HomeMy WebLinkAbout1999-283
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RESOLUTION NO. 1999-283
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE FAMILY PLAYHOUSE FOR THE PROMOTION OF ARTS AND
CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby authorize
and direct to execute on behalf of said City an Agreement with Family Playhouse, a copy
of which is attached hereto marked Exhibit "A" and incorporate herein by references as
fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage of this resolution.
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1999-283
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE FAMILY PLAYHOUSE FOR THE PROMOTION OF ARTS AND
CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
joint
and Common Council of the City of San Bernardino at aregu1ar meeting thereof, held on the
15th day of November ,1999, by the following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA x
LIEN x
MCGINNIS x
SCHNETZ x
*
ANDERSON x
MILLER x
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* 5th Ward Vacant Q~Lh. V../~~
Cit9-clerk
The foregoing ordinance is hereby approved this
/7 in.. day of November ,
1999.
.~
dit Valles, Mayor
City f San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
24 City Attorney
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1999-283
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the Family Playhouse, a non-profit
organization, referred to an "Organization"
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
9 Assistance from City for fiscal year 1999-00, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
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B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
20 2.
Mayor's
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Pavment. upon presentation of a claim to the
Office, City shall pay to Organization from the
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE FAMILY
PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND CULTURE.
budget for the 1999-00 fiscal year, the total sum of
$3,000.00 dollars, to cover the costs per Fine Arts grant
application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2000, and any unexpended funds shall be
returned to City by Organization.
4. Accountinq. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit the
financial records in accordance with this section will
result in the Organization reimbursing the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the City
and its employees and agents from all liabilities and
charges,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE FAMILY
PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel fees"
for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assiqnment. Organization shall not assign
its interest in this Agreement without the prior written
approval of City.
8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance naming as
additional insured the City, its elective and appointive
boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE FAMILY
PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND CULTURE.
Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE FAMILY
PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND CULTURE.
9. ObliGation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
Organization:
As to
Mayor's Office
Randy Hlebasko
City of San Bernardino
300 North "D" Street
San Bernardino, CA. 92418
Family Playhouse
6080 Buchanan Street
San Bernardino, CA. 92404
11. Entire AGreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
/1//71'799
f I
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE FAMILY
PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND CULTURE.
h Valles, Mayor
h. C'~
Clark, City Clerk
ORGANIZATION
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Approved as to form
13 and legal content:
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15 James F. Penman
City Attorney
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1999-283
PERFORMrNG ARTS - GRANT APPLrCATrON FORM
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City of San Bernardino - Fine Arts Commission
=============================================================================
I. Applicant Organization (Name,
Address. etc.)
II.
Contact Person Randv Hlebasko
Title Producer/Exec. Dir.
Phone: ( QOQ ) RM-~7L.'
Family Playhouse
6080 Buchanan Street
~an Berenardino, CA 92404
=======================================
III.
Program Category Under which
Support is requested:
Phone: ( 909 ) 864-524]
Non-Profit I. D. C-159-1494
Number of Years in existence 2
=======================================
IV.
Period of Support Requested
Seot. ] 999 through .Tnl y 7000
Starting Ending
=============================================================================
V. P~oject Desc~iptians~
The mission of the Sturges Family Playhouse is to provide qulaity community theater at
affordable prices, with emphasis on versatile family entertainment in the downtown area.
Requested funds will be used for rental of "name shows", marketing and advertisement,
technical improvements, costumes and set building and storage. Sturges Family Playhouse
is creating a loyal and expanding audience through show selection, award winning music,
and excellent use of limited funds.
==================~==========================================================
VI. Estimated nu~ber of persons expected to benefit from this
program/proj 'Oct: 3.250
a) Number of persons by paid attendance: 10<;0
b) Nu~~e~ c: ~eYsons by free camplimentary admissio~: ?nn
ci Nu~b~~ 0: ~e~:8rmances scheduled: 74
dl Tota~ at~2"ding all perfor",ances ([a] plus [bJ.I: J25Q
=============================================================================
VII.
Need Sta~eme:-.~:
Sturges Family Playhouse meets the needs of, not only cultural and edducationa1 elements
of the performing arts and musical theater, but also targets the "under-served" citizens
of our inner city community; families in search of low cost family entertianment~ Seniors~
school matinees, special needs friends(abused children, developmentally disabled), those
with little or no exposure to fine arts activities, and theater arts patrons who enjoy
==~~C!}=~~~~~~t}=~~~a}~~=~~j~~=~~s~;=================~=========================
I~te~je~ ~es~:=s:
'J _ _ ..:.- .
Sturges Family Playhouse provides and opportunity in the community for a diversified,
culturally etnically mixed perf romance attendance venue. It showcases local talent in the
performing arts in all age groups. The benefits of a downtown based community theater
includes increased numbers of families and theater patrons in the downtown area. Local
school students who attend the school performancesj>.ositivel1 im~act their school and ~he
==f~c~1=e~mfunnfiy=aswell~======================-=======-==-==================-
)
'PA Revised 6/95!
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1999-283
=~=========================================================================
IX. Total anticipated expenses for this period:
Salary & \:ages
Supplies & Material
Travel
Fixed Ass~ts/Rentals or Leases
Outstanding loan payments
Fees & Other
$ 9,000
$ 19,350
$ 0
$ 960
$ 0
$ 1,800
TOTAL COSTS $ 31,110.00
============================================================================
X. Total anticipated income for this period:
Most Recent
Fiscal P~riod
Income frsm ~e~f0rmances
Kevenu~ (s~~c~sJ bonds, re~tals, etc.)
Grants
::::Jntribu':~:)ns
~~nds fr~m S~rcc~: S~8UpS
Other
TOTAL INCOME
S 16,016
S 0
S 0
S 0
S 2,795
S 0
$ 18,811
This
Fiscal Pericd
S 16,300
$ 0
S 0
S 0
$ 4,000
$ 1,500
$ 22,800
=========================================================================
x:. Amoun': r~~~es':e~ f~8m the San 3e~nardino Fin~ Arts Commission:
a) Total Cas':s (Section IX) S 31,110
b) Total Income (Section X) ( - ) $ 22.800
c) AMOUNT REQUESTED ( [a] minus [bJ) $ 8.310
Percentage requested: 26.77-
(Amount Requested divided by Total Costs) %
============================================================================
(PA Revised 6/96)
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1999-283
XII. Amount per person to be subsidited by rine Arts grant:
Amount request"d (Section Xl Line [cl) itHrid8d by
number of people attending (~~etion VI tine [dl)
$
2.37
==================~~===~2===s.=a=...._.A~.......A..~=============*======22*=
XII. Future objectives:
As availability of city fundi .ill be :lfteUUingly restricted in the
foreseeable future, how does your orgtftifation propose to become more
self-sufficient?
With the progression of Sturges Family Playhouse's visibility in the theater arena,
successful shows and high audience counts, the lon.-term credibility of this theAter group
will beco~ a more sulf-sufficient entity. Oiverse marketing, corporate .pOft.bt.hip_,
community contributions grants and donation_ of loyal pattbns will all .ark together
to making Sturges Family Playhouse less dependent on public monies. The orkanization is
committed to establishing Sturges Family Playhouse a. a stable, admirable addtion to
the arts culture of San Bernardino and the Inland Empire.
==================~~=======================================================
XIII. Provide a b~ief history/background of the organization:
Sturges Family Playhouse was founded by Lindsay Hlebasko, director, as a resident theater
group in the City of San Bernardino. In Spring 1997, it was proposed that Sturges Family
Playhouse become the resident children's theater at Sturges Center for the Fine Arts. The
proposal was accepted and supported by the Sturges r6uhdation board of directors. In it's
first season, the Playhouse produced two musicals and one special event. The second season
was three musclcals and two spetial eventa. The StUrges Family Playhouse has been highly
acclaimed by school and general audiences and received recognition from the Inland Theater
League. There will be three musicals and three special events this coming season. With a
staff of 21, and an average cast size of 35 per SbOWI the Playhouse is proud to have large
audition calls and positive feedback tr~ all participants.
%=====...#.~=.====~===e.......===.e..........___=...=.==_=.._*===========~=
CE~':r;.t~;~~N: ~Clh~~h T Hl~sbJ
Project: O.fficer: ~J"~(7~,,-
Phone Number: {qnq ') Rfn. 4. - S;J,14 I
Title: Yl'-OcluC-e.t::__
Date:
(PA Revised 6/96)
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1999-283
List Board of Directors Artd otlicers
(Include names, addr!ss~s Aha ~hefi@ humb~rs)
President
Vice-President
Secretary
Guild President
& Liaison
Director/ Producer
(PA Revised 6/96)
Randolph T. Hlebasko
6080 Buchanan Street
San Bernardino, CA 92404
(909-864-5241
Russell M. Gamble
3989 La Hacienda
San Bernardino, CA 92404
Vicki Benedict
3037 Mojave Court
Highland, CA 92346
(909) 862-2198
Gloria Graham
2889 Ridgeview Rd
Highland, CA 92346
(909) 864-1995
Lindsay Hlebasko
6080 Buchanan Street
San Bernardino, CA 92404
(909) 864-5241
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