HomeMy WebLinkAbout1999-289
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RESOLUTION NO. 1999-289
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION
FOR THE PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby authorize
and direct to execute on behalf of said City an Agreement with San Bernardino Valley
Community Concert Association, a copy of which is attached hereto marked Exhibit" A"
and incorporate herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage of this resolution.
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1999-289
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION
FOR THE PROMOTION OF ARTS AND CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
.. . joint .
and Common Council of the City of San Bernardmo at a regular meetmg thereof, held on the
15th day of November, 1999, by the following vote, to wit:
Council Members: AYES
ESTRADA x
LIEN x
x
MCGINNIS
SCHNETZ x
*
ANDERSON x
MILLER
* , 5th Ward Vacant
NAYS
ABSTAIN
ABSENT
x
Q~6_~
~lerk
The foregoing ordinance is hereby approved this 171'lL day of November,
1999.
dit Valles, Mayor
City 0 San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
24 City ttorney
25 By:
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1999-289
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the San Bernardino Community Concert
Association, a non-profit organization, referred to an
"Organizationfl
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 1999-00, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
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21 Mayor's
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Pavment. Upon presentation of a claim to the
Office, City shall pay to Organization from the
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO VALLEY COMMUNITY CONCERT FOR THE PROMOTION OF
THE ARTS AND CULTURE.
budget for the 1999-00 fiscal year, the total sum of
$16,000.00 dollars, to cover the costs per Fine Arts
grant application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2000, and any unexpended funds shall be
returned to City by Organization.
4. AccountinG. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit the
financial records in accordance with this section will
result in the Organization reimbursing the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the City
and its employees and agents from all liabilities and
charges,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION FOR THE
PROMOTION OF THE ARTS AND CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel fees"
for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assiqnment. Organization shall not assign
its interest in this Agreement without the prior written
approval of City.
8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance naming as
additional insured the City, its elective and appointive
boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO COMMUNITY CONCERT ASSOCIATION FOR THE
PROMOTION OF THE ARTS AND CULTURE.
Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION OF THE
ARTS AND CULTURE.
9. Obliqation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
Organization:
As to
Mayor's Office
Toni Collins
City of San Bernardino
San Bernardino Valley
Community Concert
Association
300 North "D" Street
San Bernardino, CA. 92418
P.O. Box 377
San Bernardino, CA. 92402
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11. Entire Aqreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
21 Agreement shall prevail.
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12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED: /117 tlo/' q
/ I
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1999-289
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
2 BERNARDINO COMMUNITY CONCERT ASSOCIATION FOR THE
PROMOTION OF THE ARTS AND CULTURE.
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RNARDINO
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9 ATTEST: r?_ ^ 1. tJ 1:;. C
~~lark, City Clerk
ORGANIZATION
13 Approved as to form
and legal content:
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... .' / / i:!lf;
/~#4c~ ~~
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15 James F. Penman
16 City Attorney
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PBRPORMING ARTS - GRANT APPLICATION PORM
City of San Bernardino - Fine Arts Commission
aa:~==.=.=a._=.._.=..a_.=.=..=.=.=.=..==._===._===============._.==.=....===~
I. Applicant Organization (Name,
Address, etc.)
II. Contact Person '1'O~I" COr..!..INli
Title MANAr.RR
Phone: ( QQQ) RR~_7Q/;Q
SAN BERNARDINO VALLEY COMMUNITY
CONCERT ASSOCIATION
.P..O. BOX 377 (780 N."E" ST.)
SAN BERNARDINO, CA 92402
Phone: (QQQ ) 864-5842 RESIDENCF.
Non-Profit I .D. 95-2159433
Number of Years in existence 61
=======_._=====-=====:=====:=========:=
III. Program Category Under which
Support is requested: THEATER
============:====:===::===============:
=======:==::=========:============:==========:===:==========================:
IV. Period of Support Requested
JULY 1. 1999 through JUNE 30. 2000
Starting Ending
V. Project Descriptions:
THE SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION FIVE SUBSCRIPTION PAID
CONCERTS PLUS TWO FREE "MUSIC EDUCATION" CONCERTS FOR STUDENTS DURING THE 1999/2000
SEASON. APPROXIMATELY 1000 SENIORS, SPECIAL NEEDS PEOPLE AND STUDENTS WILL BE
ADMITTED FREE TO ALL FIVE CONCERTS. ALSO, APPROXIMATELY 3000 ELEMENTARY SCHOOL
CHILDREN (CITY & COUNTY) WILL ATTEND THE TWO "MUSIC EDUCATION" CONCERTS.
=============:=========:::=================:=================================
VI. Estimated number of persons expected to benefit from this
program/proj ect: 7,500
a) Number of persons by paid attenda:1ce: .3,500
:;) ;)['.:rr.ber o~ pers?:1s by free comp.li~e:1tary aamlSSlC::: 4,000
CI Nu~=e~ 0: =e~:o~ma~ces schedulec: 5
di Toea: acte::(iing all perfor:na:1~es (La] plus [oj i : 7.500
=============================================================================
VII. Need Stacemenc:
THE CONCERT ASSOCIATION IS THE OLDEST PERFORMING ARTS ASSOCIATION IN THE VALLEY
AND IS THE ONLY ONE IN THE INLAND EMPIRE PRESENTING WORLD AND NATIONALLY RECOG-
NIZED PROFESSIONAL ARTISTS, CHORAL AND DANCE GROUPS IN CONCERT. OUR PROGRAMS
LIFT THE CULTURAL LEVEL OF THE AREA AND SATISFY THE NEEDS OF PEOPLE TO SEE AND
HEAR THE VERY BEST PERFORMERS WITHOUT TRAVELING TO LARGER METROPOLITAN AREAS.
V::I. I~~e~de~ ~es~:~s:
=================================================~=========================
SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION INTENDS, ONCE AGAIN, TO
PRESENT FIVE CONCERTS OF GREAT MUSIC AND CHORAL FOR CITIZENS OF ALL AGES,
ETHNIC GROUPS AND ECONOMIC SITUATIONS. APPROXIMATELY ONE THOUSAND FREE AD-
MISSION TICKETS WILL BE GIVEN TO SENIORS, SPECIAL NEEDS PEOPLE, STUDENTS AND
VARIOUS ORGANIZATIONS TO ENCOURAGE EXPOSURE TO FINE ENTERTAINMENT.
===========================================================================
(PA Revised 6/96)
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1999-289
SECTION VII. NEEDS STATEMENT.
WITH OUR "MUSIC EDUCATION" CONCERTS, WE INTRODUCE YOUNG PEOPLE
TO THE UPLIFTING SPIRIT OF THE PERFORMING ARTS. THE CONCERT ASSOCIATION
IS A GREAT COMMUNITY ASSET TO WHICH BUSINESS AND COHHUNITY LEADERS CAN
POINT WITH PRIDE WHEN PROMOTING OUR CITY TO NEW BUSINESSES. OUR PRO-
GRAMS APPEAL TO ALL SEGMENTS OF SOCIETY,ETHNIC GROUPS AND ECONOMIC LEVELS
WHO ENJOY THE VERY BEST IN CLASSICAL MUSIC, CHORAL MUSIC, AND DANCE.
~
1999-289
SECTION VIII. INTENDED RESULTS.
ELEMENTARY STUDENTS WILL A'ITEND AND PARTICIPATE, WHEN POSSIBLE,
IN TWO "MUSIC EDUCATION" CONCERTS FOR A TOTAL OF ABOUT THREE THOUSAND.
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===========================================================================
IX. Total anticipated expenses for this period:
Salary &: Wages (INCLUDES STAGEHANDS)
Supplies &: Material
Travel
Fixed Assets/Rentals or Leases
Outstanding loan payments
Fees &: Other (ARTISTS FEES & OTHER)
TOTAL COSTS $
$
$
$
$
$
13375.00
8600.00
NA
12707 00
NA
$
'1171\'1 00
65940.00
============================================================================
X. Total anticipated income for this period:
Most Recent
Fiscal Period
~ncome f=~m performances
S 33286.00
~evenue (scocks. bonds, rentals, etc.)
s
4421. 00
G:::-ants
s
16000.00
Contribu:i:::ns (INCLUDES A ONE TIME
_ ~ DON~ION FROM SUBSCRIBER)
?~nds =r=m ~~pport ~roups
s
18967.00
750.00
s
Other
$
1851. 00
(FUNDRAISERS, RAFFLE)
TOTAL INCOME
$ 75275.00
This
Fiscal ?erioc.
S '14000 00
$ 4400 00
$ 16500 00
S 7700.00
$ 750.00
$ 1500.00
$ 64850.00
=========================================================================
x- Amoun: re~~es:ed fr:::m the San 3ernardino Fine. Arts Commission:
a) Total Costs (Section IX) S 65940.00
b) Total Income (Section X) (- ) $ 64850.00
c) AMOUNT REQUESTED ( (a] minus (b] ) $ 16500.00
?ercentage requested: .25
(Amount Requested divided by Total Costs) "
============================================================================
(PA Revised 6/96)
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1999-289
XII. Amount per person to be subsidized by Fine Arts grant:
Amount requested (Section XI Line (c]) divided by
number of people attending (Section VI Line (d])
2.20
$
===========~=========-=-===============-============_=a====_===._.=___=__===
XII. Future objectives:
As availability of city funds will be increasingly restricted in the
foreseeable future, how does your organization propose to become more
self -sufficient?
1. CONTINUE EFFORTS TO REGAIN LOST SUBSCRIPTIONS.
2. OFFER VARIOUS SUBSCRIPTIONS, SUCH AS THE "FAMILY PLAN" WHICH WAS
INSTITUTED FOR THE 98/99 SEASON, TO ENTICE FAMILIES WITH CHILDREN
AT AN AFFORDABLE PRICE. FOR THE 99/2000 SEASON WE ARE OFFERRING
TICKETS FOR A SINGLE PERFORMANCE AT$15.00 FOR ONE SEAT, ONE PERFOR-
MANCE: $25.00 FOR A COUPLE AND $30.00 FOR A FAMILY OF TWO ADULTS
AND CHILDREN UNDER 18. FOR THE 99/20nn f~~~ W~ C~t~~~~ ~aT~ PEOPLE.
3. 2~~DO~Nrr&oIB~~Ft~E~~E~BOMM~~EpR~buCTIVE ~~N5 RAISERS. 0,000
4. APPLY FOR MORE CORPORATE GRANTS.
5. IMPLEMENT NEW IDEAS FOR REACHING MORE SUSTAINING DONORS THRU THE
BUSINESS COMMUNITY.
======:==::===================::=:=:=======================================
XIII. Provide a brief history/backgrou~d of the organization:
THE SAN BERNARDINO VALLEY COMMUNITY CONCERT ASS OCIATION IS IN ITS 61ST.
YEAR. ~URING THE PAST 61 YEARS, THE ASSOCIATION HAS BROUGHT MANY
FAMOUS NATIONAL AND INTERNATIONAL PERFORMERS TO THE COMMUNITY. ISAAC
STERN, VIENNA BOYS CHOIR, ROBERTA PETERS AND THE LOS ANGELES PHILHARMONIC
ORCHESTRA PERFORMED FOR US IN THE EARLY YEARS AND RECENTLY WE HAVE BEEN
HONORED TO HAVE SUCH INTERNATIONALLY KNOWN STARS AS THE SLOVAK SINFONIETTA
THE NEW YORK THEATRE BALLET, THE CENTRAL BAND OF THE ROYAL AIR FORCE AND
LAST SEASON THE VERY POPULAR "RHYTHM IN SHOES" IRISH STEP DANCE. THE "BROTHERS
FOUR" WILL PERFORM FOR US THIS SEASON AND WE ARE ALREADY EXPERIENCING MORE
ONE-TIME SALES FROM THAT WELL KNOWN" SIXTIES" GROUP.
OUR "MUSIC EDUCATION" PERFORMANCES FOR CHILDREN HAVE BEEN AND CONTINUE TO BE
IN GREAT DEMAND IN ORDER FOR YOUNG PEOPLE TO BE EXPOSED TO THE ARTS. THROUGH
LETTERS FROM THE STUDENTS WE FIND THAT MANY OF THEM THINK MUSIC COMES FROM
CD I S AND TAPES AND THEY ARE AMAZED TO FIND REAL PEOPLE BEHIND THAT RECORDED
MUSIC.
=================================================================:==:======
CERTIFICATION:
Project Officer:
)~)/JJ.f1I/;~
TONI 'F. COLLINS
(909) 885-7969
Title:
MANAGRII
Phone Number:
Date:
JULY 26, 1999
(PA Revised 6/96)
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1999-289
List Board of Directors and Officers
(Include names, addresses and phone numbers)
SEE A'ITACHED "ROSTER OF DIRECTORS"
(PA Revised 6/96)
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1999-289
~an !Be'tna'tdino <Valle!:!
Communi1!J Concnt clfiiociation
OFFICE AT:
STURGES CENTER
780 N. "E" ST.
SAN BERNARDINO, CA 92401
OFFICE HOURS:
TUES. THRU FRr.
9:30 A.H. TO 1:00 P.H.
ROSTER OF DIRECTORS 1999/2000
l. ANN ATKINSON CENTER CHEVROLET 889-8561 2001
1355 S. "E" ST..
S.B. 92408
2. GAIL BAKKER 3035 STODDARD 882-7044 2001*
S.B. 92405
3. GRACE BALDWIN 12168 HT. VERNON #79 824-9214 2001*
GRAND TERRACE 92313
4. DORRIS BALLARD 677 E. AVERY ST. 882-0749 2002
S.B. 92404
5. IRMI BLUM P.O. BOX 2366 882-0521 2000
S.B. 92406
6. DR. HAL BORING 3371 N. BROADHOOR 883-6656 2000
S.B. 92404
7. ROBERT BOTTS 5410 W. PINEHURST DR. 845-2228 2002
BANNING 92220
8. RICHARD COFFIN 359 E. 39TH. ST. 886-0258 2001
S.B. 92404
9. ELIZABETH EASON 5045 SIERRA RD. 883-5850 2000*
*i.B. 92407
10. DEHETRA GALLANES 1974 E. LYNWOOD 1185 886-8101 2001
S.B. 92404
11. TAMARA CRAVER 12824 FOLEY ST. (760 ) 2002
VICTORVILLE 92392 962-1964
12. DR. ABRAM HODES 504 E. AVERY 886-4016 2002
S.B. 92404
13. HARION JEHUE 1459 ASH AVE. 875-3656 2000*
RIALTO 92376
14. DON JOHANNECK 855 W. VISTA DR. 886-1109 2000
S.B. 92405
P.O. BOx 377 . SAN BERNARDINO. CA 92402 . (909) 885.7969.
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I 1999-289
PAGE 2. 99/2000 ROSTER
i 15. THELMA KNEA 3619 MODESTO DR. 883-4490 2000
S.B. 92404
16. LYNDA KUEHN 3404 BEVERLY DR. 882-8134 2002
S.B. 92405
17. DON LE~FFER 25825 FISHER 862-4688 2001
S.B. 92404 888-6511X1616
18. STEPHEN P. LEVINE 596 N. ARROWHEAD 889-1178 2001*
S.B. 92401
19. CHARLES MANN 278 E. ALEXANDER 886-3844 2001
S.B. 92404
20. J. WILLARD MONNINGER 265 E. EDGEMONT DR. 882-7404 2001
S.B. 92404
21. PAUL MORDY 5696 BLYTHE 862-8480 2002
HIGHLAND 92346
22. DR. LOIS MUSMANN 220 W. HIGHLAND 798-4934RES. 2002
REDLANDS 92373 888-6511X1501
23. MILDRED L. MC KIM 450 W. 25TH. 882-4324 2001*
S.B. 92405
24. DELLA MC KINSTER 3621 HEMLOCK 864-5426 2002
S.B. 92404
25. STANLEY NICHOLS 255 N. "0" ST.//400 . ., 2001*
S.B. 92401 883-7251
26. MARILYN O'DELL 3105 VALENCIA 886-3642 2002
S,B. 92404
27. JUDI PENMAN 221 E. MARSHALL 885-7515BIZ 2002
S.B. 92404
28. ROBERT PORTER , 808 GLENDENNING 882-1832 2002
S.B. 92404
29. JERRI RICCI 3420 N. BROADMOOR 883-1715 2002
S,B. 92404
30. CONNIE SHOWLER 29021 WILLOW CRK LN 864-7299 2002
HIGHLAND 92346 381-1268 OFF
31. SHELLEY SILVER 1783 E. SONORA 886-5964 2000*
S.B. 92404
32. KEITH SKOUSEN 875 E. CARTER 875-4741 2000*
RIALTO 92376
33. MICHELLE TACCHIA 431 W. 24TH. 882-4939 2001
S.B. 92405
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1999-289
PAGE 3. 99/2000 ROSTER
34. HON. DON TURNER 26034 E. EDGEMONT 862-8102
S.B. 92404
35. ANITA WHITMORE 524 E. RALSTON 883-7680
S.B. 92404
36. JOHN WILL 3427 HAYFIELD 886-0404
S.B. 92405
2001
2001
2001*
* DENOTES LAST YEAR ON BOARD
HONORARY HEMBERS
GWENDOLYN ROBERTS
1898 GENEVIEVE
S.B. 92405
883-7671
VIVIAN IRHSCHER
2909 N. "0" ST.
S.B. 92405
882-6196
FRANK J. PLASH
AMBASSADOR-AT-LARGE
P.O. BOX 2909
S.B. 92406
883-9848
OFFICERS FOR 1999/2000
PRESIDENT
FIRST VICE PRES.
SECOND VICE PRES.
RECORDING SEC.
CORRESPONDING SEC,
TREASURER
STANLEY NICHOLS
MILDRED L. MC KIM
SHELLEY SILVER
KEITH SKOUSEN
THELMA KNEA
J. WILLARD MONNINGER
MANAGER
TONI F. COLLINS
3734 E. PACIFIC #31
HIGHLAND, CA 92346
864-5842
.
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