HomeMy WebLinkAbout2000-365
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RESOLUTION NO. 2000-365
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION
OF FIXED ASSET RECORDS BY THE DIRECTOR OF FINANCE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I. The Mayor and Common Council of the City of San
Bernardino do hereby approve the destruction by the Finance Department of
computer generated records of additions and deletions to the City's fixed asset
database from December of 1993 and prior.
SECTION 2. It is hereby found and determined that the records are no
longer needed, and that they may be destroyed pursuant to Government Code
Section 34090, upon written consent of the City Attorney.
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2000-365
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION
OF FIXED ASSET RECORDS BY THE DIRECTOR OF FINANCE.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a Joint Regular
meeting thereof, held on the 18taay ofbecember, 2000, by the following vote to
wit:
COUNCIL MEMBERS
ABSTAIN
ABSENT
AYES NAYS
ESTRADA
x
LIEN
x
MC GINNIS
x
SCHNETZ
x
SUAREZ
x
ANDERSON
x
MC CAMMACK
x
G~ h. ~
Racii'et G. Clark, City Clerk
The foregoing resolution is hereby approved this .;tollctay of December
2000.
'~
/
Approved as to form
and legal content:
arrunack
Mayor Tem
City of San Bernardino
The City Attorney hereby =nsents to the
destruction of the re=rds described in
this Resolution.
JAMES F. PENMAN
City Attorney
7~
SF. PENMAN, City Attorney
.~
By:
2
2000-365
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City of San Bernardino-Finance Department
Records to be Destroyed
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Accountine (12/93 OR PRIOR)
Cancelled Checks
Cash Receipts
Cash Reconciliation
CFD 995 Records
Closed Work Order Records
Completed Construction Projects Work Folders
Deferred Records
Invoices - Paid Records
Invoices - ( duplicate)
Journal Vouchers
Labor Distribution Reports
Miscellaneous Cash Receipts
Quarterly Tax Returns
Work Orders - Closed Records
Accounts PavabIe(12/93 OR PRIOR)
Accounts Payable Files A-Z
Accounts Payable Registers
Miscellaneous (12/93 OR PRIOR)
Central Stores Issues
Closed Work Order Projects
Council Agendas Copies
Department Correspondence
Grant Work Folders
Grants
Insurance Open Enrollment Forms
Insurance Enrollment worksheets
Insurance Forms
Insurance Benefit Payments
Low Income Program Applications
Mobile Home Refund Utility Tax Program
Paramedic Membership
Paramedic Renewals
Utility Tax Revenue Files
10f2
2000-365
E'mUll'",;;'''
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City of San Bernardino-Finance Department
Records to be Destroyed
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Pavroll (12/93 OR PRIOR)
Payroll Finals
Payroll Misc. Changes
Payroll Misc. Records
Payroll Misc. Reports
Payroll Timesheets
PERS Insurance Reports
PERS Circular Letters (duplicates)
PERS Misc. Files
PERS Records
W-2 Info Reports (duplicate)
Purchasinl! (12/93 OR PRIOR)
BID F90-11
Formal Bids
Inventory Records
Purchasing Correspondence
Purchase Orders
Quotes
Request For Quotes
Stores Issue Reports
Surplus Records
Vendor Activity Reports
Warehouse Issues
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