HomeMy WebLinkAbout1999-284
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
1
2
3
4
5
RESOLUTION NO. 1999-284
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE INLAND DANCE FOR THE PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7
SECTION 1.
The Mayor of the City of San Bernardino is hereby authorize
and direct to execute on behalf of said City an Agreement with Inland Dance, a copy of
which is attached hereto marked Exhibit "A" and incorporate herein by references as
fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage of this resolution.
III
III
III
III
III
III
III
III
III
1999-284
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE INLAND DANCE FOR THE PROMOTION OF ARTS AND CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
joint
and Common Council of the City of San Bernardino at a requ1armeeting thereof, held on the
15th day of November , 1999, by the following vote, to wit:
NAYS
ABSTAIN ABSENT
Council Members: AYES
ESTRADA x
LIEN x
MCGINNIS x
x
SCHNETZ
.
ANDERSON x
MILLER
. 5th Ward Vacant
x
Q.~ h. (~~
~k
The foregoing ordinance is hereby approved this / 7!7'1-day of November ,
1999.
udit Valles, Mayor
City fSan Bernardino
Approved as to
Form and legal content:
""~
JAMES F. PENMAN,
City Attorney
By: 7 ,fc
1999-284
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the Inland Dance, a non-profit organization,
referred to an "Organization"
The parties agree as follow:
1.
Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 1999-00, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
20 2.
Mayor's
21
22
23
24
25
26
27
28
Pavment. Upon presentation of a claim to the
Office, City shall pay to Organization from the
-1-
r
1999-284
1
2
3
4
5
6
7
8
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE FOR THE PROMOTION OF THE ARTS AND CULTURE.
budget for the 1999-00 fiscal year, the total sum of
$16,000.00 dollars, to cover the costs per Fine Arts
grant application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2000, and any unexpended funds shall be
returned to City by Organization.
9
10
11
12
4. Accountinq. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
14 accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by
City or its officers or agents. Failure to submit
financial records in accordance with this section
result in the Organization reimbursing the City.
13
15
16
17
18
19
the
the
will
5. Hold Harmless. Organization
agrees to defend, indemnify, and hold
and its employees and agents from all
charges,
covenants and
harmless the City
liabilities and
20
21
22
23
24
25
26
27
28
-2-
I U_____
1999-284
1
2
3
4
5
6
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE FOR THE PROMOTION OF THE ARTS AND CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as .counsel fees.
for the purposes of this paragraph.
7
8
9
10
11
12
13
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
18 used for any purpose other than those authorized under
this Agreement.
14
15
16
17
19
20
21
22
23
24
25
26
27
28
7. ASSlQnment. Organization shall not assign
its interest in this Agreement without the prior written
approval of City.
8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance naming as
additional insured the City, its elective and appointive
boards, commissions, officers,
-3-
1999-284
1
2
3
4
5
6
7
8
9
10
11
12
13 (b)
less than
14 person on
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE FOR THE PROMOTION OF THE ARTS AND CULTURE.
Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
15
16
17
18
19
20
21
22
23
24
25
26
27
28
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
-4-
1999-284
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE FOR THE PROMOTION OF THE ARTS AND CULTURE.
9. Obliqation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
Organization:
As to
Mayor's Office
Jean Roche
City of San Bernardino
300 North "D" Street
San Bernardino, CA. 92418
Inland Dance
P.O. Box 3691
San Bernardino, CA. 92413
11. Entire Aqreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
/1/17 /;'1 ??C/
/ I
DATED:
-5-
1
2
3
4
5
6
7
8
9
10
11
12
1999-284
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE FOR THE PROMOTION OF THE ARTS AND CULTURE.
.JJ. CLd'
Clark, City Clerk
Approved as to form
13 and legal content:
14
15 James F. Penman
City Attorney
16
BERNARDINO
ORGANIZATION
Q;;&~
~ ~vi!r
-6-
1999-284
PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
======================================================================
I.
Applicant organization (Name,
address, etc.)
II. Contact Person Jean Roche
Title President
Phone: (909) 783-4824
Inland Dance Theatre's Inc.
P.O. Box 3691
San Bernardino, CA 92413
Phone: (909) 783-4824
Non-Profit I.D. 0733047
.Number of Years in existence 24
===============================
III.
Program Category Under
which Support is
requested: Dance
-------------------------------
-------------------------------
======================================================================
IV. Period of Support Requested
09-10-99 through 12-05-99
Starting Ending
V.
Project Description:
See Attached
----------------------------------------------------------------------
----------------------------------------------------------------------
VI. Estimated number of persons expected to benefit
from this program/project: 12~000
a) Number of persons by paid attendance: 7500
b) Number of persons by free complimentary admission: 4500
c) Number of performances scheduled: 2
d) Total attending all performances (a) plus (b) 12,000
======================================================================
't1'-....
vl...t.
Need Statement:
See attached
======================================================================
VIII.
Intended Results
See attached
(5)
~
1999-284
V. Project Description
Inland Dance Theatres, Inc. (IDT) will present the 24th production of Tchaikowsky's
Nutcracker Ballet to the community of San Bernardino and surrounding areas, drawing
an audience from diverse groups of people. The performances will be December 2, 3, 4
and 5 at the California Theatre for the Performing Arts. During the past 24 years, over
100,000 school children have attended the Nutcracker Ballet. We are happy to be able to
bring a live performance of the Ballet and Symphony into their lives. .
We try to keep the quality of this production at a high level. This year we hope to bring
Jennifer Blake, one of our local dancers who now performs with the San Francisco Ballet,
back to perform the role of Sugar Plum Fairy. By adding a professional artist to our
production, our performance will be enhanced and will attract additional public attention.
thereby increasing attendance. Our desire is to encourage our young dancers and inspire
them to a higher performance level. The Opponunity to work with a local person who is
now a professional will provide tangible evidence that dedication and work help achieve
goals.
Both our cast and audience is drawn from the diversified community making up the
Inland Empire. Many residents are on some type of state or federal aid and would not be
able to attend the Nutcracker Ballet if we did not provide a special rate for the youth.
This exposes youth from disadvantaged families to the enrichment of the arts.
For many families, the NllIcracker is an established Holiday tradition. We hope to
increase our audience each year by special outreach programs in the schools and
community.
)
r
1999-284
VII. Need Statement
Inland Dance Theatres, Inc. (IDT) has been a leader in bringing quality dance
productions to the San Bernardino community for the past 24 years. The Nurcracker
Ballet is regarded as one of the best productions in the area. Nutcracker presents an art
form enjoyed by both children and adults.
For all that attend this production and for those that produce, work and dance in the
program, our Nutcracker production is part of the Holiday season. The public knows they
can depend on us to present a quality production that culturally enriches their lives while
featuring many of their friends, neighbors, and family.
Over the past years we have come to depend upon the funds that the Fine Arts
Commission has so generously awarded Inland Dance Theatres. Inc. We are aware that
you have budget constraints, and we have presented a budget that reflects our lower costs
achieved through stringent Cost-cutting measures. This budget is one of the lowest we
have presented as we are committed to reducing our spending to limit the amount of
outside financial support necessary to mount this production. Although we have started
seeking other means of suPPOrt. we still are in need of City and Community financial
assistance to make this program possible each Holiday Season.
School performances expose young children to the arts and are an integral part of our
mission. The school performances, however. do not generate any profit. In 1998 we were
able to sell out two school performances by aggressively calling all the schools and
sending out letters to the county and city schools. For the 1999 season we already have a
reservation for 600 students for the Thursday performance. The principal of Victoria
School in Redlands attended a public performance last year. she enjoyed the performance
so that she called to make reservations for her entire school for the 1999 season. We also
need to apply some aggressive marketing strategies to attract the general population to
the performance. Because of the uncertainty of revenue generated, and increased
production costs. we need your assistance to guarantee a successful production.
Our target audience includes school children. youth groups. and residents in the Inland
Empire who can enjoy Nutcracker as many others have for the past 24 years.
IDT, like most community based non-profit organizations, can only exist through the
generosity of donations, grants and fund raisers. We recognize that funding for grants is
diminishing while competition for scarce funding is increasing. IDT has and will
continue to intensify our fund raising efforts to diversity our funding sources. These
efforts will ensure that IDT can continue to produce the Nutcracker Ballet for the
enjoyment of the residents of the Inland Empire.
j
,
~
1999-284
vm. Intended Results
Unfortunately it is not possible to get an exact measurement of the results of this program
We are enclosing the anicle that was published in the San Bernardino Sun newspaper
following last years performance, and we can only give you the words that many who see
this performance say, wonderful, we love the program, it gets better each year. Each year
we receive letters from school children expressing their delight in attending the
performances and seeing the California Theatre. It is our intent to enhance the arts in our
community by providing both performance opportunities as well as viewing opportunities
for community members. We have pulled out all the stops in our plans for Nutcracker to
accomplish our goals.
. .
It is our intent to inspire enthusiasm for dance, music and theater in the community by
exposing the youth in the Inland Empire to these an forms. Each year the cast of the
Nutcracker Ballet is comprised of98% local talent of all ages, ethnicity. and socio-
economic backgrounds. This exposure to the arts is essential to the quality and vitality of
the Inland Empire. Such opportunities would be vastly reduced without the Nutcracker
Ballet performances.
This year we have a new website and plan to place our audition application on the
internet. In addition to the audition information we have a link to an electronic ticket
seller for interested parties to buy their tickets by credit card or at our local vendors. Our
internet presence will increase awareness of our production and generate attendance from
areas in the Inland Empire that have previously been under represented.
This summer five company dancers are performing in Junior Universities production of
Tom Sawyer. Their past Nutcracker performances have provided these dancers with
experience and opened new venues of performing to them.
We are proud that three of our company members are enrolled in the dance program at
the University of California Irvine. Also one of our dancers is teaching a baI1et class
at UCLA and another dancer was accepted to Fordham University with a tninor in dance
education. Another one of our company members was a runner up at the Spotlight
A wards in Los Angeles.
1
1999-284
==========================================================
IX. Total anticipated expenses for this periOd:
See Attached
Salary & Wages
Supplies & Material
Travel
Fixed Assets/Rentals or Leases
Outstanding loan payments
Fees & Other
. .
TOTAL COSTS
$
$
$
$
$
$
$ 105.275.00
x. Total anticipated income for this period:
==========================================================
See attached
Most recent
Fiscal PeriC)d
Income from performances $
Revenue (stocks,bonds,rentals etc)$
Grants
$
$
$
$
Contributions
Funds from Support Groups
Other
This
Fiscal PeriC)d
$
$
$
$
$
$
TOTAL INCOME
.r
. --
$ 96.826.00-'-$ 105,275.00
----------------------------------------------------------
----------------------------------------------------------
XI. Amount requested from the San Bernardino Fine Arts
Commission:
a)
Total Costs
(Section IX
b)
Total Income (Section X
(- )
c) AMOUNT REQUESTED ([a])
Percentage requested:
(Amount Requested divided
minus ([b] )-$
"-
by Total Costs)
$
$
105.275.00
80,275.00
25.000~0(;
23.7%
-6-
==========================================================
}
~
1999-284
XII. Amount per person to be subsidized by Fine Arts grant:
Amount requested (Section XI line (el divided by
number of people attending (Section VI Line (D)
$ 2.08
XII.
Future objectives:
As availability of city funds will be increasingly
restricted in the foreseeable future, how does your
organization propose to become more self-sufficient?
See Attached
--------------------------------------------------------------
--------------------------------------------------------------
XIII.
Provide a brief history/background of the organization:
See attached
------------------
------------------ -
Project Officer.
n R~~tle: President
=========================================
CERTIFICATION:
Phone Number: 909 783-4824 Date: Julv 27. 1999
(PA Revised 6/96) -8-
~
1999-284
XII. Future Objectives
We are committed to finding ways to fund our performances through aggressive fund
raising projects such as: I) presenting special performances for target groups (such as
youth organizations, senior citizen groups, or church groups in the area); 2) requesting
grants from large corporations; and 3) increasing publicity to improve attendance. We
have sent out fund raising letters to major companies in the area.
Our major concern is the uncertainty regarding the California Theatre and what will
become of this historical part of San Bernardino. Will it be there for our productions in
the future and how will we access the Theatre if the new Cinemas are built. leaving only
a fire lane for loading and unloading the Theatre?
We are much stronger this year. Most of the plans for the production are being placed in
motion with eight board members in attendance at most meetings. Because of this
strength, we look forward to producing many quality ballet performances in the future.
We joined forces with the San Bernardino Symphony to produce a brochure. which was
mailed out to 30,000 patron in April. The mailing has generated several calls and ticket
sales.
to
1999-284
xm. Brief History of the Organization
The Nutcracker Ballet was first presented in 1976 by Judy Noerr. This production was
the combined efforts of the San Bernardino Valley Community Concert Association, the
City Unified School District and numerous volunteers.
The first production was performed to taped music. The next year we put together our
own orchestra under the direction of James Guthrie. In 1977 we started Community Arts
Productions, a community based nonprofit corporation. We are proud to say we have
been able to hire the San Bernardino Symphony for the past several years to provide
orchestration for us.
In 1987 we changed the name of Community Arts Productions to Inland Dance Theatres,
Inc. to reflect the other communities that we serve.
The generosity of individuals, organizations, governmental agencies and other businesses
has enabled Inland Dance Theatres, Inc. to assemble productions far beyond the scope of
most companies. Our goal remains the same today as it was when the first Nutcracker
was produced. We strive to bring quality performances to the community and to brighten
the lives of school children from diverse backgrounds who might never have a chance to
see a live performance or cultural event of this nature without assistance.
)
It
1999-284
,.
INLAND DANCE THEATRES, INC.
1999
BOARD OF DIRECTORS
ALDAPE, ANNETTE Teacher
BLAKE, DARLENE
Manager Dance
Studio
1160 E. 28TH STREET
~ SAN BERNARDINO, 92404
HME, 883-2164
1433 STERLING RD.
REDLANDS, 92373
HME, 793-2923
OFC. 824-3163
5961 ROGERS LANE
SAN BERNARDINO, 92404
HME, 862-0640
2843 FREMONTIA
SAN BERNARDINO, 92404
HME, 883-2861
AMENDT, TONY Manager
L Yl'HH n; EVANS
Radiologist
STEVEN EASLEY
GOFORTH/MARTY
884-1863
SAN BERNARDINO, 92404
WAYNE FUGATE Computer/Programer 6359 AZALEA AVE
SAN BERNARINO, 92407
LEVESQUE, JOHN Financial Planner 22348 GLENDORA AV
GRAND TERRACE 92324
HME 824-2328
OFC 825-3830
NEWMAN , EvrE Teacher 1213 ANTHONY ST
Choreographor REDLANDS, 92374
HME 794-7975
MELANSON, FLO Retired Teacher 1050 W MARSHALL BLVD
President .SAN BERNARDINO, 92405
Emblem Club HME 882-6239
ROCHE, JEAN Supervisor AAA 22392 LADERA
Bethel Guardian GRAND TERRACE, 92313
Job's Daughters HME 783-4824
OFC 818 562-8503
,
/
,'"