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RESOLUTION NO. 98-218
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR TO
SUBMIT AN APPLICATION TO ACCEPT THE FY 98 LOCAL LAW ENFORCEMENT
BLOCK GRANT (LLEBG) PROGRAM AWARD FROM THE U,S, DEPARTMENT OF
JUSTICE BUREAU OF JUSTICE ASSISTANCE (BJA) ON BEHALF OF THE POLICE
DEPARTMENT FOR LAW ENFORCEMENT SUPPORT EXPENDITURES. ACCEPTANCE
IS CONTINGENT UPON THE A V AILABILITY OF FUNDING FOR THE REQUIRED
CASH MATCH.
SECTION 1.
The Mayor of the City of San Bernardino is hereby authorized and
directed to submit an application to accept on behalf of the city the FY 98 Local Law
Enforcement Block Grant award in the amount of $889,370 from the U.S. Department of
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Justice, Bureau of Justice Assistance for law enforcement support expenditures. Acceptance of
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the grant award is contingent upon the availability of funding for the required cash match.
SECTION 2.
The Mayor and Common Council of the City of San Bernardino
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hereby commit $98,819 as the mandatory 10% cash match requirement for this grant. This
commitment is contingent upon the availability of funding for the required match. The total
project amount will be $988,189.
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98-218
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR TO
SUBMIT AN APPLICATION TO ACCEPT THE FY 98 LOCAL LAW ENFORCEMENT
BLOCK GRANT (LLEBG) PROGRAM AWARD FROM THE U.S, DEPARTMENT OF
JUSTICE BUREAU OF JUSTICE ASSISTANCE (BJA) ON BEHALF OF THE POLICE
DEPARTMENT FOR LAW ENFORCEMENT SUPPORT EXPENDITURES. ACCEPTANCE
IS CONTINGENT UPON THE AVAILABILITY OF FUNDING FOR THE REQUIRED
CASH MATCH,
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a regular
meeting thereof, held on
day of
July
, 1998, by the following vote; to wit:
the 20th
NAYS
ABSTAIN AHNr
COUNCILMEMBERS
AYES
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12 ARIAS
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ESTRADA
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LIEN
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SCHNETZ
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ANDERSON
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MILLER
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20 The foregoing resolution is hereby approved this ,;lls!- day of July ,1998.
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J tli Valles, Mayor
it of San Bernardino
Approved as to form
24 and legal content:
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James F. Penman
26 City Attorney
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98-218
FY '98 LOCAL LA W ENFORCEMENT BLOCK GRANT
Proposed Budget
NCIC 2000 Proiect Total $988,189
Vehicle Equipment
a, Ruggedized laptops - 90 @ $4,000
each $360,000
b. Mobile application modems - 90 @
$3,000 each $270,000
c. Modification/replacement of vehicle
mounts - 90 @ $800 each $ 72,000
d. Cables/antenna hardware - 90 @ $176 $ 15,839
e. One year of 19.2 data backbone -
access - 90 @ $395 each $ 35,550
f. One year of maintenance for radio
hardware - 90 @ $120 each $ 10,800
g. Equipment installation costs - 90
@ $600 each $ 54.000
Total for 90 vehicles $818,189
Tiburon GUI MDT software user license $150,000
Microwave connection to Rialto control site
(including hardware and user modifications)
$ 20,000
TOTAL GRANT FUNDED EXPENDITURES
$988,189*
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This total includes the $98,819 mandatory Gash match. The department
intends to earmark a portion of our FY 1998-99 state COPS Option funding
for this purpose.
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FY '98 LOCAL LA W ENFORCEMENT BLOCK GRANT
Budget Narrative
OVERVIEW
The San Bernardino Police Department began using Mobile Data Terminal's during the
summer of 1993. These terminals will used to lighten the volume of radio transmissions
on our overloaded voice radio channels, It also enables our officers to gain access to
state and federal criminal databases directly from their patrol cars, These terminals are
considered "dumb" (They do not work like personal computers. They must be connected
to the dispatch computer system to function.) terminals. They use a single 4800 BAUD
radio modem line to communicate with their host computer.
In 1996, the federal government launched a massive upgrade of the NCIC (National
Crime Information Center) criminal databases. That project is referred to as NCIC-2000.
The goals of this national upgrade include:
1. Real-time access to a new single finger fingerprint matching system.
2. Real-time access to a new image processing (i.e., mugshot, signature,
identifying marks) system,
3. Access to new databases such a Convicted Person database and a
Supervised Release (Parole) database.
Preliminary access to the first phase of these new features is already available to state
criminal databases. Modifications to state databases are already underway. Mandatory
initial implementation changes to inquiries and updates that we send to these state
databases take effect on 07-01-1999.
While we are prepared for these modifications, we are not prepared to begin using this
new data at the field level. To provide this information to our patrol officers in the field,
we must update our existing mobile data terminal fleet.
The update consists of three phases:
1. Replacing Mobile Data Terminals With Mobile Data Computers,
Ruggedized laptop computers are essential to the NCIC-2000 project.
"Dumb" terminals can not process the software and hardware necessary
to capture fingerprints in the field, transmit them to our host computer and
relay the data to state and federal databases.
Because the laptop computers are mounted permanently in the patrol car,
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they are subjected to heat, cold and the harsh environment of a police
patrol car. The only computers that have consistently shown that they can
live in this environment for 3-5 years are "ruggedized" units,
2, Replacing Mobile Date Terminal Software With Mobile Data Computer
Software,
Today, the communications software used by our mobile data terminals is
old. It has been out-of-date before the time we purchased it. However, it
was the ONLY software available at the time. While it provided an
interface for officers to get data, it was hard to use and slow.
This update project will modernize our communications software. During
1998, the Police and Fire Departments transitioned to a modern "Windows-
95" based Computer Aided Dispatch (CAD) system and a matching
Records Management System (RMS). The CAD system provides system
level support for mobile data terminal/computer software packages.
This new software will allow our mobile dispatch functions to work on the
same computer that the fingerprint readers work on and that powers our
field level report writing software. This creates a single computer driven
communications/reporting tool in each patrol car.
Officers will have direct links to fingerprint identification checks. They will
be able to send messages directly to a parolee's supervising agent (parole
officer) from the patrol car. And, when placed on-line by the federal NCIC
system, they will be able to get a mugshot of the person that they are
checking.
3. Upgrading The Mobile Data Communications Backbone.
Presently, all mobile communications between mobile date terminals and
the host computer are done on a single 4800 BAUD radio modem line.
This line serves over 80 units during peak evening periods. Because it is
such a critical tool, there is a lot of traffic on this line. During busy periods,
it can take over 5 minutes to get a response because the slow
communications speed and amount of traffic moving over the radio link.
This update will move patrol computers off the 4800 BAUD
communications link and will put them on the new 19200 BAUD
communications link available from the County of San Bernardino.
The new link will enable patrol officers to gain access to data at 4 times
the current level. This increased speed is absolutely mandatory for
transmitting fingerprinUmugshot data to the field.
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This portion of the project will provide microwave channels to move the
data over the County of San Bernardino's radio communications hub in
Rialto. It will also cover the monthly communications charges for the link
to the Rialto site,
The increased communications band width will allow patrol officers to
access our CAD/RMS databases while in their vehicles and send and
receive police reports electronically. Officer safety will be enhanced by the
receipt of audible cues for stolen vehicles and wanted persons. The
upgrade further provides the infrastructure necessary for future automation
projects such as Automated Vehicle Locator systems to aid in dispatching
the closest units to emergency calls for service.
98-218
LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM
Your signature represents your legal binding acceptance of the terms of this application and your statement of the veracity of the
representations made in this application. The document has heen duly authorized hy the governing body ofthe applicant and the
applicant will comply with the three attached forms: 1) Assurances; 2) Certifications Regarding Lobbying; Debarment, Suspension and
Other Responsibility Matters; and Drug- ree Workplace Requirements; and 3}Certification Regarding Public Safety Officer Health Benefits.
98-218
ASSURANCES
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements. including OMS
Circulars No. A-21, A.11 0, A-122. A.128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements-28 CFR,
Part 66, Common rule, that govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the Applicant as::.ures and
certifies that
1. It possesses legal authority to apply for the grant; that a resolution,
motion or similar action has been duly adopted or passed as an
official act of the applicant's governing body, authorizing the filing of
the application, including all understandings and assurances
contained therein, and directing and authorizing the person
identified as the official representative of the applicant to act in
connection with the application and to provide such additional
information may be required.
2. It will comply with requirements of the provisions of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970
(P.L. 91-646) which provides for fair and equitable treatment of
persons displaced as a result of Federal and federally-assisted
programs
3. It will comply with provisions of Federal law which limit certain
political activities of employees of a State or local unit of
government whose principal employment is in connection with an
activity financed in whole or in part by Federal grants. (5 USC 1501,
et seq.l
4 It will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act
5. It will establish safeguards to prohibit employees from using their
positions for a purpose that is or gives the appearance of being
motivated by a desire for private gain for themselves or others,
palticularly those with whom they have family, business, or other
ties.
6. It will give the sponsoring agency or the Comptroller General,
through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the
grant.
7. It will comply with all requirements imposed by the Federal
sponsoring agency concerning special reqUlremehts of law,
program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or
supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protection Agency's
(EPA) list of Violating Facilities and that it will notify the Federal
grantor agency of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a
facility to be used in the project is under consideration for listing by
the EPA.
9. It will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973, Public
Law 93-234, 87 Stat. 975, approved December 31, 1976, Section
102(a) requires, on and after March 2,1975, the purchase of flood
insurance in communitles where such Insurance is available as a
condition for the receipt of any Federal financial assistance for
construction or acquisition purposes for use in any area that has
been identified by the Secretary of the Department of Housing and
Urban Development as an area having special flood hazards. The
phrase MFederal financial assistance" includes any form of loan,
grant, guaranty, insurance payment, rebate. subsidy, disaster
assistance loan o. grant or any other form of direct or mdlrect
;:ede:-a' assistance
OJP FORM 4000/3 (Rev 1-93) PREVIOUS EDITIONS ARE OBSOLETE.
ATTACHMENT TO SF-424
10. It will assist the Federal grantor agency in its compliance with
Section 106 of the National Historic Preservation Act of 1966 as
amended (16 USC 470), Executive Order 11593, and the
Archeological and Historical Preservation Act of 1966 (16 USC
569a-1 et seq.) by (a) consultmg with the State Historic Preservation
Officer on the conduct of Investigations, as necessary, to identify
properties listed in or eligible for inclusion in the National Register of
Historic Places that are subject to adverse effects (see 36 CFR Part
800.8) by the activity, and notifying the Federal grantor agency of the
existence of any such properties and by (b) complying with all
requirements established by the Federal grantor agency to avoid or
mitigate adverse effects upon such properties
11. It will comply, and assure the compliance of all its subgrantees and
contractors, With the applicable provisions of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended, the
Juvenile Justice and Delinquency Prevention Act. or the Victims of
Crime Act, as appropriate; the provisions of the current edition of the
Office of Justice Programs Financial and Administrative Guide for
Grants, M7100.1; and all other applicable Federal laws, orders,
circulars, or regulations.
12. It will comply with the provisions of 28 CFR applicable to grants and
cooperative agreements including Part 18, Administratlve ReView
Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Research and Statistical Information;
Part 23, Criminallntetligence Systems Operating Policies; Part 30,
Intergovernmental Review of Department of Justice Programs and
Activities; Part 42, Nondiscrimination/Equal Employment Opportunity
Policies and Procedures; Part 61 , Procedures for Implementing the
National Environmental Policy Act; Part 63, Floodplain Management
and Wetland Protection Procedures; and Federal laws or regulations
applicable to Federal Assistance Programs
13. It will comply, and all its contractors will comply, with the non-
discrimination requirements of the Omnibus Crime Control and Safe
Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of
Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as
amended; Section 504 of the Rehabilitation Act of 1973, as
amended; Subtitle A, Title II of the Americans with Disabilities Act
(ADA) (1990); Title IX of the Education Amendments of 1972; the
Age Discrimination Act of 1975; Department of Justice Non-
Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G;
and Department of Justice regulations on dIsability diSCrimination. 28
CFR Part 35 and Part 39
14. In the event a Federal or State court or Federal or State
administrative agency makes a finding of discrimination after a due
process hearing on the grounds of race, color, religion, national
origin, sex, or disability agamst a reCipient of funds. the recipient will
forward a copy of the finding to the Office for Civil Rights, Office of
Justice Programs.
15. It will provide an Equal Employment Opportunity Program if required
to maintain one. where the application is for $500,000 or more.
16. It will comply with the provisions of the Coastal Barrier Resources
Act (P.L 97-348) dated October 19, 1982 (16 USC 3501 et seq )
which prohibits the expenditure of most new Federal funds within the
units of the Coastal Barrier Resources System
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98-218
U.S. DEPARTMENT OF JUSTICE
OFACE OF JUSTlCE PROGRAMS
OFACE OF THE COMPTROLLER
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CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUGFREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cItecI below to cletennine the certification to which they are required to
attest. Applicants should also revl_ the Instructlona for certification Included In the regulations before completing this
form. Signature of this fann provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part trT, "GovemllMlnt-wlde Debarment and Suspension (Nonprocurement) and
Govemmen-twlde Requirements for Drug-Fne Workplace (Grants)." The certlflcatlona ahall be lnIated as a material
representation of fact upon which reliance wiD be placed when the Department of Justice detennlnes to awanlthe
covered transaction, grant, or cooperative agnement.
1. LOBBYING
As required by Section 13S2. TItle 31 or the U.S. Gode, and
implemen1ed al28 CFR Part 69. for persons onlIIring i*> a grWll or
coop"",tive agreemenl aver S100,OOO. as defined 8128 CFR Part 69.
the applicant certifies thae
(a) No Federal approprialed funds have been paid or will be paid. by or
on behalf of the undersigned. to any person for influencing or
attempting to inftuence an officer or employee of any agency. a
Member of Congress, an officer or employee of Congress. or an
employee of a Member of Congress in con-nection with the making of
any Federal gran~ the entering into of any coope<ative agr88I1l8fll. and
the extension, continuation, renewal. amendment. or modtfication of
any Federal grant or cooperative agreement;
(b) II any funds other than Fed"",' appropriated funds have been paid
or will be paid to any person for influencing or at.tempting to influence
an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form
LLL. ~Oisclosure of Lobbying Activities.~ in accordance with its
instructions:
(e) The undersigned shall requirelhalthe language 01 this certification
be included in the award documents for aU subawards at aI tiers
(including subgrants. contracts under grants and cooperative
agreements, and subcontracts) and thaI all sub-recipienls shall certify
and disctose accordingly. ~
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension.
and implemented at 28 CFR Part 67. for prospective participants in
pnmary covered transactions. as defined at 28 CFR Part 67. Section
67,510, -
A. The applicant certifies that it and its principals:
(a) Are not presently debarred. suspended. proposed for debannen~
declared ineligible. sentenced to a denial of Federal benefits by a
State or Federal court, or voluntarily excluded from covered
:ransactions by any Federal department or agency;
(b) Have not within a threeyear period preceding this appacation been
convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain. or performing a public (Federal. Slate, or local)
transaction or contnIcl under . public transaction; violation 01 FedelaI
or Slate antitrust s1alUtes or commission of embezzlement, Iheft.
forgery. bribery, falsification or deslnJction 01 records. making false
statements. or ~ _ property;
(c) Are not presently indicted for or otherwise criminally or civilly
charged by a govemmenlal entity (Federal. State, or local) with
commission 01 any of the ollenses enum""'ted in paragraph (1 )(b) of
this certification; and~
(d) Have not within a three year period preceding this application had
one or more public transactions (Federal, State. or local) terminated
for cause or default; and
B. Where the apprteant is unable to certify to any of the statements in
this certification, he or she shall attach an explanation to this
application,
3. DRUG FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the DrugFree Wor1<.place Act of 1988, and implemented
at 28 CFR Part 67. Subpart F, lor grantees. as defined at 28 CFR Part
67, Sections 67,615 and 67,620-
A. The applicant certifies that it will or will continue 10 provide a drug-
free wor1<place by:
(a) Publishing a statement notifying employees that the unlawful
manufacture. distribution, dispensing, possession. or use of a
control'-d substance is prohibited in the grantee's workplace and
specifying the actions that wiD be Iaken against employees for
violation of such prohibition:
(b) Establishing an ongoing drugfree awareness program to infonn
employees about -
(1) The dangers of drug abuse in the workplace:
(2) The grantee's policy of maintaining a drugfree workplace;
(3) Any available drug counseiing, rehabirrtation. and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the worXplace:
(c) Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statemenl required by paragraph (a)
1I1a~ as a condition of employment under the grant, the employee will-
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(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation
of a criminal drug statue occurring in the woritplace no later than fIVe
calendar days after such conviction;
(8) Notifying the agency. in writing. within 10 calendar days after
receiving notice under subparagraph (d)(2) from an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted emptoyees must provtde notice. including position tiUe, to:
Department of Justice. Office of Justice Programs. AnN: Control
Desk. 633 Indiana Avenue, N,W.. Washington. D,C, 20531. Notice shall
include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of
receiving notice under subparagraph (d)(2), with respect to any
employee who is so convicted -
(1) Taking appropriate personnel action against such an employee, up
to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended: or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes bya
Federal. State, or tocal hearth. law enforcement, or other appropriate
agency:
(g) Making a good faith effort to continue to maintain a drug-free
workplace through Implementation of paragraphs (a), (b). (c). (d), (e),
and (I),
B. The grantee may insert in the space provided below the site(s) for
the perfonnance of work done in connection with the specific grant:
Place of Perfonnance (Street address, city, county, state, zip code)
San Bernnrdinn Pnlicp- Dp-nnrtmp-nt
710 North 'D' Street
San Bernardino CA 92401
Check aa if there are work:places on file that are not identified here.
Section 67, 630 of the regulations provides that a grantee that is a State
may elect to make one certification in each Federal fiscal year. A copy of
which should be included with each application for Department of Justice
funding. States and State agencies may elect to use OJP Form 406117.
Checl< 0 If the State has elactad to complete OJP Fonn 4061/7,
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug-Free Work:place Act of 1988, and implemented at
28 CFR Part 67. Subpart F, for grantees, as defined at 28 CFR Part 67;
Sections 67,615 and 67.620-
A. As a condition of the grant. I certify that I will not engage in the
unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance in conducting any activity with the grant; and
B. If convicted of a criminal drug offense resulting from a violation
occurring during the conduct of any grant activity, I will report the
conviction. in writing, within 10 calendar days of the conviction, to:
Department of Justice, bffice of Justice Programs. ATTN: Control Desk,
633 Indiana Avenue, N.W.. Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
San Bernardino Police Department
710 North 'D' Street
San Bernardino CA 92401
2. Application Number and/or Project Name
3. Grantee IRSNendor Number
FY 98 Local Law Enforcement Block Grant
95-6007721
4. Typed Name and Title of Authorized Representative
Judith Valles, Mayor
~ y pf San Bernardino
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6. Date