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RESOLUTION NO. 2000-328
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE
A GRANT AGREEMENT WITH THE CALIFORNIA ENDOWMENT IN THE
4 AMOUNT OF $148,860 TO PROVIDE YOUTH MENTORING SERVICES FOR THE
5 PERIOD OF DECEMBER 1, 2000 THROUGH NOVEMBER 30, 2002.
6
7
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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9
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SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby
authorized and directed to execute on behalf of said City, a grant agreement with the California
Endowment in the amount of $148,860 relating to the provision of youth mentoring services
11
12 for the period of December 1, 2000 through November 30, 2002, a copy of which is attached
13 hereto, marked Exhibit" A" and incorporated herein by reference as fully as though set forth
14 at length.
15
16
SECTION 2. The authorization to execute the above referenced agreement is rescinded
17 if the parties to the agreement fail to execute it within sixty (60) days of the passage of this
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2000-328
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE
A GRANT AGREEMENT WITH THE CALIFORNIA ENDOWMENT IN THE
3 AMOUNT OF $148,860 TO PROVIDE YOUTH MENTORING SERVICES FOR THE
PERIOD OF DECEMBER 1, 2000 THROUGH NOVEMBER 30, 2002.
4
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
Joint
6 and Common Council of the City of San Bernardino at aRegular meeting thereof, held on the
7
8
2.D..t.1L day of November
, 2000, by the following vote, to wit:
Council Members:
AYES
ABSENT
NAYS
ABSTAIN
9
ESTRADA
10
LIEN
11
12 McGINNIS
13 SCHNETZ
14 SUAREZ
~
x
x
x
x
15
16
McCAMMACK
17
18
DEAN-ANDERSON
x
x
~d~().j!rtt difJlliDep4 -;;;)
City Clerk <1
19
20
21
22
The foregoing resolution is hereby approved this 21s~ day of November ,2000.
.~St-. - Q.-k<____
23
24 Approved as to
Form and legal content:
25
26 JAMES F. PENMAN,
City Attorney
27
By:
28
2
Betty Dean Anderson
Mayor Pro Tem
City of San Bernardino
FILE No'.llS ii/OS '0010:30 ID:
FAX:
PAGE '2/ ~
2000-328
Tnz CALI.O$tN'lA ENDOWMBNT
PURPOSE OF GRANT A WARD
To City of San Bernardino File No. 20001015
J. GRANTEE: Grantee certifies that it is either a tax exempt governmental unit or a tax exempt
organization under 501(c)(3) and l70(b)(l)(A) of the Internal Revenue Code, and it is not a
private foundation as defmed by Intemal Revenue Code 509(a)(l). Under federal tax law. all
of the grant funds must be expended for charitable, educational, scientific or religious
purposes. This grant is made only for the purposes described in this Purpose o[ Grant Award
and the Standard Grant Commitment Terms. The grant funds and any interest earned on the
funds may not be used for any other purpose without prior written approval from The
California Endowment (The Endowment).
n. PURPOSE OF AWARD: Improviag HeaJtb Outcomes tbrough Outreach: To support
an outreach and home visitation component of a mealorillg program for at-risk
elemealary school-aged children 10 increllSe access to eJIisting private and public healtb
resources in San Bernardino.
m. OBJF.CTIVES & EXPECTED OUTCOMES OF AWARD:
Objectives
· To ensure that all current and entering Mentors (150 per year) complete training in
identification of risk factors for children and achieve a minimum of a 75% competency
level.
· To complete baseline assessment and develop a written plan of action for each child (75 ~
100 per year) and their families.
· To increase access to primary care, mental health services and substance abuse prevention
and treatment for high-risk children and their families (75- J 00 per year) by 25% from
baseline by the end of year one; 50% by the end of year two.
. To contract with an evaluation consultant for the development of formal evaluation
protocols. tools and implementation of the evaluation plan,
Expected Outeomes
· Increased access to existing public and private health resources for at-risk youth and their
families,
· Reducedjuvenile delinquency, involvement in gangs and gang-related activities, and use
of firearms and drugs/alcohol among school-age children,
IV. EV AUJATION:
The City of San Bernardino will subcontract with an evaluation consultant to work with the
project staff to develop the evaluation plan. The evaluation protocols will include both
process and outcome evaluation measures such as pre and post surveys for MentorslMentees
and parents/guardians, examination of supporting docwnentation (school records, case
management file, and assessments) and change from baseline in access to private and public
health resources. The evaluation plan will be developed within the first 3 months of the grant
period and approved by TCE staff
V. AMOllNT OF Ai WARD: 148,860.00, payable as follows;
112/10/2000
$148,860.00 I Contingent
FILE Nc;.118 11/08 '00 10:81 ID:
FAX:
PAGE '3/ 3
2000-328
Payment is contingent upon receipt of signed and executed Purpose o/Grant Award (this
Agreement),
VI. TERM OF AWARD: Grant funds are to be applied to expenses incurred for the period from
12/1/2000 to 11/30/2002.
VII. CONDITIONS OF AWARD:
Grantee shall provide The Endowment with written reports detailing grant progress from a
programmatic perspective along with a report of expenditures. The schedule of due dates for
such written reports is as follows:
1" Interim report - 6/30/2001;
2nd Interim report-12/31/2001;
3td Interim report - 6/30/2002; and
4th Final report - 12/31/2002;
In addition, Grantee shall provide The Endowment with a final summary report of activities.
The due date for such writteo tiDal report is 12/31/Z002.
VIII. ACCEPTANCE OF PURPOSF: OF GRANT AWARD. STANDARD GRAN{
COMMITMENT TERMS. AND BUDGET AND COMMUNICATIONS GUIDEUNES;
Accepted on behalf of City of San Bernardino (Grantee) by:
Betty Dean Anderson
Printed Name
4~' -C1J~,~ -
rBetty ean Anderson
Mayor Pro Tern
Title
11/21/00
Date
2000-328
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2000-328
THE CALIFORNIA ENDOWMBNT
STANDARD GRANT COMMITMENT TERMS
The California Endowment is a California nonprofit public benefit corporation,
and is a private foundation for purposes of the Internal Revenue Code, This Standard
Grant Commitment Terms ("Commitment") refers to and incorporates conditions for
grants awarded by The California Endowment, to grantees of The California Endowment.
The California Endowment's mission is to expand access to affordable, quality
health care for underserved individuals and communities, and to promote fundamental
improvements in the health status of all Californians. The California Endowment seeks
to achieve its mission primarily through its grant making programs,
I. PURPOSE OF AWARD.
The California Endowment has made a grant to the Grantee for the purposes set
forth in the Purpose of Grant Award (attached document).
II. AMOUNT AND TERM OF AWARD.
The amount of the award and the time for performance of activities are set forth in
the Purpose of Grant Award.
III. CONDITIONS OF AWARD,
Grantees of The California Endowment agree to accept the award only under the
following conditions:
A. Identification of The California Endowment. Grantees shall ensure that The
California Endowment is clearly identified as a support organization on all
published material relating to the subject matter of the award. All external
communications regarding The California Endowment shall be submitted first
to The California Endowment for its review and approval. (See Attached
Communications Guidelines).
R Expenditure of Funds. Grantee shall expend the funds only for charitable
purposes, as described in the Purpose of Grant Award. Any funds not
expended in accordance with the terms of the grant must be returned to The
California Endowment within thirty (30) days following the grant's
termination date. Grantee may not use any of its grant dollars for purposes
other than those stated in the Purpose of Grant Award and in Internal Revenue
Code Section 4945(d)(I) through (5), inclusive, more particularly as follows:
1. To carry on propaganda or otherwise to attempt to influence legislation;
2. To influence the outcome of or participate in any public election or to
carry on, directly or indirectly, any voter registration drive;
2000-328
3. To regrant an organization unless such organization is described in
Internal Revenue Code Section 509(a)(1) through (3), inclusive, or is an
exempt operating foundation as defined in Section 4940 (d)(2);
4. For purposes other than those which are religious, charitable, scientific,
literary, or educational within the meaning of Section 170(c)(2)(B) ofthe
Internal Revenue Code; or
5. For purposes other than those stated in the Purpose of Grant Award.
C. Grantee's Status as an Eligible Grantee.
I. This grant is specifically conditioned upon Grantee's status as an eligible
grantee of The California Endowment. Grantee warrants and represents
that it is a tax exempt organization under section 501(c)(3) of the Internal
Revenue Code, and is not a private foundation as defined in section 509(a)
of the Internal Revenue Code or is an exempt operating foundation
described in Section 4940(d)(2) of the Internal Revenue Code. Grantee
has provided The California Endowment with a copy of an IRS
Determination Letter evidencing its status as an eligible grantee. Grantee
will notify The California Endowment immediately of any change in tax
status, including any substantial or material change in sources of support
for any taxable year affected by this Commitment, within the meaning of
Section 1,170A-9 of the IRS Treasury Regulations. Grantee warrants and
represents that this Commitment shall not change Grantee's status under
Section 509(a) of the Internal Revenue Code.
2. The forgoing subparagraph c.l. above shall not apply if Grantee is a
political subdivision of the State of California, or is otherwise an
organization described in Section 170( c )(1) or Section 511 (a)(2)(B) of the
Internal Revenue Code.
D. Return of Funds. Grantee shall return to The California Endowment any
unexpended funds granted under the following conditions:
I. If The California Endowment, in its sole discretion, determines the
Grantee has not performed in accordance with this Commitment and/or the
Grantee's grant program or budget as approved by The California
Endowment; or
2. If grantee loses its status as an eligible grantee as described in Section C.I,
or C.2. above.
3. Any portion of the funding not used for grant purposes.
E. Funds. Records. Audit. Site Visits. Funds provided by The California
Endowment shall be accounted for separately in the Grantee's books and
records. A systematic accounting record shall be kept by the Grantee of the
2000-328
receipt and disbursement of funds. The Grantee shall retain original
substantiating documents related to grant expenditures and make these records
available for The California Endowment's review upon request. Grantee shall
be responsible for maintaining adequate financial records of this grant
program. The California Endowment, or a designated representative, reserves
the right, upon written notice, to audit Grantee's books and records relating to
the expenditure of any funds provided by The California Endowment.
F. Budgets. Expenditures of grant funds must be only for line items specified in
the approved grant budget. Advance written approval by The California
Endowment must be received by the Grantee for disbursements deviating
from the line items of the approved budget. Any interest earned on grant
funds must be applied to the project purposes and must be reported to The
California Endowment.
G. No Further Obligations by The California Endowment. This grant is made
with the understanding that The California Endowment has no obligation to
provide other or additional support or grants to the Grantee.
H. Public Reporting. Grantee agrees to disseminate to interested publics, by
using established channels of communication pertinent information relating to
the results, findings, or methods developed through this grant. (See Attached
Communications Guidelines).
1. Intellectual Property. All copyrights and all other intellectual property
produced as a result of this award shall be produced for the "public domain."
As such, The California Endowment, grantee, or any other party shall have a
nonexclusive irrevocable, perpetual, and royalty-free license to reproduce,
publish, copy, alter or otherwise use the intellectual property so produced.
1. Travel. Conference and Food Expenses. Grantee agrees to abide by its budget
for travel, conferences and food expenses as set forth in the budget submitted
with Grantee's Proposal.
K. Licensing and Credentials. Grantee hereby agrees to maintain, in full force
and effect, all required governmental or professional licenses and credentials
for itself, its facilities, and for its employees and all other persons engaged in
work in conjunction with this award.
L Management and Organizational Changes. Grantee agrees to provide
immediate written notice to The California Endowment if significant changes
or events occur during the term of this award which could potentially impact
the progress or outcome ofthe grant, including, without limitation, changes in
Grantee's management personnel or losses of funding.
M. The California Endowment Letterhead and Logo. Use of The California
Endowment letterhead or logo is prohibited without prior written consent from
the Communications Department of The California Endowment.
2000-328
N. Payment of Funds to Related Parties of The California Endowment. No part
of these grant funds shall be paid to any director, officer, or employee (or their
family members) of The California Endowment for any purpose.
(Approval: Standard Grant Commitment Terms.doc Template, Rev. 6-27-00)
2000-328
r II E C i\ I. I. F U H N I. A. [N l' 0 \\' ~i E ~,I
Communications Guidelines for Grantees
Congratulations on receiving approval for funding of your program. We look forward to
working in partnership with you to create positive change and build healthy communities
throughout California.
We ask that you let us know what your public relations plans are. Members of The California
Endowment's Communications Department are available to provide communications support
to our grantees. As you know, through communication, journalists, readers, listeners and
viewers are informed about the role of philanthropy in health and the vitally important
contributions of nonprofit organizations in local communities and throughout California.
As you prepare to make an announcement of your grant through the news media, your internal
newsletter( s), the public, and other appropriate groups in the health and human services
sectors, we ask that you follow these guidelines:
. We ask that you announce your grant onlv after you have signed and returned your
grant agreement and discussed your announcement strategy with The Endowment's
Communications Department. This policy also applies to all future communication
pieces mentioning The California Endowment.
. If your organization is releasing an RFP (Request for Proposals) funded by a grant from
The California Endowment, that RFP must be reviewed by a member of The
Endowment's Communications Department prior to its issuance, and we do ask that The
Endowment's funding be acknowledged.
· Upon your grant agreement being signed and returned, a member of The Endowment's
Communications Department may call to discuss communications strategies, including
media announcements, development of media lists, having joint media contacts from The
Endowment and your organization on a press release, how to go about placing the release
in various media outlets, how to notify key government officials, etc. In all instances, the
Communications staff will be available for communications support and counsel to
grantees.
. Please notify The Endowment's Communications Department in advance of your
communications plans. Draft copies of your announcement (newsletters, press releases,
letters to stakeholders, etc.) should be forwarded, by fax, mail or email to:
The California Endowment
21650 Oxnard Street, Suite 1200
Woodland Hills, California 91367
Attention: Elinor Gilbert, Manager, External Communications
[egilbert@calendow.org] or
Peggy Hinz, Vice President of Communications [phinz@calendow.org]
Phone: (800) 449-4149 x240 [Elinor] or x3l6 [Peggy]
Fax: (818) 703-8640
Established by Blue Cross of Cali fomi a
(more)
Communications Guidelines Revised 8-2-00
2000-328
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Communications Guidelines for Grantees
Page 2 of2
. In your announcement, please include language to explain how your program:
>- Directly benefits the health status of Californians; andlor
>- Responds to the health and wellness needs of the populations that you serve,
. Generally the program officer you have been working with or The California
Endowment's President and CEO, Robert K. Ross, M.D., will be quoted on behalf of The
Endowment.
. Below is a description ofTbe California Endowment for your use. sbould you desire:
>- The California Endowment was established in 1996 as a private foundation. The
Endowment maintains offices in Los Angeles, Sacramento, San Francisco, Fresno and
San Diego, and has staff working throughout the state. The Endowment is the largest
health foundation in California.
>- The mission of The California Endowment is to expand access to affordable, quality
health care for underserved individuals and communities, and to promote fundamental
improvements in the health status of all Californians.
>- The Endowment makes grants to organizations and institutions that directly benefit the
health and well being of the people of California.
>- More information on The California Endowment may be obtained by visiting
www.calendow .or~.
. You do not need clearance from The California Endowment for interviews with
journalists or for publications and audiovisuals that you may produce about your grant-
supported activities that do not mention our name. We would, however, appreciate
receiving copies of any publicity (video news clips, articles, etc.) related to your activities
funded by The Endowment. Please direct these activities to our Communications
Department.
. If contacted, we will refer reporters and interested parties to you who wish more
information about your program. If you need any assistance in meeting these requests,
please do not hesitate to call The California Endowment, Communications Department,
(800) 449-4149 or (818) 703-3311. Elinor can be reached at ext. 240 and Peggy at ext.
316.
. If you receive a request for additional information about The California Endowment,
beyond what is provided here, please suggest that they contact us directly at the above
listed phone numbers.
. Please do not drop the word "The" from The California Endowment's name, and the "T"
is to remain in upper case at all times, even when it appears mid-sentence.
We look forward to working with you to improve the health and well-being of all
Californians, and thank you again for your outstanding work.
(Write-up: Communications Guideline.doc Temp/ate. Rev. 9-14-00)