HomeMy WebLinkAbout1999-285
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RESOLUTION NO. 1999-285
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE JUNIOR UNIVERSITY FOR THE PROMOTION OF ARTS AND
CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I.
The Mayor of the City of San Bernardino is hereby authorize
and direct to execute on behalf of said City an Agreement with Junior University, a copy
of which is attached hereto marked Exhibit "A" and incorporate herein by references as
fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage of this resolution.
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1999-285
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE JUNIOR UNIVERSITY FOR THE PROMOTION OF ARTS AND
CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
joint
and Common Council of the City of San Bernardino at a Tog'" ~r meeting thereof, held on the
lSth day of November
, 1999, by the following vote, to wit:
ABSTAIN
ABSENT
Council Members:
AYES
NAYS
ESTRADA
x
x
LIEN
x
MCGINNIS
SCHNETZ
*
x
x
ANDERSON
x
MILLER
* 5th Ward Vacant
Q..-.ckL 11. ~/c_
~Ierk
The foregoing ordinance is hereby approved this /7h'L day of November ,
1999.
dit Valles, Mayor
City fSan Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
24 City ttorney
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1999-285
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AGREEMENT
Fine Arts Fundino
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the Junior University, a non-profit
organization, referred to an "Organization"
The parties agree as follow:
Recitals.
1.
A. Organization has requested financial
Assistance from City for fiscal year 1999-00, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Pavment. Upon presentation of a claim to the
Mayor's Office, City shall pay to Organization from the
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1999-285
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY FOR THE PROMOTION OF THE ARTS AND CULTURE.
budget for the 1999-00 fiscal year, the total sum of
$10,000.00 dollars, to cover the costs per Fine Arts
grant application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2000, and any unexpended funds shall be
returned to City by Organization.
4. AccountinG. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
14 accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by
City or its officers or agents. Failure to submit
financial records in accordance with this section
result in the Organization reimbursing the City.
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the
the
will
5. Hold Harmless. Organization
agrees to defend, indemnify, and hold
and its employees and agents from all
charges,
covenants and
harmless the City
liabilities and
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY FOR THE PROMOTION OF THE ARTS AND CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as .counsel fees.
for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assiqnment. Organization shall not assign
its interest in this Agreement without the prior written
approval of City.
8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance naming as
additional insured the City, its elective and appointive
boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY FOR THE PROMOTION OF THE ARTS AND CULTURE.
Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
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Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(b)
less than
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(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY FOR THE PROMOTION OF THE ARTS AND CULTURE.
9. Obliqation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
Organization:
As to
Mayor's Office
Jerry Long
City of San Bernardino
300 North "D" Street
San Bernardino, CA. 92418
Junior University
P.O. Box 6471
San Bernardino, CA. 92412
11. Entire Aqreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
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24 DATED:
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1999-285
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8 ATTEST: (2~ h. C~
9 Rac~l G. Clark, City Clerk
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY FOR THE PROMOTION OF THE ARTS AND CULTURE.
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15 James F. Penman
City Attorney
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BERNARDINO
\ ';) "----
'--.'. ......
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1999-285
PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
I.
~=============================================================================~~
Applicant Organization
Address, etc.)
(Name,
II.
Contact Person
Title
Phone:
Jerry Long
President
(909) 864-7289
Junior University of
San Bernardino, Inc.
Post Office Box 6471
San Bernardino, CA 92412
=====--------------------------------==
III.
Program Category Under which
Support is requested: Theater
?jone: (909
0io:'.-Profi,: I.D.
~:..L.1lbet of Years
889-0833
D- 0 4 96913
in existence
=--------------=--------------=-------==
IV.
Period of Suppor': Requestei
01/01/2000 through 12/31/2008
Starting Snd~n;
================================================================================
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V. Project Descriptions: Junior University of San Bernardino, Inc. will
provide the residents of San Bernardino and the Inland Empire with a
Willia~ R. Dixon original adaptation production of 'Cinderella'. This
production including a live orchestra will involve as many as 300 yo'~':~ an~
~i~1~5 ~~ all aspects of theat~ical produc:~o~.
Junior Un~7e=s~~yfs
~~~~~~- >!a~=;~r, ;2:: Grande, wi:l oversee all expenditures c: funds for
t~is project. We are requesting funds to offset the expense of our
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v_. ~3~:~ated numbe= of perso~s expec~ed to oenefit from this
program/project: 14,500
- ~;~":";'1t.be=::f pe=scns by paid attendar.ce: 2.3,000
c ~;:...:.;:nbe= c f pe=sons by r=ee compl.L:n.e!1[ary ad:.ltission: 1, eGG
C I :i:..:..:nbe= 0 f pe= forrnan::es scheduled: 14
d, :':tal at:ending all performances [a] plus [b]): 14,000
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V::. Need S~a~e2en:: ~un:cr University in:ends :0 2ee: ~he fcl1c~lng ~eejs
cf ::-.e _cc=_ Sa:-. 3er:-.aril:',: area. ?rovide a f:JruIu f:Jr appr:xima:elj' 3:c
1::a1 jC~:~s ani aiul:s to perform in an educational envirc~~en: ~nder
prcfesslonal direc:ion in music, drama, dance and stagecraf:. ~J offers :~e
exposure tc live theater that has been cut from many school programs.
Provide wholesome entertainment specifically designed to encourage familj'
attendance. Offer the experience of quality musical theater, with a live
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VIII. Intended Results: The arts are an essential part of a community's
well being. It is important that all social and economic segments have
accessibility to the arts. Junior University strives to reach everyone.
Funding from our community partners has allowed us to donate tickets to a
wide range of organizations. Past organizations that have benefited are;
Goodwill Industries, San Bernardino City Parks and Recreation Department,
================================================================================
'---.
CPA Revised 6/96)
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1999-285
City qf San Bernardino Fine Arts COmmission
'PerfOrming Arts Grant Request 1999
Junior University of San Bernardino, Inc.
V. Project Description: live orchestra and royalty paid. These
expenses include: music preparation $4,000.00, music copyist $500.00, mus~
reproduction $800.00, orchestra $8000.00, conductor $600.00, and royalties
$5500.
VII. Need Statement: orchestra, to a segment of the co~~~nity
that can not afford 'professional prices'. Wholesome entertainment and
special family ticket pricing combine to make a Junior University
production enjoyable for the entire family.
VII~.. Intended Results: Center for Individuals with Disabili:~es,
Eas:er Seal after school program, Hillview Acres Children's Home, a~d Sa~
3ernardino Adult School Developmentally Disabled. In 1999 JU provided the
County of San Bernardino Department of Children Services 100 reduced rate
family tickets for their foster parent progr~~. The 'family ticket' is a
Junior University exclusive in the Inland Empire. For twelve dollars tta
entire family, two adults and their children under 18 years old, ca~ a::e~~
:~e S~2N.
:h~s is a te~efi: for those larger famil~es that would teda; ;a;
$35 JUs: to see a movie. 00 continues a program of providing coupe~s geed
fer free youth admission with a paid adult ticket. This program eX:e~ds
:he family entertai~"ent opportunity to the single paren: households. :te
S~Ccess of our effor:s to provide accessible theater can be meas~rej tj' :te
~'c~~er of people a::end~ng and the average COSt per person. OVer :te ____
five jears, the average per season was 13,400 attending at $3.33 per
~e~son.
-6A-
1999-285
-~
$
$
$
$
$
$
===---=======
73 0 . iJ iJ
990 ,-, iJ
'~
0 -
500 ~ 0
. 0.-
0 -
000 - -
- -
? 2 0 - -
- -
-------------
-------------
20 C ,
-
" -.. s
:.sc:a_ ?e:- , - :::
-.
- ) - - - -
- , - -'- - - -
6 - , , -
, " - - - .
, - - - - - .
:J , - - - . .
. - - -
, ~ - - 0 .
. . .
= -
- , - .
1 , - : - - - -
" .' , - ~ - - .
------------
------------
ion :
122 22 , 0"
, . '0
102 8 2 , 00
, '0
1 9, 400 ~
.~
./
15 . 9 %
---=- -=----=
IX. Total antic'pated expenses for this period:
Salary & Wages
Supplies & Material
Travel
Fixed Assets/Rentals or Leases
Outstanding loan payments
Fees & Other
39,
53,
15,
TOTAL COSTS $ 122,
13,
X.
~~~=============================--=============---===============================
Total anticipated income for this period; 1998
Most Recent
?:.scal Period
!~corne from performances
$ 71,981.75
S 13,817.18
S 38,118.78
S 8,235.16
S - 0 -
S 5,220.00
$ 137,372.87
Revenue (stcc~s, bo~ds, rentals, etc.)
S=a:::s
*joes ~c: aSSlli~e Fine A=ts
:crr~:.ss:.~~ =undi~g
F~nds from Support G=oups
::;:::e=
i~cl~des ~c~ JU use of
::"XO:"'. shc:...;s
TOTAL INCOME
~=~=============== ===========---====---=== ---===---=--==---================
XI. Amount requested from the San Bernardino Fine Arts Commiss
a)
Total Costs (Section IX)
~
~
$
S
s
s
s
$
b) Total Income (Section X) (_) $
c) AMOUNT REQUESTED ([aJ minus [b]) C
Percentage requested:
(Amount Requested divided by Total Costs)
(PA Revised 6/96)
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1999-285
Section X: Estimate of Income for 2000
SHOW INCOME
Ticket Sales
Concessions
Progran Advertising
Miscellaneous Sales
SUBTOTAL
NON-SHOW INCOME
Individual Donations
Corporate Sponsors
Sub Leasing Storage Space
Use of Dixon Shows
Interest, Savings Accounts
SUBTOTAL
. ,
TOTAL ESTIMATED INCOME
Section IX: Estimate of Expenses for 2000
PRODUCTION STAFF & ORCHESTRA
Royalties
Production Staff Stipends
Orchestra Expenses
SUBTOTAL
SCENERY! TECHNICAL
Scenery
Costumes and Makeup
Technical
SUBTOTAL
OTHER SHOW EXPENSES
Advertising! Public Relations
Security
Printing (ProgramSlTickets)
Facilities
ConCeSSion! Sales Items
Sales Incentives
Miscellaneous
SUBTOTAL
NON-SHOW EXPENSES
Previous Year
General Manager Stipend
Storage Facilities
Insurance
Accounting Fees
Telephone
Non JU use of Dixon Shows
General Office Expense
SUBTOTAL
SPECIAL PROJECTS Improvements to Bowl
TOTAL ESTIMATED EXPENSES
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$40,000.00
$13,000.00
$11,500.00
$7,520.00
$72,020,00
$7,400.00
$15,000.00
$5,000.00
$1,500.00
$1,900.00
$30,SOO.00
$102,S20M
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$5,500.00
$8,130.00
$13,900.00
$27,530.00
$22,600.00
$6,500.00
$5,100.00
$34,200.00
$6,295.00
$5,700.00
56.900.00
$2,225.00
$11,920.00
$1,400.00
$850.00
$35,290.00
$500.00
$15,500.00
$2,000.00
$350.00
$800.00
$1,500.00
$900.00
$21,550.00
$3,650.00
($1 !2,220.00")
1999-285
-XII. Amount per person to be subsidized by Fine Arts grant:
Amount requested (Section XI Line [c}) divided by
number of people attending (Section VI Line Cd})
s
1. 39
XII. Future objectives:
==========================================================================
As availability of city funds will be increasingly restricted in the
foreseeable future, how does your organization propose to become more
self-sufficient? Junior University's volunteer 80ard of Directors
has outlined long term plans to pursue additional funding Sources to offset
budge~ expenses. Our Funding Committee has some SUCcess with requests for
corporate sponsorships from local companies. As some choose to not reneN
fer ~~n~inued support, we have been Successful in adding new companies to
Our corporate sponsorship list. We are continually requesting funding from
foundations and pursue grant requests as they become known to us. In 1993
we were very pleased to be one of the first recipients of an Edison
International Arts for the Community grant. Our program advertising and
sponsorship from local businesses and individuals continues to or:ng
~~ve~~e a~d we 2xpa~d ~~is effc~: ea2~ yea=.
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XIII. Provide a brief ~istory/background of the organization: ~~nior
T;r,i7ersity of Sa:1 8err.ardino began in 1962 as a c~ildren' s summer acti-,-:.:';
:':-. t:-.e backyard of Robert and Barbara EenleY.:ne hUndred and f:.ftj' ;:eo;::e
saN the first s~ow. In 1965 ehe Henleys with William and Patricia D:.xcn
formed the nO:1-profi~ corporatio:1. That year, Junior University's ;:o~~:ar
~roductions found a home at Roosevelt Bowl in San Bernardino's Perris H:.::
Park. A full orchestra composed of local high scheol and COllege s:~den:s
Nas added in 1963. It has been our :rad:.tion to ~se primarily young pec;::e
:.:-- o'..:r cas:. Ge:-.era.!.lyo'..:r cast members range from 10 years old ::-.rc,..:;~
co::ege age and beyond, with the major:.:y of cast members being be:Neen
ele~en and eighteen. Junior University prodUces shows wrie~en and SCored b~
W:.lliam R. Dixon. These musical adaptations are based on classic fairy
tales or children's stories and are all targeted for a f~~ily audience.
CERTIFICATION:
===========================================================================
Project Officer:
~-lo...Gh.......
Title:
General Manager
Jeff A. Grande
Phone Number:
(909) 889-0833
Date:
July 21, 1999
(PA Revised 6/96)
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N.-\.ME
1999-285
List Board of Directors and Officers
(Include names, addresses and phone numbers)
JUNIOR UNIVERSITY
Board of Directors
1999
PHONE
Chris Allmon
Roger Biddick '
Dave Bowers
Jim Brittain
Jack Butler
Rochelle Campbell (VP)
JetfDeWitt
Patricia C. Dixon
\faggie Foss
Gary Geis
JetfGrande (GM)
Pat Kikuchi
Judy King (See)
Mary Kintner
Robert Kintner (T res)
Dan Kuhn
Alice Lakes-Anderson
Jerry Long (pres)
Ken \fosteller
Gina \fountain
Cherie Oden
Par Pavlian
Paul Reed
Bob Ritter
Manuel Salinas
Brian SandaW
Jack Sclunitz
Jim Scott
Phill Smith
Stephen Sutherland
Rob Zinn
(909) 652-6759
(909) 792-3904
(909) 864-4624
(909) 792-8181
(909) 864-2870
(909) 798-7155
(909) 793-8488
(909) 889-1269
(909) 883-3738
(909) 882-1047
(909) 793-7866
(909) 867-2 !22
(909) 873-5073
(909) 393-9353
(909) 393-9353
(909) 881-3239
(909) 862-5584
(909) 864-7289
(909) 880-1406
(909) 425-0553
(909) 887-4454
(909) 862-3892
(909) 824-2847
(909) 862-9161
(909) 981-2269
(909) 793-5496
(909) 888-3514
(909) 886-3208
(760) 480-6485
(909) 885-7648
(909) 425-8589
(PA ReVised 6/96)
MAILING ADDRESS
551 Gladiola St. Hemet, CA 92545
82 I Ardmore Circle, Redlands, CA 92374
2242 E. 17th St, San Bernardino, CA 92404
420 Robinhood Lane. Redlands, CA 92373
28822 G!enheather Dr., Highland. CA 92346
1216 Magnolia Ave.. Redlands, CA 92373
lOr West Fern St. #3. Red1ands, CA 92373
583 Gray S, Colton, CA 92324
1794 Sonora Axe. San Bernardino, CA 92404
4875 N. Acacia Ave, San Bernardino, CA 92407
42 San Gorgonia Dr. Redlands, CA 92373
PO Box 33, Running Springs, CA 92382
731 North Riverside Ave, Rial to. CA 92376
17903 Via La Cresta. Chino Hills, CA 9 I 709
17903 Via La Cresta. Chino Hills, CA 91709
2354 Harrison St. San Bernardino, CA 92404
6279 Blythe Ave, Highland, CA 92346
25726 Segundo Cr , San Bernardino. CA 92404
6405 Briar.vood Court. San Bernardino. CA 9240"
29590 Santa .-\na Canyon Rd. Highland, CA. 92346
5505 North Dahlia St, San Bernardino, CA 92407
7582 Canyon Oak Dr. Highland. CA 92346
!2629 Eagle Ct, Grand Terrace, CA 92313
600 N. Arrowhead Ave.. #300, San Bdno. CA 9240 I
1233 Aster St.. Upland. CA 91786
1251 Lugonia St. #!43, Redlands, CA92374
1592 N. D St., San Bernardino, CA 92405
25475 East 26" St., San Bernardino, CA 92404
1651 Humphry Place, Escondido, CA 92025
426 W. Baseline St. San Bernardino, CA 92410
7267 Seville St.. Highland, CA 92346
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