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Home My WebLink About2000-3271 2 3 4 5 7 8 9 10 RESOLUTION NO. 2000-327 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A (TRACT TO ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC. FOR PARING A FINAL PLAN, SPECIFICATIONS, AND ESTIMATES FOR OVATION AND RETROFIT OF THE SAN BERNARDINO SANTA FE DEPOT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF BERNARDINO AS FOLLOWS: SECTION 1. The proposal and qualifications of ARCHITECT MILFORD WAYNE ,FAIA, INC. meet and exceed the requirements that were outlined in the Request Proposal for preparing a final plan, specifications, and estimates for renovation and retrofit of San Bernardino Santa Fe Depot. A Contract is awarded accordingly to said Architect in a 11 ota] amount not to exceed $1,064,840.00, with a contingency amount of $106,484.00, but such 12 ward shall be effective only upon being fully executed by both parties. All other proposals, 13 14 herefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said 15 ~ IContract on behalf of the City; a copy of the Contract is attached as Exhibit A and incorporated by reference as fully as though set forth at length. The Mayor is also hereby authorized 17~ ~nd directed to execute said Contract with any non-substantive amendments that have been by the City Attorney and agreed to by the Architect. SECTION 2. This Contract shall not take effect until the Contract is fully signed and 21 ~ ~xecuted by the parties, and no party shall be obligated hereunder until the time of such full No oral Contracts, amendments, modifications or waivers are intended or authorized shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it sixty (60) days of the passage of the resolution. 2000-327 1 2 3 4 5 6 7 8 9 x ABSTAIN ABSENT x )LOTION ... AWARDING A CONTRACT TO ARCHITECT MILFORD WAYNE ALDSON, FAIR, INC. FOR PREPARING A FINAL PLAN, SPECIFICATIONS, ESTIMATES FOR RENOVATION AND RETROFIT OF THE SAN BERNARDINO CA FE DEPOT. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Council of the City of San Bernardino at a Joint Regular meeting thereof, on the 20th day of November , 2000, by the following vote, to-wit: AYES NAYS 11 C GINNIS 12 SCHNETZ 13 UAREZ 14 NDERSON 15 C CAMMACK x x x x x 16 h"~ ~~~ ~Qw~ 17 Rachel Clark, City Cler 18 ~ ~'/CL1'tC~tiQ~~C~EVI~~ The foregoing resolution is hereb pproved this 21~_day of rrovembe' r ~ , 2000. 19 ~~ 21 Betty Dean Anderson Mayor Pro Tem d 't f City of San Bernardino 22 PProve as o orm nd legal content: 23 ames F. Penman 24 ity Attorney 25 Y~ 26 /~ 27 ~ 28 z 2000-327 AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is made and entered into this 20th of November 2000, by and between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the "CITY" and Architect Milford Wayne Donaldson, FAIA, Inc., hereinafter referred to as "ARCHITECT". WITNESSETH WHEREAS, City desires to obtain professional architectural services for the preparation of final plans, specifications, and cost estimates for renovation and retrofit of the San Bernardino Santa Fe Depot. WHEREAS, in order to renovate the San Bernardino Santa Fe Depot, it is necessary to retain the professional services of a qualified architectural firm; and WHEREAS, Architect is qualified to provide said professional services; and WHEREAS, San Bernardino City Council has elected to engage the services of Architect upon the terms and conditions as hereinafter set forth; and NOW, THEREFORE, it is mutually agreed, as follows: SCOPE OF SERVICES Architect shall perform those services specified in Section II "Understanding and approach to the project" and as contained in the proposal dated October 10, 2000, (which is on file at the City Clerk's Office) and proposed costs dated October 10, 2000, a copy of which is attached hereto as Exhibit "1 ", and all of which are incorporated herein as though set forth in full. 2. TERM OF AGREEMENT Architect shall commence within five (5) days after the City has authorized work to start by issuance of a Notice to Proceed. STANDARD OF PERFORMANCE Architect shall complete all work in conformance with Federal, State, and local regulations and industry standards. 4. CHANGES/EXTRA SERVICES A. Performance of the work specified in the Section II "Understanding and approach to the project" and letter dated October 1Q 2000, are made an obligation of Architect under this Agreement, subject to any changes made subsequently upon mutual agreement of the parties. All such changes shall be considered as additional tasks and shall be incorporated by written amendments to this Agreement and include any increase or decrease in the amount of compensation due Architect for the change in scope. Any change, which has not been so incorporated, shall not be binding on either party. 2000-327 B. Architect shall render no extra services under this Agreement unless City authorizes such extra services in writing prior to performance of such work. Authorized extra services shall be invoiced based on the authorized additional task amounts. 5. COMPENSATION A. Upon satisfactory completion of the work, the Architect will be paid time and material not to exceed $1,064,840.00 in arrears, for all work and services performed under this contract and upon receipt of itemized invoices, submitted in triplicate to the contract manager. The invoice amount will be based on the actual work performed by task. For the purpose of invoicing, certain tasks may be combined in assessing percentage completion. Architect will submit an invoice to the City every four (4) weeks. B. Said compensation shall not be altered unless there is significant alteration in the scope, complexity or character of the work to be performed. City and Architect shall agree upon any such significant alteration in writing before commencement of performance of such significant alteration by Architect. Any adjustment of the total cost of services will only be permitted when the Architect establishes and City has agreed in writing that there has been, or is to be, a significant change in: 1. Scope, complexity, or character of the services to be performed; 2. Conditions under which the work is required to be performed; and 3. Duration of work if the change from the time period specified in the Agreement for Completion of the work warrants such adjustment. C. The Architect is required to comply with all Federal, State and Loca] laws and ordinances applicable to the work. The Architect is required to comply with prevailing wage rates in accordance with California Labor Code Section 1770. D. The Architect agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, part 31 et seq., shall be used to determine the allowability of individual items of cost. E. The Architect also agrees to comply with Federal procedures in accordance with 49 CFR, Part 19, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. F. Any costs for which payment has been made to Architect that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 3l et seq., or 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, are subject to repayment by Architect to City. G. Any subcontract in excess of $10,000, entered into as a result of this contract, shall contain all the provisions of this Agreement. 2000-327 6. PAYMENT BY CITY A. The billings for all services rendered pursuant to this Agreement shall be submitted every four (4) weeks by Architect to City and shall be paid by City within twenty (20) days after receipt of same, excepting any amounts disputed by City. Dispute over any invoiced amount shall be noticed to the Architect within ten (10) days of billing and a meet and confer meeting for purposes of resolution of such dispute shall be initiated by the City within (10) days of notice of such dispute. Interest of 1-1/2 percent per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not in dispute and not paid within thirty (30) days of the billing date, payment thereafter to be applied first to accrued interest and then to the principal unpaid amount. On disputed amounts, interest shall accrue from thirty (30) days of the invoice date if the amount in dispute is resolved in favor of the Architect. All tasks as specified in Exhibit "1" shall be completed prior to final payment. B. No payment will be made for any work performed prior to approval of this contract by City and Notification to Proceed. 7. SUPERVISION AND ACCEPTANCE OF SERVICES A. The Director of Development Services of City, or his designee, shall have the right of general supervision over all work performed by Architect and shall be City's agent with respect to obtaining Architect's compliance hereunder. No payment for any services rendered under this Agreement shall be made without prior approval of the Director of Development Services or his designee. B. The office of Federal Highway Administration may review and inspect the Engineer's activities during the progress of the program. 8. COMPLIANCE WITH CIVIL RIGHTS LAWS Architect hereby certifies that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, age, handicap or national origin. Architect shall comply with all State and Federal Civil Rights Laws in its hiring practices and employee policies. Such action shall include, but not be limited to, the following: recruitment and recruitment advertising, employment, upgrading, and promotion. 9. TERMINATION OF AGREEMENT A. This Agreement may be terminated by either party upon thirty (30) days' written notice in the event of substantial failure of the other party to perform in accordance with the terms of this Agreement. Each party shall have twenty (20) days following the date of such notice within which to correct the substantial failure, giving rise to such notice. In the event of termination of this Agreement, City shall within thirty (30) days pay Architect for all the fees, charges and services performed to City's satisfaction by Architect, which finding of satisfaction shall not be unreasonably withheld. Architect hereby covenants and agrees that upon termination of this Agreement for any reason, Architect will preserve and make immediately available to the City, or its designated 3 2000-327 representatives, maps, notes, correspondence, or records related to work paid for by the City and required for its timely completion, and to fully cooperate with City so that the work to be accomplished under this Agreement may continue within forty-five (45) days of termination. Any subsequent use of such incomplete documents, other than their originally intended use, shall be at the sole risk of the City, and the City agrees to hold harmless and indemnify Architect From any claims, losses, costs, including attorney's fees and liability arising out of such use. Architect shall be compensated for such services in accordance with Exhibit "1 ". B. This Agreement may be terminated for the convenience of the City upon thirty (30) days written notice to Architect. Upon such notice, Architect shall provide work product to City, and City shall compensate Architect in the manner set forth above. C. Following the effective date of termination of this Agreement pursuant to this section, the Agreement shall continue until all obligations arising from such termination are satisfied. 10, CONTINGENCIES In the event that, due to causes beyond the control of and without the fault or negligence of Architect, Architect fails to meet any of its obligations under this Agreement, and such failure shall not constitute a default in performance, the City may grant to Architect such extensions of time and make other arrangements or additions, excepting any increase in payment, as may be reasonable under the circumstances. Increases in payment shall be made only under the "changes" provision of this Agreement. Architect shall notify City within three (3) days in writing when it becomes aware of any event or circumstances for which it claims or may claim an extension. 11. INDEPENDENT CONTRACTOR Architect shall act as an independent contractor and shall not be considered an employee of the City in the performance of the services provided for under this Agreement. Architect shall furnish such services in its own manner. This Agreement is not intended and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association between Architect and the City. 12. ASSIGNMENT OR SUBCONTRACTING Architect shall not assign this Agreement, or any portion thereof without the written consent of City. Any attempt by Architect to assign or subcontract any performance of this Agreement without the written consent of the City shall be null and void and shall constitute a breach of this Agreement. All subcontracts exceeding $10,000 shall contain all provisions of this contract. 13. NOTICES All official notices relative to this Agreement shall be in writing and addressed to the following representatives of Architect and City: 4 2000-327 ARCHITECT Milford Wayne Donaldson Architect Milford Wayne Donaldson, FAIA, Inc. 530 Sixth Avenue Suite 100 San Diego, CA 92101 CITY Mr. William Woolard Interim Director of Development Services 300 N. "D" Street San Bernardino, CA 92418 14. RESPONSIBILITIES OF PARTIES A. The Architect may reasonably rely upon the accuracy of data provided by the City or its agents. B. Upon completion of all work under this contract, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of this contract will automatically be vested in the City and no further agreement will be necessary to transfer ownership to the City. C. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or machine readable form are intended for one-time use in the construction of the project for which this contract has been entered into. D. The Architect is not liable for claims, liabilities or losses arising out of, or connected with, the modification or misuse by the City of the machine readable information and data provided by the Architect under this Agreement; further, the Architect is not liable for claims, liabilities or losses arising out of, or connected with, any use by the City of the project documentation on other projects, for additions to this project, or for the completion of this project by others, excepting only such use as may be authorized, in writing, by Architect. E. For the purpose of determining compliance with Public Contract Code Section 10115, et. seq. and Title 21, California Code of Regulations, Chapter 21, Section ?500 et. seq., when applicable, and other matters connected with the performance of the contract pursuant to Government Code Section 8546.7, the Architect, subconsultant, and the City shall maintain all the books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract. The State, the State Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the Architect that are pertinent to the contract for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. 5 2000-327 l5. CONSTRUCTION COST ESTIMATES A. Any opinion of the construction cost prepared by Architect represents his judgement as a design professional and is supplied for the general guidance of the City. Since Architect has no control over the cost of labor and material, or over competitive bidding or market conditions, Architect does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to the City. 16. COVENANT AGAINST CONTINGENT FEE Architect warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Architect for the purpose of securing business. For breach or violation of this warranty, City shall have the right to terminate this Agreement in accordance with the clause permitting termination for cause and, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 17. HOLD HARMLESS CLAUSE A. Architect shall indemnify, defend and hold free and harmless the City, its officers, and its employees from all claims, damages, costs, expenses, and liability, including, but not limited to attorney's fees, imposed upon them for any alleged infringement of patent rights or copyrights of any person or persons in consequence of the use by City, its officers, employees, agents, and other duly authorized representatives, of programs or processes supplied to City by Architect under this Agreement. B. The prevailing party in any legal action to enforce or interpret any provisions of this Agreement will be entitled to recover from the losing party all reasonable attorneys' fees, court costs, and necessary disbursements in connection with that action. The costs, salary, and expense of the City Attorney and members of his office, in connection with that action shall be considered as attorneys' fees for the purposes of this Agreement. 18. INDEMNITY Architect shall indemnify, defend and hold harmless City from and against any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's fees), and liabilities, of, by, or with respect to third parties, which arise from Architect's negligent performance of services under this Agreement. Architect shall not be responsible for, and City shall indemnify, defend, and hold harmless Architect from and against, any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's fees) and liabilities of, by or with respect to third parties, which arise from the City's negligent performance under this Agreement. With respect to any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's fees) and liabilities of, by or with respect to third parties, which arise from 6 2000-327 the joint or concurrent negligence of Architect and City, eaoh party shall assume responsibility in proportion to the degree of its respective fault. 19. LIABILITY/INSURANCE Architect shall maintain insurance policies meeting the minimum requirements set forth herein. All insurance maintained by the Architect shall be provided by insurers satisfactory to the City. Certificates evidencing all insurance coverage required herein shall be delivered to the City prior to the Architect performing any of the services under this Agreement. All insurance certificates required herein shall name the City as an additional insured and provide for thirty-(30) days written notice from the insurer to the City prior to cancellation of any insurance policy of the Architect. A. Errors and Omissions. The Architect shall maintain errors and omissions insurance with a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence. B. Comprehensive General Liability and Automobile Tnsurance. The Architect shall maintain comprehensive general liability and automobile liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence. C. Worker's Compensation Tnsurance. The Architect shall maintain worker's compensation insurance in accordance with the laws of the State of California for all workers employed by the Architect. 20. VALIDITY Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and affect, and to this end the provisions of this Agreement are declared to be severable. 21. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between the parties hereto and supersedes all prior and contemporaneous negotiations, representations, understandings, and agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may be amended only by written instrument signed by both parties. 2000-327 AGREEMENT FOR Professional Services with Architect Milford Wayne Donaldson, FAIA, Inc.. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date written above by their duly authorized officers on their behalf. ATTEST: BY: ~ja ~~Q l.~l' ~ Rachel Clark, City Clerk City of San Bernardino ~y ~~ d/c2~~~1~~~ ~j4u~i~ CITY OF SAN BERNARDINO BY~~~.~,~ Q~.~--- Betty Dean Anderson Mayor Pro Tem City of San Bernardino Milford Wa e onalds BY: c.te.t -J Signature NAME: Milford Way TITLE: President Approved as to form and legal content: JAMES F. PENMAN City Attorney BY: U/ /// 8 FAIA 2000-327 MILFORD WAYNE DONALDSON ARCHITECT HISTORIC GASLAMP QUARTER SAN BERNARDINO SANTA FE DEPOT RENOVATION AND RETROFIT PROPOSED COSTS October 10, 2000 A. PROPOSED COSTS Exhibit 1 The following is a summation of costs for Architect Milford Wayne Donaldson, FAIA to perform the tasks as indicated on the Proposal for Architectural-Engineering Services for the San Bernardino Santa Fe Depot Renovation and Retrofit project. All fees per task include reimbursable costs. Discipline MWD Degenkolb Krakower Korve VBK Bechazd Long [w/IDEA MCB Leverton Total Task I Section 106 ~'~. '~ $17,600 '~~ $0 $0 $0 $0 $17,600 ' Task II Task !II Schematic 'i Design Design ', Development $199,700 I $220,000 ', $31,000 ~ ____+- $43,050 $4,700 $4,100 'i $4,600 $8,500 $8,350 $22,700 '' $14,200 $26,900 $17,300 T $9,700 i - - a $2,800 $3,400 $4,000 $7,800 $286,650 ~ $346,150 Task IV Construction Documents $232,800 'I $66,700 $1,640 $5,600 $28,550 i $55,900 $12,530 ', t $3,120 $7,600 $414,440 Total $670,100 $140,750 $10,440 $18,700 $59,600 $97,000 $39,530 $9,320 $19,400 $1,064,840 iPl 1N11UVl:. inl`~I'_3`+-"+N~~~ti' PI PI IRnAIl MNL AIN Urn A[L('IIA1AtUt,1~1 F4C tiIMILI~ inlVl734-n2tln 2000-327 MILF02D WAYNE DONALDSON San Bernardino Santa Fe Depot A R C H I T E C T COST PROPOSAL October 1 Q, 2000 Page 2 B. BREAKDOWN OF COSTS 1. Architect Milford Wayne Donaldson. FAIA Item Task L Section 106 ~i Architect Milford Wayne Donaldson, FAIA ---__ • Corporate Architect I Project Manager • Report Writer ____ • Clerical Rate Hours Total $120 ' 30 --------- $3,600 ', --- -_ i $80 ', 55 $4,400 $80 90 $7,200 $50 ' 30 $1,500 Reimbursable Expenses Total for Task I Task II: Schematic Design Architect Milford Wayne Donaldson, FAIA • Corporate Architect • Project Manager I Project Architect - ----- • Senior Designer/Draftsperson • Specification Writer • Intermediate Designer/Draftsperson r • Clerical Reimbursable Expenses Total for Task II Task III: Design Development Architect Milford Wayne Donaldson, FAIA • Corporate Architect • Project Manager • Project Architect $900 205 $17,600 $120 155 $18,600 $80 715 $57,200 ~ $100 - 435 $43,500 - + $80 410 $32,800 ', $80 100 $8,000 $70 435 $30,450 $50 ' 100 $5,000 ~I, ~ ~ ~ --1 I $4,150 ~ ~ 2,350 ' --- ~ $199,700 - $120 155 $18,600 ' $80 I 900 ', $72,000 ', $100 ' 385 $38,500 2000-327 San Bernardino Santa Fe Depot COST PROPOSAL October 10, 2000 Page 3 MILFORD WAYNE DONALDSON A R C H I T E C T ___ Item Rate HoursT Total • Senior Designer/Draftsperson $80 i 515 $41,200 { 1 -- - • Specifications Writer I $80 ~ 50 I $4,000 • Intermediate Designer/Draftsperson F $70 ' 475 $33,250 • Clerical $50 150 $7,500 --__ _ + Reimbursable Ex enses P ! $4,950 --- ~- ~ - - _- - i - - _. Total for Task III ~ ~~ T 2,630 ~ ~ $220,000 Task IV: Construction Documents dson, FAIA I Architect Mi h ~ rtec • Corporate A $120 ~ 155 j , $18 600 ProectMana er • J -B - -- --_ ' it $80 765 ' - $61,200 _ - -~ • Project Architect - - -- - - - $100 ~~ 450 $45,000 I ~ ~ Senior Designer/Draftsperson $80 - 740 -~ $59,200 -~ Specification Writer $80 55 ~ $4,400 -- -- __ - ---_T- • Intermediate Designer/Draftsperson ', $70 345 ~ $24,150 I' __, • Clerical I --~ $50 - 155 $7,750 Reimbursable Exnenses Total for Task 1V Grand Total for Tasks I, II, III, and IV $12,500 2,665 j $232,800 _. ,~_ ~ -~ - $670,100 2000-327 San Bernardino Santa Fe Depot COST PROPOSAL October 10, 2000 Page 4 2. Consultants' Fee a. Degenkolb Engineers Description MILFORD WAYNE DONALDSON A R C H I T E C T Task IL Schematic Design Task III: Design Development Task IV: Construction Documents __ _ _ I Fees Reimbursable I Total i Expenses $30,400 I $600 $31,0001 $42,050 $1,000 ~i, $43,050 I ~ ~ _ $65,600 $1,100 ~ $66,700 GRAND TOTAL. L $138,050. $2,700 ~ $140,750 b. Krakower & Associates Description ' Fees Task II: Schematic Design ~ $4,700 Task III: Design Development $4,100 Task IV: Construction Documents $1,640 GRAND TOTAL I $10,440 c. Korve Engineering Description Fees !~ Reimbursable Total Expenses ~ ~ I - - - _ - ~ Task II: Schematic Design $4,400 $200 ! $4,600 ~ i ~ ; ~~ Task III: Design Development ' ~ - $8,200 I - $300 I $8,500 - Task IV: Construction Documents $5,400 $200 _ $5,600 i GRAND TOTAL $18,000 $700 ' $18,700 2000-327 MILFORD WAYNE DONALDSON San Bernardino Santa Fe Depot A R C H I T E C T COST PROPOSAL October 10, 2000 Page 5 d. Van Buuren Kimper Engineering 'I Description Fees I Reimbursable Total ~~ I ~ Expenses Task IL Schematic Design $8,050 ' $300 $8,350 'Task III: Design Development $22,300 $400 I $22,700 Task IV: Construction Documents $28,050 $500 I $28,550 GRAND TOTAL $58,400: $1,200 $59,600 -- e. Bechard Long & Associates Description Fees , Reimbursable '~ Total ' Expenses I Task II: Schematic Design $13,700 I $500 ~! $14,200 i Task III: Design Development $26,100 ' $800 $26,900 Task IV: Construction Documents $55,200 $700 $55,900 I GRAND TOTAL $95,000 $2,000 $97,000 f. Ivy Landscape Architects / IDLA ~ - T Description Fees , Reimbursable ~ Total I Expenses ~ Task II: Schematic Design $17,000 $300 ' $17,300 'Task III: Design Development $9,300 $400 $9,700 Task IV: Construction Documents - ~ $11,630 ~ -- $900 ~ $12,530 GRAND TOTAL ~~ $37,930 !, $1,600 ~, $39,530 2000-327 San Bernardino Santa Fe Depot COST PROPOSAL October ] 0, 2000 Page 6 g• MILF02D WAYNE DONALDSON A R C H I T E C T McKay, Conant, Brook, Inc. Description Task II: Schematic Design -_-- - - Task III: Design Development Task IV: Construction Documents -- -- --- I GRAND TOTAL Fees Reimbursable ~! Total Expenses $2,650 $150 ~ $2,800 $3,150 $250 $3,400 --- __ $50+ $3,120 $8,8701r $450 $9,320 h. Leverton & Associates Description Fees Task II: Schematic Design $4,000 Task III: Design Development ~ $7,800 Task IV: Construction Documents $7,600 -_ GRAND TOTAL ' $19,400 2000-327 San Bernardino Santa Fe Depot COST PROPOSAL October 10, 2000 Page 7 3. a. Schedule of Fees MILFORD WAYNE DONALDSON A R C H I T E C T ~~ Architect Milford Wayne Donaldson, FAIA Hourly Rates Basic Costs Corporate Architect $120.00/Hour Project Architect $100.00/Hour Construction Administrator $ 90.00/I-lour Project Historian $ 90.00/Hour Project Manager $ 80.00/Hour Specification Writer $ 80.00/Hour Senior Designer $ 80.00/Hour Senior Drafrsperson $ 80.00/I-Iour Technical Manager $ 80.00/Hour Report Writer/Script Writer $ 80.00/Hour CADD Technician $ 70.00/Hour Video Editor $ 70.00/Hour Videographer $ 70.00/Hour Video Duplicator $ 60.00/Hour Intermediate Designer $ 70.00/Hour Intermediate Draftsperson $ 70.00/Hour Research Assistant $ 60.00/Hour Beginning Drafrsperson $ 60.00/I-lour Clerical $ 50.00/Hour Financial Controller $ 70.00/Hour Architectural Trainee $ 40.00/Hour Miscellaneous In this category are materials, service and equipment which are not covered in the hourly rate schedule. Miscellaneous items include: Computer Usage $ 65.00/Hour CADD Plots $ 15.00/Each Automobile mileage (over 30 mile radius from office) $ 0.31/Mile Travel and subsistence, per day At cost + 15% Printing and photographic work At cost + 15% Long Distance telephone and faces At cost + 15% Equipment Rental At cost + 15% Aircrafr Rental At cost + 15% Other Consultants EmLoved by Architect Milford Wayne Donaldson. FAIA Services outside consultants employed by us on the client's behalf will be charged at cost plus 15%. Terms of Pa, Payment for services is due upon presentation of the invoice. Invoices are normally rendered on a monthly basis as either a partial or final billing. 2000-327 San Bernardino Santa Fe Depot COST PROPOSAL October 10, 2000 Page 8 b. Degenkolb Engineers • Hourl~Rates Senior Principal Principal Associate Project Engineer Design Engineer Senior CAD Specialist Designer Project CAD Specialist Assistant CAD Specialist Assistant Designer Administrative Services c. Krakower & Associates MILFORD WAYNE DONALDSON A R C H I T E C T • Hourly Rates Expert Witness and Forensic Consultation Principal Design and Consultation Structural Designer Drafting Clerical Basic Costs $190.00/Hour $150.00 - $160.00/Hour $129.00 - $139.00/Hour $114.00 - $121.00/Hour $ 97.00 - $106.00/Hour $ 88.00 - $ 97.00/Hour $ 84.00 - $ 90.00/Hour $ 71.00 - $ 79.00/Hour $ 55.00 - $ 63.00/Hour $ 53.00 - $ 67.00/Hour $ 60.00/Hour Basic Costs $160.00/[-lour $ 140.00/Hour $ 80.00/Hour $ 70.00/Hour $ 50.00/Hour d. Korve Engineers • Hourly Rates Basic Costs Engineers and Planners Grade 25 $170.00/Hour Engineers and Planners Grade 24 $165.00/Hour Engineers and Planners Grade 23 $160.00/Hour Engineers and Planners Grade 22 $155.00/Hour Engineers and Planners Grade 21 $150.00/Hour Engineers and Planners Grade 20 $145.00/Hour Engineers and Planners Grade 19 $140.00/1-lour Engineers and Planners Grade 18 $135.00/Hour Engineers and Planners Grade 17 $130.00/Hour Engineers and Planners Grade 16 $125.00/I-lour Engineers and Planners Grade 15 $120.00/Hour Engineers and Planners Grade 14 $I 15.00/Hour Engineers and Planners Grade 13 $110.00/Hour Engineers and Planners Grade 12 $105.00/IIour Engineers and Planners Grade 11 $100.00/Hour Engineers and Planners Grade 10 $ 95.00/Hour Engineers and Planners Grade 09 $ 90.00/Hour Engineers and Planners Grade 08 $ 85.00/I-lour Engineers and Planners Grade 07 $ 80.00/Hour Engineers and Planners Grade 06 $ 75.00/Hour 2000-327 MILFORD WAYNE DONALDSON San Bernardino Santa Fe Depot A R C H I T E C T COST PROPOSAL October 10, 2000 Page 9 Hourl~Rates Basic Costs Engineers and Planners Grade OS $ 70.00/Hour Engineers and Planners Grade 04 $ 65.00/Hour Engineers and Planners Grade 03 $ 60.00/Hour Engineers and Planners Grade 02 $ 55.00/FIour Engineers and Planners Grade 01 $ 50.00/Hour Technicians and Support Staff Grade A $ 35.00/Hour Technicians and Support Staff Grade B $ 40.00/Hour Technicians and Support Staff Grade C $ 45.00/Hour Technicians and Support Staff Grade D $ 50.00/Hour Technicians and Support Staff Grade E $ 55.00/Hour Technicians and Support Staff Grade F $ 60.00/Hour Technicians and Support Staff Grade G $ 65.00/Hour Technicians and Support Staff Grade H $ 70.00/Hour Technicians and Support Staff Grade I $ 75.00/Hour Technicians and Support Staff Grade J $ 80.00/Hour Technicians and Support Staff Grade K $ 85.00/Hour Computer / CADD $ 12.00/Hour e. Van Burren Kimper Engineering • Hourly Rates Basic Costs Principal Electrical Engineer $1 ] 5.00/Hour Electrical Engineer $ 85.00/I-lour Electrical Designer $ 70.00/I-lour Drafter/ CAD Operator $ 55.00/Hour Clerical $ 40.00/Hour f Bechard Long & Associates • HourlxRates Basic Costs Principal $125.00/Hour Project Manager $ 90.00/Hour Staff Engineer $ 75.00/Hour Designer $ 60.00/Hour Drafting $ 50.00/Hour Word Processing $ 40.00/Hour g. Ivy Landscape Architects/IDEA Hourly Rates Basic Costs Principal $120.00/Hour Senior Landscape Architect $ 95.00/Hour Project Manager $ 85.00/Hour Job Captain $ 65.00/Hour Professional Staff $ 45.00/Hour 2000-327 San Bernardino Santa Fe Depot COST PROPOSAL October 10, 2000 Page ] 0 h. McKay, Conant, Brook, Inc. MILF02D WAYNE DONALDSON A R C H I T E C T ~F Hourly Basic Costs Principals/Associate Principals and Professional Affiliates $125.00 - $150.00/Hour Senior Consultants $ 90.00 - $130.00/Hour Associate Consultants/Consultants/Staff Assistants $ 60.00 - $ 90.00/Hour Leverton & Associates Hourly Rates Basic Costs Principal (Estimator /Review) $ 80.00/Hour Estimator (Architectural/Structural/Civil/Landscape) $ 60.00/Hour Estimator (Mechanical /Electrical Engineering) $ 65.00/FIour Data Entry /Clerical $ 30.00/I-lour 4. Reimbursable Expenses Reimbursable Expenses described below shall occur, as necessary, and be billed by the Architect on an itemized statement specifying the type of service and/or the material provided, copies of receipts, if applicable, the position of the person providing the service, the person's hourly rate, the time spent and the cost incurred to provide the service. Funding for the reimbursable expenses is provided to pay the Architect for the various duties described below that do not lend themselves to precise estimation on a lump sum basis, and for that reason is not included in the Basic Services. Reimbursable Expenses, however, are essential to aid the Architect in the performance of the Basic Services and Additional Services, when authorized. • Printing and reproduction as required by the Consultant • Film and Film processing as required by the Consultant • Automobile Mileage/Travel related costs • Aircraft Mileage/Travel related costs • Long distance telephone/fax • Equipment rental • Report reproduction and expendable supplies (data duplication, historic maps, historic photographs, field maps and graphics supplies). 2000-327 San Bernardino Depot Services Not Included October 1Q 2000 Page 11 5. Services Not Included MILFORD WAYNP DONALDSON A R C H I T E C T ~i The following services are not included in the Base Proposal. The Base Proposal does not extend beyond completion and approval of the Construction Documents: a. Architect Milford Wayne Donaldson. FAIA (Architectural) • Food Service Design • Professional renderings • Changes in the design after approval of a specific submittal • Life cycle cost analysis • Model Construction & 3-D Graphics • Value Engineering Analysis • Quantity Surveys • Environmental Monitoring • Graphics Design & Signage Program • Fine Arts and Crafts Design • Furniture, Equipment, Fixtures or Specialty Tenant Improvements • HABS/I-Iistoric Structures Report • Preparation of documents for alternate bids, phased or fast-track construction. • Project Promotion/Public Relations • Leasing Brochures • Expert Witness/Board of Appeals • Mock-up Services • Archival quality photography • Materials and Systems testing • Monitoring of the Project Schedule • Rental of high-lift equipment • Reproducible mylars for Construction Bid Documents • Survey for Hazardous Materials or Toxic Wastes and Specifications for mitigation • Changes resulting from latent field conditions • Environmental Impact Report/Environmental Impact Statement b. Degenkolb Engineers(Structurall • Performing slab cutting and excavations for foundation investigation. • Performing selective demolition for concealed materials investigation. • Design for alternatives which are not included in the current scope, such as future expansions, etc. • Special analysis such as wind tunnel tests, extraordinary dynamic response or vibration studies, etc. • Preparation of demolition documents. • Services connected with the preparation of documents for alternate bids, or for segregated contracts for phased or fast-track construction. • Redesign required for reasons not the fault of Degenkolb such as change in the scope, to reduce costs, etc. • Design or field observations of shoring and bracing for excavations and building, or underpinning of adjacent structures. 2000-327 San Bernardino Depot Services Not Included October 10, 2000 Page 12 MILFORD WAYNE DONALDSON A R C H I T E C T _^ Evaluations of substitutions proposed by the contractor which require significant effort by Degenkolb. c. Korve Engineers (Civil & Traffic En ig need • Hydrology study. • Existing storm drain modifications. • Providing traffic counts, capacity analysis, and/or traffic circulation study. d. Van Buuren Kimper Engineering (Electrical) • Final Construction Documents for the Fire Alarm System. (Schematic design of the device locations and types are included in the Basic Services.) • Value Engineering Services and redesign. • Design of areas with special electrical requirements, such as computer rooms, etc. • Telephone and data systems cabling, jacks and patch panels or systems equipment design. • Special systems, such as security, paging, etc., that are installed specifically for a tenant or owner. • Design of any off-site utilities and street lighting required for project or any design work in adjacent buildings as a result of this project. • Custom design of special luminaires. • Preparation of any permit processing documents. e. Bechard Long & Associates (Mechanical & Plumbing,) • Title 24 Compliance documentation for the building envelope (not required due to Historic Building status) • Making revisions in Drawings, Specifications or other documents when such revisions are: Inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary by any adjustments in the program or Project budget; Required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents; or Required as a result of the Owner's failure to render decisions in a timely manner. • Providing services required because of significant changes including, but not limited to, changes in size, quality and complexity, Owner's schedule, method of bidding or negotiating and contracting for construction work. • Providing services in connection with a public hearing, arbitration proceeding or legal proceeding. • Providing engineering life cycle cost analysis, financial feasibility or other special studies. • Providing planning surveys, site evaluations or comparative studies of prospective sites. • Providing special surveys, environmental studies and submissions required for approvals of governmental authorities or others having jurisdiction over the Project. • Providing services relative to future facilities, systems and equipment. • Providing telecommunication and network system backbone and distribution systems. • Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordination of services required in connection with construction performed and equipment supplied by the owner. 2000-327 San Bernardino Depot Services Not Included October 10, 2000 Page 13 MILFORD WA1'NE DONALDSON A R C H I T E C T _~ • Providing detailed quantity surveys or inventories or material, equipment and labor. • Providing analysis of owning and operating costs. • Providing services or special consultants related to interior design services and other similar services required for, or in connection with, the selection, procurement or installation of furniture, furnishings and related equipment. • Making investigations, inventories of materials or equipment or valuations, and detailed appraisals of existing facilities. • Providing coordination of work in connection with equipment supplied by the Owner. • Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted consulting practice. Ivy Landscape Architects / IDLA (Landscape Architects) • Agronomic Soils Analysis. • Al] governmental and private agency presentations, processing, and coordination. g. McKay. Conant. Brook. Inc. (Acoustical En ing Bering) • Acoustical analysis for special tenant uses. h. Leverton & Associates (Cost Estimating) None. 6. Additional Services a. The following services are available at an additional fee. This fee can be determined once the scope of work is further defined. • Perspective sketches. • Aid in obtaining Owner supplied data. • Changes in the design afrer approval of a specific submittal. • Presentations other than those listed above. • Study models. • Professional renderings. • Independent field testing. • Presentation model construction. • Maintenance and operational programming. • Professional photo work of archival quality. • Start-up assistance. • Life cycle cost analysis. • Record (as-built) Drawings. • Value analysis. • Graphics design,signage. • Hazardous materials. • Video documentation. 2000-327 MILFORD WAYNE DONALDSON San Bernardino Depot A R C H I T E C T Services Not Included October 10, 2000 Page 14 b. Additional services to include Bidding Assistance and Construction Observation are summed up below. (Record Drawings are not included.) Task VI Task VII ~ Discipline Bidding Construction ~ Total Assistance Observation r MWD $20 281 $182,525 $202 806 D k lb _- _ ~ 000 I $4 $45 000 49 0 egen o , , $ ,00 1 r I Korve $2,045 $5,420 $7,465 CI + ~ 1 VBK $2,100 ~ $9,200 ~~ $11,300 Bechard Long $2,700 $23,300 $26,000 Ivy/IDEA $2,040 $7,030 $9,070 Total $33,166 $272,475 $305,641 Reimb ursable Expenses $42,000 Grand Total for Tasks VI and VII $347,641 eilttn\proposal@000@0} i sb depot rehab\rfpkosts