HomeMy WebLinkAbout2000-290
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RESOLUTION NO. 2000-290
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN AGREEMENT WITH THE CITY OF
SAN BERNARDINO AND THE SAN BERNARDINO BLACK CULTURE
FOUNDATION FOR FINANCIAL ASSISTANCE FROM THE CIVIC AND
PROMOTION FUND FOR FY 2000/01.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City an Agreement with the San Bernardino Black Culture
Foundation for civic and promotion funding from FY 2000101, a copy of which is attached
hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at
12 length.
13 Section 2.
The authorization to execute the above referenced agreement is
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rescinded if the parties to the agreement fail to execute it within sixty (60) days of the adoption
of this resolution.
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2000-290
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AGREEMENT
WITH BLACK CULTURE FOUNDATION RELATING TO FINANCIAL ASSISTANCE
FROM THE CIVIC AND PROMOTION FUND.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a Joint Regular meeting
thereof, held on the 18th day of September, 2000, by the following vote to-wit:
Council Members:
AYES NAYS ABSTAIN ABSENT
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ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
~~.h.~L
City Clerk
The foregoing resolution is hereby approved thisa () I{ day of September, 2000
Approved as to
23 Form and legal content:
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JAMES F. PENMAN,
25 City orney
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2000-290
AGREEMENT
Civic and Promotional
This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a
municipal corporation, referred to as "City" and SAN BERNARDINO BLACK CULTURE
FOUNDATION, INC., a non-profit organization, referred to as "Organization."
The parties agree to as follows:
I. Recitals,
A. Organization has requested financial assistance from City for the
Fiscal year 200010 I, in order to assist in defraying the expenses connected with the conduct of
events related to their 200 I Black History Week celebration, as outlined in their Request for
Funding to the Mayor and Common Council, a copy of which is attached hereto marked Exhibit
"A". The terms of the request are incorporated herein by reference and shall govern the uses of
the funds provided herein. The financial assistance provided for in this agreement is made on a
one-time basis, and receipt of said funds shall not imply a continuing obligation ofthe City
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Payment.
Upon presentation of a claim to the City Finance Director, City shall pay
2000-290
3. Use of Funds.
The funds paid to Organization shan be used solely for the purposes set forth in
Paragraph I above. No deviation from these provisions shan be made without the express
approval of the City of San Bernardino. Any unexpended funds shan be returned to the City by
Organization.
4. Accountability.
Financial records shan be maintained in accordance with generany
accepted accounting principles by Organization in such manner as to permit City to easily trace
the expenditure of the funds. An books and records of Organization are to be kept open for
inspection at any time during the business day by the City or its officers or agents. Failure to
submit the financial records in accordance with this section win result in the Organization
reimbursing the City in the fun amount received by Organization. At the conclusion of the
program, Organization shan present the City Administrator or his designee copies of all receipts
for expenditures connected with said program in the total amount of FOUR THOUSAND FIVE
HUNDRED DOLLARS ($4,500). If Organization does not submit receipts totaling $4,500
which City deems appropriate, Organization shan remit balance of funds to City.
5. Hold Harmless.
erformance of services or other activities of Organization, The costs, salary and expenses of the
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2000-290
City Attorney and members of his office in enforcing this contract on behalf of the City shall be
considered as "counsel fees" for the purpose of this paragraph.
6. Insurance.
While not restricting or limiting the foregoing, during the term of this
agreement, Organization shall maintain in effect policies of comprehensive public, general and
automobile liability insurance, in the amount of$l,OOO,OOO, per occurrence cornbined single
limit, naming the City of San Bernardino as additionally insured. Said coverage shall require
notice to the City if insurance is terminated or materially altered.
7, Termination,
City shall have the right to terminate this by mailing a ten-day written notice to
Organization and this agreement shall terminate ten days after the mailing of such notice. In the
event this agreement is terminated for reasons of improper use of funds or use of funds for any
purpose other than those authorized, any unexpended portion of the funds provided by City shall
be returned to City. In addition, Organization shall reimburse to City any funds expended which
ere used for any purpose other than those authorized under this agreement.
8. Authorization to Execute.
Organization hereby covenants that it has taken all actions necessary to
ake the adherence to the obligations imposed by this agreement a binding obligation of the
22 rganization.
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2000-290
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5 Sent by certified mail, postage prepaid, addressed as follows:
6 As to City: As to Organization:
7 City of San Bernardino Black Culture Foundation
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Notices,
All notices herein required shall be in writing and delivered in person or
300 North "D" Street
P.O. Box 7288
San Bernardino, CA 92411
San Bernardino, CA 92407
Attn: Charles Burris, President
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2000-290
AGREEMENT WITH BLACK CULTURE FOUNDATION FOR CIVIC AND PROMOTION
FUNDING FOR FY 2000/01.
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Entire Agreement.
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6 referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and
This agreement and any documents or instruments attached hereto or
7 supersede all negotiations and prior writing in respect to the subject matter hereof. In the event
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of conflict between the terms, conditions or provisions of this agreement, and any such document
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or instrument, the terms and conditions of this agreement shall prevail.
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In witness whereof, the parties hereto have executed this agreement on the day and date
12 first above shown.
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~~o
Ju ith Valles, Mayor
SAN BERNARDINO BLACK &RE FO~DATION
By. (l~/id..v. ~
Charles Burris, President
TTEST:
_a,~ j;;, ~
City Clerk
By:
pproved as to form
d legal content:
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2000-290
CITY OF SAN BERNARDINO. CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
1. Organization (Name, Address, etc.) Dale Submitted AU911St 18, 2000
~~n Rorn~TM;nn ~l~rk r'1,lh,rp Fnllnni=lf-;nn 2. Contact Person Thanas Gueston
P. O. Box 7288 Title 1st Vice President
C::~n UOrn:o......rl; rY"I ("A Q?41' Phone (909) 884-4173
3. Phone (909) 381-8240 4. Period of Support Requested or Date of Event
Numberof Years in Existence " FF!hnli'lry 2-4. 2001
Fed 95-3674129
5. Taxpayer Identificaw.!'."tt~mber
6. Activity for which funding is requested: San Bernardino Black Month (February) Activities
February 2, 2001 : Recognition Reception, Crowning of Senior King and Queen, andMiss
~l;:lr1c C::rinh:>rn?lrn;nn P;:agF'?lnt-- FF!hnlary 1. 2001: Black Historv Parade, Celebrity
Luncheon, and Black History Ball; February 4, 2001 : Gospel Program
7. Estimated number of persons expected to attend this program/project Pi'lr;:uip.. 20.000: Ball: 400 )
8. Proposed Budget: Budg.t AduII 8udgM Adult Budglt Ael""
Personnel: 016 Facil~y Rental 600 400 023 Trophies 950 880
n 017 Insurance 3000 2967 024 Scholarships 0
01 Fulltime Salaries 018 Decorations 600 400 025 Celebrity Expenses
02 Pamime Salaries 0 019 Utilities: 0 Accommodations 200 0
03 Overtime n Gas 0 Lodging 0
04 Electrical 0 Other (REFRESH-' nn n
05 Phone L- 026 ~~~us Expenses:
Other 0
Expenses: JlldaeS 300 310
Sub-Total 0 Mi~f'l Black SB 1000 0
010 Office Supplies 6- -0 Sr Kina & Oueen 100 86
011 Postage ' on ,no 020 Special Equipment Qthp-r IT-Shirts) 500 484
012 Printing ,=~- ~~~~n state Fi]ina Fee 10 10
013 Equipment Rental ~nn 00' Bond (Reimbur- 1500 1500
014 Security n 021 Advertising 0 sable)
015 Foodl 022 Promotion
Refreshments 3000 2812 Expenses GRANO TOTAL
13375 11320
9. Ust Anticipated FundingtAevenue (Sources other than City)
Source Amount
l\n~'I'i4$'''- ~11,=,....h J;'rlic::nn . 'T'ho r.'::'c:: rnrnp:mYr rrvmnmity Hn!':pitalr
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San-Hi Bowling Lanes I Simpson Mortuary
TOTAL $4,600
( 10 Anticipated revenue from activity
11.Total Amount Requested from City: Sent to Ways & Means Date:
A. Total Proposed Budget Amount $13.375 Action:
B. l.&n: Other Funding Sources 4.600 Sent to Mayor & Council Date:
c. T 01al Amount Requested from City 4,500 Action:
12. Describe any additional assistance being requested from the city: (Personnel, equipment, park area, Estimated Costs
building, etc.) (To be completed by City)
A. (""-;+-)' 0....1;'-'00 -fnr C:OM1rit-y, t-r-"lf'fi.. ;:mn rrnwri r.nntro 1.
B. n~p of Rnr.;:mto Pi'trk. grolmns and facilities. Loan of 10 tables,
80 chairs, 1 large stage, bleachers, and bunting.
C. City crews t..o set barricades. transrort bleachers, tables and
chairs, set up security fencing, and close streets during parade.
13. Sign
re of applicant: ~
. (../" '-7/)"--..1
, . '< r / A--.-./.'
Date:
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'~gust 1e, 2000
NOTE: Please be prepared to submit an audit of your financial acttvlties. In the event such information is deemed necessary.
Attach sketch and other supporting information, If appropriate.
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