HomeMy WebLinkAbout1999-178
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RESOLUTION NO. 1.999-1. 78
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT TO EXECUTE AMENDMENT NO. 1 TO THE CONTRACT
BETWEEN THE CITY AND SAN BERNARDINO COUNTY DEPARTMENT OF
AGING AND ADULT SERVICES RELATING TO THE PROVISION OF FUNDING
FOR THE SENIOR NUTRITION PROGRAM TO EXTEND THE TERM OF THE
CONTRACT FOR AN ADDITIONAL ONE YEAR PERIOD.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Director of Parks, Recreation and Community Services
Department of the City of San Bernardino is hereby authorized and directed to execute on
behalf of said City, Amendment No. I to the Contract with San Bernardino County Department
of Aging and Adult Services relating to the provision of funding for the Senior Nutrition
Program to extend the term of the Contract for an additional one year period. Amendment No.
I is attached hereto, marked Exhibit I, and incorporated herein by reference as fully as through
set forth at length. All other terms and conditions of the Agreement shall remain in full force
and effect.
SECTION 2.
The agreement authorized by this resolution shall not take effect
until fully signed and executed by both parties. Neither party shall be obligated hereunder
unless and until the agreement is fully executed and no oral agreement relating thereto shall be
implied or authorized.
SECTION 3.
The authorization granted hereunder shall expire and be void and
of no further effect if the agreement is not executed by both parties within 60 days following
the effective date of the resolution.
III
III
6-21-99dlb
1.999~1.78
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AMENDMENT NO. 1 TO THE CONTRACT WITH SAN
BERNARDINO COUNTY DEPARTMENT OF AGING AND ADULT SERVICES
RELATING TO THE PROVISION OF FUNDING FOR THE SENIOR NUTRITION
PROGRAM.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
joint
and Common Council of the City of San Bernardino at a regu1.ar meeting thereof, held on the
1.9thday of
Ju1.y , 1999, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
x
LIEN
x
MCGINNIS
x
SCHNETZ
x
13 5TH WARD - OFFICE VACANT
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DEAN-ANDERSON x
MILLER
x
~h.~
The foregoing ordinance is hereby approved thi p.'7/5/-__ day of July
1999.
Approved as to
Form and legal content:
JAMES F. PENMAN,
City omey
1.999-178
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AMENDMENT NO.1
CONTRACT
(Senior Nutrition Program)
This Amendment to Agreement is entered into this day of ,
1999, by and between the CITY OF SAN BERNARDINO and THE SAN BERNARDINO
COUNTY DEPARTMENT OF AGING AND ADULT SERVICES, relating to the provision of
Funding for the Senior Nutrition Program.
1.
That certain Contract between the parties dated September I, 1998 is hereby
amended to extend the term of this contract for an additional one year period as
follows:
'" "commencing July I, 1999 and expiring June 30, 2000"...
2.
All other terms and conditions of the Agreement described shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein
above appearing.
ATTEST:
By~h,~
City erk
CITY OF SAN BERNARDINO
By
Director, Parks, Recreation and
Community Services Depart.
SAN BERNARDINO COUTNY
DEPARMENT OF AGING AND
ADULT SERVICES
By
Title
Approved as to form
And legal content:
JAMES F. PENMAN
City A
1.999-1.78
Attachment A
Page 2 of 5
2. Provide Congregate meals to at least 800 unduplicated seniors of which 92 are minority low-income
seniors.
3, A Program Dietician, meeting the requirements set forth within PM 95 03(P), 145.3b, will provide a
minimum of 20 hours of activity to provide [unctions' mandated by the State of California, Those
functions include approval of the contractors menus, staff training, nutrition education activities, and
mani taring.
Contractor's menus will be approved by the dietitian before submission to the AAA Dietitian for fmal
approval and certification prior to use as specified within PM 95 03 (P), 143.3 a, 6, Staff training will
be provided as specified within PM 95 03 (P), 147,5, Nutrition education services shall be provided to
homebound and congregate sites as specified within PM 95 03 (P), 145,13, Nutrition counseling shall
be provided to homebound and congregate participants as specified within PM 95 03 (P), 145,13,
4. Provide outreach in the community through a minimum of 10 presentations to community groups,
organizations, etc., and through door-ta-door contact to new seniors of at least 220 contacts which
represents at least 220 hours of outreach activity, and is exclusive of the periodic home visits
conducted by the provider to their current participants homes, All outreach will be documented and
kept on file for the Annual Program Performance Review,
5, Conduct a client satisfaction survey at least once a year if not more often, The survey instrument must
be approved by a designated DAAS staff prior to its use, and all fmdings from the surveys must be
used to improve services, The returned surveys and the tabulated results must be kept on file for review
by DAAS, A copy of the tabulated results must be sent to DAAS,
6, Prepare posters and signs in languages other than English, and post the signs in such locations as
churches, community service locations and small stores serving the minority communities.
II. Service Delivery Activities
A. Staffing and Volunteers
Snfficient personnel shall be available to carry out the needs of the program, This includes a Project
Director and additional p~rsonnel as determined by the size of the service area and the method and level of
service provision needed to fully comply with the terms of this work plan and agreement
I. Paid Staff FTE %C1 %C2
a, Food Supervisor II 1.00 100 0
b. Food Supervisor I 1.00 100 0
c, Food Worker II 1.00 100 0
d, 2 Food Worker I's 1.00 100 0
e, 3 Site Coordinatorsl
Recreation Leaders 1.13 100 0
f. Senior Recreation Leader/
Accountant/Account Tech!
Kitchen Helper 1.00 100 0
g. 2 Food Servicel
Delivery Persons 1.00 100 0
h, Administrative Assistant!
Recreation Specialist ,60 100 0
i. Senior Recreation Supervisor ,25 tOO 0
j, 4 Kitchen Helpers 2,00 100 0
1999-178
Attachment A
Page 3 of 5
2, Volunteer Staff
a. Volunteers Constitute individuals who work at least eight hours per-month without pay in the
performance of essential duties at a Congregate or Home-delivered kitchen.
b, Volunteers shall be recruited and used in all phases of services operations, Volunteers shall:
I. Be screened and selected through a formal process that assesses their capabilities, and;
11. Not replace paid personneL
c, Individuals who work at a meal preparation site for either Congregate or Home-delivered Meals
and are paid through Job Training and Partnership Act, Senior Employment, Work Study, or any
other job training program are not considered volunteers and must pay the agreed upon rate
charged for regular paid staff,
B. Staffmg Defmitions-Nutrition Services Project Director: The mmimum qualifications for a Nutrition
Project Director include individuals with an associate degree with emphasis in:
1, Minimum qualifications shall include applicants who have no less than an associates degree with
emphases in food service management, business administration, personnel andlor human resource
management or gerontology, Preferably, they shall have no less than 2 years experience with
increasing responsibility and an emphasis on management ability.
2, Preference shall be given to applicants possessing food service management skills, Persons with these
skills may include a dietitian, food service manager, or a home economist with education and
experience in food service management.
C. Training Activities
I, Attend training events mandated by DAAS,
2, Provide training for one hour monthly, at a minimum, to improve the ability, knowledge, and skills of
paid and volunteer staff of the nutrition program. A written training plan shall be prepared as specified
within PM 95 03 (P), 147,5, in order to comply with this requirement The wTitten staff training plan is
to be implemented and placed on file by September 30, 1997, and be available for review by DAAS
staff.
In addition, annually evaluate the paid staff and volunteer's performance to determine hislher
effectiveness, skill development and understanding of the tasks they are assigned, Documentation of
the annual evaluations will be kept on file at the provider's main office for review by DAAS during the
Annual Program Performance Review,
3, All Project Directors and food service managers shall complete a rmmmum of 15 clock hours
specifically related to food service management, business administration, persormel, or persormel
management Proof of completion will be documented and kept on file for review by the Department
during the Annual Program Performance Review.
4, All Project Directors and food service managers shall complete a rrummum of 15 clock hours
specifically related to food sanitation and health, Proof of completion will be documented and kept on
file for review by the Department during the Annual Program Performance Review,
, 1999'-178
Attachment A
Page 4 of 5
D. Service Locations
Central Kitchens
L 5'" Street Senior Center Site L
2, Hernandez Site 2,
3, Lytle Creek Site
4, Highland Site
5, Nicholson Site
6, Perris Hill Senior Center Site
7, Enterprise Center Site
8, Adult Day CarelHighland Site
5'" Street Senior Center Site
Perris Hill Senior Center Site
E. Menu Planning
L Coordinate with the Department's Nutritionist by providing monthly menus, No change to the menus
will occur without a two day prior notice to DAAS and proper documentation kept on file at the
provider's main office.
2, Develop menus that are reflective of the participants food eating habits, Particular attention shall be
paid to ethnic and regional foods which should be served at least once a week if not more often.
III. Other Service Requirements
A, Meal Site Physical Set-up
1. Provide an attractive environment including but not limited to table cloths, table decorations, bulletin
boards, wall decorations, matching djshes and utensils, Further, the provider will encourage creative,
appealing and innovative activities aimed at encouraging greater participation by the seniors.
2, Post floor plans identifying emergency exits, assembly areas, etc, and conduct evacuation drills at least
twice a year. Proof of evacuation drills will be kept on file duly signed by the Fire Marshall, or other
authorized agency within the community where the site or sites are located,
3. Post "No Soliciting" signs on the door leading into each Congregate site. No soliciting of any kind is
permitted on the premises during the lunch hours for services or goods promoted by businesses,
B. Donations and Confidentiality
1. Maintain a written donation policy and appropriate procedures to safeguard and account for all
contributions.
2. Encourage seniors to donate by posting motivational signs, and by verbally reminding the participants
about the importance of their contributions, The Contractor will not in any way employ tactics which
could be viewed as coercion, embarrassing and/or obligatory to the meal being provided to the senior
participant. Tactics such as placing volunteers to guard the collection boxes, having participants sign-
in and pay before a meal ticket is given, etc, are strictly prohibited by this work plan and contract
Further, no exchange of money for the purpose of making change will be allowed at the collection box,
3, All contributions, including those for guest and staff meals, shall be used to increase the number of
meals, to facilitate access to nutrition services, and to provide other supportive services directly related
to nutrition.
C. Coordination Activities
] 999-1.78
Attachment A
Page 5 of 5
I, If applicable, develop a fair and equitable policy and procedure for referring elderly participants to the
appropriate transportation provider for securing public transportation to and from nutrition sites and
have the policy fully in place by September 30,
2, Include the following statement on all advertisi~g, brochures, posters, etc, "Funding for this service has
been provided by the San Bernardino County Department of Aging and Adult Services through a grant
award from the California Department of Aging",
3, Coordinate services with other county departments and local agencies by providing time for
presentations or special activities that promote a Community Based System of Care for the elderly
participants attending their sites. All such activities must be documented and kept on file for review by
DAAS,
D, Reporting Requirements
1, Report all known or suspected cases of elderly abuse to DAAS Adult Protective Services or law
enforcement immediately or as soon as possible by telephone, and send a written report within two (2)
working days, Abuse of an elder or dependent adult means physical abuse, neglect, intimidation, cruel
punishment, fiduciary abuse, abandonment, isolation or other treatment with resulting physical harm or
rain or mental suffering or the deprivation by a care custodian of goods or services which are
necessary to avoid physical harm or mental suffering,
2, Report accurate meal counts on CDA 187 & 188 forms which will be verified by DAAS during the
Annual Audit Additionally, establish audit files which include but are not limited to a copy of the 187
report attached to the meal sign-in sheets supporting meals reported on the CDA 187 form, and a copy
of the 188 report attached to source documents, i,e, route sheets supporting meals reported on the CDA
188 form all of which will be kept on file by month for annual review,
3, Report monthly expenditures to DAAS by the 5,h working day of the month, Maintain support files
including but not limited to invoices, payroll, and other supporting documents, all for which will be
attached to a copy of the expenditures report and kept on file by month for review during the Annual
Audit
4. Maintain records, by month, that support claimed in-kind expenditures.
5, By September 30, report expenditures funded with Deferred Income.
6. Develop and have on hand, for review by DAAS, a cost allocation play which explains the methods
used to allocate costs between Congregate and Home-Delivered Meals or any other program funded by
DAAS, such as Home Repair, etc,
In the event additional funds become available, the provider will use the funds to increase the number
of meals being provided to elderly participants by either increasing the number of individuals attending
its present sites, or by opening new sites in communities not already served by the provider.
Exceptions to this requirement, for instance the use of additional funds to purchase equipment, must be
fully documented in writing and submitted to the department for prior approval. Failure to abide by
this work plan will constitute just cause for sanctions being imposed.
1999-1.78
AT:;:;;C:!MFNT D
SOLICITl1\'G DEPARTi\lEi\'T: DEPARTMENT OF AGING & ADULT SERVT~F.S
ADDRESS: 686 E. MILL STREET, SAN BERNARDINO, CA 92415-0640
CO:\TACT l'\A!\IE & PHO,,"!: l'\O.:MIKE PECKER
CHILD SUPPORT COMPLIANCE PROGRAM CERTIFICATION
San Bernardino County Code Section 110,0101 et seq, contains the San Bernardino County Child Support
Compliance Prograt7l. This Program requi,es the County to provide certain information to the District Attorney
concerning its employees and business licenses. It further requires that b.idders or propose's for County contracts
submit certifications of Program compliance to the soliciting County depart::1~r.t, alon~ with their bids or
proposals, (In an emergency procurement, as determined by the soliciting County department, these certifications
may be provided immediately following the procurement),
Ii\' ORDER TO CO:\IPLY WITH TillS REQUlREi\IE1\'T, CO:\lPLETE THIS FOR:'\I AI'\D SUB:\IIT IT
DIRECTLY TO THE SOLICITIi\'G COUi\'TY DEPARDIE1\T, ALO:\'G '\nTH YOUR BID OR
PROPOSAL. Ii\' ADDITIO:\, THE SOLlCITI"G DEPARTi\IE1\'T WILL PROnDE A COPY TO THE
DISTRICT A TTOIU,"!:Y AT THE ADDRESS OR FAX f'I"lJMBER SHOW" BELOW.
I, (prilll/lame) ANN I E F. RAMOS
proposaO City of San Bernardino
hereby certify that (contractor /lame as showr. on bid or
, located
at (contractor's address) 547 N Si prr~ w~ y !\itn Rprnt'l rrl; no rA Q?401_1711
is in compliance with San Bernardino County's Child Support Compliance Program and has met the following
requirements:
1. Submitted a completed Principal O\\71er Information Form to the District Attorney, Child Support Division;
2, Fully complied with employment and wage reporting requirements (42 USC Section 653a and California
Unemployment Insurance Code Section 1088.5), and will continue to comply with such reporting
requirements;
3, Fully complied with all lawfully-seryed Wage and Earnings Withholding Orders or District Attorney N'otices
0; Wage and Earnings Assignment, [Code of Civil Procedure Section 706.031 and Family Code Section
5246(b)), and will continue to comply with such Orders or Notices,
I declare, under penalty of perjury, that the foregoing is true and correct.
Executed this
22
dol' of
JULY. 1999
(Month &. YeJr)
SAN BERNARDINO. CALIFORNIA
/.)C1'Y IS"", ;>
By: C.(1:'1~'.% 1 ?Ct2.-tY'1fv"
(Slgr.a:ure ofa Principal O..ur, (:t; ~;:"rr. 0' Mar.age,. respo!:sib!efor .submission of the b:d or proposal 10 the Cor:r.,:-)
Soliciting Dept Send
Copy to: District Attorney, Child Support Division
Ombudsman Program
10417 !\!ountain View Avenue
Lorna Linda, CA 92354-1030
(909) 384-5233
(Telephone 'Kt.mi':Jer)
a!
FA.X:
(909) 478-7470
PHO~'E: (909) 478-7300
1999-178
Attachment E
ASSURANCE OF COMPLIANCE WITH
THE SAN BERNARDINO COUNTY
WELFARE DEPARTMENT
NONDISCRIMINATION IN STATE
AND FEDERALLY ASSISTED PROGRAMS
City of San Bernardino
NAME OF VENDORlRECIPIENT
HEREBY AGREES THAT it will comply with Title VI and VII of the Civil Rights Act of 1964, as amended;
Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended;
the Food Stamp Act of 1977, as amended, and in particular Section 272.6; title II of the Americans \\1th
Disabilities Act of 1990; California CiviL Code, Section 51 et seq., as amended; California Government Code
Section 11135-11139.5, as amended; California Govemment Code Section 12940 (c), (h), (i), and 0); California
Government code, Section 4450; Title 22, California Code of Regulations 98000-98413, and other applicable
federal and state laws, as well as their implementing regulations (including 45 Code of Federal Regulations
(CFR) Parts 80, 94, and 91, 7 CFR Part 15, and 28 CFR Part 42), by ensuring that employment practices and the
administration of public assistance and social services programs are nondiscriminatory, to the effect that no
person shall because of ethnic group identification, age, sex, color, disability, medical condition, national origin,
race, ancestry, marital status, religion, religious creed or political belief be excluded from participation in or be
denied the benefits of, or be otherwise subject to discrimination under any program or activity receiving federal
or state financial assistance; and HEREBY GIVE ASSURANCE THAT it will immediately take any measures
necessary to effectuate this agreement.
THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all federal and state
assistance; and THE VENDOR/RECIPIENT HEREBY GIVES ASSURANCE THAT administrative
methodslprocedures which have the effect of subjecting individuals to discrimination or defeating the objectives
of the California Department of Social Services (CDSS) Manual of Policies and Procedures (MPP) Chapter 21,
will be prohibited,
BY ACCEPTING THIS ASSURANCE, the vendor/recipient agrees to compile data, maintain records and
submit reports as required, to permit effective enforcement of the aforementioned laws, rules and regulations
and permit authorized CDSS and/or federal government personnel, during normal working hours, to review
such records, books and accounts as needed to ascertain compliance. If there are any violations of this
assurance, CDSS shall have the right to invoke fiscal sanctions or other legal remedies in accordance \\1th
Welfare and Institutions Code Section 10605, or Government Code Section 11135-11139.5, or any other laws,
or the issue may be referred to the appropriate federal agency for further compliance action and enforcement of
this assurance.
THIS ASSURANCE is binding on the vendor/recipient directly or through contract, license, or other provider
services, as long as it receives federal or state assistance. ,/'
/)
JULY 22, 1999 (,('21 'd-<~ ~. yt:eJ}'~'-
Date Director's Signature
547 N. Sierra Way
San Bernardino, CA 92401-1211
Address of Vendor/Recipient
(611199)
Attachment B
.
.. , .
CONGREGATE SITES ~ HOME DELIV~D IIEALS D
EXPENDITURE CATEGORY Funding Match
Less Match Cash In-Kind TOTAL
1. PERSONNEL 113,145 30,000 143,145
2. STAFF TRAVEL 500 500
3. STAFF TRAINING 224 224
4. EQUIPMENT
5. CONSULTANTS 4,179 4,179
6. FOOD COSTS 93,433 700 94,133
7. CONSUMABLE SUPPLIES 8,998 8,998
8. INSURANCE 833 833
9. REPAIRS & MAINTENANCE 4.659 1,667 6,326
10. RENT/BUILDING SPACE 40,833 40,833
11. UTILITIES 18,333 18,333
12. VEHICLE OPERATIONS 5,499 5,499
13. VOLUNTEER EXPENSES 833 833
14, OTHER 48,366 23.901 72,267
Total Expenditure 279,003 117,100 396,103
LESS MATCH
Match Cash
Match In-Kind 117,100 117,100
LESS FUNDING
Non Match USDA - 78,529 43,191 43,191
Non Match Cash
Program Income 97,643 97,643
TOTAL FUNDING REQUEST 138,169 138,169
PROVIDER NAME: City of San Bernardino
INITIAL BUDGET
REVISED BUDGET
GJ
D
San Bernardino Connty DMS
Form 312A
EXPENDITURES:
REVENUES:
Title III, Older Americans Act
C-1
U,S. Department of Agriculture
C-1
TOTAL REVENUES:
CITY OF SAN BERNARDINO
BUDGET SUMMARY
FY 1999 - 2000
FY 1999-2000
FUNDING
$138,169
$43,191
$181.360
$181.360
Attachment B-1
EXHIBIT I
City of San Bernardino
1999-2000 Community Development Block Grant Program
Project Proposal
PROJECT ACTIVITY TITLE:
Nutrition for Seniors
COMMUNITY DEVELOPMENT DEPARTMENT (CSD)
NAMEIADDRESS OF SUB-RECIPIENT AGENCY:
Countv of San Bernardino Aaina and Adult Services
686 East Mill Street. San Bernardino, CA 92415-0640
DATE ISSUED: July 2, 1999
IKI Original
o Amendment #
PROJECT/ACTIVITY DESCRIPTION
Nutrition for Seniors-- provide home delivered meals for homebound seniors
EXHIBIT 2
City of San Bernardino
1999-2000 Community Development Block Grant Program
Project Proposal
PROJECT ACTIVITY TITLE:
NUTRITION FOR SENIORS - CSD
NAME/ADDRESS OF SUB-RECIPIENT AGENCY:
County of San Bernardino, Aqinq and Adult Services
686 E. Mill Street, San Bernardino, CA 92415-0640
DATE ISSUED: 7/2/99
00 Original
o Amendment #
BUDGET SUMMARY
;~;,;k~~~;g~T~~9" .,' ." ,',.CDBGSIj,A.RE> ;QlJIEfrSOURCE$,i; ",TOTAL>,
,)1.. :Y'>c DOLLARAMol.JN]'r 1,c"-_VA.-- _~__. _..__,.__,.__ -0 /__,... .',y_"",_,.',"_ f~r66LLARg':J
;;;, .;; ';";;,> ;>DOLL'AROi,MOUNT~:;i~
Personnel
Wages 920 360 920 , 360
Fringe Benefits ,
Consultant/Contract 4 608
Services 4 , 608 ,
Travel 486 486
Space Rental 11, 8 15 11, 8 15
Consumable Supplies 14 , 000 318 , 612 332, 6 12
Rental, Lease or
Purchase of Equipment 6 , 000 6 , 000
Insurance 9 , 870 9 , 870
Other 109 128 109 128
, ,
Total 14 000 1 380 879 1, 394 , 879
, , ,
"If costs are to be shared by other sources offunding, including CDBG funds from other
jurisdictions, identify the sources of funding and cost category.
. .
EXHIBIT 3
City of San Bernardino
1999-2000 Community Development Block Grant Program
Project Proposal
PROJECT ACTIVITY TITLE:
NUTRITION FOR SENIORS - CSD
NAME/ADDRESS OF SUB-RECIPIENT AGENCY:
County of San Bernardino, Aqinq and Adult Services
686 E. Mill Street, San Bernardino, CA 92415-0640
DATE ISSUED:
7/2/99
IKJ Original
D Amendment #
Budget Justification - Part I
(SERVICE/SUPPLlES)
Description of Item and Basis for Valuation:
Budget Line Item #:
I Value In $
5 - Food Items and Kitchen Cooking Supplies based on
actual cost.
Note: Any budget line item other than salaries and fringe benefit should be detailed above,
A. Supplies and Service Costs:
, ^ '/'.'-;' , .~.>.~ <<CostCategory , ,',' .', .,' ... TotalCost :..< :."CDBG Share,
, , ;':';;,,<;;.'7
.,...-,.:,,--." -'.-" ~ ._, SPACE RENTAL $ 11 815 S -
UTILITIES $ - S -
LIABILITY INSURANCE $ - S
WORKMAN'S COMPENSATION INSURANCE $ - S -
OTHER INSURANCE \r'i'TD1.ne~nn $ 9,870 S
CONSULTANT SERVICES $ 4,608 S -
TRAVEL $ 486 S -
SUPPLIES $ - S -
EQUIPMENT $ 6,000 S -
OTHER $ 109 128 S -
SUPPLIES AND SERVICES TOTALS $ 141 907 S -0-
Please insert totals in the BUDGET OVERVIEW table,
B. Total Budget Overview
:cOST:cAtEGbRY~
.',', . "",," ,< :;.+-:> .~". ;" ..:",_, .:. ~_"" ",'}: :..;; ;./..;~-.",:j,<:.f.
Personnel
Services/Supplies
TOTAL
$
$
$ 1,252,972
920,360
332,612
'OTHERSOURCES.S ~,:tbBGSHJ\RE"t
.:.....-.......:.:>i.>-,<:"..'-. -i<'>'-'~' <'-' i",',r.:':;; +i ,_<-,;.'0: >"<,,.,.:,\,:\,'<'-'c:,~:._p.:.:..:.:-::.>_>.<.-. c. .'.... ", ':c'
$ 920,360 $ -0-
$ 318,612 $ 14,000
$ 1,238,972 $ 14,000
If costs are to be shared by other sources of funding, including CDBG funds from other
jurisdictions, identify the source of funding, grantor/lending agency, and amount.
. ".,"...,. OTHER FUNDINGSOURCE,":
,",/<.." <;'>\':,:;::<:_.;<.: ..... 'c- '.__~. -', ',',.'::/?<..,.:y_ .,'.,.<:} ,/;:' :,' ..' ':::, - ;.'" ;;:..: .." '-,.: ,. >_",.-i ._...::..(.~<j<Y>.>.<:
FEDERAL TITLE III-C2 PROGRAH
FEDERAL USDA
COUNTYCDBG
PROGRAM INCOME
OTHER
TOTAL
$ 515,111
$ 132 086
$ 46,949
$ 160,905
$ 525,828
$ 1,380,879
EXHIBIT 4
City of San Bernardino
1999-2000 Community Development Block Grant Program
Project Proposal,
PROJECT ACTIVITY TITLE:
NUTRITION FOR SENIORS - CSD
NAME/ADDRESS OF SUB-RECIPIENT AGENCY:
County of San Bernardino, Aging and Adult Services
686 E. Mill Street, San Bernardino, CA 92415-0640
DATE ISSUED: 7/2/99
IXl Original 0 Amendment #
BUDGET JUSTIFICATION - PART II
(Personnel)
A WAGES (See details on attached Exhibit = Budget Justification, Part IIA)
..~ ..,U ","\""'22; .. '.... ;,A(;TUAL....V ..NQ}lOUR$'" ;. ...>/.;,'<:""'f.:"';'::;," 2' , '"'<i,'','''
': iTJIY:~U 11,2;(/ HOURLYRATE;. ','."LEN~Tt;lbF..:t; VI:'" ,,'\iL;V~IF
'5; . .. ,,'(SALARY}'''' , . PER WEEK;:," EMPLOYMENT!, '2,' ':"'(""-,,,'
.,.. ,,' ' ,......, . ",i' 2,
S ee Attached- S ch du le of P er s' nne 1 and Bu get I n-K i nd N arrative
S U BTOTAL
B. FRINGE BENEFITS (See details on attached Exhibit = Budget Justification, Part liB
% OF SALARY/CALCULATION ,YEARLYCOST.
Attached Schedule 0 Personnel and Budget In-K'nd Narrative
SUBTOTAL
TOTAL COST OF PARTS A & B
(Must equal the same as Budget Line Item #1 in Budget Summary)
EXHIBIT 5
City of San Bernardino
Maintenance and Operation
1999-2000 Community Development Block Grant Program
Project Proposal'
Project:
NUTRITION FOR SENIORS - CSD
Target Area:
CITY OF SAN BERNARDINO
Name and Address of Prospective Maintenance and Operation Entity: SAN 'BERNARDINO
COUNTY, DEPARTMENT OF AGING & ADULT SERVICES, 686 E. MILL STREET,
SAN BERNARDINO, CA 92415-0640
The governing body of the above public, Quasi-Public, or Non-Profit entity has the
financial capacity and is willing to assume the maintenance and operation responsibility
and costs associated with the indicated CDBG project. This body has reviewed Part II
of this form and to the best of its ability has determined this budget to be a true and
accurate estimate of the annual Maintenance and Operation costs for the proposed
project. The maintenance and operation costs that will be considered are those
authorized under 24 CFR 570,201 (e) and 24 CFR 570.206 (a)(4) while activities under
24 CFR 570.207(a)(2) classified as ineligible will not be allowed. Examples of eligible
cost are:
Rental or Purchase of Equipment
- Insurance
- Utilities
- Office Supplies
- Rental and Maintenance of Office Space
- Staff Salary
It is understood that without a commitment for maintenance and operation, the indicated
project may not be considered for funding under the Community Development Block
Grant Program,
NOTE: Community Development Block Grant Funds may not be utilized for ongoing
maintenance and operation costs of capital improvements/facilities,
DIRECTOR
Title
>? --:3 -'0
Date
EXHIBIT 6
City of San Bernardino
1999-2000 Community Development Block Grant Program
Project Proposal
PROJECT ACTIVITY TITLE:
NUTRITION FOR SENIORS - CSD
NAME/ADDRESS OF SUB-RECIPIENT AGENCY:
Cnllnt-y (If ~r:ln Rprnrirn;nn AgiT1l] rlnn Ann'+- ~pr'\7irpc:.
686 E. Mill Street. San Bernardino. CA 92415-0640
DATE ISSUED: 7/2/99
[] Original 0 Amendment #
SCHEDULE OF PAYMENTS
REQUEST FOR REIMBURSEMENT ONLY
EXHIBIT 7
City of San Bernardino
1999-2000 Community Development Block Grant Program
Project Proposal
Proiect Activitv Title:
NUTRITION FOR SENIORS - CSD
[R] Original
D Amendment #
INSURANCE INVENTORY
(See attached copy of Insurance Policy)
PRIMARY INSURANCE POLICY
Name of Insurance Company:
Effective Dates of Policy:
(per occurrence policy)
Limits of Liability:
Deductibles
Per Occurrence:
EXCESS/UMBRELLA POLICY
Name of Insurance Company:
Effective Dates:
Limits of Liability:
Underlying Coverage Limits:
Name of Underlying Company:
Endorsements Attached:
(Name specific endorsements)
Additional Insured Endorsement Attached:
Certified Copy of Policy Attached:
Certificate of Insurance Attached:
DYes
DYes
DYes
D No
D No
D No
.
EXHIBIT 8
City of San Bernardino
--
1999-2000 Community Development Block Grant Program
Project Proposal
.
Income Qualification Statement
This Program is available at no cost for individuals or families who meet the income
limits specified below. The income limit is based on the total gross annual income of all
household members from all sources of income,
Annual Gross Income Limit
No
More
Than
1
$26,450
NUMBERS OF PERSONS PER HOUSEHOLD
2 3 4 5 6 7
$30,200 $34,000 $37,750 $40,800 $43,800 $46,800
8
$49,850
1. Total Number of Persons in Household:
2. Total Annual Gross Income of Household:
3. Number of Persons Handicapped or Disabled:
4. Number of Persons 60 Years of Age or More:
I CERTIFY UNDER PENALTY OF PERJURY THAT INCOME AND HOUSEHOLD.
STATEMENTS MADE ON THIS FORM ARE TRUE.
Name: MIKE DECKER
Date: ~3-77
Address:
686 E. Mill Street, San Bernardino, CA 92415-0640
(Street, City, State, Zip)
q..~Signature: Title: Director
Note: Meals on Wheels are provi ed to seniors, age 60 and older
and spouses of any age. There is no means test, however, ALL
seniors served by these funds are low OR moderate income. We
are prohibited from obtaining an Income Qualification Statement.
,
EXHIBIT 9
City of San Bernardino
1999-2000 Community Development Block Grant Program
Project Proposal
CERTIFICATION
Please complete the following certifications:
1. The information contained in this document is complete and accurate;
2. The proposed programlproject described in this application meets one of the
National Objectives governing the use of Community Development Block Grant
(CDBG) funds (See Step 2 H);
3. The Sub-Recipient shall comply with all Federal and City policies and
requirements affecting the CDBG Program;
4. If the project is a facility, the sponsor shall maintain and operate the facility for its
approved use throughout its economic life; and
5. Sufficient funds are available from non-CDBG sources to complete the
programlproject, as described, if CDBG funds are allocated to the Sub-Recipient
tative
~3-- 97 ,
Date
O1-'Signature of AuthOr!
MIKE DECKER, DIRECTOR
Name and title of Authorized Sub-Recipient Representative
.
.
EXHIBIT 10
City of San Bernardino
--
1999-2000 Community Development Block Grant Program
Project Proposal
Compliance Report
Project Name:
NUTRITION FOR SENIORS - CSD
Agency Name: SAN BERNARDINO COUNTY, DEPARTMENT OF AGING AND ADULT SERVICES
Reporting Period: Jul v 1. 199 9
(month/day/year)
to
.11lne> 10, 7.000
(month/day/year)
DIRECT BENEFIT DATA
Counts by Households or Persons? (HIP):
Total Number Benefiting from Activity:
Persons
109
Where appropriate, enter the following race and gender information for all direct
activities where a personal record is maintained, If a personal record is not maintained,
provide the information from a spot surveyor an estimate of persons using the facility or
service.
White, Non-Hispanic N/A
Black, Non-Hispanic N/A
Hispanic ' N/A
Asian/Pacific Islander N/A
American Indian/Alaskan Native N/A
TOTAL 109
Number of Female-Headed Household N /A
SEE ATTACHED HOUSEHOLD INCOME INFORMATION
Enter the number of person/households benefiting from this activity whose income does not
exceed 80% of the median family income for the area,
TOTAL LOW/MOD BENEFICIARIES 44
Enter the number of persons/households benefiting from this activity whose income does
exceed 30% and does not exceed 50% of the median family income for the area,
TOTAL LOW INCOME BENEFICIARIES 38
JOBS
-
rsons/households benefiting from this activity whose income does not
dian family income for the area,
TOTAL EXTREMELY LOW-INCOME BENEFICIARIES 27
--
NARRATIVE:
.
plishments associated with this reporting period, including type of
the unit of measure used to de,scrib~ accomplishments (Le" units,
near feet of improvements, etc,)
9 Homebound, frail, elderly seniors living in the
ardino will receive approximately 5.455 home
during Fiscal Year 1999/2000.
NTION
TOTAL JOB COUNT TOTAL HOURS PERCENT OF
Frr Frr - LM prr prr - LM LOW/MOD JOBS
N/A
N/A
N/A
N/A
te-Income Persons
"f)~____ X"-3- 97
(Signature/Date)
RECTOR
COUNTY, DEPARTMENT OF AGING AND ADULT SERVICES
eet
CA 92415-0640 (909) 891-3900
State Zip Code Telephone
,
Ent~r the number of pe
exceed 30% of the me
ACCOMPLISHMENTS
Describe project accom
service or product and
persons, bed nights, Ii
Approximately 10
Citv of San Bern
delivered meals
JOB CREATION/RETE
Expected to Create
Expected to Retain
Actually Created
Actually Retained
Frr = Full-Time Jobs
LM = Low to Modera
prr = Par! Time
\~eporl Submitted By
MIKE DECKER, DI
Printed Name
SAN BERNARDINO
686 E. Mill Str
Address
San Bernardino
City
Jj,{rauJ ,4:4ti-./tS'
REPORT IRECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION RECi:iVED
August 17,1999 AUG :!, 5 1999
MIKE DECKER, Director PK" REC, & CO MM. svc,~
Department of Aging and Adult Services
. .
Agree, 98-949
FROM:
SUBJECT: AMENDMENT NO. 1 TO CONTRACT NO. 98-949 WITH THE CITY OF SAN
BERNARDINO FOR NUTRITION SERVICES
RECOMMENDATION: Approve Amendment No, 1 to Contract 98-949 with the City of San
Bernardino to provide congregate nutrition services to seniors,
BACKGROUND INFORMATION: The Department of Aging and Adult Services annually
allocates State and Federal funds through the California Department of Aging to provide
congregate and home-delivered nutrition services for people 60 years and older.
After a competitive award process was conducted in 1998, the City of San Bernardino was
selected for funding to provide congregate services to the City of San Bernardino in FE 1998/99.
The competitive award process is required every four years,
On November 10, 1998, the Board of Supervisors approved Contract #98-949 for $148,693 with
the City of San Bernardino to provide services from September 1, 1998 through June 30, 1999,
Approval of this amendment will extend the contract for a second year and allow the City of San
Bernardino to provide services from July 1, 1999 through June 30, 2000, The amount of the
contract for FY 1999/00 is an increase of $32,667 from the FY 1998/99 contract, due to twelve
months funding in 99/00 rather than ten months, which was the case in 98/99. Additionally, the
number of clients to be served increased from 665 in FY 1998/99 to 800 in FY 1999/00,
The contract is submitted late primarily due to late approval by the San Bernardino City Council.
The Council approved the contract on July 19, 1999, From the date a signed contract is received,
it takes from four to six weeks before the item is on the Board Agenda. The processing time
depends on the number of pre-approvals, such as County Counselor Human Resources.
REVIEW BY OTHERS: This Contract Amendment has been reviewed and approved by the
Senior Affairs Commission, Deputy County Counsel Fiona Luke, and Deputy County Counsel
Paula B, Tobler,
FINANCIAL IMPACT: Approval of this amendment will not increase local costs. The contract is
$181,360 for FY 1999/00 and is entirely funded by State and Federal revenues. Expenditures
and revenues have been included in the FY 1999/00 Final Budget.
SUPERVISORIAL DISTRICT(S): Third and Fifth,
PRESENTER: Mike Decker, Director, Department of Aging and Adult Services
cc: DMS--Mike Decker w/agree,
City of San Bernardino w/agree,
clo DMS
Auditor w/agreement
SBD w/agreement
Risk Management
SSG
File w/agreement
mil
Rev 07/97
MOVE
5
BY
ITEM 040
1.999-1.78
.
E I- New Vendor Code Dept. Contract Number
M "- Change SC A 98-949 A-1
X Cancel
County Department Oepl. Orgn, Contractor's License No.
Deoartment of A.iM and Adult Services
County Department Contract Representative Ph, Exl. Amount of Contract
MIKE DECKER, Director 891-3900 $330,053
Fund Oepl. Organization Appr, Obj/Rev Source Activity GRC/PROJ/JOB Number
SSG OOA OOA , 200. 2445
Commodity Code Estimated Payment Total by Fiscal Year
FY Amount 110 FY Amount 110
Project Name 98/99 $148,693
- -
NUTRITION FOR 99/00 $181,360
- -
SENIORS $
- -
FOR COUNTY USE ONL Y
County of San Bernardino
FAS
STANDARD CONTRACT
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the County, and
Name
CITY OF SAN BERNARDINO
Address
hereinafter called CONTRACTOR
547 N. SIERRA WAY
SAN BERNARDINO, CA 92401-1211
Phone Birth Date
(909) 384-5231
Federal 10 No. or Social Security No.
95-6000772
IT IS HEREBY AGREED AS FOLLOWS:
(Use spac.: bdl''- and additional bond sheets. Set forth un-jce to be renderl!d, amOlm! /0 hI:! pajd, mOl/ner of payment, time for performance or complelion, determilrat:"oll of satisfoctOl)'
pcrformilll::'~ and causefor tuminaliol/, other terms and condilions, and attach plal/s. specifications. and addenda. ifany.)
Except as modified by this amendment, all provisions of Contract No, 98-949 remain in full force and effect.
AMENDMENT NO.1
It is hereby agreed to amend County Contract number 98-949 bctween the County and the City of San Bernardino,
as follows:
ARTICLE II
Article II is amended to read, "The term of this Agreement will begin on the I" day of September, 1998 and
terminatc on the 30th day of June, 2000."
ARTICLE III
Article III, Paragraph A-I is amended to read, "The maximum amount of funds available under this Agreement
shall be S330,053, and shall be subject tn availability of funds from CDA."
Article III, Paragraph A-2 is amended to read as follows:
2, Schedule of Payments
a, Contractor may be provided a payment advance equal to 10% of the Title III funded portion of the
total contracl amount under this Agreement for start-up purposes, Contractor shall be compensated
with the remainder of the Title III funds monthly.
b, Payments will be on a per meal basis, Meals served during the time period beginning September I,
1998 and extending through June 30, 1999 will be reimbursed at SI.77 per congregate meal served.
Meals served during the time period beginning July I, 1999 and extending through June 30, 2000
will be reimbursed at $1,76 per congregate meal served. Total payments shall not exceed the contract
Page t of 5
1999'-1.78
, amount for Title III funds and Title III costs must be equal or greater than total payments, USDA
, funds will be paid at the prevailing rate for each reimbursable meal served, and reimbursed to
Contractor as funds become available,
Article III, Paragraph C is amended to read as follows:
c. MATCHING CONTRIBUTIONS
The Contractor will provide a minimum of in-kind matching contributions of $27,942, which is the Title III
portion of the contract multiplied by 11.11 %. Allowable match shall be in compliance with the following
CDA requirements:
I. Matching in-kind contributions must be for allowable costs as determined by CDA policy, Allowable
costs include but are not limited to rent, utilities, supplies, personnel (volunteers),
2, To qualify as a matching in-kind contribution, indirect or Contractor allocated overhead expenses must
be supported by a documented cost allocation plan.
3. Matching in-kind contributions in excess of the minimum required in one service component may be
used to match another service component within the Older Americans Act. As an example, match
exceeding the minimum requirements in a transportation program may be used to offset an under match
in in-home support services,
4. Contractor will comply with the Budget In-Kind Narrative statement which was submitted to DAAS
with the initial budget identifying the type, rates applied and, if applicable, sourcellocation of in-kind to
be used as match for the period of the Contract. The identification in-kind match will be reported
monthly on the monthly expense reports.
a. Services of volunteers shall be valued at rates consistent with those ordinarily paid for similar work
by the Contractor. If the Contractor does not have similar work, the rate shall be consistent with
those in the labor market. In either case, a reasonable amount of employee benefits may be included,
b, All other in-kind contributions shall be valued at current market value,
ARTICLE X
Article X, Paragraph B is amended to read as follows:
B. SERVICES TO BE PROVIDED
Contractor shall provide all program services and perform all activities identified in Attachment A to this
agreement for Fiscal Years September 1,1998 through June 30, 2000.
Contractor shall, in a satisfactory manner, as determined by DAAS, conduct, administer and provide
Nutrition Services for the elderly in the attachment Work Plan (Attachment A), Exhibit A-I, and Program
Budget (Exhibit B, B-1, B-2), Certificate Regarding Lobbying (Attachment C), Child Support Compliance
Program Certification (Attachment D) and Assurance of Compliance with the San Bernardino County
Welfare Department (Attachment E).
1. Contractor is to serve meals that are nutritious, safe, and of good quality.
2, Contractor is to promote and maintain high food safety and sanitation standards,
3, Contractor is to serve hot or other appropriate meals at least once daily, five or more days per
week.
Page 2 of 5
1.999-1.78
.4. Food shall be prepared in sufficient quantities to serve all participants. Careful planning shall
minimize leftover food and prevent waste,
5. Correct and consistent portions shall be served to all participants.
6, Appropriate food containers and utensils for blind and handicapped participants shall be available
on request.
7. All participants are to be permitted to eat a leisurely meal.
8. Meals are to be served in a courteous and friendly manner.
9, Contractor shall consider the cultural, religious preferences and special dietary needs of elderly
persons.
10, Contractor is to serve meals in an approved site. The meals are to be served in a facility where
elderly persons will be welcomed and comfortable.
11. The facility is to maintain adequate lighting and ventilation. The facility is to meet all applicable
health, fire, safety, and sanitation regulations,
12, Contractor is to provide restrooms that are clean, adequate, and well-equipped,
13, Contractor is to provide tables and chairs that are sturdy and appropriate for elderly persons,
Tables are to be arranged to assure a pleasant atmosphere and to encourage socialization.
14. Contractor shall provide a sufficient number of tables surrounded by adequate aisle space (3 feet, 8
inches) to allow for persons with canes, walkers, crutches, or wheelchairs to move with ease,
15. Contractor shall provide appropriate table settings. Disposable dinnerware shall be resistant to
buckling, spillage, nonporous, sanitary, attractive, shall not melt. shall not bend, and shall not
splinter during normal use,
16. Contractor is to provide for celebration of special occasions by participants.
17. Menus shall be approved by the DAAS nutritionist and shall comply with the following
requirements:
a, Menus shall be planned for a minimum of four weeks,
b, Menus shall be posted weekly in a spot conspicuous to participants at each site, as well as in
the preparation area.
c, Menus shall be easy to read and in the language of the participant group.
d, Food items shall be varied within the week and menu cycle, Food items shall not be repeated
two days in a row or on the same days of consecutive weeks except on documented preference
of the participants receiving the meals. Variety of food and preparation methods, including
color, combinations, texture, size, shape, taste, and appearance shall be provided,
e. Menus shall reflect seasonable availability of food,
f, The restricted use of carbohydrate foods, salt, and saturated fats shall be considered.
Page 3 of 5
, .'18, ~rM!\r shall ensure the program director has completed a minimum of 15 semester units of
-instruction in food service sanitation
19. Whenever two or more persons manifest the symptoms of food borne illnesses within a similar
time frame after consuming nutrition service food, Contractor shall notify the local health
authorities to initiate an investigation. Contractor shall immediately notify DAAS within twenty-
four (24) hours of such an occurrence,
20. Contractor shall provide semi-annual ttaining' or more frequently, depending on
staff/volunteer/participant turnover, regarding the sources and prevention of food borne illnesses,
21. Contractor must provide each elderly person with a free and voluntary opportunity to contribute to
the cost of the service, Contractor must protect the privacy of each person with respect to his/her
contribution and establish appropriate procedures to safeguard and account for all contributions,
22. Contractor must develop a suggested contribution schedule for services which considers the
income ranges of elderly persons in the community. Suggested contribution schedule is to be
approved by DAAS.
23. Participants are to be screened to determine if a need exists for other services and referred to
Senior Information and Assistance Services for follow-up.
24, Fire and health inspections are to be secured prior to beginning service provision and annually
thereafter.
25. Contractor shall maintain a designated Project Council composed of nutrition site participants,
26, Contractor shall provide a system through which seniors will have the opportunity to express and
have considered their views, grievances, and complaints regarding the delivery of services. The
procedure must be in writing and made available to all recipients of services,
27, Contractor shall employ bilingual staff andlor volunteers within service areas where a language
other than English is commonly spoken,
ARTICLE XI
Article XI, Paragraph D-I I is added as follows:
II. Contractor's Warranty of Adherence to County's Child Support Compliance Program
CONTRACTOR acknowledges that COUNTY has established a goal of ensuring that all individuals who
benefit financially from COUNTY through contract are in compliance with their court-ordered child, family
and spousal support obligations in order to mitigate the economic burden otherwise imposed upon
COUNTY and its taxpayers, As required by COUNTY'S Child Support Compliance Program (County
Code Section 110.0101 et seq.) and without limiting CONTRACTOR'S duty under this contract to comply
with all applicable provisions of law, CONTRACTOR warrants that it is now in compliance and shall
during the term of this contract maintain compliance with employment and wage reporting requirements as
required by the Federal Social Security Act (42 USC Section 653a) and California Unemployment Insurance
Code Section 1088.5, and shall implement all lawfully served Wage and Earnings Withholding Orders or
District Attorney Notices of Wage and Earnings Assignn1ent for Child or Spousal Support, pursuant to Code
of Civil Procedure Section 706,031 and Family Code Section 5246(b), Contractor hereby certifies that it
has submitted to the County a completed Principal Owner Information (POI Form) and Child Support
Compliance Program Certification (CSCP Certification, Attachment C).
Page 4 of 5
Article XL, Paragraph D-12 is added as follows:
12, Termination for Breach of Warranty to Maintain Compliance with County's Child Support Compliance
Program
Failure of CONTRACTOR to maintain compliance with the requirements set forth in the preceding
paragraph shall constitute a default by CONTRACTOR under this contract. Without limiting the rights and
remedies available to COUNTY under law or under any other-provision of this contract, failure to cure such
default within 90 days of notice by the San Bernardino County District Attorney shall be grounds upon
which the County Board of Supervisors may terminate this contract.
ATTACHMENT A
ATTACHMENTD
ATTACHMENTE
EXHIBIT B
EXHIBIT B-1
~
Jon D.
N BERNARDINQ
~
COUNTY OF
Dated
AUG 1 7 1999
By ~
ink)
els, Chairman, Board of SuperVisors
SIGNED AND CERTIF
DOCUMENT HAS B
OF THE BOARD.
Name
Title
ype name of person Sl ning contract
III H L ( () rc-.
-1 ~/2::)_C!9
547 N. SIERRA WAY
Clerk of the
Bernardino,
ounty of San
Date
Address
By
SAN BERNARDINO, CA 92401-1211
Reviewed by Contract Compliance
~ See original contract.
Reviewed for Processing
~
Agency Administrator/CAG
Date I./)'t - *f"?
Date
Date
Page 5 of 5
1999-r78
Attachment A
Page 1 of 5
WORK PLAN
City of San Bernardino
FY 9 9 -.00
This work plan contains the measurable objectives mandated by DAAS of the Nutrition provider, The work plan
specifies and establishes time frames either on an annual basis or where required by state regulations on a quarterly
basis, The work plan constitutes the primary document for on-going monitoring, Annual Program Performance
ReviewlFiscal Audit and will be used to measure the provider's efforts towards providing quality Nutrition Services,
1. Program Description
A, Geographic Area/Clientele and Eligibility Criteria
L The geographic area served by this contractor covers the communities of San Bernardino and
Highland,
2, Individuals eligible to receive a meal at a congregate nutrition site are:
a. Any person aged 60 or over; or
b, The spouse of any person aged 60 or over: or
c, A disabled person as defined in OAA Sec, 102(8)(9) under age 60 who resides in housing facilities
occupied primarily by older persons at which congregate nutrition services are provided; or
d, A disabled individual who resides at home with and accompanies an older individual eligible
under the OAA; or
e. Any volunteer regardless of age who volunteers hislber time at a meal preparation site at least
eight hours per month.
3, Individuals eligible to receive a home-delivered meal are:
a. Any person aged 60 or over who is frail, homebound by reason or illness or incapacitating
disability as defined in OAA Sec, 102 (8)(9), or otherwise isolated, shall be given priority; or
b. A spouse of a person in b.c. above, regardless of age or condition, may receive a home-delivered
meal if the Area Agency on Aging (AAA) criteria conclude that it is in the best interest of the
homebound older person; or
c, A disabled individual who resides at home with older individuals eligible under the OM; or
d. Any volunteer regardless of age who volunteers his/her time at a meal preparation site at least
eight hours per month,
B. Program Description
I, Purpose: Nutrition services are provided to assist old individuals to live independently by promoting
better health through improved nutrition and reduced isolation through a program coordinated with
other supportive ser....ices.
2, Defmition: Nutrition services include the procurement, preparation, transport, and service of meals to
older persons at congregate sites or in their homes.
C Intended Outcomes
1, Serve 3 I I .63 Congregate meals per day that are nutritious, providing at least 1/3 of the minimum daily
requirements, served in an environment that is pleasant, safe and free from coercion at least 252 days
for a total of 78,529 meals per year at the sites listed in Exhibit A- L