HomeMy WebLinkAbout1999-133
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RESOLUTION NO. 1999-133
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT TO EXECUTE AN AGREEMENT WITH THE SAN BERNARDINO
4 CITY UNIFIED SCHOOL DISTRICT TO FURNISH FOOD SERVICE FOR THE
CITY'S SUMMER LUNCH PROGRAM.
5
6
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
7 CITY OF SAN BERNARDINO AS FOLLOWS:
8
9
SECTION 1. The Director of Parks, Recreation and Community Services Department
10 is hereby authorized and directed to execute on behalf of said City an agreement with San
11 Bernardino City Unified District relating to the delivery of Type A lunches and snacks to lunch
12 sites, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by
, .'
. 1999-133
:
1
1 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
2 Common Council of the City of San Bernardino at a joint regular
3
Meeting,
day of
, 1999, by the following vote, to
June
AYES
ABSTAIN ABSENT
NAYS
x
x
x
x
x
x
x
Q,~ h U~J,-
~ Clark, City Clerk
The foregoing resolution is hereby approved this
t)~day of
18
19
20
21
22
June
, 1999,
Approved as to form
23 And Legal content:
24
James F, Penman
25 City Attorney
26
27
28
2
1999-133 Exhibit "A"
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CAliFORNIA OEPARTMENT OF EDUCATION
CHILD NUTRITION AND FOOD DISTRIBUTION DMSION
- SUMMER FOOD SERVICE PROGRAM UNIT
7 CFR PART 225 (3199)
AGREEMENT TO PROVIDE FOOD SERVICE
BETWEEN A SUMMER FOOD SERVICE PROGRAM SPONSOR AND A FOOD SERVICE VENDOR
This agreement is entered into on
21st
(DAY)
April ,1999 by and between
(MONTH) (YEAR)
, herein after referred to as the agency, and
City of San Bernardino
(NAME OF AGENCY)
San Bernardino City Unified School District ,herein after referred to as the vendor,
(NAME OF FOOD SERVICE VENDOR)
Whereas, it is not within the capability of the agency to prepare specified meals under the Summer Food Service Program
(SFSP); and
Whereas, the facilities and capabilities of the vendor are adequate to prepare and deliver specified meals to the agency's
facility(ies); and
Whereas, the vendor is willing to provide such services to the agency on a cost reimbursement basis;
Therefore, both parties hereto agree as follows:
The Vendor agrees to:
1, Prepare unitized meals for delivery/pick up. Inclusive or exclusive" of milk or juice
10:30, 11:00 a.m.
Nutrition Services 1257 Northpark Blvd. 11:05 or 11:30 a.m.
(NMlE OF SITE) at (ADDRESS) By (TIME)
each day, in accordance with the number of meals requested and at the cost(s) per meal listed below:
breakfast
$
x
each
lunch $ 2.02
each
supplemenVsnack $
.48
each
supper $ X
each
2, Provide the agency, for approval, a proposed cycle menu for the operational period, at least 30 days prior to
the beginning of the period to which the menu applies, Any changes to the menu made after agency approval must be
agreed upon by the agency, approved by the California Department of Education and documented on the menu records,
3, Assure that each meal provided to the agency under this agreement meets the minimum requirements as to the nutritional
content as specified by the SFSP Meal Pattern, Schedule B (attached) which is excerpted from the regulations 7 CFR
Part 225.16 or an approved National School lunch (NSlP)/School Breakfast Program (SBP) option. NSlP/SBP vendors
may use the same menu planning option they use during the school year in lieu of using the SFSP meal pattern. Snacks
will meet the SFSP meal pattern,
4. Maintain full and accurate records which document: (1) the menus provided to the agency during the term of this
agreement, (2) a listing of all components of each meal, and (3) an itemization of the quantities of each component used
to prepare said meal. The vendor agrees to provide meal preparation documentation by using yield factors for each food
item as listed in the. United States Department of Agriculture (USDA) Food Buying Guide when calculating and recording
the quantity of food prepared for each meal.
5, Maintain such cost records as invoices, receipts and/or other documentation that exhibit the purchase, or otherwise
availability to the vendor, of the meal components and quantities itemized in the meal preparation records,
6, Maintain, on a daily basis, an accurate count of the number of meals, by meal type, prepared for and delivered to/picked
up by the agency, Meal count documentation must include the number of meals requested by the agency,
. Circle either pick up, or delivery; or circle both pick up end delivery" this egreement Is for e combinetion for more then one site,
.. Circle whether the vendor is to 'include" or '/nclude' milk end JuIce with the meel,
1999-133
7 CFR PART 225
PAGe. 3
6, Pay the vendor by the 30t:h day of each month the full amount as presented on the monthly-itemized invoice,
Notify the vendor within 48 hours of receipt of any discrepancy in the invoice, Pay the vendor for all meals
delivered/picked up in accordance with the agreement. Neither the California Department of Education nor USDA will
assume any liability for payment of the difference between the number of meals prepared. picked up by the agency or
delivered by the vendor and the number of meals served by the agency that are eligible for reimbursement.
7, Order only those commodities that can be incorporated into its meals, The agency shall be responsible for transferring
all unused commodities at the close of the SFSP. The agency is responsible for the fair market value of any commodity
losses that may occur.
Terms of the Agreement:
This agreement will take effect commencing June 28, 1999 and shall end Sept:ember 3, 1999
but no later than September 30. It may be terminated by notification given by either party with at least 30 days notice
prior to the date of termination. The agency shall have the option to cancel this contract If the federal government
withdraws funds to support the SFSP. It Is further understood that, In the event of cancellation of the contract, the
agency shall be responsible for meals that have already been assembled, delivered/picked up In accordance with this
agreement.
Menu planning option(s) being used:
Nat:ional School Lunch (NSLP)
(Please fill in)
In witness whereof. the parties hereto have executed this agreement as of the dates indicated below:
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AGENCY OFFICIAL SIGNATURE
E. Neal Roberts, Ed.D.
VENDOR OFFICIAL NAME (PLEASE TYPE)
ANNIE F. RAMOS, DIRECTOR
AGENCY OFFICIAL NAME (PlEASE TYPE)
PARKS, RECREATION AND COMMUNITY
SERVICES DEPARTMENT
District: Represent:at:ive
TITLE
TITLE
(909) 381-1164
(909) 384-5030
TELEPHONE
TELEPHONE
DATE
b-/O -9 '1
DATE
.
t
1999-133
l'
CALIFORNIA DEPARTMENT OF EDUCATION
CHILD NUTRmON AND FOOD DISTRIBUTION DIVISION
SUMMER FOOD SERVICE PROGRAM UNIT
7 CFR PART 225 (3199)
INSTRUCTIONS FOR USE
STANDARD AGREEMENT TO PROVIDE FOOD SERVICE
The attached Standard Agreement to Provide Food Service is to be used when a Summer Food
Service Program (SFSP) sponsoring agency enters into an agreement with a food service vendor
for the preparation, delivery and/or pick up of unitized meals with or without milk or juice which will
be claimed for reimbursement under the SFSP. For this purpose, a "vendor" Ois defined as (1) a
school food authority, which includes public or private schools, or colleges and universities, or (2)
another SFSP sponsor.
This agreement may also be used by agencies which are public entities, sponsors with exclusive
year-round contracts with a food service vendor for meal service(s) other than SFSP, and
sponsors whose food service vending costs do not exceed an annual aggregate value of $1 0,000.
If the annual aggregate value of the food service contracts is $10,000 or more, formal bid
contracting procedures as outlined in 7 CFR Part 225.6 are required,
This agreement must be signed by both the agency and the vendor. This agreement contains the
requirements outlined in the federal regulations. No deletions of clauses or items will be allowed
without the approval of the SFSP Unit. Additional clauses may be added to bring the agreement
into conformance with applicable State or local laws governing your agency, Also, additional
clauses may be added by either the agency or the vendor, if approved by the SFSP Unit.
National School Lunch Program/School Breakfast Program vendors may use the same menu
planning option that they use during the school year in lieu of the SFSP meal pattern. However,
snacks must meet the SFSP meal pattern, School vendors may use a combination of options, The
use of a menu planning option, other than the SFSP meal pattern, must be fully explained to the
agency, the agency must be agreeable to this, and it must be noted inn the contract.
If you are a public agency, you are allowed to use your customary form of contract or agreement,
if that form incorporates all the provisions set forth in 7 CFR 225.6(h) of the federal regulations,
A request to use your customary form of contract or agreement must be submitted in writing to the
SFSP Unit prior to the signing of a contact/agreement.
This agreement is valid from the date of signature until the end of the federal fiscal year,
September 30. A new agreement must be entered into annually. A copy of each annual
agreement must be submitted to the SFSP Unit for review prior to beginning SFSP operations,
The completed agreement and all amendments must be retained by both the SFSP sponsor and
the vendor,
If you have any questions regarding the use of this agreement or need clarification of the regulatory
requirements for contracting, please call Joye McKetly, Child Nutrition Consultant, at (916) 323-
0213 or toll free at (800) 333-5675.
<If the exclusive contract is with a commercial food service vendor, documentation must be on file
that the contracting procedure met the requirements for fair and open competition.
1999-133
SUMMERFOODSER~CEPROGRAM
The City of San Bernardino is sponsoring a Free Summer Lunch Program for youth ages I - 18.
Meals are prepared by the San Bernardino City Unified School District. Parents are not required
to submit documentation for their child to participate in this program. Just attend and receive
your free lunch. Listed below are sites participating in this year's program. Please call (909)384-
5006 for further information.
PROGRAM SITES
Anne Shirrells Park
Corner of Baseline & California
San Bernardino
12:00-1:00p.rn.
Blair Park
1466 Marshall Blvd.
San Bernardino
12:00-I:OOp.m.
Boys & Girls Club
1180 West 9tl1 Street
San Bernardino
12:00 - I :00 p.m.
Brockton Complex
803 West BrocktonAvenue
Redlands
II :30 a.m. - 12:30 p.m.
Central City Lutheran Mission
1354 North "G" Street
San Bernardino
11 :30 a.rn. - 12:30 p.m.
C.LD.
8088 Palm Lane
San Bernardino
11 :30 a.m. - 12:30 p.m.
Cesar Chavez Park
670 Colton Avenue
Cohon
11 :30 a.m. - 12:30 p.rn.
Curtis Middle School
1472 East 6tl1 Street
San Bernardino
(Time to be announced)
Delmann Heights Community Center
2969 North Flores Street
San Bernardino
12:00 - 1 :00 p.m.
Del Vallejo Middle School
1885 East Lynwood Drive
San Bernardino
(Time to be announced)
Ecclesia Christian Fellowship
1314 Date Street
San Bernardino
12:00 -1:00 p.m.
Fairfux Elementary School
1362 Pacific Street
San Bernardino
12:00 - 1 :00 p.rn.
Golden Valley Middle School
3800 Waterman Avenue
San Bernardino
(Time to be announced)
Hernandez Community Center
222 North Lugo
San Bernardino
11:30 a.m. -12:30 p.rn.
1999-133
Home of Neighborly Services
839 North Mt. Vernon
San Bernardino
II :30 a.rn. - 12:30 p.rn.
Hudson Park
4365 Park Drive
San Bernardino
II :30 a.m. - 12:30 p.m.
Johnson Hall Community Center
906 North Wilson
San Bernardino
12:00 - 1:00 p.rn.
Lighthouse Ministry Church
16779 Arrow Blvd.
Fontana
12:00-I:oop.m.
Louise Linton Educational Center
131 East Lugonia
Redlands
12:15 -1:15 p,m.
Lytle Creek Community Center
380 South "K" Street
San Bernardino
12:00 - 1 :00 p.m.
Martin Luther King Middle School
1250 North Medical Center Drive
San Bernardino
(Time to be announced)
McKinley Elementary
600 West Johnston
Colton
11:30 a.rn. - 12:30 p.rn.
Mill Community Center
603 East Central Avenue
San Bernardino
11:30 a.rn. - 12:30 p.rn.
Neighborhood Spirit Center
2204 Sunrise Lane
San Bernardino
12:15 - 1:15 p.rn.
Nicholson Community Center
2750 West 2nd Street
San Bernardino
12:00 - 1:00 p.m,
North Fontana Parks & Recreation
6396 Citrus Avenue
Fontana
II :30 a.rn. - 12:30 p,m.
PAL Center
2450 West Blake Street
San Bernardino
12:00-1:00p.rn.
Perris Hill Park
607 East Highland Avenue
San Bernardino
12:00 - 1:00 p.rn.
Ramona Dreg In Center
1524 West 7 Street
San Bernardino
11 :30 a.m. - 12:30 p.m.
Renaissance Village Apartments
220 North Glenwood Avenue
Rialto
12:00 - 1:00 p.rn.
Ruben Campos Community Center
1717 West 5th Street
San Bernardino
11 :30 a.m. - 12:30 p.rn.
Temple Community Outreach Center
808 Ramona
San Bernardino
12:00 - 1 :00 p.rn.
1999-133
Waterman Gardens
403 Alder street
San Bernardino
11:30 a.m. -12:30 p.rn.
Westside Brighter Visions
1601 West 16th Street
San Bernardino
11:30 a.m. -12:30 p.m.
Wildwood Park
Comer of 40th & Waterman
San Bernardino
12:00-1:00p.rn.
Y.W.C.A.
567 North Sierra Way
San Bernardino
11 :30 a.m. - 12:30 p.rn.
Little Zion Manor
2000 Jubilee Court
San Bernardino
12:00 - 1 :00 p.m.
Veterans Park
292 East "0" Street
Colton
11 :30 a.m. - 12:30 p.rn.
This is an equal opportunity program. If you believe you have been discriminated against
because of race, color, ethnic/national origin, age, sex, religion or disability, you should write
immediately to the Secretary of Agriculture, Washington, D.C. 20250.
1999-133
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