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HomeMy WebLinkAbout1998-120 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 98-120 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE AMENDMENT NO. 8 TO THE AGREEMENT BETWEEN THE CITY AND CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA, TO EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE YEAR PERIOD. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Director of Parks, Recreation and Community Services Department of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City Amendment NO.8 to the Agreement with Casa Ramona, Inc. relating to the operation of a drop-in center located at 1524 West 7th Street, San Bernardino, California, to extend the term of the Agreement for an additional one year period. A copy of said Amendment No. 8 is attached hereto, marked Exhibit 1, and incorporated herein by reference as fully as though set forth at length. All other terms and conditions of the Agreement shall remain in full force and effect. SECTION 2. The agreement authorized by this resolution shall not take effect until fully signed and executed by both parties. Neither party shall be obligated hereunder unless and until the agreement is fully executed and no oral agreement relating thereto shall be implied or authorized. SECTION 3. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties within 60 days following the effective date of the resolution. 4/30/98 -1- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 , 98-120 RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO. 8 TO THE AGREEMENT WITH CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 18th May , 1998 by the following vote, day of to wit: COUNCIL MEMBERS ESTRADA LIEN ARIAS SCHNETZ DEVLIN DEAN-ANDERSON MILLER D~d.b u"J_-, ~-Clark, City Clerk /111. The foregoing resolution is hereby approv d this day of May , 1998. th Valles, Mayor y of San Bernardino Approved as to form and legal content: JAMES F. PENMAN City Attorney By: ~'~77 . (krv~ '. ~ -~;-- . 98-120 CAS A RAM 0 N A, INC. D R 0 P - I N C E N T E R BUD GET PRO P 0 S A L F/Y 1998-99 FUNDING SOURCE: CITY OF SAN BERNARDINO BUDGET ITEM AMOUNT SALARIES AND BENEFITS RENTAL/LEASE PRINTING OFFICE SUPPLIES OFFICE EQUIPMENT PROFESSIONAL FEES TRAVEL/CONFERENCE TELEPHONE SECURITY TOTAL EXPENDITURE 41,000 6,306 300 350 500 400 400 967 500 50,783 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 98-120 AMENDMENT NO. 8 AGREEMENT (Drop-In Center) This A to Agreement is entered into this it}.. day of 1998, by and between the CITY OF SAN BERNAR CASA RAMONA, INC., relating to the operation of a Drop-In Center at 1524 West 7th Street, San Bernardino, California. 1. That certain Agreement between the parties dated September 1, 1990 is hereby amended as follows: A. Paragraph 2 (c) relating to the term of the Agreement is amended to extend the term of this contract for an additional one year period as follows: .. . "commencing July 1, 1998 and expiring June 30,1999"... 2. All other terms and conditions of the Agreement described shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein above appearing. ATTEST: CITY OF SAN BERNARDINO By '0rJIL/iJdUf'llidWvj IJRjJiTtr 4 City Clerk - . ( //, ~ ./} i~ ~../ / . . l.t.{./ . 00".1U-n./ Director, arks, Recreation and Community Services Department By CASA RAMONA, INC. B~t'~~/ Title eoycQ;..~ V//'?t' Approved as to form and legal content: " JAMES F. PENMAN City Attorney .;J . / <:::..-1. By 98-120 1524 West 7th Street San Bernardino, CA 92411 Telephone 909 / 889-0011 CASA RAMONA, INC. The Casa Ramona Drop-In Center provides San Bernardino residents with a wide range of services. Outlined below are the specific services and programs which the center proposes to provide during Fiscal Year 1998-99. More detailed information is provided on accompanying pages. An approximate schedule for the delivery of these services and the implementation of programming is also included. We provide services to those in need, the poor, elderly, homeless, unemployed, children, families, non-English speaking, new arrivals and crime victims. No one is turned away. City residents are aided directly and others sometimes are referred elsewhere for assistance. Most center clients reside in the Spanish speaking neighborhoods of the city's West and South Central areas, however, we see many persons at the Drop-In Center from other areas throughout the City of San Bernardino. 98-120 OMBUDSMAN SERVICES I CLIENT ADVOCACY Originally, the Casa Ramona Drop-In Center was envisioned as a "Satellite" City Hall. It offers a wide range of city services "close to home." Today, the center has evolved from a generalized "Mini City Hall" into a more of an office of first -and often last resort assistance for a large number of city residents. Primarily, we now serve those who lack the confidence, social, or language skills or stamina to confront public agencies or municipal departments on their own. The Drop-In Center is thus the only entry by which many thousands of city residents can confidentially seek information with issues regarding city services, public health, employment, education, housing, etc. Conversely, most city offices and a great many public agencies serving San Bernardino citizens refer persons to our Drop-In Center. We are asked to do a case review and "work-ups", translations, aid with forms, counseling, family needs, assessments and a variety of referrals. Many times our clients are undergoing periods of physical and emotional stress. City departments and public agencies often employ our staff and facilities as "Safety Valves" to avoid confrontation with volatile individuals. The Drop-In Center thus functions as a primary "entry point" for many city residents seeking infonnation and guidance for people who are not as informed, isolated, fearful, or skeptic about going directly to local government downtown offices for assistance. We see many persons each week who are solely Spanish speaking and who may even be unable to read or write in any language. Many of these individuals are understandably very sensitive about "expressing" their disability to others. Finally. the Drop-In Center staff acts in the roll of ombudsman. We do not make policy decisions. We only report and make recommendations to our supervisors. However, very often we are able to assist citizens by cutting through the bureaucratic red-tape. At the Drop-In Center we have learned to tailor our words and actions to the varied requirements of people in crisis. As professionals. we are also here to explain these needs to our City Hall personnel and the other personnel of other public and private agencies in San Bernardino. We are a central component in what may be viewed as a "mutual aid pact" for individuals and families in need. Our ultimate goal in serving persons and families is to foster self-confidence and the highest possible degree of independence. pride and good health in our clientele. Interestingly, many of our best volunteers, who spend up to 20 to 30 hours montWy, were once themselves clients of the Drop-In Center seeking assistance. This self-help recycling within the community is one of our most notable San Bernardino success stories. ____-------.J 98-120 DIRECT SERVICES The Casa Ramona Drop-In Center now works in conjunction with the County Department of Public Services. County Welfare refers a large number of their monolingual Hispanic clients to us. We have an increasing number of Center clients requesting assistance with forms, documentation and explanation of the requirements they must meet. I. There are people in need of learning about the services of Casa Ramona Drop-In Center. 2. The needs of the local client population have grown while the availability of services have decreased. 3. The declining economy has created more social problems than ever. FILLING OUT FORMS One of the most important functions of the Drop-In Center is to provide assistance to the Spanish Speaking with: I. Explaining and competing a variety of forms. 2. Translation of documents, instructions, official correspondence, etc. 3. Typing letters for our clients. 4. Referrals to specific agencies or service providers. These services will continue to be provided on Mondays, Wednesdays, and Fridays form 1:30 p.m. to 5:00 p.m. EMPLOYMENT SERVICES Throughout the year, we assist clients with finding jobs and applying for employment. We network with other agencies and act as a clearinghouse and referral. We prescribe certain telephone and personal interview techniques to our clientele, after assisting with job applications if necessary. We often bring job seekers together with prospective employers. Special attention is provided to older "returning" workers, the young and entry-level of "first time" workers. All groups needs particular guidance in job search activities. HEALTH SERVICES We continue working with the County of San Bernardino on the immunization clinic. The immunization clinic adds to our once a year Health Fair in which hundreds of children and adults are examined free of charge. The examination includes a variety of tests for many health problems. LEGAL SERVICES Since 1984, the Drop-In Center had provided free legal services to monolingual Hispanics that need assistance with legal problems. We identifY the problem and if it is something our staff can do, the problem is handled in house. If the problem requires more experienced assistance we consult outside legal counselor we refer the client to a proper agency. The total number of persona served with legal related problems at the Drop-In Center ranges from 600 to 1,000. 98-120 SOCIAL SECURITY OUTREACH Each first Friday of the month, a field representative from the Social Security Administration visits the center to advise our clients. Center staff is responsible for the pre-arranging client appointments. Those who cannot wait for an appointment in the center are referred directly to the local Social Security Office and may later be assisted with their forms, translations, etc. Total number of persons coming into our office for social security services range from 20 to 30 per week. SUMMER YOUTH PROGRAM Through the months of July and August, the Drop-In Center works with the City of San Bernardino to help the young people of our city. All young people who apply must fill out an application and qualify under guidelines declaring that they are from low income families and are residents ofthe City of San Bernardino. All those who qualify for this program are given the types of work where they can learn while on the job. At Casa Ramona we often recruit helpers for our Senior Program, Child Development, Administrative Office, and custodial work. Persons qualifying for this program are given a total of 100 hours per month. Each young person is given the opportunity to choose the type of work they wish to do. The Drop-In Center is responsible for maintaining time sheets and providing the daily supervision of each summer youth person assigned to us. Many of these Summer Youth employees return to the center for help during the school year in seeking part-time employment in the private sector. SUMMER LUNCH PROGRAM Each summer the staff works with city representatives to coordinate the annual "Children Summer Lunch Program" at Casa Ramona. This program offers a nutritional lunch to hundreds of needy children in the community, June 29, through September 4, 1998. Through this program we provide lunches to children age I through 18 years. Lunches are served at the Casa Ramona dining room, Monday through Friday, between the hours of 11 :30 a.m. to 12:30 p.m. Our center is recognized by the Department of Agriculture as one ofthe best coordinated lunch sites in the City of San Bernardino. The number of children who benefit form this program ranges from 1,900 to 2,000 per month. CITIZENSHIP TEST We offer Citizenship Test every second Saturday of each month to all individuals who meet all the requirements to become US Citizens. WORK SENTENCE I COMMUNITY SERVICE PROGRAM The San Bernardino County Probation Department will continue to provide placements at Casa Ramona in 1998-99. This allows individuals to comply with their community service alternative work sentence. The Drop-In Center coordinator is responsible for the daily record keeping for participants in this program. The director assigns each person the duties which they must complete in the time allowed for their work sentence. 98-120 PUBLIC INFORMATION During the fiscal year 1998-99, we wilI distribute informational flyers, we will contact radio stations and news papers. This will focus on issues and services provided by Social Services, agencies and organizations in the area. They wilI provide information on the activities of Cas a Ramona Drop-In Center and also information on other events organized by Casa Ramona. We colIect and distribute, at the center, a variety of printed materials for distribution to our clients. We aha attend workshops, community events, job fairs, etc. and cany forth our brochures and newsletters into the larger community. COMMUNITY EDUCATION Casa Ramona Drop-In Center coordinates and conducts public education speakers and presentations to inform the community about different programs that are available throughout the City and County of San Bernardino. 98-120 Casa Ramona Drop-In Center provides the following services to San Bernardino residents: 1. Assistance with forms and documents, including: -Public Assistance (welfare) Forms -Social Security and Pension Forms -Housing applications -Scholarship applications -School documents (for children, parents) -Permits and licenses (for indigents) - Veteran's benefits eligibility -Job applications -Accident Reports -Citizenship applications -Citizenship test registration -Child Care applications -Child Support questionare -Credit card applications -Disability applications 2. Employment: -Referrals (refer people to different agencies where there are openings) -Counseling (refer people to different counseling offices) -Applications -Special youth employment programming 3. Legal Service: -Referrals to legal aid -Preparation of materials -Consumer protection counseling and referral -Crime victin counseling and referral 4. Special (Holiday) Programs: -Food baskets for the needy families -Christmas Dinner -Fiestas (5 de Mayo and 16 de Septiembre) -Christmas toy distribution 5. Public Information: -Updating client community on services, hours, staff availability, policy changes, etc. -Distributing information at other locations: welfare office, Employment office, schools, clinics, retail centers, etc. 6. Referrals: -Including but not limited to: housing, food, clothing, utility assistance, etc. 7. Seminars: -Seminars are on issues of interest to our community (crime prevention) 8. Social Security: -The first Friday of each month we have a representitive from the Social Security office in our facility to inform clients about the services that Social Security offers. 98-120 9. Summer Youth Program: Every year we get 5 to 6 youths to help in the different programs we offer. This program is through the city of San Bernardino. 10. Summer Luuch Program: During the summer, we serve lunch for children in the community from the age of I to 18 years. 11. 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