HomeMy WebLinkAbout2000-272
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RESOLUTION NO. 2000-272
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE PRIME TIME CHORALIERS FOR THE PROMOTION OF ARTS AND
CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with Prime Time
Choraliers, a copy of which is attached hereto marked Exhibit "A" and incorporated
herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage ofthis resolution.
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2000-272
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
2 WITH THE PRIME TIME CHORALIERS FOR THE PROMOTION OF ARTS AND
CULTURE
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
Joint
and Common Council of the City of San Bernardino at a Regular meeting thereof, held on the
5th day of September, 2000, by the following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA x
LIEN x
MCGINNIS X
x
SCHNETZ
SUAREZ X
ANDERSON X
MCCAMMACK X
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ArLrtCtA.CLJJU rhnl1.1 fJrft~
City Clerk
The foregoing resolution is hereby approved this 'X T J.....
day of September ,
2000,
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
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2000-272
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AGREEMENT
Fine Arts Funding
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the Prime Time Choraliers, a non-profit
organization, referred to an "Organization"
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 2000-01, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Payment. Upon presentation of a claim to the
Mayor's Office, City shall pay to Organization from the
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE PRIME
TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
CULTURE.
budget for the 2000-01 fiscal year, the total sum of
$1,000.00 dollars, to cover the costs per Fine Arts grant
application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2001, and any unexpended funds shall be
returned to City by Organization.
4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit the
financial records in accordance with this section will
result in the Organization reimbursing the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the City
and its employees and agents from all liabilities and
charges,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE PRIME
TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel feesH
for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assiqnment. Organization shall not assign
its interest in this Agreement without the prior written
approval of City.
8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE PRIME
TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
CULTURE.
Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE PRIME
TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
As to Organization:
Mayor's Office
Jack Henley,President
City of San Bernardino
300 North "0" Street
San Bernardino, CA. 92418
Prime Time Choraliers
337 West 40ili Street
San Bernardino, CA. 92407
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED:
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2000-272
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE PRIME
TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
CULTURE.
CITY OF SAN BERNARDINO
{,ttl! .~
Valles, Mayor
ATTEST: Kyo..cJLQLJ!, CJfMfJ
. Pfchel ~. Cla,r~, City Clerk
~ ';kJ()/rLcluLYru (j /J1 ())) MfJirttf
ORGANIZATION
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Approved as to form
and legal content:
James F. Penman
City Attorney
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2000-272
Synopsis: Prime Time Choraliers
The Prime Time Choraliers was formed in 1986 by Mrs. Millie Marshall
and was an outgrowth of American Association of Retired Persons. The
organization provides an opportunity to senior citizens to enjoy and
share their love of music and performing with many groups in San
Bernardino. The ages ofit's members range from 55 to 89.
Citizens ofa variety of backgrounds are part of this choir presenting a
varied repertory of musical performance.
. Estimated Attendance - 2,500 - 3,000
. Number of Performances - 20-25 performances
. Estimated Costs.. ......... ...$6,025.00
. Estimated Income........ ....$2,105.00
. Grant requested was for.. ...$3,920.00
. Grant award recommended.$l,OOO.OO
2000-272
VI.
Estimated number of persons expected to benefit from this program:
2'i00 to 3000
a) Number of persons by paid attendance: -0-
b) Number of persons by complimentary admission:-..1ll00
c) Number of performances scheduled: ~n to ~'i
d) Total attending all performance (a plus b): J ggg
VII. Need Statement:
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To provide the opportunity to Senior Citizens to do
something they enjoy and share their love of music
with groups in the area. We provide entertainment
for retirement homes, Anderson School, Veterans Hos-
pitals and Senior Centers through-out the Inland Emp-
ire. We are unique because we can sing during the
day.
The local need for a group like the Prime Time Choral-
iers is evident in the number of requests we receive
each year. We have reached a point where we cannot
fill every request.
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2000-272
PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
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I. Applicant Organization (Name, Address, etc.)
PRIME TIME CHORALIERS
117 WA~t 40th street
~~n R~rn~rninn. ~n Q2407
Telephone No. (90B 883-8827
Non-Profit I.D. No. Q'i-hOOO-772
Number of Years in Existence 1 'i
II. Contact Person: Jack Henley
, Title: President
Telephone No.: (9{)lq RR1 RR::>7
III. Program Category Under which Support is Requested:
Mu~:;i c
IV. Period of Support Requested:
From: S"pt 1. 2000 Through June 1. 2001
(Starting) (Ending)
=============================================--===================
V. Program Description:
This chorale consists of a director, two accompanist and
apprOXimately 50 singing seniors. Since our voices have
been grouped into eight vocal sections, most of our arr-
angements are unique to this chorale. We have also a wo-
men's chorus, and a men's chorus and soloists within the
choraliers. Our repertoire is eclectic with selections
ranging from sacred music to spirituals, show tunes, pop
,
light opera, arid patriotic numbers.
Our ages range from 55 to 89 years, with our average at
74 years.
We are a positive representative of the City of San Ber-
nardino to the groups and organizations where we sing.
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2000-272
VIII. Intended Results:
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Our intended result is to provide enjoyment of music
to our audiences and give an opportunity for Seniors
who love to participate in a chorus.
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IX. Total anticipated expenses for this period:
TOTAL EXPENSES
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$ 4.325.00 ,
$ 400.00
$ -0-
$ 900.00
$ -0-
$ 400.00
$ 6,025.00
Salary & Wages
Supplies & Material
Travel
Fixed Assets/Rentals or Leases
Outstanding loan payments
Fees & Other (Security, Concert)
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X. Total anticipated income for this period:
Income from performances $ 1.205.00
Revenue (stocks, bonds, rentals, etc.) $ 900.00
Grants $ _0_
Contributions $ -0-
Funds from Support Groups $ -0-
Other (Dues) $
TOTAL INCOME $ 2,105.00
XI. Amount requested from the San Bernardino Fine Arts Commission:
=============--===================================================
a)
b)
c)
Total Expenses (Section IX)
Total- Income (Section X)
AMOUNT REQUESTED (a minus b)
$ 6.025.00
$ 2.105.00
$ 3.920.00
=================================================================
XII. Future Objectives:
Continue to bring pleasure to as many people as we
can in Nursing Homes, Retirement Homes, Churches,
Professional Organizations, etc.
We present a postive image as representatives of
San Bernardino Parks and Recreation.
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XIII. Provide a brief historylbackground of the organization: '
The Prime Time Choraliers was formed by Mrs. Millie
Marshall in 1986 and was an out-growth of AARP 2083.
We have had support from Health Net, Neil Diamond
and from the Fine Arts Commission of San Bernardino.
CERTIFICATION:
Project Officer: Jack Henlev
Telephone No.: 909-883-8827
Title President
Date 6/26/2000
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List Board of Directors and Officers
(Include names, addresses and telephone numbers)
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PRESIDENT
JACK D. HENLEY
337 W. 40th St.
San Bernardino, Ca 92407
(909)883-8827
VICE PRESIDENT
LOU BEEMER
855 Cedar Ave.
Redlands, Ca 92373
(909)792-1088
SECRETARY
FRIEDA CILLUFFO
16860 Slover, #22
Fontana, Ca 92337
(909)823-5913
TREASURER
MARGARET LAIRD
6573 Merito Place
San Bernardino, Ca 92404
(909)889-1675
MUSIC DIRECTOR
JO STEWART
1122 E. 26th St.
San Bernardino, Ca 92404
(909)883-6671
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2000-272
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TillS CHECKLIST MUST BE A IT ACHED TO THE FRONT OF YOUR APPLICATION
Use this form to make sure you have properly completed your application. Applications not
properly prepared may receive a lower ranking or be rejected without consideratioo for funding.
I.
Is the application typed?
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2.
Are all pages in proper order and numbered?
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Does supplemental material refer to appropriate
section numbers?
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4.
Are all questions answered0
x
5.
Does the need statement really present a valid, easily
understood need0
x
6. Is there a target group identified in the need statement? X
7. Does the need statement express a local need? -1L
8. Do your intended results explain activities you plan to do
in order to meet the needs you have identified0 X
9. Did you explain and specify in measurable terms your X
intended results on the target group?
10. Did you respond to the application instructions X
element-by-element?
II.
Is your budget in line item detailed on supplemental sheets')
X
Are your calculations accurate0
X
Is the document signed by the director or board
president or authorized signatory?
X
Is each application stapled individually?
X
Is the application being forwarded to the City Fine Arts
Commission office0
X
In reviewing the application form beginning to end, is there
continuity of thought and readability?
X
Is the checklist complete and attached to the front of
the application?
X
Are you filing within the appropriate time frame?
X
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