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Home My WebLink About1999-321 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 1 2 3 4 5 6 7 8 Resolution No 1999-321 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH JOHNSON AND ASSOCIATES TO CONDUCT A CLASSIFICATION AND COMPENSATION STUDY. WHEREAS, the City prepared a Request for Proposal and solicited eleven (11) qualified consulting firms to conduct a classification and compensation study for the General Unit, Middle Management and ManagemenUConfidential groups; WHEREAS, the City received two (2) responses to its Request for Proposal; WHEREAS, it has been determined that Johnson and Associates can best meet the needs of the City based upon the comprehensiveness of their submitted proposal and their familiarity with the City; BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1: The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City an Agreement with Johnson and Associates to conduct a classification and compensation study, a copy of which is attached hereto, marked Exhibit A and incorporated herein by reference as fully as though set forth at length. SECTION 2: The authorization to execute the above-mentioned agreement is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage of this resolution. III II/ III 1 2 3 4 5 6 7 8 9 10 11 12 13 14 !I 15 i' 16 17 18 19 20 21 22 23 24 25 26 27 28 1999-321 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 20th day of December , 1999, by the following vote, to wit: COUNCILMEMBERS: ESTRADA LIEN MCGINNIS SCHNETZ SUAREZ ANDERSON MILLER AYES NAYES ABSTAIN ABSENT x x x x x x x ~.ltD.( /~. ~ Racf'lel G. Clark, City Clerk The foregoing resolution is hereby approved this j IJ f?..-, of December , 1999. Approved as to form and Legal content: JAMES F. PENMAN, City Attorney By: 1 .'~ ~d~ ./ Susan Lien Mayor Pro Tern ~ I , ~ 1999-321 SERVICES AGREEMENT THIS AGREEMENT is entered into this 20th day of December 1999, between JOHNSON AND ASSOCIATES ("CONTRACTOR") and the CITY OF SAN BERNARDINO ("CITY)". WITNESSETH: A. WHEREAS, CITY has need for a classification and compensation study; and, B. WHEREAS, CONTRACTOR is competent, experienced and able to perform said services: and, C. WHEREAS, CONTRACTOR has provided the most advantageous and best responsible proposal for the providing of such services; NOW THEREFORE, the parties hereto agree as follows: 1. CONTRACTOR shall furnish a classification and compensation study in accordance with Proposal Specifications. 2. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount in accordance with Proposal Specifications and Offeror's Proposal and Statement. 3. CONTRACTOR shall provide the Director of Human Resources with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or any part of an invoice. 4. The initial term of this Agreement shall be one (1) year from the date first shown above and is subject to termination by either party upon thirty (30) days written notice to the other. 5. CONTRACTOR shall indemnify, defend and hold CITY, its officers, employees and agents hannless from any claim, demand, liability, suit, judgment or expense (including, without limitation, reasonable costs of defense) arising out of or related to . '~ 1999-321 CONTRACTOR's performance of this agreement, except that such duty to indemnify, defend and hold hannless shall not apply where injury to person or property is caused by CITY's willful misconduct or sole negligence. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorney's fees" for the purposes of this paragraph. 6. While not restricting or limiting the foregoing, during the tenn of this Agreement, CONTRACTOR shall maintain in effect policies of comprehensive public, general, and automobile liability insurance, in the amount of $1,000,000 combined single limit and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. The policies shall name the CITY as an additional insured and shall provide for ten (10) day notification to the CITY if said policies are terminated of materially altered. 7. CONTRACTOR shall perform work tasks as directed by the Director of Human Resources, but for all intents and purposes, CONTRACTOR shall be an independent contractor and not an agent or employee of the CITY. 8. In the performance of this Agreement and in the hiring and recruitment of employees, CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 9. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: '. 1999-321 TO THE CITY: (Name) City of San Bernardino Human Resources Department 300 North 'D' Street San Bernardino CA 92418 TO THE CONTRACTOR JOHNSON AND ASSOCIATES 4240 Rocklin Road, Suite 10 Rocklin, California 95677 Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above shown. Date:x '2-- \lo-Q1~ By:j.. Date: d~/?-(}{) by: ERNARDINO "f! ~>t~ th Valles. Mayor of San Bernardino -' Approved as to form and legal content: ATTEST: James F. Penman City Attorney (~~~ Rac el Clark, CIty Clerk By: 1999-321 , . . TO THE CITY: (Name) City of San Bernardino Human Resources Department 300 North 'D' Street San Bernardino CA 92418 TO THE CONTRACTOR JOHNSON AND ASSOCIATES 4240 Rocklin Road, Suite 10 Rocklin, California 95677 Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above shown. Date: By: Business Name Signature Date: j;2frt' )?9? , CITYZ, ERNARDINO , by: ~~~. '- "-- Susan Lien Mayor Pro Tern Approved as to form and legal content: ATTEST: James F. Penman City All mey ~~. h.~,- Rach Clark, City Clerk " y>GO j. j0t./L-~ ." 1999-321 IlJH,~SON ASSOCIATES .- . \ i r'" Cl Q E r. t.. \. c..'.' t \. ..J 99 \lEe \ 3 PM ~. IS cSOUI'CES HUl"'IAH R" ERHt.ROIHC C\T'I OF SAH B December 9, 1999 Mr. Edward Raya Director of Human Resources City of San Bernardino 300 North D Street San Bernardino, CA 92418 Dear Mr. Raya: In response to your inquiry regarding our proposed budget for the Classification and Compensation study the City is undertaking, we are pleased to provide this letter as an addendum to our proposal. Based on your conversation with Sheila Forsberg, we have reevaluated the anticipated time it will take to complete specific tasks in our work plan and revised our budget accordingly. The resulting fixed cost for professional services and expenses is $98,500. While the work plan remains essentially the same, this reduction is the result of the following: · Lower interview rate requiring less on-site consulting time - The City's class plan is in good condition overall and the majority of employees are in appropriate classifications with only select areas of concern sUfh as the information technology related positions. Our original proposal assumed all positions would need to be evaluated for purposes of classification, therefore a 50-60 percent interview rate was anticipated. Since this interview rate will not be necessary, a short form questionnaire will be provided to the majority of employees to be used in conjunction with their current class specifications (job description). This information will be used primarily to update the City's current class specifications. Any classifications issues that are identified through this process will be discussed with the City and may result in an interview with the affected employee. The City will identify areas where there are specific classification concerns and those employees will complete a more detailed questionnaire. Class recommendations will be made for these positions and, as necessary, new class specifications will be prepared. We anticipate interviewing approximately 20-25 percent of the employees using this approac+ . .J.2-+\) RuehL!'.: Rill]), -;\'ITI'_ 1:1, ll..ul:KLI'.;. (~,\l_[I")k": \ rJ=;~\-- "', ',:-; .,; ,) t', ~ <) -: '. ",,, F" ~~ ,>-.< II) i '",', ll, c; =; \\"\," \\', i () Il " ", 1.' -."." H: [ \ ':- F '.,: (j '<1 . . Mr. Edward Raya, Director of Human Resources City of San Bernardino Page 2 1999-321 . Update class specifications - Since the City has maintained their class specifications and will be able to provide these on disk, significantly less time will be needed for this step. Using information provided in the short form questionnaire, class specifications would be reviewed and updated accordingly. While the above changes do not significantly alter our approach to conducting this study, they do result in a substantial r..Juction in t;.c number of days and staff resources needed to complete the study. We hope the above meets with your approval and we look forward to the opportunity to work with you on this project. Sincerely, JOHNSON & ASSOCIATES ~~C~:X5>o~3bJ)'vf , ~~ Douglas B. Johnson 1"\.J President