hats at games. reques t Lng
donations, Snack Bar ,nd Souvenir Concession sales
TOTAL
( 10. AntiCipated revenue from activity )
11 Total Amount Requested from City: Sent to Ways &; Means Date:
A Total Proposed Budgel Amount .2...UOU.OU Action
8. L.in: Other Funding Sources Sent to Mayor 8. Council Dale
C. TOlal Amount Requested from City Action:
12 Describe any additional assistance baing requested from the city: (Personnel. equipment. park. area, Estimated Costs
building. etc.) (To be completed by City)
. San Bernardino Police Department
"AdditionaL Security"
8 San Bernardino City Parks & Recreation
"2 (two) .en to assist in stadium clean up (dailv) '1
C Dept. Public Services
"Additional trash dumpsters. traffle cones and barriers"
( IJ Signature of apPI~ Dale: )
- ~:I/FP
-...-: ~ ;...---
./' ..) . ,. ,.
NOTE: P'ttas. b. prepared to submlr an audIt of your Ifnane/.'aetlvltl.s, In th. event such Information is deemed neceuary.
Attach skeleh and other supporting Information. If appropriate.
'"'''11''''......-.. .,....~ ~--, u,..."","'."....".. ~..,,~., ".....r ...."y .~-..~.. . M ...-. ...-
Western Regional
~.o
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Headquarters
LITTLE LEAGUE BASEBALL. INCORPORATED
Honorable Mayor Judith Valles
City of San Bernardino
300 North "D" Street
San Bernardino, CA. 92418
June 23, 1998
Dear Honorable Mayor Valles:
The 1998 Little League Western Regional Baseball Tournament is just around the corner. This years
event is scheduled August 11th through August 20th. To be held at the AI Houghton Little League
Stadium located at 6707 Little League Drive, in Northern San Bernardino.
In the past years, we have greatly appreciated the financial support from the San Bernardino City
Council, helping to defray the cost of the tournament activities, for which I am again respectfully
requesting a $5,000 grant for the 1998 event
Funds will be used to offset cost of team transportation (to and from the airport in rented busses), get
acquainted picnic, Monday August 10, feeding approximately 600 guests), opening ceremonies, meals
for teams and volunteers for the nine day event (app. 9500 meals served).
Mayor Valles, I believe that from the many accolades received from visitors to the Regional Tour-
nament, this event is one of the top sporting events in the Inland Empire We again anticipate a crowd
of 50 to 60 thousand spectators from throughout the 13 Western States.
We sincerely thank the City Council for the outstanding support we have received in the past and that
you will act favorably on this request. Hopefully you and Harry, will honor us with your presence at
some of the activities on the enclosed schedule of events.
Sincerely,
e~?ra~
CARLTON E. MAGEE
Western Regional Director
CEMlte
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OFFICE OF THE MAYOR
TIM;::
6707 Little League Drive. San Bernardino, California 92407 . 909-887-6444 . 909-887-6135 FAX
1998
CALENDAR OF EVENTS
(Continued)
SUNDAY, AUGUST 16,1998
8:00 a.m. Umpire Alumni Breakfast (Regional Center)
11:30a.m. Game A Loser Game II vs Loser Game 12
2:00 pm Game B Loser Game \3 vs Loser Game 17
5:00 p.m. Game 19 Wmner Game \3 vs Wmner Game 15
8:00 pm. Game 20 WilUler Game 16 vs Wmner Game 17
MONDAY, AUGUST 17, 1998
II :30 a.m. Game C
2:00 p.m. Game D
5:00 p.m. Game 21
800 p.m. Game 22
Loser Game 15 vs Loser Game 16
Wmner Game A vs Wmner Game B
Wmner Game 20 vs Loser Game 14
WilUler Game 19 vs Loser Game 18
TIJESDA Y, AUGUST 18, 1998
1130 am Game E Loser Game 19 vs Loser Game 20
1200 pm. Ladies Luncheon (Hilton Hotel)
(All Ladies.& Gentlemen are Cordially Invited)
Game F Wmner Game C vs Wmner Game D
Game 23 Winner Game 18 vs Wmner Game 22
Game 24 WmnerGame 14vsWmnerGame21
200 p.m.
5:00 p.m.
800 p.m.
WEDNESDAY, AUGUST 19, 1998
7:00 a.m. GolfToumament (San Bernardino Public Golf Course)
11:30 a.m. Game G Loser Game 21 vs Loser 22
200 pm. Game H Winner Game E vs Wmner Game F
TBA Game 25 Wmner Game 23 vs Loser Game 23 "If First Loss"
TBA Game 26 Wmner Game 24 vs Loser Game 24 "If First Loss"
TBA Consolation Game To Detennine 3rd & 4th Place. Played Only If no "If
Neo-s5'lry" Game or Games are needed. (Trophies will be Awarded)
THURSDAY, AUGUST 20,1998
9:00 a.m. Game J
II 00 a.m.
5:00 p.m.
7'00 p.m.
Wmner Game G vs WilUler H
(5th Place Trophy)
Administrators Luncheon (Radisson Hotel)
Closing Ceremonies
Game 27 Winner Game 23/25 vs Winner Game 24/26
CHAMPIONSHIP GAME Televised by ESPN 2
Trophy & Championship Flag Presentation
FRIDAY, AUGUST 21, 1998
Western Region Champions Depart for Williamsport, PA.
Departs from Los Angeles (LAX)
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e 1995 8
... .LITII.E LEAGUE _A_A. J
. . W_.~ REGION T01JBNAMENT
'-~ 6707 UttIe League Drive -~
San llerDardino, """if'6JbD 92.407
909/887~Hi
Tue Wed Thurs Fri Sat Sun Man Tue Wed Thl
8-1I 8-12 8-13 8-14 8-15 8-16 8-17 8-18 8-19 8-2
Ncwda
washiugtoo Game 10 Wumcr 10
Gamel 8:00
Game 18
4:00 WiDDer I 8:00
Wyoming No. CaIii WiDDer 18
Game 6 WDmer 6
8:00 Game 8 Game 23
Dmsiao
HaWlIii 2:00 Loser 18 ChAo I~ ..d1.~p
Utah WDmer 8 5:00 Game 25
Game 3 Loser 10 Game 22
11:30 Loser 6 Game 15 Wumcr 15 8:00 If Necessary
Wumcr 3 Game 12 11:30 Wumcr 22 TEA
Idaho 2:00 Game 19
Wumcr 12 5:00
Loser 3 WiDDer 19
Loser 1 Game 27
Game 13
5:00 Champicast
Wumcr 13 Game
Loser 8 7:00
----------------------------------
Loser 23
OtqOll If~ '/
Alaska Game 9 Wumcr 9
Game 2 5:00
Loser 24
8:00 WDmer 2 Game 14
So.~. Arizona Wumcr 14
8:00
Game 5 Wumcr 5
5:00 Game 24
Game 7 Division
Colorado 11:30 Loser 14 Champioosbip
Montana WDmer 7
Loser 9 8:00 Game 26
Game 4 Game 21 If Ncc:cssary
2:00 Loser 4 Game 16 WDmer 16 5:00
Wumcr 4 wumcril TEA
Game II 2:00
New Mexico 11:30 WiDDer 11 Game 20
8:00
Loser 5 Loser 2 Wumcr 20
Game 17
5:00 Wumcr 17
NEW TOURNAMENT FORMAT Loser 7 ....................................
We will have two division winners. The Loser II Loser 15 Loser 19 Loser 21
ttams will be playing for the opportunity to ~~~~
play in a single 01ampi00ship Game on 11:30 11:30 11:30 11:30 WIIIIICfG
Tlmrsday, August 20,1998 Loser 12 Loser 20 Loser 22 Game: J I
Loser 16 9:00
The winoer of the Clampioaship Game 5th !'loa:
will advaoa: to Williamsport to participate Loser 13 WDmer A Wilmer C Wilmer E WiaDaH
in the Little League World Series. ~~~~
2:00 2:00 2:00 2:00
Loser 17 WDmer B WDmer 0 Wilmer F