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Home My WebLink About1999-079 ~ " 1 RESOLUTION NO, 1999-79 2 RESOLUTION OF THE CITY OF SAN BENRARDINO AUTHORIZING THE 3 DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE AMENDMENT NO.9 TO THE AGREEMENT BETWEEN THE CITY 4 AND CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA, 5 TO EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE YEAR 6 PERIOD. 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 8 9 SECTION 1. The Director of Parks, Recreation and Community Services 10 Department of the City of San Bernardino is hereby authorized and directed to execute on 11 behalf of said City Amendment No, 9 to the Agreement with Casa Ramona, Inc. relating to the 12 operation of a drop-in center located at 1524 West 7"' Street, San Bernardino, California, to 13 extend the term of the Agreement for an additional one year period. A copy of said 14 15 Agreement No.9 is attached hereto, marked Exhibit 1, and incorporated herein by reference 16 as fully as though set forth at length. All other terms and conditions of the Agreement shall 17 remain in full force and effect. 18 19 20 SECTION 2. The agreement authorized by this resolution shall not take effect until fully signed and executed by both parties. Neither party shall be obligated hereunder 21 unless and until the agreement is fully executed and no oral agreement relating thereto shall be 22 implied or authorized. 23 SECTION 3, The authorization granted hereunder shall expire and be void and 24 of no further effect if the agreement is not executed by both parties within 60 days following 25 26 the effective date of the resolution. 27 4/9/99 28 " .. 1999-79 1 2 RE: RESOLUTION OF THE CITY SAN BERNARDINO AUTHORIZING THE 3 EXECUTION OF AMENDMENT NO.9 TO THE AGREEMENT WITH CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT 1524 4 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA. 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a joint regular meeting thereof, 7 held on the 3rd 8 9 COUNCIL MEMBERS 10 ESTRADA 11 LIEN 12 MC GINNIS 13 SCHNETZ DEVLIN 14 DEAN ANDERSON 15 MILLER 16 17 18 19 20 21 .n,~ U~~ R~Clark, City Clerk The foregoing resolution is hereby approved this 5A day of May ,1999, 22 Approved as to form 23 And Legal content: 24 James F, Penman City Attorney 25 26 27 4.9.99 dlb 28 Casa Ramona/Drop-in 2 " '1999-79 / , I' ;' .. 1 2 3 4 AMENDMENT NO, 9 AGREEMENT (Drop- In Center) 5 This Amendment to Agreement is entered into this 3rd day of May 1999, by and between the CITY OF SAN BERNARDINO and CASA RAMONA, INC" 6 relating to the operation of a Drop-In Center at 1524 West 7"' Street, San Bernardino, 7 California, 8 9 10 11 12 13 1. That certain Agreement between the parties dated September 1, 1990 is hereby amended to extend the term of this contract for an additional one year period as follows: ,.."commencing July 1, 1999 and expiring June 30,2000".., 2. All other terms and conditions of the Agreement described shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein 14 above appearing. 15 ATTEST: 16 BY~~ 17 City lerk 18 19 20 21 22 23 24 Approved as to form And legal content: 25 JAMES F. PENMAN 26 City Attorney 27 Byt-?fc~ 28 3 CITY OF SAN BERNARDINO 'J 2~ /,. . By Ll1 /.U.{ -, 'J..d.J--Y Director, Parks, Recreation and Community Services Depart. CASA RM1,pNA, INC. ~' By. . _;~ Title C-Xt: 4ef 17 ,k., j) /.e LZ3"d12... 1999-79 CASA RAMONA, INC. 1524 West 7th Street San Bernardino, CA 92411 Telephone 909 / 889-0011 The Casa Ramona Drop-In Center prouides San Bernardino residents with a wide range of seruices. Outlined below are the specific seruices and programs which the center proposes to prouide during the Fiscal Year 1999-2888. Rdditional information is prouided on accompanying pages. An approHimate schedule for the deliuery of these seruices and the implementation of programming is also included. We prouide seruices to those with the greatest need, the poor, elderly, homeless, unemployed, children, families, non-English spealcing, new arriuals and crime uictims. No one is turned away. San Bernardino's latino community continues to grow as does the need for bilingual seruices. Casa Ramona continues to be the most diuerse seruice prouider in the community. San Bernardino's residents are aided directly and others sometimes are referred elsewhere for assistance. Most center clients reside in the Spanish spealcing neighborhoods of the city's West and South Central areas, howeuer, we see many persons at the Center from other areas throughout the City of San Bernardino. 1 1999-79 oMBUDSMRN SERUICES I CLIENT RDUDCRCY Originally, the Casa Ramona Drop I n Center was enuisioned as a Satellite City Hall. I t offers a wide range of seruices close to home. Today, the center has euolued from a generalized "Mini City Hall" into a more of an office of first and often last resort assistance for a large number of city residents. Primarily, we now serue those who lack: the confidence, social or language sk:iIIs or stamina to confront public agencies or municipal departments on their own. The Drop In Center is thus the only entry by which many, many thousands of city residents can confidentially seek: information on issues regarding city seruices, public health, employment, education, housing, etc. Conuersely, most city offices and a great many public agencies seruing San Bernardino citizens refer persons to our agency. We are ask:ed to do a case reuiew and "work: ups", translations, aid with forms, counseling, family needs, assessments and a uariety of referrals. Many times our clients are undergoing periods of physical and emotional stress. City departments and public agencies often employ our staff and facilities as "Safety Ualues" to auoid confrontation with uolatile indiuiduals. The Drop In Center thus functions as a primary "entry point" for many city residents seek:ing information and guidance for people who are not as informed, isolated, fearful, or sk:eptic about going directly to local gouernment downtown offices for assistance. We see many persons each week: who are solely 2 1999-79 Spanish speaking and who many euen be unable to read or write in any language. Many of these indiuiduals are understandably uery sensitiue about eKpressing their disability to others. Finally, the Drop In Center staff acts in the role of ombudsman. We do not make policy decisions. We only report recommend to our superuisors the type of assistance we should offer. Uery often, we are able to cut through the bureaucratic red tape and prouide more immediate seruice. Rt the Drop In Center we haue learned to tailor our words and actions to the uaried requirements of people in crisis. Rs professionals we are also here to eKplain these needs to our City Hall personnel and the other personnel of other public agencies in San Bernardino. We are a central component in what may be uiewed as a "mutual aid pact" for indiuiduals and families in need. Our ultimate goal in seruing persons and families is to foster selF-confidence and the highest possible degree of independence, pride and good health in our clientele, Interestingly, many of our best uolunteers who spend 28 to 38 hours monthly were once themselues clients of the Drop In Center seeking assistance. This self help recycling within the community is one of our most notable San Bernardino success stories. 3 , 1999-79 DIRECT SERUICES The Casa Ramona Drop I n Center continues to work with the San Bernardino County Department of Public Seruices. County Welfare continues to refer large numbers of their monolingual Hispanic clients to us. With the changes brought on by Welfare Reform there are many residents needing help in seeking work, child care, translations, filling out job applications, eHplanation on the new requirements they must meet, etc. 1.) There eHists a great need to educate people on the different public seruices auailable to them and how they may solicit this help. 2.) The needs of the local client population haue grown while the auailability of seruices haue decreased. 3.) Rs the unemployment rate has dropped, the social seruice needs of todays families has changed, such as child care. With both parents working, the care of the children has become a problem for the family. We assist in referring families to other child care centers. FILLING OUT FORMS AND TRANSLATIONS One of the most important functions of the Drop In Center is to prouide assistance to the Spanish Speaking with: 1.) EHplaining and completing a uariety of gouernment forms. 2.) Translation of official documents, official correspondence. 4 1999-79 3.) Typing letters 4.) Referrals to specific agencies or seruice prouiders These seruices will continue to be prouided on Monday, Wednesday, and Fridays from I :30 p.m. to 5:00 p.m. EMPLOYMENT SERUICES Throughout the year, we assist clients with finding jobs and applying for employment. We network: with city, county and federal agencies, and priuate corporations and act as a clearinghouse and referral seruice. We prescribe certain telephone and personal interuiew techniques to our clientele, after assisting with job applications if necessary. We often bring job seek:ers together with prospectiue employers. Special attention is prouided to older "returning" worlcers, the young and entry leuel of "first time" work:ers. RII groups need particular guidance in job search actiuities. \ HERLTH SERUICES For this coming year, we propose to eHpand the Immunization clinic. This is a seruice that needs to be eHpanded as the population grows. While this seruice has not been in great demand, we suggest that this is the case because there has not been too much public information about the seruice. We look: to a broader base of public information for 5 1999-79 this coming year. Rdditionally, we continue to work: with the Kiwanis of Greater San Bernardino and the annual health Fair which is held here at Casa Ramona and which brings in ouer 2000 children and adults each year. Eye, Ear, throat, mammograms, and many other type of eHaminations are performed by professionals at no cost to all these indiuiduals. This is sometimes the only place where people can come and haue their families eHamined from head to toe at no cost. LEGRL SERUICES Since 1984, the Drop In Center has prouided free legal seruices to all that needed assistance with legal problems. Rlthough ouer the years things haue changed, we still continue to assist in filling out legal forms to the degree that we can. We also consult paralegals on matters our clientele need assistance with. I f the problem requires more eHperienced assistance, we refer the client to the proper agency. The total number of persons serued with legal problems ranges depends on the auailability of our time and auailability of outside paralegals to assist us. Seueral hundred people are assisted. We look: forward to eHpanding this seruice for the year 1999-2000. SDC I RL SECUR ITY OUTRERCH Each first Friday of the month, a field representatiue from the Social Security Rdministration uisits the center and aduises and assists our elderly clients. 6 1999-79 The Center's staff is responsible for the scheduling of client appointments. Those who cannot wait for an appointment in the center are referred directly to the local Social Security Office and may later be assisted with their forms, translations, etc. All persons needing assistance with social security problems do not require interuiews with the social security representatiue. Some may only require assistance with the forms or translations. Total number of persons coming into our office for this seruice uaries from 28 to 38 per week:. SUMMER YOUTH PROGRAM Through the months of July and Rugust, the Drop In Center work:s with the City of San Bernardino to help the young people of our city. All young people who apply for this program must fill out an application and qualify under guidelines declaring that they are from low income families and are residents of the City. All who qualify for this program are giuen the type of work: where they can learn while on the job. At Casa Ramona we often recruit helpers for our Senior Citizen Programs, Administration Office, and maintenance and custodial department. Persons qualifying for this program are giuen a total of 188 hours per month. Each young person is giuen the opportunity to choose the type of work: they wish to do. The Drop In Center is responsible for maintaining time sheets and prouiding the daily superuision of each summer youth assigned to us. 7 1999-79 Many of these Summer Youth employees return to the center for help during the school year in seeking part time employment in the priuate sector. SUMMER lUNCH PROGRRM Each summer the staff works with city representatiues to coordinate the annual "Children Summer lunch Program at Casa Ramona. This program offers a nutritional lunch to hundreds of needy children in the community from the latter part of June to the start of September. Rlthough last year our program was cut short, we anticipate hauing the program again this year. Through this program we prouide lunches to children ages 1 to 18. The lunches are serued at the Casa Ramona dining room, Monday thru Friday, between the hours of 11 :38 a.m. to 12:38 p.m. The number of children that benefit uaries because of the fact that some of the neighborhood schools haue gone to year round. Howeuer, this year we plan on working with the schools to try to identify those grades that will be out during the summer months. We will distribute flyers to let the children in those grades know that we will haue the lunch program. CITIZENSHIP PROGRRM The department of Justice has changed the way they handle the citizenship program. They no longer contract with community based 8 1999-79 organizations to do the test, consequently our participation has become more of an educational and informational role. WE will continue to work with other community based groups in keeping the community informed about the changes in the citizenship regulations, dates and locations of test sites. The number of people being serued for this program continues to range between 25 to 38 a week. PUBLIC INFORMRTION For 1999-2888 as we continue to see the community grow, we are planning a more comprehensiue outreach program. I t is our plan to establish an ongoing relationship with the Hispanic radio stations in the area. We anticipate doing more community education on the seruices prouided by the city Park and Recreation Dept., programs affecting senior citizens, other child care prouiders, our own programs and special euents. But perhaps the most eHciting and important program we will do this year will be the community education on the importance of an accurate Census. We will work to ensure the city of San Bernardino does not haue an under count! Currently there is a great uariety of publications that are brought to Casa Ramona for distribution to the general public. Job bulletins, announcements, newspapers, uoter education pamphlets, flyers, handbooks from the MeHican Consulates office, etc. We will continue to distribute these materials at our own euents as well as those euents in which we participate. Many times we haue to translate or answer questions about the information for the people. 9 1999-79 COMMUNITY EOUCRTlON With the fast growth of the city, and in particular the Hispanic community, the need to prouide bilingual seruices is intensified. We recognize that the needs of the new arriuals to San Bernardino are changing. I ssues such as understanding how to buy a home and being informed about the EDR home buyer programs will proue to be uery ualuable for the residents and good for the city. What to eHpect and how to prepare for the 2k: will also be a major issue we will attempt to educate the pUblic about, once we k:now what the city is doing and will be doing to ensure the city seruices go undisturbed during and after the year 2111111 comes in. It is anticipated that ouer the course of the neHt three years there is going to be major changes in the west side of San Bernardino. Things such as the closing and reconstruction of the Mt. Uernon Bridge, the renouation of the Santa Fe Depot, reuamping of 5th street from Rancho to G st., etc. These are all issues we will work: the city to inform the public about, and try to facilitate so that the residents and the projects can haue the least problems as possible. We will plan on hauing community meetings here at the center to educate the public as well as giue them an opportunity to giue public input. 111 1999-79 Casa Ramona prouides the following seruices to San Bernardino residents 1.) Assistance with forms and documents including: -Public Assistance -Food stamp information -Social Security -Housing applications -Scholarship applications -School documents -Permits and licenses -Ueterans benefits eligibility -Job applications -Accident reports -Citizenship applications -Child care applications -Child support applications -Credit card applications -Disability applications 2.) Employment: -Referrals (refer people to agencies where there are job openings -Job counseling -Typing applications -Special youth employment training 11 1999-i9 3.) Legal Seruices: -Referrals to legal aide -Consumer protection counseling and referral -Crime uictim counseling, referral and assistance -Preparation of materials 4.) Special Holiday programs: -Food baskets for needy families -Christmas dinner -Christmas toy distribution -Food gift certificates 5.) Public information: -Distribution of consumer information -Updating information on other social seruice prouiders, and locations -Community meetings on important issues affecting community 6.) Referrals: -I ncluding but not limited to: Housing, food, clothing, utility assistance, etc. 7.) Seminars: -Seminars are on issues of interest to the community (crime preuention) 12 1999-79 8.) Social Security: The first Friday of the month we haue a representatiue from the social security office come to our facility to meet with client needing assistance. 9.) Summer Youth program: Euery year we get 5 to 6 youth from this program. We assign them to work: in the different programs here at the center. This program is through the city of San Bernardino. 1 D.) Summer lunch program: During he summer we will serue as a site to haue this program. Children from 1 to 18 can come and haue a free lunch here. This program is also a city sponsored program. 11.) Translations: We assist all who need to haue documents translated. Many do not k:now how to read. We read and translate documents as needed. 12.) Letter preparation: We type many different type of letters and documents for our clients. We also help people with the preparation of letters and documents. 13 1999-79 13.) Citizenship Information: We prouide information on locations of testing sites, MeHican consulate's office, Congressional offices, Federal buildings, and general information on qualifications for Citizenship. 14.) Work: Sentence ICommunity Seruice Program: We serue as a site for the San Bernardino County Work: Sentence Community Seruice Program. Indiuiduals are allowed to fulfill their community seruice hours here then haue to pay fines for uarious non-criminal offenses. 14 1999-79 0:: -< ~ ~ H -< U U) H ~ . 0 Z M X X X X X X X X X X X x ::0 I t-o rl rl . M X ~ I ~ rl X X X X X X X X , rl 0:: M X X X X X X X X P< I -< rl . rl 0:: M X X X X -< I :>: rl X X X . 00 Pl N X X X X X X X ~ I ~ rl . rl Z M X X X X X X X -< I t-o rl rl U M X X X X X X X ~ I Cl rl X . 0 X X X >- M 0 I X X X X X Z rl , rl E-< M X X X X X X X X X U I 0 rl . 0 P< M X X X X X X X X X r>1 I U) rl rl , M X X X X X X X X X (9 I s: rl . rl H M X X X X X X X X X X x ::0 I t-o rl I ~ U) Z ~ Z r>1 0 U) ~ ~ 0 ~ H :>: H E-< P< U) 0:: E-< U) ~ E-< -< [ll r>1 0 Z H E-< -< U U ~ r>1 -< ~ U) P< :>: ::0 H :>: 0:: P< r>1 0:: Cl g >- E-< P< 0:: 0:: Cl E-< r>1 0 U) r>1 0:: ::0 0 H r>1 H ~ ~ ~ ~ U) r>1 0 H -< ~ ~ P< Z ~ ~ U) U) r>1 ~ r>1 U) H H E-< r>1 ;r: H (9 >- 0:: 0:: U) H E-< E-< Z r>1 ;r: -< ~ ffi u '" z ~ U H Cl E-< H Z I I U) H ::0 r>1 H H -< H N H 0 :>: H 0:: H Pl -< (9 :>: ~ H ~ Pl H :>: ~ E-< ~ H H 0 r>1 r>1 r>1 H ::0 0 Cl ~ t-o ;r: H U) U) U) U) U P< U o o o N I '" '" '" rl 1999-79 Casa Ramona, Inc. Drop In Center Budget Proposal Fiscal Year 1999-2UUU Funding Source: City of San Bernardino BUDGET ITEM RMOUNT SRLRRIES RNO BENEFITS SPRCE LERSE PRINTING OFFICE SUPPLIES OFFICE EQUIPMENT PROFESSIONRL FEES TRRUEL/CONFERENCE TELEPHONE SECURITY TOTRL $ 41 ,UUU.UU 6,366.UU 4UU.UU 35U.UU 4UU.UU 4UU.UU 4UU.UU 967.UU 5UU.UU $ 5U.783.UU 15 " 1999-79 CASA RAMONA, INC. 1524 West 7th Street San Bernardino, CA 92411 Telephone 909 / 889.0011 April 7, 1999 Mr. Tom Boggs Park and Recreation Dept. City of San Bernardino 547 North Sierra Way San Bernardino, Calif, 92401 Dear Mr, Boggs: Enclosed you will find our proposal for the Drop In Center for Fiscal Year 1999-2000, As you will note, we have kept the budget the same, However, we will be taking on more responsibility, As I am sure you know, the Hispanic community continues to be the largest growing group in San Bernardino, The call for services therefore have continued to grow as well, But, perhaps the most exciting facet of this proposal, is that this year we anticipate working very hard to educate the community on the need to have an accurate Census Count. We know the Dept. of Commerce will be doing their own program, however, we have the confidence of the people in our neighborhoods, and we feel we can be an enormous help to the city to ensure we do not have an under count. The need for an accurate count is obviously of great importance to our city, since we all know how that effects the federal distribution of our tax dollars, Should you have any questions, please feel free to call me, Very Sincerely, ~ ~~~ ~rJe~collazo, ~ Project Director cc: DIC File C.R. Prog, file C.R, Gen. file