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HomeMy WebLinkAbout2000-294 1- I RESOLUTION NO. 2000-294 2 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN 3 THE AMOUNT OF $50,000 FROM SAN BERNARDINO COUNTY EMERGENCY FOOD & SHELTER PROGRAM LOCAL BOARD FEMA XIX FOR THE ADMINISTRATION OF 4 FOOD & SHELTER PROGRAM FOR AT-RISK FAMILIES THROUGH THE WESTSIDE COMMUNITY CENTER. 5 6 7 8 9 10 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby authorized to apply for federal grants to continue the Emergency Food and Shelter at Westside Community Service Center and to execute the Agreement for Delegation of Activities with the County of San Bernardino Emergency Food and Shelter program local board FEMA XIX, copies of which are attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the Agreement is not executed by both parties and returned to the Office of the City Clerk within ninety (90) days following the effective date of the resolution. 11 12 13 14 IS 2000-294 1 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT 2 IN THE AMOUNT OF $50,000 FROM SAN BERNARDINO COUNTY EMERGENCY 3 FOOD & SHELTER PROGRAM LOCAL BOARD FEMA XIX FOR THE ADMINISTRATION OF FOOD & SHELTER PROGRAM FOR AT RISK FAMILIES 4 THROUGH THE WESTSIDE COMMUNITY CENTER. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 7 Common Council of the City of San Bernardino at a Joint Regular Meeting, thereof, 8 held on the 2nd day of October . 2000. by the following vote. to wit: 9 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT ~~~ TIi day of October ,2000. 21 22 Approved as to form 23 and legal content: 24 25 26 By: 27 09.20.00 dlb 28 Westside Emg. Food & Shelte 2 " ,- I ~fL~AYOR ity fSan Bernardino , 2000-294 San Bernardino County FEMA-XIX 2000-2001 SECTION 1. GENERAL INFORMATION AND EUGIBIU1Y A. Total FEMA XIX Request $ 50.000 (Carry over from TOTAL on page 3, and should include administration) for period October I, 2000 - September 30,2001. 6. Agency Name Weslside Community Service Center Address 1505 W. Hiohland Avenue City San Bernardino Phone (909) 384-5428 Zip 92411 Executive Direclllr Annie F Ramos Board Chalr MaYOr Judith Valles Key Project Contact Person Aalivah Abdullah Phone (909) 384-5426 Year Agency Was Found !lli C. Has your agency received FEMA funds in the past? GJ No 1999/2000 FEMA XVIII grant $ 50.000 D. Does your agency receive FEMA funds from another jurisdiction? Yes ~ If yes, how much and from whiCh Jurisdiction? E. Blgibility of Agency (drde applicable answers) 1. Does the agency have voluntary board? Yes ~ (Attach a list of board members, including phone address, and position) 2. Does the agency have an IRS Classification' Check applicable designation. I Yes I No Government x or Private Nonprofit (50I.C.3 or 501.C.4) 3. Are services free of charge? If no, explain, and list fees charged for services. Use attachment if necessary. F. Indicate when your organization is available to assist people with FEMA funded services (for example Mon., Wed., Fri., 11:00 AM - 1:00 PM., or attach a schedule at the end of the RFP). If you have more than one site, provide a listing with times< also indicate if you see people by appointment only, and list a phone number. I Yesl No Number of disbibution sites Location of sites ( City only, not address): San Bernardino Days: Mondav ~ Wednesdav Thursdav Fridav Hours: 9:00 a.m.- 4:00 a.m. 1 by aoat onlv) .. 2000-294 FEMA XIX Page 2 Agency Name: Westside Community Service Center SECTION II. DEMONSTRATION EFFECTIVENESS A. Briefly describe your agencies past services in the area of food. shelter, and related services for poor. Describe the impact and effectiveness of your effort(outcomes). The Westside Community Service Center is a Multi-Service Center in the Parks, Recreation & Community Service Department. The Center services the entire aty of San Bernardino. However, the center services are demographically positioned in an area where 60% of the population's income is below poverty level. Since 1985, the center has assisted with food, shelter, utilities, and clothing and other related services for low-income individuals and families. Currently, the Center is the only Center that offers a wide range of services to the immediate area of the Westside Delmann Heights, and Muscoy. B. If you are applying for shelter funds ( induding rent/mortgage): . Average shelter length of stay per person 7 to 30 days . Do you charge recipients for the shetter? Yes LNo If yes is there a waiver for some redplents? _ Yes _ No How many?-----'explain) C. If you are applying for food funds: . Average number of meals provided per person . Do you charge recipients for food? 49 meals(l~) Yes ~ SECTION III. ACCOUNTING AND FISICAL REPORTING ABILITY A. Does agency have a working accounting system? I Yes I No B. Who handles the accounting system for the agency? (Specify name of staff, Professional titie, volunteer, or accounting firm). The City of San Bernardino Rnance Department C. Briefly describe agencies internal control of program accounts. Include accounting method, types of ledgers and reports, and approval process. The Westside Community Service Center screens, records and initiates requests for all vendors and submits invoices for auditing and recording by the Department Accounting System which are submitted to the aty Rnance Department for payment. D. Describe the administrative procedures you will employ to ensure accurate reports and fiscal control. The Center Manager will ensure that all partidpants meet all program requirements and submit necessary document3tion to substantiate need. Once the need has been established the steps stated in Sec. C are followed and periodic progress reports are submitted to the local board. E. Agency submits an audit by an outside CPA (A1CPA Statement of Auditing Standard No. 58) (agencies with operating budget of $300,000 or more). r:::-:l ~ No F. Attach a list of all sources of income for the latest fiscal year. Include funding source, cOnt3ct person and contact phone number, and purpose of funding. You may group smaller sources and indMdual donations. You may omit "contact- and "phonen for individual gifts. 2000-294 FEMA XIX Page 3 Agency Name: W"""'ide Coml1Ulltv Service Center SECTION N. AGENCY REOUEST A. FOOD - Estimated cost per person per meal: No. Meals Cost oer Meal $ Reauest Served Meals ( soup kitchen ) Other food (vouchers, brown bag) 9.523.8 1.05 $lQ.Q.QQ Supplies/Equipment*) (paper plates, cups, etc.) 8. SHELTER- Estimated cost per night per person: No. niahts Cost oer niaht! oer oerson $ Reouest Mass Shelter Other Shelters (vouchers, etc) 405.5 7 Avo. 4 in famllv $6.250 Equipment & Supplies") C. RENTAL/MORTGAGE ASSISTANCE: NO.8ills & Averaoe 8i11 $ Reouest Rental/Mortgage Assistance .qa 500.00 $24.000 D. UTIlITY ASSISTANCE: No. Sills 1; Averaae Bill $ Reouest Utility Assistance 195.6 46.00 $9.000 ADMINISTRATION REQUESTED (1.5% MAXIMUM) $750.00 TOTAL FOR FEMA XIX REOUESTED fA+8+C+D+El (Carry over this totai $ figure to Section I A, Page 1) $50.000 *) Equipment /supplies may not exceed $300 per item, and needs FEMA soard approval (attach list) FEMA XIX 2000-294 Page 4 Agency Name: Westside Communitv Service Center SECTION V. DISTRIBlITlON. COALITION & NElWORKING A. How will you obtain and distribute food: grocery boxes or bags; prepared meals; or voucher to restaurants or to grocery stores, or precisely what mix or these: Will use vouchers and Stater Bros. groceries Will you be using a food bank> If yes, which food bank: If no, explain: Yes [;] B. Do you plan to pUl1:hase gifts certificates or voucher.; from retailers? If so, at what percent discount, and why do you propose to do this rather than maximizing the buy power of your FEMA funds through cost-effective grocery pUl1:hase. (add separate page, If needed) This Center plans on pUl1:hasing bulk food items from discount grocery and to distribute it actordlng to family size. This Center will also pUl1:hase Gift Certificates to supplement Food Baskets. These certificates will also be given to Individuals that have special diets and to those without cooking facilities for food Items that need no cooking C. How do you coordinate services with other human services provider.;? What networ1<s and coalitions in this field do you participate in? Be very specific. Do not exaggerate. This Center provides services to all eligible dients. However, whenever necessary and in order not to duplicate services, the Center networks with the following agencies: , Catholic Charities St. Paul A.M.E. Chul1:h . Frazee's Community Service Community Service Department Home of Neighborly Center Salvation Army NONDISCRIMINATION POUCY This agency will assure, through all possible means, equal opportunity for all persons - regardless of age, handicap, national background, race, religion, or sex- to receive service, to participate In the volunteer structure, and to be employed. An existing sectarian nature of the agency shall not suffer Impairment under this agreement. No partidpation in religious observances or services will be required as a condition of receiving food or shelter paid for by this grant. Aareement I affirm that all information in this application is true and correct to the best of my knowledge, and that the agency under my authority will execute its responsibility under FEMA XVII! and adhere to all other applicable rules and regulations to the fullest extent possible. MaYa" Judith Valles Board Olai" 9/21/00 Date Annie F. Ramos Executive Di"edDr 9/21/00 Date Attach the following (without these, your application will be incomplete, and will not be considered for funding) . Current Board Directors Roster . IRS form 501 @ (3) (new agendes only) , Agency Organization Chart (volunteer and staff , A list of all SOUl1:es of income for the latest fiscal year . Most recent financial report (monthly or quarterly) , Most recent audited year-end report Ust of equipment and/or supplies to be purchased