HomeMy WebLinkAbout1999-274
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Resolution No. 1999-274
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RESOLUTION OF THE CITY OF SAN BERNARDINO AOOPTING THE
CITIZENS OPTION FOR PUBLIC SAFETY (COPS) EXPENDITURE PlAN FOR FY
1999/00, SUBMITTED BY THE CHIEF OF POLICE,
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby authorized and directed
to expend $411,147 allocated from the State of California to the City of San Bernardino as a result
of AB 3229 (Brulte), the Citizens Option for Public Safety Program (COPS), All expenditures will
be used to supplement front-line law enforcement services as defined in AB 3229 as outlined in the
COPS expenditure plan for FY 1999/00.
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October 27, 1999
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1999-274
RESOLUTION OF THE CITY OF SAN BERNARDINO AIX>PTING THE
CITIZENS OPTION FOR PUBLIC SAFETY (COPS) EXPENDITURE PLAN FOR FY
1999/00, SUBMITTED BY THE CHIEF OF POLICE,
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a joint regular meeting thereof, held on
6 the 1st
day of November
,1999, by the following vote, to wit:
Council Members:
Ayes
ESTRADA
x
LIEN
x
MCGINNIS
x
x
SCHNETZ
VACANT - 5th Ward
ANDERSON
x
MILLER
x
The foregoing resolution is hereby approved this
November , 1999.
Approved as to form and
Legal content;
James ,Penman, City Attorney
~
October 26, 1999
Nays
Abstain
Absent
~~.~
. City Clerk
5d
day of
/<2.
Judith Valles, Mayor
City of San Bernardino
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1999-274
Citizens' Option For Public Safety (COPS)
Proposed Expenditure Plan
For FY 1999/2000
Account No. Description
5011 thru
5029/5505/
5702
5011 thru
5029/5505
5012
5014
5505
5193
5181
Amount
Automation integration services, to include salary and $100,000
benefits for one additional MIS Public Safety programmer
for eight months and additional programming or contractual
assistance from our automation vendors.
Staffing contingencies in Patrol and Dispatch, to include $106,921
extraordinary overtime, part-time call taker and dispatcher
salaries and contractual service desk services.
Shift differential for lead sergeant positions $ 29,000
Salaries of additional part-time Carousel Mall security $ 52,000
officers to enhance public safety in the downtown
business district.
Renovation costs associated with moving the Area "D" $ 25,000
Community Service Office
1 0% cash match for the FY '99 Local Law Enforcement $ 96,170
Block Grant award.
Administrative overhead $ 2.056
AGGREGATE TOTAL
$411,147
1999-274
CITIZENS OPTION FOR PUBLIC SAFETY (COPS)
EXPENDITURE PLAN NARRATIVE
FOR FY 1999/00
AUTOMATION INTEGRATION SERVICES
In the past two years, the Police Department has completed a network upgrade project,
implemented a new CAD/RMS system, and provided field report takers with laptops. In
FY 1999/00, we will replace the mobile data transmitters (MDT's) in our police units with
mobile data computers (MDC's) to enhance voiceless communication and take
advantage of emerging technology. These new systems will require further integration
to optimize the efficiency and productivity of our employees. This funding will pay for the
following items.
. $66,500 in additional programming or contractual assistance from our automation
vendors.
. $33,500 in salary and benefits for one additional MIS Public Safety Programmer
for the remaining eight months of FY 1999/00.
STAFFING CONTINGENCIES
Our general fund overtime allocation is, by practice, substantially under what we spend.
To a large extent, salary savings are used to make up the difference. An additional
offset will be achieved by earmarking funding for staffing contingencies in Patrol and
Dispatch, to include extraordinary overtime, part-time salaries, and contractual services.
This funding will be allocated as follows.
. $81,921 for extraordinary overtime.
. $15,000 for part-time Police call takers and dispatchers.
. $10,000 for contractual service desk employees.
LEAD SERGEANTS POSITION
On 11/1/99, the Police Department will be implementing the Lead Sergeants position.
This program will place senior Sergeants in Watch Commander positions. $29,000 has
been earmarked to cover shift differential pay for these positions.
DOWNTOWN SECURITY ENHANCEMENT
Part I (serious crime) is continuing to decline in the downtown business district as well
as citywide. Funding for additional part-time security officers will enhance public safety
in the downtown business district and provide a safe environment for established and
new businesses to thrive. These security officers will be under the direction of the police
sergeant assigned to the Carousel Mall.
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1999-274
RENOVATION OF NEW AREA D COMMUNITY SERVICE OFFICE
The current Area D Community Service Office does not provide a professional image for
the City or Police Department and has insufficient space to accommodate the
employees assigned to work out of this office. The area commander is currently
evaluating alternate locations in which to relocate the community service office based
on site selection criteria. Funding for renovation and moving costs is needed to prepare
the selected site as a professional community service office.
BLOCK GRANT LOCAL MATCH
The Police Department is the recipient of $865,531 in federal funding from the FY 1999
Local Law Enforcement Block Grant award. There is a mandatory ten-percent (10%)
cash match requirement of $96,170 that will be derived from the Citizens Option for
Public Safety program. FY 1999 Block Grant funding will be used towards the
completion of Phase II of the Police MDC project, to cover the salary and benefits of
seven positions to augment existing City staff and provide funding for staffing
contingencies in Patrol and Dispatch.
ADMINISTRATIVE OVERHEAD
The Citizens Option for Public Safety program allows municipalities to earmark 0.005%
of the annual allocation for administrative overhead. These funds can be used to cover
ongoing city operations associated with grant activities such as payroll preparation,
purchasing of equipment and goods, and advertising.
1999-274
City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
From:
Fred Wilson, City Administrator
Lee Dean, Chief of Police ~
To:
Subject:
Overview of Police Grants
Date:
October 19, 1999
Copies
Captain Robert Curtis
Pursuant to Monday's, October 4, 1999, City Council meeting you requested an
updated overview of existing and new grants received by the Police Department.
The following information is responsive to your request.
Through our discussions and transmittals you have or will be receiving the
following information regarding our COPS grant for 22 police officer positions and
the intended use of new grant funds.
. An updated Grant Matrix as of October 18, 1999, of existing and new
Police grants.
. Individual summary sheets for Police grants.
. Our March 22, 1999, Revised Retention Plan for all sworn and non-
sworn positions federally funded by the COPS Office.
. A Request for Council Action, staff report, resolution and proposed
expenditure plan for the FY 1999/2000 Local Law Enforcement Block
Grant (LLEBG) award. Council meeting date of November 1, 1999.
. A Request for Council Action, staff report, resolution and proposed
expenditure plan for the FY 1999/2000 Citizens' Option for Public Safety
Grant (COPS Option) award. Council meeting date of November 1,1999.
Our Revised Retention Plan was submitted to the COPS Office after careful
analysis and deliberation. We have made what we believe is a persuasive case
that the City's ongoing economic hardships will preclude us from retaining all 22
of the COPS grant positions expiring in mid-April 2000.
FY 1999/2000 - Local Law Enforcement Block Grant (LLEBG . Federal)
On October 4, 1999, the City Council approved our resolution to accept a
$865,531 LLEBG award for FY 1999/2000. This grant provides funding to law
enforcement agencies "for the purposes of reducing crime and improving public
safety, Federal funds can not be used to supplant State or local funds, but
instead must be used to increase the amount of funds that would be available
1HE SBPD IS COMMIITED TO PROVIDING,
PROGRESSIVE QUALITY POUCE SERVICE;
A SAFE ENVIRONMENrTO IMPROVE 1HE QUALITY OF LIFE;
A REDUCTION IN CRlME 1HROUGH PROBLEM RECOGNITlON AND PROBLEM SOLVING
1999-274
Page 2
from State and local sources." The funding agency, the Bureau of Justice
Assistance, specially prohibits the use of LLEBG funds to pick up the local cost of
retaining COPS grant officers.
FY 1999/2000 - Citizens' Option for Public Safety (COPS Option - State)
We have received our FY 1999/2000 allocation of $411,147 from the Cops
Option (Brulte) program. Sections 30071/30075 of the California Government
Code codifies AB 3229 (Brulte), which created the COPS option program.
Section 30072 (a) states, in part, "these funds shall be expended exclusively to
fund front line law enforcement services. These moneys shall supplement
existing services, and shall not be used to supplant, any existing funding."
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1.999-274
COPS UNIVERSAL HIRING GRANT
Funding Source:
$4,093,129 Federal- DOJ COPS Office (90%)
$ 70,000 State - Citizens' Option for Public Safety (1st
year 10% local match)
$ 384,792 Federal- Community Development Block
Grant (2nd/3rd year 10% local match)
$4,547,921 Total project cost
Duration:
6/1/1996 - 6/30/2000
Purpose:
Salary and benefits for 22 additional police officer positions
to deploy in community policing efforts.
Fiscal Impact:
Remaining grant funds will be exhausted in mid-April 2000.
The police department has submitted a Revised Retention
Plan to the COPS Office. Our revised plan commits the City
of San Bernardino to retain only four of the 22 grant
positions, added incrementally over three fiscal years.
Fiscal Year
Personnel Costs
1999/2000
2000/2001
2001/2002
2002/2003
$ 14,337
$145,038
$305,585
$330,058
1999-274
COPS DISTRESSED NEIGHBORHOODS GRANT
Funding Source:
$1,656,172 Federal- DOJ COPS Office (100%)
Duration:
5/1/1998 - 4/30/2001
Purpose:
Salary and benefits for 8 additional police officer positions
to deploy in community policing efforts.
Fiscal Impact:
Grant funds will be exhausted in mid-April 2000. The police
department has submitted a Revised Retention Plan to the
COPS Office. Our revised plan commits the City of San
Bernardino to retain all 8 grant positions, added
incrementally over two fiscal years.
Fiscal Year
Personnel Costs
1999/2000
2000/2001
2001/2002
2002/2003
-0-
-0-
$297,752
$627,492
Funding Source:
Duration:
Purpose:
Fiscal Impact:
1999-274
COPS MORE '98 GRANT
$155,046
Federal - DOJ COPS Office (100%)
9/1/1998 - 8/31/2000
Salary and benefits for 6 additional clerical positions in the
Records Bureau and Detective Bureau to free up police
officers' time to deploy in community policing efforts.
Grant funds will be exhausted in mid-April 2000 unless
Congress renews funding to renew the grant for year two
funding. The police department has submitted a Revised
Retention Plan to the COPS Office. Our revised plan
commits the City of San Bernardino to retain all 6 grant
positions, added incrementally over two fiscal years.
Fiscal Year
Personnel
1999/2000
2000/2001
2001/2002
2002/2003
-0-
-0-
$ 84,461
$168,888
1999-274
FY 1998/99 LOCAL LAW ENFORCEMENT BLOCK
GRANT
Funding Source:
$889,370
$ 98,819
$988,189
Federal - DOJ BJA Office (90%)
State - Citizens' Option for Public Safety Grant
(10% local match)
Total project amount
Duration:
10/1/1998 - 9/30/2000
Purpose:
Mobile Data Computer (MDC) project - phase I
Fiscal Impact:
There should be little to no additional fiscal impact to the
City's General Fund as long as phase II is completed using
FY 1999/2000 Local Law Enforcement Block Grant funding.
1999-274
FY 1999/2000 LOCAL LAW ENFORCEMENT BLOCK
GRANT
Funding Source:
$865,531
$ 96,170
$961,701
Federal - DOJ BJA Office (90%)
State - Citizens' Option for Public Safety Grant
(10% local match)
Total project amount
Duration:
10/1/1999 - 9/30/2001
Purpose:
Mobile Data Computer (MDC) project phase II; salary and
benefits for three additional police dispatchers, MIS
programmer, MIS operator, Property Room supervisor and
part-time clerk Crime Free Rental Housing (CFRH) program;
and staffing contingencies.
Fiscal Impact:
Phase II of the MDC project is essential as the City of San
Bernardino's MDT platform is not Y2K compliant. There
should be little to no additional fiscal impact to the City's
General Fund once phase II is completed.
Grant funds will be used to pay for the salaries and benefits
of seven employees for 12 months. The City will need to
identify a funding source estimated at $263,700 to retain
these positions once grant funds are exhausted or eliminate
the positions.
1999-274
FY 1999/2000 CITIZENS' OPTION FOR PUBLIC
SAFETY GRANT
Funding Source:
$411,417 State-(100%)
Duration:
9/16/199 - 9/15/2000
Purpose:
10% local match for FY 1999/2000 Local Law Enforcement
Block Grant, Automation integration services (includes salary
and benefits for MIS programmer for 8 months), enhanced
security patrol for the downtown business district, Area "0"
move and renovation costs, and staffing contingencies.
Fiscal Impact:
Grant funds will be exhausted in mid-September 2000.
Some costs may need to be absorbed into the City's General
Fund budget or eliminated unless the State legislature
continues this appropriation. These include local match
dollars for future federal Local Law Enforcement Block
Grants, $50,000 annually for salary and benefits to retain the
MIS programmer and $52,000 annually to continue security
patrol for the business district