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Home My WebLink About1998-216 BOUND CONTRACT' 1 RESOLUTION NO. 98-2l6 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 3 SAN BERNARDINO AWARDING A CONTRACT TO DOUG MARTIN CONTRACTING COMPANY. INC. FOR PAVEMENT REHABILITATION BY SLURRY SEAL METHOD 4 PHASE IV BETWEEN VICTORIA A VENUE AND LA PRAIX, AND FROM HIGHLAND AVENUE TO NORTHERLY CITY LIMITS. 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 8 SECTION 1. DOUG MARTIN CONTRACTING COMPANY, INC. is the lowest responsible 9 bidder for: PAVEMENT REHABILITATION BY SLURRY SEAL METHOD PHASE IV 10 BETWEEN VICTORIA A VENUE AND LA PRAIX, AND FROM HIGHLAND A VENUE TO 11 NORTHERLY CITY LIMITS. per Plan No. 9811 . A contract is awarded accordingly to said 12 bidder in a total amount of $263,059.20, but such award shall be effective only upon being fully 13 executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby 14 authorized to execute said contract on behalf of the City; a copy of the contract is on file in the 15 16 office of the City Clerk and incorporated herein by reference as fully as though set forth at 17 length. 18 19 SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be 20 obligated hereunder until the time of such full execution. No oral agreements, amendments, 21 modifications or waivers are intended or authorized and shall not be implied from any act or 22 23 course of conduct of any party. 24 25 26 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of the passage of this resolution. Date: 27 28 RESOLUTION...AWARDING A CONTRACT TO DOUG MARTIN CONTRACTING COMPANY, INC. FOR PAVEMENT REHABILITATION BY SLURRY 3 SEAL METHOD PHASE IV... 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and regular Common Council of the City of San Bernardino at a meeting thereof, held on the20tlflay 98-216 1 2 6 of July, 1998, by the following vote, to wit: 7 23 24 25 Approved as to 26 form and legal content: 27 JAMES F. PENMAN, City Attorney 28 ~ ) By: JJt1>u--? t. V ~!p~ (J 'I I I I I I I I I I I I I I I I I I I 07/20/1998 Res 98-2l6 ~:1:GI ~ AL FILE NO. 1.7097-4 ACCT. NO. 129-367-5504-1521 CITY OF SAN BERNARDINO STATE OF CALIFORNIA CONTRACT DOCUMENTS PLANS AND SPECIAL PROVISIONS NO. 9811 FOR PAVEMENT REHABILITATION BY SLURRY SEAL METHOD AT VARIOUS LOCATIONS (PHASE IV) ..." DIVISION OF ENGINEERING DEPARTMENT OF PUBLIC WORKS CITY OF SAN BERNARDINO MAY, 1998 BIDS WILL BE RECEIVED UP TO THE HOUR OF 2:00 P.M. ON JUNE 16 , 1998 SXH-( BIT\'A1( I I I I I I I I I I I I I I I I I I I Engineer's Estimate $ 286,950.00 NOTICE INVITING BIDS NOTICE IS HEREBY GIVEN that the city of San Bernardino will receive bids for proposals for: PAVEMENT REHABILITATION BY SLURRY SEAL METHOD AT VARIOUS LOCATIONS (PHASE IV) in accordance with special provision No. 9811 on file in the Office of the City Engineer, Third Floor, San Bernardino city Hall. Deliver all bids to the city Engineer's Office, Third Floor, city Hall, 300 North "D" street, San Bernardino, California, with the specification title and number clearly marked on the outside of the envelope. Said bids or proposals will be received up to the hour of 2:00 p.m., on June 16 , 1998, at which time all of said bids or proposals will be publicly opened, and examined and declared in the City Engineer's Conference Room, Third Floor, city Hall. No bid will be received unless it is made on a proposal form furnished by the city. All bids or proposals shall be signed, sealed and accompanied by cash, cashier' check, certified check or bid bond made payable to the City of San Bernardino, in the amount of ten percent (10%) of the bid. Such cash, check or bond shall be given as a guarantee that the bidder will enter into the contract if awarded to him. In the event the bidder refuses to execute said contract, the use by the public of the improvements will be de- layed, and the public will suffer great damage. From the nature of the case, it would be extremely difficult and impractical to fix said amount of damages. Therefore, the city and the bidder agree that the above sum of 10% percent shall be paid to the City upon the condition above set forth as liquidated damages and not as a forfeiture. All bonds furnished pursuant to this notice must be underwritten by a surety company having a rating in Best's most recent Insurance Guide of "A" or better. I I I I I I I I I I I I I I I I I I I Pursuant to law, the Mayor and the Common Council of the city of San Bernardino, by Resolution No. 90-358 and any and all amendments thereto which are hereby referred to and made a part thereof by references as fully as though set at length herein, have ascertained and determined the general prevailing rate per diem wages, and of per diem wages for legal holidays and overtime work for each craft or type work of workman needed in the execution of contracts under jurisdiction of said Mayor and Common Council. Said prevailing rates of wages shall conform to " General Prevailing Wage Determination made by the Director of Industrial Relations", filed in the office of City Clerk, which are made a part of said Resolution No. 90-358 and amendments thereto. The Contractor may substitute securities for any monies withheld by the Agency to ensure performance under the contract as provided for in section 22300 of California Government Code and section 10263 of the California Public Contract Code. It shall be mandatory upon the Contractor to whom the contract is awarded and upon any sub-contractor under him to pay not less than specified rates to all laborers, workmen, and mechanics employed by them in the execution of the contract, and to prevent discrimin- ation in the employment of persons because of race, creed, color, or national origin, as set forth in the provisions of Resolution No. 7414 of the Mayor and Common Council of the City of San Bernar- dino. The Contractor shall possess a Class "A" Lioense or other ADDroDriate Lioense at the time the contract is awarded. The prime Contractor shall perform, with his own organization, contract work amounting to at least 3S percent of the contract price. A Pre-Bid Meeting will be held on """".-1'{' , T'm" 2 1 QQA , at :;>.()() pm, at the office 0 the Director of Public Works/City Engineer, city Hall, Third Floor, 300 North "D" street, San Bernardino, CA 92418. This meeting is to inform bidders of MBEs/WBEs subcontracting and material supply opportunities, and to make the prime Contractor aware of the City's outreach program as it relates to minority hiring and participation. Bidder's attendance at this meeting is recommended, but the prime may certify that they are familiar with the program and attendance is not required. Attendance and/or certification may be used as part of the good faith effort. The city of San Bernardino reserves the right to waive any informalities or inconsequential deviations from contract Specifications, or to reject any and all bids. No bidder may withdraw his bid within date of bid opening. 4S working days from the I I I I I I I I I I I I I I I I I I I Plans and Specifications may be obtained from the city Engineer's Office, third floor, City Hall, 300 N. "D" Street, San Bernardino, California 92418, upon a non-refundable payment of S 10.00 for each set. CITY OF SAN BERNARDINO /I 'I ,&Lill/;'/i./ rJ/ .IL RACHEL C City Cler NOTICE TO ADVERTISE SPECIFICATION NO. 9811 SHALL APPEAR IN FIRST ISSUE NOT LATER THAN DATE 5/1q/qR nnn 5/?4/qR SECOND PUBLICATION FIVE DAYS LATER SIGNATURE DATE I I I I I I I I I I I I I I I I I I I PROPOSAL FORM TO THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO The undersigned declares that he has carefully examined the location of the proposed work, that he has examined the Plan and read the accompanying instructions to bidders and hereby proposes to furnish any and all required labor, materials, transportation and service for the PAVEMENT REHABILITATION BY SLURRY SEAL METHOD AT VARIOUS LOCATIONS (PHASE IV) in strict conformity with Plans and Special provisions No. 9811. city of San Bernardino, Department of Public Works, and also in accordance with Standard specifications for Public Works construction, 1997 Edition. Undersigned proposes and agrees if this proposal is accepted, that he will contract with the City of San Bernardino, in the form of the copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and other means of maintenance, and to do all the work and furnish all the materials specified in the contract, in the manner and time therein prescribed, and that he will take in full payment therefor the following unit prices or lump sum prices, to-wit: I I I I I I I I I I I I I I I I I I I ITEM 1. 2. OUANTITY 1 1,610 BID SCHEDULE PLAN NO. 9811 DESCRIPTION OF ITEMS WITH UNIT UNIT PRICE WRITTEN IN WORDS L.S. Mobilization at the Lump Sum price of PRICE TOTAL L.S. 11500 00 :/ TONS L.S. Install Traffic Stripes and Pavement Markings at the Lump Sum price of L (jUJ /J .:5 tt /11 fI Fit;.) jJ WIIJ/U:Jc/ rY OWJW Slurry Seal, at IocL{J~> /::lclJ.ty .5 6/ C71J1''I 1UJ() {'1:ff>ff5 per TON go, -7~..:- 1';~9S?/~)'1J 3. L.S. 1 It{M~<'U~ / !5/7'T6b?J _au _ dol..&J/2Si. JI /C-;- 06 D 00 .~ 4. 5. 10,000 1 S.F. Repair of Street, at / /fWo tlOLLo/I-> -r/()~~ t')/Je per SQ. FT. C6i7</fS ;;'2 / ~ , .; .;? 't/OO c1'q L.S. Cold Milling Heaving cracks, Bumps and Crack Sealing at the Lump Sum price of ~~$~ & ~~R~O L.S. f p,} :JOO 0:.,0 ;,; NOTE: The unit shown in for each inserted TOTAL BID $ ~;;&I?OS;-<1>~O ,J)",,, price must be written in words and also figures. The total price must be extended item of work and the total of all items in the space provided. I' I I I I I I I I I I I I I I I I I I In case of a discrepancy between words and figures, the words shall prevail. It is the understanding of the undersigned that the work hereinabove described shall be commenced within 10 working days from the date of the "Notice to Proceed", and shall be completed within 30 working days from the date of said notice. The undersigned further agrees that in case of default in executing the contract, or furnishing necessary bonds, all within the specified time, the proceeds of the Bidder's Guaranty accompanying this proposal shall be paid to the city of San Bernardino as liquidated damages. Licensed in accordance with an registration of Contractor, License No. Classification C-12 act providing 47m:n for the FIRM NAME: DOlllZ Martin ContrFl0.t.inr r.n ! Tn(" BUSI~ESS ADDRESS: 220 F:~ ~A ~1 SIGNATURE OF BIDDERS: 0/ cn--uy !f'/t~) )/;~ft..~ .J If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individuals, co- partners composing the firm. If a corporation, state legal name of the corporation, also the names of the president, secretary, treasurer and manager thereof. Doug Martin Contracting Co.. Inc. Doug Martin, President Dixie Maftin~ Secretary/Treasurer Telephone No. (714 1 441-0513 Dated: 6-02 , 1998 BIDDERS ACKNOWLEDGEMENT OF ADDENDUMS: ADDENDUM NO. 1 DATE: ADDENDUM NO. 2 DATE: ADDENDUM NO. 3 DATE: I I I I DESIGNATION OF SUB-CONTRACTORS I I I ~.If rife- I ;/o6ox?l?o 6e::>>tf~ (Il- 922-'2-> Dou~ Martin Contracting Co., Inc. BIDDERS FIRM NAME In compliance with the provisions of section 4100-4110 of California Public Contract Code of the State of California, and any amendments thereof, each bidder shall set forth the name and location of each subcontractor who will perform work or labor or render service to the Contractor. Name & Address Under Which Subcontractor Licensed Agency of MBE/WBE Certification and Number (If Applicable) Sub-Contractor Sub-Contract Phone No. Amount (Cloq) 8't.{r;--}o99 ~41 POO .0) ~ ~~) 522-77SY Bf:,- t:JIQC1!! ff,/ /~ ~;o ,;z 'Y Specific Description ~:Py ~71-5 ~-#~. I' I I I I I I I I I I I I I I I I I I CERTIFICATION I am aware of, will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability for Worker's Compensation or to undertake self-insurance before commencing any of the work. Contractor: NAME OF FIRM: Doug Hartin Contraotinq Co.. Tnc. BY: Dixie Martin It Vdl',.f11(J/dl.~/,~ TITLE: Secretary /Treasurerc"" DATE: June 2. 1998 I I I I I I I I I I I I I I I I I I I 'This affidavit shall be executed by all bidders at the time of bid ~ubmittal. Failure to execute the affidavit on this page will result in rejection of bid.) NON-COLLUSION AFFIDAVIT To the city of San Bernardino, State of California, Department of pUblic Works/Engineering: The undersigned in submitting a bid for performing the following work by contract, being duly sworn, deposes and says: That he has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. ~ 0', , " 1 hi 11~~:V, .s....... Dixie MRrtin. ~p('rpt'~ry Signature of Bidder ??O F~. FOllnnRti on Avp La Habra, C:A. GOilil Business Address r.Rl i forl1iR Place of Residence Subscribed and sworn to before me this 19~. '15 Tl1Y1Q ORANGE , state of California. r, My Commission expires on o--/tI- , ~ 'fd ( Ji- - ;,;;.;;c:",z,,- -I _ Commission # 1150744 ~ '_ Notary Public - CoIifomiO ~ ~ Orange County t _ _ _ _Mf:~~~AU~l~~l I:($)' I SAFECO. BID BOND I I I I I SAFECO INSURANCE COMPANY OF AMERICA GENERAL INSURANCE COMPANY OF AMERICA FIRST NATIONAL INSURANCE COMPANY OF AMERICA HOME OFFICE: SAFECO PLAZA KNOW ALL BY TIlESE PRESENTS, That we, DOUG MARTIN CONTRACTING COMPANY, INC. of 220 E. FOUNDATION AVENUE, LA HABRA, CA 90631 (hereinafter calIed the Principal), as Principal, and SAFECO INSURANCE COMPANY OF AMERICA (hereinafter calIed the Surety), as Surety are held and fIrmly bound unto CITY OF SAN BERNARDINO (hereinafter called the Obligee) in the penal SUln of Ten Percent of Bid Amount - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - -- - - - - - - - - - - - - -- - - - - -- -- -- -- - - - - -- - - - -- - - -- - - -- - - -- -- - -- - -- - Dollars ($ 10% of Bid Amount ) for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, fIrmly by these presents. I I I I I I I I I TIlE CONDITION OF TIllS OBLlGA nON IS SUCH, Tbat WHEREAS, the Principal has submitted or is about to submit a proposal to the Obligee on a contract for PAVEMENT REHABILITATION BY SLURRY SEAL METHOD AT VARIOUS LOCATIONS (PHASE IV) NOW, THEREFORE, If the said Contract be timely awarded to the Principal and the Principal shall, within such time as may be specifIed, enter into the Contract in writing, and give bond, if bond is required, with surety acceptable to the Obligee for the faithful perfonnance of the said Contract, then this obligation shall be void; othetwise to remain in full force and effect. Signed and sealed this 3rd day of June , 1998 . Witness DOUG MARTIN CONTRACTING { CO;PCA:~'h I (l/t/LY I. , Dixie Martin, Secretary (Seal) Principal s: 2~ - Title Witness SAFECO INSURANCE COMPANY OF AMERICA {By\:0, .:..0 ~ M~ DENISE BENNETT Attorney-in-Fact I I I S-00531SAEF 2198 €I Registered trademark of SAFECO Corporation. I I I I I I I I I I I I I I I I I I I State of California County of Orange On June 3. 1998 (Date) personally appeared NOTARY ACKNOWLEDGMENT before me, Erika A. Nicholas (NamerTitle - Notary Public) Denise Bennett , Notary [8J personally known to me - OR - D proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in ffis/her/tfteif authorized capacity(ies), and that by ffis/her/tfteif signature( s) on the instrument the person(s), or the entity upon behalf of which the person( s) acted, executed the instrument. J - - - - -~ ~ - - - - I@ C<>~~~~ f Nolay """"" - CaIIarrIa Orange ec...ty - _ _ _ _Mv_~&pnsMarlur111 ------ CAPACITY CLAIMED BY SIGNER(S) o INDIVIDUAL o CORPORATE o OFFICER(S) (Title) o PARTNERS(S) LIMITED GENERAL ~ ATTORNEY-IN.FACT o TRUSTEE(S) o GUARDIAN/CONSERVATOR o OTHER: SIGNER IS REPRESENTING: Witness my hand and official seal. ~Ltl. ~~/J:. - -'~;;:;:;~otary) OPTIONAL INFORMATION POWER OF ATTORNEY SAFECO INSURANCE COMPANY OF AMERICA GENERAL INSURANCE COMPANY OF AMERICA HOME OFFICE: SAFEeO PLAZA SEATTLE, WASHINGTON 0185 No. 10031 [w AlL BY THESE PRESENTS: SAfECO INSURANCE COMPANY OF AMERICA and GENERAl INSURANCE COMPANY OF AMERICA, each a Washington coreoralion. does each hereby ODooint ...M...~...........K..~..........OENISE BENNETT; Tustin. CallfornI8............................ I I true and lawful IttOrney(s}-in-fact with full authority to execute on its behalf fidelity and surety bonds or undertakings cuments of a simil. oharacter issued in the course of its business, and to bind the respective compeny thereby. and other IN WITNESS WHEREOF, SAfECO INSURANCE COMPANY OF AMERICA and GENERAl INSURANCE COMPANY OF AMERICA lecuted and attested these presents have each I I /~ " . / I I this 06 day of May 19 97 _.cA- , / --:. , c . --:-T;:~/J/ I.. ~,i CERTIFICATE IN WITNESS WHEREOF, I I Mv'8 hereunto set my hand .,d affixed the facsimile 5881 of said corporation I 'i\/--:7~. ,'f.'.E ,';C,i ;:-7,~."'<'''~' /~.,!~ .>f',l. '_)"""';:~"/ \ ,.......' ;_;,~, "0( "',;: \ 'I <:; ('?, \ t. i \1 jj ....-'I\ALi 'r )' ~,' . ,\ ~ PI I " <". \ ' J)" / '. \,.\,\ ~.~~? 1~~' '~~' " "~<:OfW'S'&o"'" . ( \ this 0C;:~, 3RD day of TTTNF. . 19J1lL. " ,,"-;~ , ,/0"/ ".....>. i...,1 (;O;;f'uhAtt \ "'PI. \~( SEAL I~) "6~~.""""",,;... ~~OfW:;~"\\&'"V'~.~""';'" -.; /;:;; /7' /? / .~ A .A__. ....-::/' \ U -<.:/ ~ ""'""~ ,- :::l A ~IFR<:;r-,r~ ,-,F(:RETAPV I , ., ;~:. ..">>,,,....'" "-,~...:<;. :;-. ,....~~:',~<','>-'~~;.,; ~ (i) ....l.tered .~~ Of SAFECD eorporalon. .I'?;."'~I'/:~*.!~.:'<,~~'}~~~:', ~...t,. ";>"'_v' I I I I I I I I I I I I I I I I I I I SPECIAL PROVISIONS SECTION I SPECIFICATIONS AND PLANS 1-1.01 GENERAL -- The work embodied herein shall be done in accordance with the Standard Specifications for the Public Works Construction, 1997 Edition, and City of San Bernardino Standard Drawings, insofar as the same apply and in accordance with the following special Provisions. 1-1. 02 DEFINITIONS Whenever in the Standard Specifi- cations the following terms are used, they shall be understood to mean and refer to the following: Aaency - The city of San Bernardino. Board - The Mayor and Common Council for the City of San Bernardino. Enaineer - The Director of Public Work/City Engineer for the City of San Bernardino. Laboratorv - The laboratory to be designated by the city of San Bernardino to test materials and worked involved in the contract. Notice Advertisina for Bids Notice Inviting Bids. standard sDecifications Standard specifications for Public Works construction. Other terms appearing in the Standard these special Provisions, shall have the specified in Section 1-2, "Definitions", in fications. Specifications, and intent and meaning the Standard Speci- In case of these Special precedence over conflict between the Standard Specifications, and Provisions, the Special provisions will take and be used in lieu of such conflicting portions. SP-1 I I I I I I I I I I I I I I I I I I I SECTION 2 2-1 PROPOSAL REOUIREMENTS AND CONDITIONS 2-1.01 General -- Bids must submitted on the proposal form contained herein. All bids or proposals shall be signed, sealed and accompanied by cash, cashier's check or bid bond made payable to the City of San Bernardino, in the amount of ten percent (10%) of the bid. Such cash, check or bond shall be given a guarantee that the bidder will enter into the contract, if awarded to him. In the event the bidder, to whom the contact is awarded, refuses to execute said contract, the use by the public of the improvements will be delayed and the public will suffer great damage. From the nature of the case, it would be extremely difficult and impractical to fix said amount of damage. Therefore, the City and the bidder agree that the proposal guarantee of 10% of the bid shall be paid to the city as a forfeiture. Bid bonds shall be underwritten by a surety company having a rating Best's most recent Insurance Guide of "A" or better. 2-1. 02 MINORITY AND WOMEN'S BUSINESS ENTERPRISES -- A policy for establishing goals for participation of Minority and Women's Business Enterprises (MBEjWBE) was adopted by Resolution No. 95-409 of the Mayor and Common Council of the City of San Bernardino, on 11-20-95. This outreach program superseded Resolution No. 93-411 and the Standard Operation Procedures dated January 1994. Bidder's or Proposer's outreach efforts (good faith efforts) must reach out to MBEs, WBEs and all other business enterprises. Prime bidders could reasonably be expected to produce a level of participation by interested subcontractors of 15 % MBE and 5 % WBE on this project. Bidders shall make every reasonable effort to solicit bids from MBEjWBEs. A justification shall be provided to support the rejection of any bid from a minority or women's business enterprise, certified by Caltrans. SP-2 I I I I I I I I I I I I I I I I I I I POLICY MINORITY, WOMEN AND OTHER BUSINESS ENTERPRISES AND CITY PROCUREMENTS It is the policy of the City of San Bernardino to provide Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs) and all other enterprises an equal opportunity to participate in the performance of all City contracts. Bidders and proposers shall assist the City in implementing this policy by taking all reasonable steps to ensure that all available business enterprises, including local MBEs and WBEs, have an equal opportunity to compete for and participate in city contracts. Bidders' or proposers' good faith efforts to reach- out to MBEs, WBEs and all other business enterprises shall be determined by the following factors: (1) The bidder or proposer attended pre-solicitation or pre-bid meetings, if any, scheduled by the City to inform all bidders or proposers of the requirements for the project for which the contract will be awarded. The City may waive this requirement if the bidder or proposer certifies it is informed as to those project requirements. (2) The bidder or proposer identified and selected specific items of the project for which the contract will be awarded to be performed by sub-contractors to provide an opportunity for participation by MBEs, WBEs and other business enterprises. The bidder or proposer shall, when economically feasible, divide total contract requirements into small portions or quantities to permit maximum participation of MBEs, WBEs and other business enterprises. (3) The bidder or proposer advertised for bids or proposals from interested business enterprises not less than ten calendar days prior to the submission of bids or proposals, in one or more daily or weekly newspapers, trade association publications, minority or trade oriented publications, trade journals, or other media specified by the city. (4) The bidder or proposer provided written notice of its interest in bidding on the contract to those business enterprises, including MBEs and WBEs, having an interest in participating in such contracts. All notices of interest shall be provided not less than ten calendar days prior to the date the SP-3 I I I I I I I I I I I I I I I I I I I bids or proposals were required to be submitted. In all instances, the bidder or proposer must document that invitations for sub-contracting bids were sent to available MBEs, WBEs and other business enterprises for each item os work to be performed. The Mayor's help identify enterprises. Affirmative Action Office shall be available to interested MBEs, WBEs and other business (5) The bidder or proposer documented efforts to follow up initial solicitations of interest by contracting the business enterprises to determine with certainty whether the enterprises were interested in performing specific portions of the project. (6) The bidder or proposer provided interested enterprises with information about the Plans, Specifications and requirements for the selected sub-contracting work. (7) The bidder or proposer requested assistance from organizations that provide assistance in the recruitment and placement of MBEs, WBEs and other business enterprises not less than fifteen days prior to the submission of bids or proposals. (8) The bidder or proposer negotiated in good faith with interested MBEs, WBEs and other business enterprises and did not unjustifiably reject as unsatisfactory bids or proposals prepared by any enterprises, as determined by the city. As documentation the bidder or proposer must submit a list of all sub-bidders for each item of work solicited, including dollar amounts of potential work for MBEs, WBEs and other business enterprises. (9) The bidder or proposer documented efforts to advise and assist interested MBEs, WBEs and other business enterprises in obtaining bonds, lines of credit, or insurance required by the City or Contractor. If the city has established expected levels of participation for MBE and WBE sub-contractors, failure to meet those levels shall not be a basis for disqualification of the bidder or proposer. A determination of the adequacy of a bidders' or proposers' good faith effort must be based on due consideration of the indicia of good faith as set forth above. In the event that the city is considering awarding away from the lowest bidder or not awarding a contract to a propose because the bidder or the proposer is determined to be non-responsive for failure to comply with the good faith indicia set forth above, the City shall, if requested, and prior to the award of the contract, afford the bidder or proposer the opportunity to SP-4 I I I I I I I I I I I I I I I I I I I present evidence to the Mayor and Common Council in a publ~c hearing of the bidders' or proposers' good faith efforts ~n making its outreach. In no case should the city award away pursuant to this program if the bidder or proposer makes a good faith effort but fails to meet the expected levels of partici- pation. For the purposes of this Policy, "minority" shall be synonymous with "minority person" as defined in California Public Contract Code section 2000 (f) . Nothing herein restricts the discretion of the City to reject all bids or proposals in accord with Charter sections 140 and 238 or Chapter 3.04 of the San Bernardino Municipal Code. The directions set immediately, and all city implementation programs to inconsistent with this policy. forth herein Departments the extent shall shall such take effect modify their programs are SP-5 I I I I I I I I I I I I I I I I I I I SECTION 3 3-1 AWARD AND EXECUTION OF CONTRACT 3-1.01 GENERAL -- Award of the contract will normally be made by the Mayor and the Common Council at the subsequent Council Meeting after opening of the bids. The bidder, to whom the contract is awarded, shall file with the Engineer all required bonds and insurance policies, and execute the contract within 10 calendar days after receiving notification of the award. Failure to file the stipulated documents and execute the contract within the prescribed time shall constitute good and sufficient grounds for rescission of the award and payment of 10% of the bid to the city as liquidated damages. 3-1. 02 CONTRACT BONDS -- The Payment and Faithful Perfor- mance Bonds shall be filed with the Engineer before the contract is executed by the City in accordance with section 2-4, "CONTRACT BONDS", of the Standard Specifications. SP-6 . . ;. . . I I I I . I I I I I I . I I SECTION 4 4-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK. TIME OF COMPLETION AND LIOUIDATION DAMAGES 4-1.01 Attention is directed to the provisions in Section 6-1, "Construction Schedule and Commencement of Work", in Section 6- 7.1, "Time of Completion", and in Section 6-9, "Liquidated Damages", of Standard Specifications and these Special Provisions. The Contractor shall diligently prosecute the work to completion before the expiration of 30 WORKING DAYS from the date of the "NOTICE TO PROCEED". The Contractor shall pay to the city of San Bernardino the sum of S100.00 per day, for each calendar days delay in finishing the work in excess of the number of working days prescribed above. SP-7 I I I I I I I I I I I I I I I I I I I I SECTION 5 5~1 LEGAL REOUIREMENTS 5-1.01 LIABILITY INSURANCE -- The Contractor's attention is directed to Section 7-3, "Liability Insurance", of the Standard Specifications, providing that the Contractor shall furnish the City with a policy or certificate of liability insurance as prescribed therein, prior to execution of the contract. The Insurance Policy shall name the City of San Bernardino as additionally insured. The endorsement shall be provided by/or agent of the insurance company and shall be notarized to that affect. ACCORD Forms are not acceptable nor are forms signed by the broker, unless they have Power of Attorney to bind the insurance provider. (See attached sample forms.) 5-1.02 WORKER'S COMPENSATION INSURANCE The contractor's attention is directed to Section 7-4, "Worker's Compensation Insur- ance" , of Standard Specifications, providing that the Contractor shall file a signed certification certificate of Worker's Compensation Insurance before execution of the contract. 5-1.03 PAYMENT OF PREVAILING WAGE RATE -- The Contractor and all subcontractors shall pay each craft or worker employed on this project not less than the prevailing wage rates specified in Resolution No. 90-358 of the Mayor and Common Council of the city of San Bernardino. The Engineer shall have the right to interview any craft or worker on the project site in order to verify payment of prevailing wage rates in accordance with Resolution No. 90-358. Prevailing wage shall comply with current rates and all updates. 5-1.04 PAYROLL RECORDS -- The Contractor's attention is directed to the following provisions of Labor Code section 1776 (Stats.1978, Ch. 1249). The Contractor shall be responsible for the compliance with these provisions by his subcontractors. (a) The Contractor and all subcontractors shall 'keep an accurate payroll record, showing the name address, social security number, work classification, straight time, and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with public work. (b) The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours at the principal office of the Contractor on the following basis: (1) A certified copy of an employee's payroll record shall be made available for inspection or furnished to such employee or his or her authorized representative on request. SP-8 I I I I I I I I I I I I I I I I I I I (cl Each Contractor shall file a certified copy of the records enumerated in subdivision (al with the Engineer on a weekly basis. It will be the Contractor's responsibility to submit the records enumerated in subdivision (al for all his subcontractors, in addition to his own employees. Failure to submit the records enumerated in subdivision (al on a timely basis shall constitute good and sufficient reason for withholding the partial payments for work accomplished. Sp-g I .~ ./' . l)f"'.~lALGElElW.UABUTY . I I I I I I I I I I I I I I I I I I NAIED NllJB):. . - - . . PCU:Y 1UIIlEIt. 1L . nus ENDORSEMENT CHANGES THE POLICY. PlEASE READ IT CAREFUllY ADDITIONAL INSURED ----- OWNERS, LESSEES OR . CONTRACTORS (FORM 8) 1bls endorsement modlfles Insurance provided under the following: COMMERCIAL GENERAL LIABIUIY COVERAGE PARr - OCCURRENCE SCHEDULE NAME OF PERSON OR ORGANIZATION: CITY OF SAN BERNARDINO PUBLIC WORKS/ENGINEERING ,- 300 NORTH "D" STREET SAN BERNARDINO, CA 92418-0001 ~ (If no eDay appears above. Information requ1red to complete this endorsement wtIl be shown In the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section m Is amended to Include as an Insured the person or organlzation shawn in the Schedule. but only with respect to Uabl11ty arJsJng out of "your work" for that Jnsured by or for you. f)(Jf.e J -. J ~~ aff Ac.trhl"r- tit A- P('drJ.}r/ J ~. Af%tIJ- J,. CG20 10 1185 ,}~/) ~'1 /d'" i ~7 ~7 ,'V'1 ,Jr rr"" ( l( &( ~ c1rl f C)II A- III ,J d Authorized Representative for CNA Insurence Group Golden Eagle Insurance Company SP-IO . -..... W{- 1/:ft1tD ;~;~ . ~;~~...,._-.,: . . '" . . ,llstlt<<'.il"l'I!.Rili~~..tl~JlJ.rf~~' ~ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMAnON ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER_ THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE IMMERCIAL ASSOCIATES INS, INC 26 EAS':' LA PALMA AVE ~AH~IM, CA 92807 14) 524-4949 FAX: 524-4940 COMPANY A CNA-TRANSCONTINENTAL I IPS SERVICES, INC. P.O. BOX J.0458 SAN BERNARDINO, CA. COMPANY B CNA-VALLEY FORGE 92423-0458 COMPANY C CHUBB GROUP - FEDERAL INSURANCE I ~g~.ftJ.::" ': ' :.". Wl+.l1fti{#*tiMfrtWfNNMtn@@JjOOi@~iw;m{4WMt#%t.W:;' '~~'~i&:t~~fttci<:.:.q~~~1&~~~}^'fttiW~.7Zf45$l r~~~IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO E IN RED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWffiiSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRA ROT R D UMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POll E IBE EREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCE C S. COMPANY o ~: CONSTRUCTION 0 IRCULAR DRIVEWAY & IRRIGATION SYSTEM FOR BUILDING 520 @ IPRMER NqRTON AIR FO E BASE-SPEC. #9321. THE CITY OF SAN BERNARDINO NAMED ~DITIONAL INSURED RE: GENERAL LIAB. - ENDT. ATTACHED. ..... .... . ~!:~AI:~rt4:Q.~~~LfM%t*r.f.flWiMiliMttMttMtIl%\1*$fJmMmf~lIgmft~:~ff~gQtt:!pJ!.r&1!WMi@iWtM%Mi%tMMMlMMkW)ktWful%tlit~tMMt I SHOULD ANY OF THE ABOVE DESCIUIED POUCIES IE CANCEU.ED IUORE THE THE CITY OF SAN BERNARDINO EXPIRATION DATE TH"'EOF. THE ISSUIND COMPANY WIll rj..ielv/>rI fo MAlI. 300 NORTH II D II STREET * 3 0 DAYS WlUTTEN NOTICE TO THE CERTIFICATE HOLOER NAMED TO THE W'T. SAN BERNARDINO, CA 92418-0001 //rM#i/JI<r/ir/~"~;l:I<J<I"/Ir/e/sI</.lI.Np#';rlo/rlo/.JUr/o;';oI</t.## I AUTHORIZED. EHTA . OftD25~~T31i3)....dilh#i4**i@i%l:lW;;;mmWtffflWk1%1im1@WJll%t-@%Wlg;h%~~W~~~iJKtm8;'- SP-ll I I I I I I I I I I I I I I I I I I I SECTION 6 6-1 GENERAL 6-1.01 INCREASED OR DECREASED OUANTITIES -- If the total pay quantity of any item of work, subject to the provisions in section 3-2.2.1, "Increased or Decreased Quantities", of the Standard Specifications varies by more than 25 percent, compensation payable to the Contractor will be determined in accordance with said Section 3-1.2.1 and these Special Provisions. When the compensation payable for the number of units of an item of work performed in excess of 125 percent of the Engineer's Estimate is less than $1,500 at the applicable contract unit price, the Engineer reserves the right to make no adjustment in said price if he so elects, except that an adjustment will be made if requested in writing by the Contractor. Such Contractor's request shall be accompanied by adequate, detailed data to support costs of the item. Should the total pay quantity of any item of work required under the contract be less than 75 percent of the Engineer's Estimate, therefor, the Engineer reserves the right to make no adjustment in said price if he so elects, except that an adjustment will be made if requested in writing by the Contractor. Such Contractor's request shall be accompanied by adequate, detailed data to support costs of the item. The payment of the total pay quantity of such item of work will in no case exceed the payment which would be made for the perfor- mance of 75 percent of the Engineer's Estimate of the quantity at the original contract unit price. 6-1.02 SOUND CONTROL REOUIREMENTS comply with Chapter 8.54 of the city of Code and these Special Provisions. Sound control shall San Bernardino Municipal The noise level from the Contractor's operations, between the hours of 9:00 p.m. and 6:00 a.m., shall not exceed 86 dbA at the distance of 50 feet. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise levels. Said noise level requirements shall apply to all equipment on the job or related to the job, including but not limited to trucks, transit mixers or transient equipment that mayor may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel. SP-12 I I I I ~ I I I I I I I I I I I I I I I I 6-1.03 PERMITS AND LICENSE -- The Contractor shall obtain a city Business Registration, prior to the execution of the contract. 6-1.04 EXTRA WORK -- Any extra work done shall conform to the provisions of section 3.3, "Extra Work", of the Standard Specifica- tions, subject to the restrictions of section 20452 and 20455 of the Public Contract Code. However, equipment rental rates shall conform to State of California Business and Transportation Agency, Department of Transportation, Division of Construction, "LABOR AND EQUIPMENT RENTAL RATES", latest edition, unless the extra work is done for a negotiated price. 6-1. 05 HOURS OF LABOR -- In the event that the Engineer is required by the Contractor's operations to work more than forty (40) hours in any given week, or on any Saturday, Sunday, or Holiday, in the setting of Lines and Grades or performing inspections, the Contractor shall pay an amount to the City equal to one-and-a-half (1-1/2) times the Engineer's normal wages and fringe benefits. Such amount shall be deducted from the next progress payments. Designated legal Holidays are; January 1st, the third Monday in January, the last Monday in May, July 4th, the first Monday in September, November 11th, Thanksgiving Day, and December 25th. When a designated legal holiday falls on a Sunday, the following Monday shall be a designated legal holiday. When November 11th falls on a Saturday, the preceding Friday shall be designated a legal holiday. 6-1.06 PAYMENTS -- Attention is directed to section 9-3, "Pay- ments", and 9-3.2, "Partial and Final Payment", of the Standard Specifications and these Special Provisions. No partial payment will be made for any materials which are furnished but not incorporated in the work. The Contractor shall submit "As-Built" project drawings to the Construction Engineer (City) prior to the release of final payment and/or bonds. 6-1.07 PROJECT APPEARANCE neat appearance to the work. The contractor shall maintain a In any area visible to the public, the following shall apply: When practicable, broken concrete and debris developed during clearing and grubbing shall be disposed of concurrently with its removal. If stockpiling 1.S necessary, the material shall be removed or disposed of weekly. SP-13 I I I I I I I I I I I I I I I I I I I 6-1.08 DISPOSAL OF EXCESS EXCAVATED OR REMOVED MATERIAL Unless otherwise specified, all excess excavation or removed material shall become the property of the Contractor and shall be disposed of by him away from the site of the work. 6-1.09 ATTORNEYS' FEES -- The prevailing party in any legal action to enforce or interpret any provisions of this Agreement will be entitled to recover from the losing party all attorneys' fees, court costs, and necessary disbursements in connection with that action. The costs, salary, and expenses of the City Attorney, and members of his office, in connection with that action shall be considered as attorneys' fees for the purposes of this Agreement. 6-1.10 PAYMENT Full compensation for conforming to the requirements of section 6 shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefor. SP-14 I I I I I I I I I I I I I I I I I I I SECTION 7 7-1 UTILITIES 7-1.01 GENERAL -- The location of all utility substructures that may affect the work shall comply with section 5, "Utilities", of the Standard Specifications and these Special Provisions. certain companies, governmental agencies, or their contractors may be working within the construction area. certain utility facilities at various locations within the project limits may be removed, relocated, abandoned, or installed by companies' agencies' contractors. The Contractor shall exercise due caution to prevent any damage t%r movement of these utility facilities. Listed below are the utilities that may be affected, with the designated contact person: 1. SOUTHERN CALIFORNIA EDISON COMPANY 287 Tennessee Street Redlands, CA 92373 Phone: (909) 307-6759 Attn: Ben Murguia 2. SOUTHERN CALIFORNIA GAS COMPANY 1981 West Lugonia Avenue Redlands, CA 92373 Phone: (909) 335-7547 Attn: Dennis Freeman 3. GENERAL TELEPHONE COMPANY OF CALIFORNIA 1500 Crafton Avenue, Bldg. 125 Box 1-18 Mentone, CA 92359 Phone: (909) 794-8251 Attn: Chuck Austin 4. PACIFIC BELL COMPANY Right-of-Way Agent 3939 E. Coronado street, 2nd Floor Anaheim, CA 92807 Phone: (714) 666-5452 Attn: Larry Todd SP-15 I I I I I I I I I I I I I I I I I I I 5. A.T. & T. Cable Protection supervisor 455 W. 2nd street, Room 200 San Bernardino, CA 92401-1525 Phone: (909) 381-7349 Attn: Mary Johnson 6. U.S. SPRINT COMMUNICATIONS Attn: outside Plant Engineering 282 South Sycamore Street Rialto, CA 92376 Phone: (909) 874-7450 7. MCI TELECOMMUNICATIONS CORP. Attn: Lynn Durrett Pacific Division Attn: Jim Yoder 157 S. Lilac Avenue Rialto, CA 92376 8. GST Telecom of California 521 W. Rialto Avenue Rialto, CA 92376 Phone: (909) 877-8905 9. COMCAST CABLE 1205 South Dupont Avenue Ontario, CA 91761-1536 Attn: Barry Waer Phone: (909) 988-2985 Attn: Jack Hays 10. MOUNTAIN SHADOWS CABLE TV SYSTEMS 2258 Bradford Avenue Highland, CA 92346 Phone: (909) 864-1522 Attn: Barry Radford 11. EAST VALLEY WATER DISTRICT 1155 North Del Rosa Avenue San Bernardino, CA 92410 Phone: (909) 889-9501 Attn: Raymond A. Anderson 7-1.02 PAYMENT -- Full compensation for conforming to the requirements of this Section, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefor. SP-16 I I I I I I I I I I I I I I I I I I I SECTION 8 8-1 DESCRIPTION OF WORK 8-1. 01 DESCRIPTION The work to be done consists, in general, of m1x1ng asphaltic emulsion, aggregate, set control additives and water, and spreading the mixture on a surface, providing traffic control, street sweeping, cold milling heaving cracks and bumps, installing traffic striping and pavement markings and such other items or details not mentioned above, that are required by the Standard Specifications or these Special provisions shall be performed, placed, constructed or installed. 8-1.02 CLEAN UP AND DUST CONTROL -- Clean up and dust control shall conform to provisions in Section 7-8.1, "Clean Up and Dust Control", of the Standard Specifications. The Contractor shall water down the site during periods of high winds as directed by the Engineer, including periods when the work is not actually in progress. Failure to respond to a directive to water the site in a prompt manner will result in the City making other arrangements to have this item of work done and the costs billed to the Contractor, or it shall be paid for by the Contractor as a deduction from his contract. 8-1. 03 VICINITY MAP AND PROJECT LOCATION LISTS Attachment "A". See SP-17 I I I I I I I I I I I I I I I I I I I SECTION 9 9-1 TRAFFIC 9-1.01 GENERAL -- Attention "Public Convenience and Safety", of Public Works Construction, 1997 Provisions. is directed to Section 7-10, the standard Specifications for Edition and these Special warning signs, lights, and devices for use in performance of work upon highways shall conform to the "Manual of Traffic controls", 1990 Edition, published by the State of California, and the "Work Area Traffic control Handbook", 1990 Edition, adopted by the City of San Bernardino, California. The Contractor shall so conduct his operations as to offer the least possible obstruction and inconvenience to the public. convenience access to abutting properties shall be maintained whenever possible and as directed by the Engineer. The full width of the traveled way shall be open for use by public traffic on Saturdays, Sundays, and designated legal holidays, after 3: 00 p. m. on Fridays and the day preceding designated legal holidays, and when construction operations are not actively in progress on working days. personal vehicles of the contractor's employees shall not be parked on the traveled way at any time. The Contractor shall notify local authorities of his intent to begin work at least five (5) days before work is begun. The Contractor shall cooperate with local authorities relative to handling traffic through the area and shall make his own arrange- ments relative to keeping the working area clear of parked vehicles. All places of business and residences along the streets that are within the limits of any work shall be notified by the contractor in writing at least five (5) days prior to commencement of work. This notification shall explain the sequence of work and indicate any restrictions of access. Verbal notification shall be given to all places of business and residences at least 18 hours in advance of commencing work that will affect access to and from their properties. All temporary traffic striping shall be done by the Contractor. Also place temporary tape on all crosswalks. SP-19 I I I I I I I I I I I I I I I I I I I 9-1. 02 priate signs Engineer. TURN RESTRICTIONS -- The Contractor shall post appro- restricting turns when directed to do so by the 9-1.03 PARKING RESTRICTIONS -- Unless otherwise provided herein, the Contractor may post temporary "NO PARKING" signs within the area of work as required to facilitate construction operations, subject to approval of the Engineer. 9-1. 04 TRAFFIC LANES -- Traffic lanes shall have a minimum width of 10 feet. A minimum shoulder width of 2 feet shall be provided adjacent to curbs, posts and other similar obstructions, and 5 feet shall be provided adjacent to any excavation, unless otherwise authorized by the Resident Engineer. 9-1. 05 PUBLIC CONVENIENCE -- During the progress of work, adequate provisions shall be made by the Contractor to accommodate the normal vehicular and pedestrian traffic along streets, roads, and highways, immediately adjacent to or crossing the work, so as to cause a minimum of inconvenience to the general public. The Contractor shall furnish, install, and upon completion of the work, remove all signs and warning devices required for directing, protecting, and detouring the public during construction. Emergency vehicles shall be permitted access at all times to any street. 9-1.06 PAYMENT Full compensation for furnishing and installing signs, lights, flares, barricades and other traffic control devices necessary to expedite passage of public traffic through the work area shall be considered as included in the prices paid for the various contract items or work involved, and no additional compensation will be allowed therefor. The provisions in this Section may be modified or altered if, in the opinion of the Engineer, public traffic will be better served and work expedited. Said modifications or alterations shall not be adopted until approved in writing by the Engineer. SP-20 I I I I I I I I I I I I I I I I I I I SECTION 10 10-1 MOBILIZATION 10-1.01 GENERAL requirements of Section Specifications. Mobilization shall 9-3.4, "Mobilization", comply with the of the Standard 10-1.02 PAYMENT -- The contract lump sum price paid for "Mobilization" shall be deemed to include the cost of work in advance of construction operation and not directly attributable to any specific bid item and no additional compensation will be allowed therefor. SP-20 I I I I I I I I I I I I I I I I I I I SECTION 11 THROUGH SECTION 16 BLANK SP-21 I I I I I I I I I I I I I 1 I I I I I SECTION 17 17-1 COLD MILLING 17-1.01 GENERAL Cold milling operations shall be performed in accordance with subsection 302-5.2, "Cold Milling Asphalt Concrete Pavement", of the Standard Specifications and these Special Provisions. Existing asphalt concrete shall be milled at the locations and to the dimensions shown on the Plans. The cold milling machine shall have a cutter head at least 30 inches wide and shall be operated so as not to produce fumes or smoke. The rotor teeth shall cut in an upward direction as to the direction of travel reducing the size of material until the desired gradation has been achieved. The depth, width, and shape of the cut shall be as indicated on the typical cross sections or as directed by the Engineer. The final cut shall result in a uniform surface conforming to the typical cross sections. The outside lines of the milled area shall be neat and uniform. The road surfacing to remain in place shall not be damaged in any way. Where transverse joints are milled in the pavement at conform lines, no drop-off shall remain between the existing pavement and the milled area when the pavement is opened to public traffic. If asphalt concrete has not been placed to the public traffic, a temporary asphalt concrete taper shall be constructed. The asphalt concrete shall be placed to the level of the existing pavement and tapered on a slope of 30: 1 or flatter to the level of the milled area. Temporary tapers shall remain in place no longer than seven (7) days. Asphalt concrete for tapers shall be commercial quality and may be spread and compacted by any method that will produce a smooth riding surface. Asphalt concrete tapers shall be completely removed, including removing all loose material from the underlying surface, before placing the permanent surfacing. The material milled from the roadway surface, including material deposited in existing gutters or on the adjacent traveled way, shall be immediately removed and stockpiled for later use by the city. The removal crew shall follow within 50 feet (50') of the planer, unless otherwise directed by the Engineer. SP-22 I , I I I I I I I I I I I I I I I I I I Milled AC material shall pass the one-inch screen. However, up to five percent (5%) of the material may be retained on the one-inch screen, provided that the oversized material is not large enough to adversely affect the stability and hamper the shaping and compacting operation. Any material in excess of five percent (5%) not passing the one-inch screen shall be removed and disposed of outside the right-of-way. The material shall composition by weight of grading using Test Method be of such sizes that the percentage materials shall conform to the following Calif. #202. sieve Size Percent passina Sieve 1 inch 3/4 inch No. 4 No. 30 No. 200 95 - 100 85 - 100 40 - 65 10 - 30 2 - 15 Material not conforming to the above grading may be used subject to other tests as prescribed by the Materials Engineer. Milling asphalt concrete pavement will be measured by the square foot. The quantity to be paid for will be the actual area of surface milled irrespective of the number of passes required. 17-1.02 PAYMENT The contract price paid per square yard for milling asphalt concrete pavement shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all work involved in milling asphalt concrete surfacing including hauling and stockpiling material removed. Full compensation for furnishing asphalt concrete for temporary tapers and for constructing, maintaining, removing and disposing of the tapers, shall be considered as included in the contract price pad per square yard for milled asphalt concrete pavement and no additional compensation will be allowed therefor. SP-23 I I I I I I I I I I I I I I I I I I I I SECTION 19 19-1 REPAIR OF STREET CUT 19-1.01 GENERAL Repair of street cuts shall include saw cut and remove existing asphalt pavement, place 4 inches thick of new asphalt and shall comply with the following requirement for asphalt concrete as shown on the plans or/and directed by the Engineer. 19-1.02 ASPHALT CONCRETE Asphalt concrete shall comply with the requirements of Section 203-6, "Asphalt Concrete", and section 302-5, "Asphalt Concrete pavement", of the Standard Specifications and these Special Provisions. Class and Grade of asphalt concrete shall be C2-AR-4000. 19-1.03 PAYMENT The contract unit price paid per square foot for "Repair of Street cut", shall include full compensation for saw cutting, removing and disposing of asphalt concrete material, roadway excavation, scarifying the subgrade and recompacting, placing asphalt concrete pavement, also including furnishing all labor, materials, tools, equipment and incidentals as specified in these Special Provisions, as shown on the Plans and as directed by the Engineer, and no additional compensation shall be allowed therefor. SP-25 I I I I I I I I I I I I I I I I I I I SECTION 20 20-1 TRAFFIC STRIPES AND PAVEMENT MARKING 20-1. 01 GENERAL -- Applying traffic striping and pavement markings shall conform to the requirements of section 310-5.6, "Painting Traffic striping, Pavement Markings, and Curb Markings", of the Standard Specifications and these Special Provisions. Paint shall conform to the requirements of section 210-1, "Paint", of the Standard Specifications. The paint shall contain pre-mixed glass beads with additional glass beads to be mechanically applied when the paint is applied, in accordance with Section 210- 1.6.5, "Reflective Material", of the Standard Specifications. Pavement markings and traffic stripes are to conform to pavement delineation plates. Two coats of paint shall be required for all traffic striping, and curb markings. Paint for crosswalks and pavement markings shall conform to the requirements of section 210-1. 6.2, "Thermoplastic Paint", of the Standard Specifications. 20-1. 02 PAYMENT The lump sum price paid for "Traffic stripes, Pavement Markings", shall include full compensation for furnishing all labor, materials, and for doing all work involved in the installation of the pavement striping and markings, as shown on the Plans and as directed by the Engineer, and no additional compensation will be allowed therefor. SP-26 I I I I I I I I I I I I I I I I I I I SECTION 21 THROUGH SECTION 42 BLANK SP-27 I I I I I I I I I I I I I I I I I I I SECTION 43 43-1 SLURRY SEAL 43-1.01 GENERAL -- The quality of materials, measurement of quantities, method of application and related requirements for the furnishing and applying of slurry seal shall comply with Section 203-5 and Section 302-4, "Emulsion-Aggregate Slurry", of the standard Specifications, these Special provisions and as directed by the Engineer. Prior to placing slurry seal, all having cracks and bumps shall be cold milled as directed by the Engineer and all cracks larger than 1/4-inch shall be cleaned and sealed. 43-1.02 MATERIALS The material for slurry seal prior to mixing are emulsified asphalt, set-control additives, water and aggregate. The materials and ingredients shall comply for the Section 203-5, "Emulsion Aggregate Slurry", of the Standard Specifications and these special Provisions. Emulsified asphalt shall be of a quick set type. The quick set type shall comply with the Subsection 203-5.2, "Materials", of the Standard Specifications. The additives for quick setting emulsion and the asphalt modifier shall be a type approved by the Engineer. The amount of additive and asphalt modifier to be included in the quick set slurry shall be that amount necessary to ensure that the applied slurry can support vehicular traffic within 60 minutes after the last application. Water shall be portable and compatible with the other ingredients of the slurry. Water shall be of such quality that the asphalt will not separate from the emulsion before the slurry seal is in place in the work. If necessary for workability, a set control agent that will not adversely affect the slurry seal may be used. Aggregate shall be rock dust, or other mineral aggregates, approved by the city and shall conform to the requirements of Section 200, "Rock Materials", and Subsection 203-5.2, "Materials", of the Standard Specifications. The Contractor shall provide an aggregate stock pile 24 hours prior to starting the work. The material shall be free from vegetable matter and other deleterious substances. SP-28 . I. I I I I . I . . I . . I . I I I I Latex shall be added to the emulsified asphalt. The latex shall be Ultrapave 65VC (compatible with the emulsified asphalt for this project) manufactured by Textile Rubber and Chemical Co., 1300 Tiarco Dr., S.W. Dalton, GA 30720, Phone Number (706) 277-1300, or an approved equal. Written requests to make substitutions shall be received by the City Engineer 5 days prior to the scheduled bid opening. The latex shall be added to the emulsified asphalt at the asphalt plant at the rate of 2 1/2 parts latex to 100 parts emulsified asphalt by volume. Latex mixed in the emulsified asphalt shall be kept in a suspended state by an agitating mixer every 3 days. 43-1. 03 COMPOSITION AND GRADING The grading of the combined aggregate and the percentage of emulsified asphalt shall be Type II in accordance with the requirements of Subsection 203- 5.3, "Composition and Grading", of the Standard Specifications. 43-1. 04 MIX DESIGN The mix design shall comply with subsection 203-5.4 of the Standard Specifications. 43-1. 05 EOUIPMENT The equipment for mixing shall be performed by continuous-flow mixer and slurry spreading equipment. Prior to the award of the contract, the apparent successful bidder shall allow inspection, by City personnel, of the vehicles designated for the project. Those vehicles that pass inspection will have their I.D. numbers recorded and will be the only vehicles allowed to work on the project. Quality and safety of equipment will have a bearing on the award of the contract. All equipment, tools and machines used in the performance of this work shall be maintained in satisfactory working order at all times. SP-29 I I I I I I I I I I I I I I I I I I I The slurry mixer shall be a multi-blade or spiral continuous- flow-unit in good working condition capable of delivering accurately a predetermined proportion of aggregate, water, emulsion, and accelerator or retardant to the mixer and discharging the thoroughly mixed slurry on a continuous basis. Each mixer shall have a metering device to measure the quality of water in gallons used in each load of slurry and a separate metering device or equivalent which meets the approval of the City to measure the quantity of emulsified asphalt used in each load of slurry. Emulsion storage compartments on all slurry mixing equipment shall be calibrated in (10) ten gallon increments. An accurate measuring device calibrated in 10-gallon increments shall be carried on each slurry machine. The Contractor shall also furnish a measuring stick calibrated in 10-gallon increments to measure the oil in the trailer storage tanks. All slurry mixing machines shall be equipped with a Fines Feeder for the adding of cement or Aluminum Sulfate. In the event the metering devices stop working, the slurry unit(s) will stop the application process until they are fixed. The mixer shall thoroughly blend all materials to form a homogeneous mass before leaving the mixer. The slurry spreading equipment shall be equipped with a spreader box to prevent loss of slurry seal from all sides and with a flexible rear strike-off. It shall be capable of laying wet slurry twelve (12) feet wide in one (1) pass. It shall have suitable means for side tracking to compensate for deviations in pavement geometry. The spreading box shall drag a flexible canvas with width of the spreader box to ensure smoothness of the slurry mixes laid in place. The box shall be kept clean and build-up of asphalt and aggregate shall not be permitted. The Contractor shall have three (3) trucks capable of laying slurry on the job site at all times. These trucks shall be available for inspection by the City at least 48 hours prior to commencing work. 43-1.06 MACHINE CALIBRATION AND VERIFICATION The Contractor shall provide a "drive-up-on" scale weighing device at all times at the project site or an alternate site approved by the ci ty. The weighing device shall show the net weight of the aggregate bins on each slurry machine before the machine and product will be approved for applying slurry on the project and before leaving and returning to stockpile area. Each slurry mixing unit to be used in performance of the work shall be calibrated in the presence of the Engineer prior to construction. Previous calibration documentation covering the exact materials to be used may be accepted provided they were made during the calendar year. The documentation shall include an individual calibration of each material at various setting, which can be related to the machine's metering device(s). No machine will be allowed to work on the project until the calibration has been completed and/or accepted. 5P-30 I I I I I I I I I I I I I I I I I I I 43-1. 07 PREPARATION OF THE SURFACE Surface oil and grease shall be removed or sealed with emulsified gilsonite or an equivalent material approved by the City before the application of the slurry seal. Any vegetation in the area of the slurry seal shall be removed and an approved chemical herbicide applied, at least ten (10) days prior to the placing of the slurry. The chemical used shall be round up or an equivalent approved by the city. Prior to applying slurry seal, all vegetation shall be removed from cracks in the pavement and any cracks greater than 1/4-inch in width shall be cleaned and sealed. All manholes, utility covers and valve box covers within the area to be sealed shall first be protected by covers or oiled and cleaned to the satisfaction of the City after final application of slurry seal. Contractor shall furnish a power street sweeper with operator to clean the asphalt pavement the same day the street is to be sealed; and when necessary, as deemed by the Engineer, sweep the streets showing raveling after the slurry seal has set. The sweeper shall have a steel gutter broom, a rear plastic broom, and three (3) yard minimum capacity hopper. If water is used, cracks will be allowed to dry thoroughly before slurry sealing. Manholes, valve boxes, drop inlets and other service entrances will be protected from the slurry seal by a suitable method. The Engineer shall approve the surface preparation prior to sealing. 43-1. 08 APPLICATION The work consists of mixing asphaltic emulsion, aggregate, additive and water, and spreading the mixture on the pavement where shown on the Plans. In placing slurry, the slurry machine shall move no faster than 150' a minute, or when chadder marks appear. Slurry application shall be limited to 150 tons per day to maintain quality workmanship and ensure that street closing and opening schedules are met. An extra long ton of slurry is made up of 2000 pounds of aggregate plus emulsified asphalt, accelerator or retardant, and water. Quantities shall be approved by the City. The slurry seal shall be Type II and applied at the rate of 11 pounds per square yard to 15 pounds per square yard, and shall conform to the requirements of subsection 302-4.3, "Application", of the Standard Specifications. The slurry mix shall be of the desired consistency upon leaving the mixer and no additional materials shall be added. A sufficient amount of slurry shall be carried in all parts of the spreader at all times so that a complete coverage is obtained. SP-3l II I I I I I I I I I I I I I I I I I I OVerloading of the spreader shall be avoided. No lumping, balling or unmixed aggregate shall be permitted. In placing slurry, the slurry machine shall move no faster than 150' a minute, or when chatter marks appear. No streaks, such as those caused by oversized aggregate, will be left in the finished surface. If excess oversize develops, the job will be stopped until the Contractor proves to the City that the situation has been corrected. Each slurry crew shall be composed of a coordinator at the project site at all times, a competent quick-set mixing man, a competent driver, two squeegee men, and sufficient laborers for and handwork and cleanup. One slurry crew shall be assigned to one area to ensure consistency of slurry application. All concrete surfaces to be joined by the slurry seal with exception of parallel curb and gutter shall be covered with tar paper or any approved material. Slurry shall be applied with a maximum overlap of the concrete gutter of 2" (tt.{o inches). Any slurry material exceeding the 2" shall be removed by the Contractor prior to completion of the project. The overlap dimension of the longitudinal lap joint shall not exceed 6" (six inches) unless directed otherwise by the City. Care shall be taken to insure straight lines along curbs and shoulders. No runoff on these areas will be permitted. Lines at intersections will be kept straight to provide a good appearance. No excess buildUp, uncovered areas or unsightly appearance shall be permitted on longitudinal or transverse joints. An excessive overlap will not be permitted on longitudinal joints. The Contractor shall provide suitable width spreading equipment to produce a minimum number of longitudinal joints throughout the project. When possible, longitudinal joints shall be placed on lane lines. Half passes and odd width passes will be used only in minimum amounts. If half passes are used, they shall not be the last pass of any paved area. The slurry mixture shall possess sufficient stability so that premature breaking of the slurry seal in the spreader box does not occur. The mixture shall be homogeneous during and following mixing and spreading, it shall be free of excess water or emulsion and free of segregation of the emulsion and aggregate fines from the coarser aggregate. When necessary to provide vehicular or pedestrian crossings over the fresh slurry, the City shall direct the Contractor to spread sufficient sand or rock dust on the affected area to eliminate tracking or damage to the slurry. Sand or rock dust used for this purpose shall be at the Contractor's expense. SP-32 I I I I I I I I I I I I I I I I I I I All areas, such as manways, gutters and intersections, shall have the slurry seal removed as specified by the Engineer. The Contractor shall remove any debris associated with the performance of the work, on a daily basis. Any arterial streets with raised pavement markers and reflectors will be protected and cleaned by the Contractor to original' state by water and soap i~~ediately behind slurry spreader box. A backplate sprayer with sufficient volume and pressure to clean the wet slurry off raised pavement marker and reflector without damaging surrounding slurry mixture shall be used. Contractor shall protect and clean all utilities to original state. Any manhole cover, water valve cover, utility vault cover and/or drainage facility cover found to be inadequately protected and/or cleaned shall be cleaned by means such as sandblasting to remove all slurry material (including material remaining from previous applications) from the metal surface or it shall be replaced by the Contractor at his expense. The Contractor shall roll all cul-de-sacs, dead end streets and knuckle curves. 43-1. 09 OUALITY CONTROL The Contractor shall be responsible to make sure that all the materials and mixtures to meet the specifications of the standard Specifications and these Special Provisions. The Contractor will permit the City to take samples of materials and mixtures used in the project at the City's discretion. The test results will be compared to Specifications. If any two successive tests fail on the stockpile material, the job shall be stopped. It is the responsibility of the Contractor, at his own expense, to provide to the Engineer that the conditions have been corrected. If any two successful tests of the mix from the same machine fail, the use of the machine shall be suspended. It will be the responsibility of the Contractor, at his own expense. to provide to the Engineer that the problems have been corrected and that the machine is working properly. Cost for any testing ordered by the Engineer shall be paid for in the following manner: 1. Tests which do not meet the requirements of the Standard specifications shall be paid for by the Contractor, as a deduction from this contract. 2. Tests which do not meet the requirements of the Standard Specifications will be paid for by the City. SP-33 I I I I I I I I I I I I I I I I I I I 43-1.10 MEASUREMENT -- The Contractor shall supply the City with licensed weighmaster's certificates of weight for all aggregates delivered to the job during the course of each day. Aggregate so certified as being delivered to the project shall be used only in the slurry mixture. Materials shall be delivered to project only in the presence of City representative. The Contractor shall also present Weighmaster Certificates for the amount of such aggregate remaining at the completion of the project at no cost to the City. Payment shall be determined by deducting the amount of aggregate remaining on the project from the amount delivered to the project, all as shown on licensed Weighmaster's Certificates. There shall be no outside work done utilizing materials from the tanks or stockpiles stored for the City's contract. The Contractor shall submit to the city a certified affidavit and delivery tickets which show quantities of each material delivered to the job site and used on the project. 43-1.11 PAYMENT The contract price paid per ton for "Slurry Seal", shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work invol'led in constructing the slurry seal, complete in place, including testing for and furnishing the mix design, cleaning the surface before and after the project, protecting and cleaning all utilities, manholes and valve covers, furnishing added water and set control additives, mixing water with asphaltic emulsion for coating the pavement, and protecting the seal until it has set on all locations as listed in Attachment "A", as specified in the Standard Specifications and these Special Provisions, and as directed by the Engineer, and no additional compensation will be provided therefor. 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P-.P-. >-< P-t -lIJ- I I riI riI ~~i :> E-< :> riI riI >-< riI >-< :> riI :> gj a [;l gj >-< :> E-< ~~ >-< < gj >-< riI t>: @ E-< gj riI I a Ei Ul ~ ~ a a a ;3 Ul ~ < Ul >-< ~ ~ ~ :c ~ :c ~ E-< riI :a E-< <5 >-< >-< >-< 0) I :E: U P-. o-l rIl N I ~ iil . . . . . . . . I") '<l' U') <0 ..... 0) (l) @ I") I") I") I") I") I") I") I ATTACIIMFNl' . A . FILE NO. 1.7097-4 W.O. NO. 1521 I PROJEcr: PAVEMENT REHABILITATION BY SLURRY SEAL METHOD AT VARIOUS LOCATIONS (PHASE IV) I I ..... I :~?l . . 1 rJllC.lMOleT , InllllClllCT ,.......111 .lr~C1 S r......cr , ,: ~...,..~ I I I I I , I I .< ,~ I '~ Qi'L ",' I ;5 iT I I ~ ~11IIl~ < iK~ STI: ~r-~ , ~ I -.c. "'I ~ B PO.~ E ~i~ ~ I I I FRWY 32 bEl! ATLNlTIC I - ~ 11!:v ~ n ~ 111 II I :1 I PROJECT LOCATION 1 N 4 I I VICINITY MAP I I I I I I I I I I I I I I I I I I I I AGREEMENT CITY OF SAN BERNARDINO . ~HIS AGREEMENT is made and concluded this 31st day of ~uL)/ , 1998, between ~e city of San Bernardino (hereinafter "City"), and 1)006 I1/U;.-r;;/ CorJri81cTI/</G COHI91A/VJ'A/C. (hereinafter "Contractor"). 1. For and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City, and under the conditions expressed in the bond as deposited with the City, receipt of which is hereby acknowledged, Contractor agrees with the city, at contractor's own proper cost and expense in the Special provisions to be furnished by the city, necessary to complete in good workmanlike and substantial manner the PAVEMENT REHABILITATION BY SLURRY SEAL METHOD AT VARIOUS LOCATIONS (PHASE IV) in strict conformity with Plans and Special provisions No. 9811. and also in accordance with Standard Specifications for Public Works/Con- struction, 1997 Edition, city of San Bernardino, Department of Public Works/Engineering Division, on file in the Office of the City Engineer, which said Special provisions, and Standard Specifications are hereby especially referred to an by such reference made a part hereof. 2. Contractor agrees to receive and accept the prices as set forth in the bid schedule as full compensation for furnishing all materials and doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from any unforeseen difficulties or obstruc- tions which may arise or be encountered in the prosecution of the work and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work, and for well and faithfully completing the work and the whole thereof, in the manner and according to the Plans and Special Provisions, and requirements of the Engineer under them. The Contractor herein covenants by and for himself or herself, his or her heirs, executors, administrators, and assigns, and all persons claiming under or through them, that there shall be no dis- crimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this contract, nor shall the Contractor or any person Claiming under or through him or her, establish or permit any such practice or practices of discrimi- nation or segregation with reference to the selection of subcontrac- tors, vendees, or employees in the performance of this contract. I I I I I I I I , I I II I I I I I I I I AGREEMENT: PAVEMENT REHABI:LI:TATI:ON BY SLURRY SEAL METHOD AT VARI:OUS LOCATI:ONS (PHASE I:V) 3. city hereby promises and agrees with the said Contractor to employ, and does hereby employ the said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices aforesaid, and here- by contracts to pay the same at the time, in the manner, and upon the conditions above set forth; and the same parties for themselves, their heirs, executors, administrators, and assigns, do hereby agree to the full performance of the covenants herein contained. 4. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this in- strument shall control and nothing herein shall be considered as an acceptance of said terms of said proposal conflicting herewith. IN WITNESS WHEREOF, the parties of these present have hereunto set their hands the year and date first above written. CONTRACTOR CI:TY OF SAN BERNARDI:NO Name of Fi~ ~ ih<<j J/JA;ch;J fbJtrllltlr~ t. :{:N <:. BYd1Oc~~ TITLE: v.: ~ VALLES, Mayor San Bernardino MAILING ADDRESS: [ ~/tNJ1r;;(J -/k J2A CI+L- ~~~ RA L CLARK, city Clerk J;t::> M Y11'/ ./ V~Os-/3 PHONE NO.: ( '/F Y 1 7- APPROVED AS TO FORM AND LEGAL CONTENT: JAMES F. PENMAN, City Attorney ?f-> 7 t~ .1 I I I I I I I I I I I I I I I I I I I