HomeMy WebLinkAbout1999-282
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RESOLUTION NO. 1999-282
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE CANTO BELLO MASTER CHORALE FOR THE PROMOTION OF
ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby authorize
and direct to execute on behalf of said City an Agreement with Canto Bello Master
Chorale, a copy of which is attached hereto marked Exhibit "A" and incorporate herein
by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage of this resolution.
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1999-282
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE CANTO BELLO CHORALE FOR THE PROMOTION OF ARTS AND
CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
joint
and Common Council of the City of San Bernardino at a regular meeting thereof, held on the
15th day of November , 1999, by the following vote, to wit:
Council Members:
ABSTAIN ABSENT
AYES
NAYS
ESTRADA
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LIEN
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MCGINNIS
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SCHNETZ
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ANDERSON
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MILLER
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15 *5th Ward - Vacant
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~~/;).~
The foregoing ordinance is hereby approved this _/7/1"- day of November
1999.
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Ju ith Valles, Mayor
Cit of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
24 City ttorney
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1999-282
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AGREEMENT
Fine Arts Fundino
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the Canto Bello, a non-profit organization,
referred to an "Organization"
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 1999-00, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
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Mayor's
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Pavment. Upon presentation of a claim to the
Office, City shall pay to Organization from the
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1999-282
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CANTO
BELLO FOR THE PROMOTION OF THE ARTS AND CULTURE.
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budget for the 1999-00 fiscal year, the total sum of
$4,000.00 dollars, to cover the costs per Fine Arts grant
application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2000, and any unexpended funds shall be
returned to City by Organization.
4. Accountinq. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit the
financial records in accordance with this section will
result in the Organization reimbursing the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the City
and its employees and agents from all liabilities and
charges,
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1999-282
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CANTO
BELLO FOR THE PROMOTION OF THE ARTS AND CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel fees"
for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assianment. Organization shall not assign
its interest in this Agreement without the prior written
approval of City.
8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance naming as
additional insured the City, its elective and appointive
boards, commissions, officers,
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1999-282
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CANTO
BELLO FOR THE PROMOTION OF THE ARTS AND CULTURE.
Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
lnsurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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1999-282
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CANTO
BELLO FOR THE PROMOTION OF THE ARTS AND CULTURE.
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4 9. Obliqation. Organization hereby convenants
that it has taken all actions necessary to make the
5 adherence to the obligations imposed by this agreement a
binding obligation of the organization.
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10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
9 As to City:
Organization:
As to
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Mayor's Office
Chuck Bradley
City of San Bernardino
300 North "D" Street
San Bernardino, CA. 92418
Canto Bello
P.O. Box 1627
San Bernardino, CA. 92402
11. Entire Aqreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
///;7//'/'/7
( /
DATED:
-5-
1999-282
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8 ATTEST: ()~ h.
9 ~l G. Clark, City Clerk
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CANTO
BELLO FOR THE PROMOTION OF THE ARTS AND CULTURE.
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Approved as to form
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James F. Penman
15 City Attorney
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CITY OF SAN BERNARDINO
ORGANIZATION
CkJ M~
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1999-282
CANTO BELLO
MASTER CHORALE
GRANT
APPLICA TION
City of
San Bernardino
1999-282
PERPORMING ARTS - GRANT APPLICATION PORM
City of San Bernardino
Fine Arts Commission
===================~=======================================================
I. Applicant Organization (Name,
Address, etc.)
II.
Contact Person
Title
Phone: ( 999
(,,'h~.....1 00=- U.....~A 1 ""':?
li'vo.... n.;?"'c.....,...'"'.....
) 8aS 9389
Canto Bello Master Chorale
Post Office Box 1627
San Bernardino, CA 92402
909-825-0589
=====================================~
III.
Program Category Under w~ich
Support is requested: M>lsig
Phone: ( )
Non-Profit I.D.
Number of Years
=====================================;
IV.
Period of Support Requested
~~~ oQ. through
tart~ng
"'"~ a'-1M
n Lng
Q7SUI7~Ci:
in existence
TR
v. ?~~:e~: S~sc=:~:~=~s:
============================================================================
See page 4
============================================================================
VI. ~stimaced numbe= 0: ge=so~s expecced C~ benefic f=c~ this
p;:og::::am!proj :c:: L,O'iO .
a} N'..:.r:1..:Je= 0: ;e:-sons ~y pa:.d a::e::.da::ce: 1fi2~;___~___.
:,; )jl..:.~e= 0: ;::e=so:"~s by :::-ee ::::r:'.;:li::-te:-.:.a=y a._.....;..~~~......... LL~1l
::J ~;...:.~-:= 0: ;::~=:o=~a::::es s:::::ec:..:.:ed: 0
d) 7:),:a: 3.:.:e::d:.ng al: ;::e=::)=~a::ces 'Ca: ~1.'.';'5 [01!: (IQ5Q
VIr.
-----------------------------------------------------------------------------
----------------------------------------------------------------------------"
Need S;:a:eme:l::
See page 4
v:::. =~=e~ded ~es~_:.s:
=================================================~=========================
See page 5
==~========================================================================
'-.
~
!?A Revised 6/35)
-~-
1999-282
IX. Total anticipated expenses for :his period:
=========================================================================~~
Salary &: Wages
Supplies &: Material
Travel
Fixed Assets/~entals or Leases
Outstanding loan payments
Fees &: Other
$ 33,600
$ 8,500
$ -O-
S 4,750
$ -O-
S 2,500
TOTAL COSTS $ 49,350.00
============================================================================
X. 70tal a~ticipa:ed i~come fo~ :~is ge~iod:
~ost Rece:1t
=is~al Period
:~come ~=om ~e=:~~a~ce3
S 12,400
S -O-
S 4,000
S 4,500
S 8,163
S 3,983
$ 33,046
~sve~ue (s:oc~s, CO~CSf =en=a~s, etc.)
S::.-a:"..:s
1""'"........-,....; ........._ ~ .........._
'-"""....1.-_ _.....'-_ __....~
=~~ds :==~ 5~ppc=: G=O~;5
Cche=-
TOTAL INCOME
=========================================================================
x: .
.~."ilcun =
::-::m
c~; Sa~ 3e=nardi~c :i~~ A=ts
,....~,......~--.,,-
__--:__=:t___
~. .
~nlS
:'isca: :?er-i::::c.
S 24,500
S -O-
S
S 10,000
S 3,500
$ 6.350
$ 44,350
a)
Total Costs (Section IX)
Commission:
b)
Total Income (Section X)
S 4Q,1~0 nn
(-) $ 44 1~0 nn
c) AMOtINT UQtJBSTED ([a] minus [b]) $ 5.000 no
?ercentage requested:
(Amount Requested divided by Total Costs) 10 %
Z2=======S==============================================::::==:=============
(PA Revised 6/96)
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1999-282
XII. Amount per person to be subsidized by Fine Arts grant:
Amount requested (Section XI Line [cJ)
number of people attending (Section VI
divided by
Line [d])
s
$1. 23
============~=============================================================:
XII. Future objectives:
As availability of
foreseeable fucure,
self-sufficient?
city funds will be increasingly restricted in t~
how does your organization propose to become me:
"
see page 8
==========================================================================~
XIII .
?~ovide a b~ief his~ory/backg=o~~d of the organization:
see page 10
=======s============~======================================================
CERTIFICATION: ~~~
'rojeer Offieer'~ OI-k- - cl TItle,
Phone Number: ?~ ? -8",J-)>Ojf"'9' Date:
~~. &.A.'L'
7-;;'9-97
(PA Revised 6/95)
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1999-282
REFERENCE V - Summary of Project Description
Canto Bello Master Chorale
Page 4
The Canto Bello Master Chorale is a growing ensemble chorale that provides a
consistent repertory of classical choral works to the community of San Bernardino, as
well as the surrounding Inland Empire communities. The Chorale is constantly striving
to increase its audience base through advertising in the mass media, personal contact and
general mailings.
The Canto Bello Master Chorale is constantly working to improve its performance
presentation. We hire the Inland Empire Symphony as our accompanying orchestra. We
also have performed with the Inland Empire Symphony as part of the symphony concert
season and hope to again. We also hire top soloists from the Inland Empire because we
feel it is important to give local talent the opportunity to perform. Many of the soloists
that the chorale hires have performed in major performance forums including the Los
Angeles Opera.
The Canto Bello Master Chorale has increased its efforts in advertising and fund
raising and continues to strive to improve its funding base and its name recognition.
The Chorale proposes to increase its audience base through tailoring its
performances to meet the changing and diversifying tastes of the local community. There
are now several choral organizations in the San Bernardino area and the Chorale proposes
to adjust our focus to capture the audience that is enthused about and will support the
small ensemble works. We will also concentrate this year on more collaboration with
other choral organizations, including San Bernardino Valley College.
We will continue to work in close union with the Inland Empire Symphony and
hire the best soloists available.
REFERENCE VII - Need Statement
The Canto Bello Master Chorale, with additional funding, will be able to reach a
wider audience through increased coiIaboration with other organizations this year. We
will also be able to increase our advertising efforts which will bring a greater name
recognition in San Bernardino and the surrounding Inland Empire. The increased name
recognition will bring us a greater funding base which will enable the chorale to increase
the number of performances and repertory.
The Canto Bello Master Chorale, with additional funding, will be able to ensure
that we have a consistent level of expertise in conductor, accompanist and soloists, which
in turn will bring increased recognition of San Bernardino's performing arts community.
We believe a strongly supported choral organization, which hires the resident
symphony, is a necessity. This strong support acts as increased recognition by the City
of San Bernardino to the resident arts community and the community at large, as well as,
the entire Inland Empire.
1999-282
REFERENCE VIII - Intended Results
Canto BeUo Master Chorale
Page 5
The Canto Bello Master Chorale anticipates a broader audience base with expanded
collaboration. We also expect to have greater name recognition and more extensive
funding base from the local population. With the requested funding, the Canto Bello
Master Chorale will be able to increase its advertising budget which will be divided
among all the various media, as well as, provide proper remuneration for our conductor.
We will also be able to ensure that the level of expertise of leadership, accompanist and
soloists will remain high. The Canto Bello Master Chorale will be able to promote the
performing arts of San Bernardino throughout the surrounding communities of the Inland
Empire.
1999-282
REFERENCE IX - Organization Anticipated Expenses
CANTO BELLO MASTER CHORALE
BUDGET EXPENSES(ANTICIPATED) -1999/2000
Musicians
Soloists
Director
Accompanist
Advertising
Printing
Mail/Postage
Rental of Facilities
Music
Insurance
Moving, setup, etc.
$21,000.00
3,600.00
5,000.00
4,000.00
4,000.00
2,000.00
2,500.00
3,000.00
2,500.00
1,000.00
750.00
TOTAL
849,350.00
REFERENCE X - Organization Anticipated Income
BUDGET INCOME(At"TICIPATED) - 1999/2000
Ticket Sales
Donations
Advertising Sales
Dues(Membership)
Music
Outside Paid Performances
$24,500.00
10,000.00
5,000.00
2,000.00
1,350.00
1,500.00
TOTAL
S44,350.00
ANTICIPATED NEED
page 6
$5,000.00
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REFERENCE - Balance Sheet
CANTO BELLO CHORALE
1999-282
page 7
BALANCE SHEET. 1998/1999
Beginning Balance 07-01-98
Expenditures:
Musicians
Soloists
Director
Accompanist
Advertising
Rental of Facilities
Music
Printing
Mailing/Postage
Bank Fees
Fund Raisers
Income:
Ticket Sales
Grant(City)
Dues
Advertising Sales
Music
Performances(Outside,Paid)
Donations(cash)
Fund Raisers
Miscellaneous
Ending Balance 06-30-98
TOTAL
TOTAL
$211.00
$8,036.00
700.00
5,000.00
4,000.00
1,773.00
3,750.00
2,886.00
1,906.00
918.00
55.00
3,778.00
$32,802.00
$12,400.00
4,000.00
1,900.00
1,850.00
2,133.00
1,000.00
4,500.00
4,910.00
353.00
$33.046.00
$32.73
1999-282
REFERENCE - 1999/2000 Concert Season
CANTO BELLO MASTER CHORALE
1999/2000 Concert Season Programs
Canto Bello Master Chorale
.November 6/7, 1999
"An Ethereal Experience"
"Requiem" - Faure
"Mystical Songs" - Vaughan-Williams
chorus, soloists, orchestra
November 21, 1999
"Celebrating our Heritage"
a concert celebrating Veteran's Day
chorus, soloists
February 12/13, 2000
"Of Love and Longing - A Concert for
Lovers"
chorus, soloists
March 4, 2000
"It's A Grand Night for Singing"
Opera and musical theater
chorus, soloists
May 14, 20, 21, 2000
"Magnificent Mozart"
"Grand Mass in C" - Mozart
"Vesperae Solemnes" - Mozart
chorus, soloists, orchestra
ADDITIONAL:
March 18, 2000 - 2nd Annual Golf Tournament
April, 2000 - 3rd Annual Dinner at the Praque
May 13th - .Carmina Burana" with San Bernardino Symphony
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1999-282
REFERENCE - Board Members/Officers
1999/2001 BOARD MEMBERS - CANTO BELLO MASTER CHORALE
President
Vice- President, External
Vice-President, Internal
Secretary
Treasurer
Director
Dr. Robb Dennis
950 Sugar Pine
Banning, CA 92220
909-849-00 1 I
Kathy Charles
39785 Spinningwheeel Drive
Murrieta, CA 92562
909-696-7206
Howard Knowlton
446 4th Street
Redlands, CA 92373
909-388-4356
Elizabeth Lopez
332 West 48th Street
San Bernardino, CA 92407
909-883-4896
Linda Allen
7008 Garden Drive
San Bernardino, CA 92404
909-387-7971
Ellen Berry
319 Kelisa Circle
Redlands, CA 92373
909-335-0328
Executive Director
Charles Bradley
P.O. Box 1112
Colton, CA 92324
909-825-0589