HomeMy WebLinkAbout1999-303
.... /
,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Resolution No.
1999 303
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE ..I
PURCHASING MANAGER TO AWARD AN ANNUAL PURCHASE ORDER AND
SERVICE AGREEMENT, WITH THREE SINGLE YEAR RENEWAL OPTIONS, TO
PRUDENTIAL OVERALL SUPPLY FOR CITY-WIDE NON-SAFETY UNIFORM
AND JANITORIAL ITEM RENTAL SERVICE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Prudential Overall Supply is the lowest and best bidder for City-wide non-
safety Uniform and Janitorial item rental services. Pursuant to this determination, the
Purchasing Manager is hereby authorized to issue an Annual Purchase Order and Service
Agreement (a copy of which is attached hereto as Exhibit "A" and incorporated in full herein),
with three single year renewal options, to Prudential Overall Supply in an amount not to exceed
$60,000 for the balance of Fiscal Year 1999/2000 for City-wide non-safety Uniform and
Janitorial item rental services.
SECTION 2. The authorization to execute the above referenced is rescinded if it is not issued
within sixty (60) days of the passage of this resolution.
III
III
III
III
III
III
III
III
III
1999-303
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a joint regular meeting thereof, held on
the 6th
December
day of
. 1999, by the following vote, to wit:
Council Members: Ayes Nays Abstain Absent
ESTRADA x
-
LIEN x
McGINNIS x
-
SCHNETZ x
SUAREZ x
ANDERSON x
MILLER x
The foregoing resolution is hereby approved this
December
1999.
Approved as to form and legal content:
James F Penman, City Attorney
BY:
day of
J i Valles, Mayor
C ty of San Bernardino
1999-303
Exhibit "A"
1
2
3
4
5
6
7
8
SERVICE AGREEMENT
THIS AGREEMENT is entered into this 6th day of December, 1999, between
Prudential Overall Supply ("CONTRACTOR") and the CITY OF SAN BERNARDINO
("CITY)" .
WITNESSETH:
WHEREAS, CITY has need for City-wide non-safety uniform and janitorial item
A.
rental and cleaning services (Uniforms) and,
B.
WHEREAS, CONTRACTOR is competent, experienced and able to perform
9 said services: and,
10 C. WHEREAS, CONTRACTOR has provided the most advantageous and best
11 responsible bid for the providing of such services;
12 NOW THEREFORE, the parties hereto agree as follows:
13 1. CONTRACTOR shall furnish Uniforms in accordance with Request for Quotations (RFQ) F-OO-
14 30.
15 2. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount in
16 accordance with RFQ F-00-30 and CONTRACTOR's Bid and Statements.
17 3. CONTRACTOR shall provide proof of delivery with a monthly invoice in arrears and shall be
18 provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or
19 any part of an invoice.
20 4. The initial term of this Agreement shall be effective from the date first shown above through
21 June 30, 2000 and is subject to termination by either party upon thirty (30) days written notice to
22 the other. There may be three one-year extensions at the discretion of CITY, and prices for
1999-303
1 renewal periods shall be negotiated with the Purchasing Manager up to thirty (30) days prior to
2 the expiration date of the current agreement period.
3 5. CONTRACTOR shall indemnify, defend and hold CITY, its officers, employees and agents
4 harmless from any claim, demand, liability, suit, judgment or expense (including, without
5 limitation, reasonable attorney's fees and costs of defense) arising out of or related to
6 CONTRACTOR's performance of this agreement, except that such duty to indemnify, defend
7 and hold harmless shall not apply where injury to person or property is caused by CITY's willful
8 misconduct or sole negligence. The costs, salary and expenses of the City Attorney and members
9 of his office in enforcing this Agreement on behalf of the City shall be considered as "attorney's
10 fees" for the purposes of this paragraph.
11 6. While not restricting or limiting the foregoing, during the term of this Agreement,
12 CONTRACTOR shall maintain in effect policies of comprehensive public, general, and
13 automobile liability insurance, in the amount of $1,000,000 combined single limit, and statutory
14 worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
15 Manager prior to undertaking any work under this Agreement. The policies shall name the CITY
16 as an additional insured and shall provide for ten (10) day notification to the CITY if said
17 policies are terminated of materially altered.
18 7. CONTRACTOR shall perform work tasks as directed by City staff identified in RFQ F-00-30,
19 but for all intents and purposes, CONTRACTOR shall be an independent contractor and not an
20 agent or employee of the CITY.
21 8. In the performance of this Agreement and in the hiring and recruitment of employees,
22 CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex, physical
23 handicap, ethnic background or country of origin.
1 9.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
1999-303
Any notice to be given pursuant to this Agreement shall be deposited with the United States
Postal Service, postage prepaid and addressed as follows:
TO THE CITY: David Batson, Purchasing Manager
City of San Bernardino Purchasing Dept.
300 North 'D' Street
San Bernardino CA 92418
TO THE CONTRACTOR
Prudential Overall Supp1v
6997 Jurupa Avenue
Riverside. CA 92504
Nothing in this paragraph shall be construed to prevent the giving of notice by personal
service.
II
II
II
II
II
II
II
II
II
II
II
II
1999-303
I IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
2 and date first above shown.
Date: I;) //3/ 'I q
,. ,
3
4
5
6
7
II
8
9
Date: !r2f3/qq
II
ATTEST:
KY (! hd f((lJI./6
b~!i~q[?{~~~1 ~fW!J
Approved as to form
and legal content:
James F. Penman
.~
II
II
by:
jJ(I4(/-tI1H II / Ol/<<ti/I ~
~~
Signature
(CI'IT'?F SAN BERNARDINO
by: ~<<;( 13~
David Batson
Purchasing Manager
City of San Bernardino