HomeMy WebLinkAbout2000-270
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RESOLUTION NO. 2000-270
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE JUNIOR UNIVERSITY OF SAN BERNARDINO, INC. FOR THE
PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with Junior
University of San Bernardino, Inc., a copy of which is attached hereto marked Exhibit
"A" and incorporated herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage ofthis resolution.
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2000-270
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT-
WITH THE JUNIOR UNIVERSITY OF SAN BERNARDINO, INC. FOR THE
PROMOTION OF ARTS AND CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
Joint
and Common Council of the City of San Bernardino at a Regular meeting thereof, held on the
5th day of September, 2000, by the following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA X
LIEN X
MCGINNIS X
SCHNETZ X
SUAREZ X
ANDERSON X
MCCAMMACK X
~ftUrivnlL} ~fJL~
City Clerk
The foregoing resolution is hereby approved this
l(Ti-....
day of September ,
2000.
Approved as to
Form and legal content:
, ;L~--e.~.E~
talles, Mayor
of San Bernardino
,
j
JAMES F, PENMAN,
City Attorney
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2000-270
AGREEMENT
Fine Arts Funding
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the Junior University of San Bernardino, Inc.,
a non-profit organization, referred to an "Organization"
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 2000-01, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Payment. Upon presentation of a claim to the
Mayor's Office, City shall pay to Organization from the
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2000-270
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY OF SAN BERNARDINO, INC. FOR THE PROMOTION OF
THE ARTS AND CULTURE.
budget for the 2000-01 fiscal year, the total sum of
$7,500.00 dollars, to cover the costs per Fine Arts grant
application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2001, and any unexpended funds shall be
returned to City by Organization.
4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit the
financial records in accordance with this section will
result in the Organization reimbursing the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the City
and its employees and agents from all liabilities and
charges,
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2000-270
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY OF SAN BERNARDINO, INC. FOR THE PROMOTION OF
THE ARTS AND CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel fees"
for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assignment. Organization shall not assign
its interest in this Agreement without the prior written
approval of City.
8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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2000-270
1
AGREEMENT RE: THE CITY OF SAN
2 UNIVERSITY OF SAN BERNARDINO,
THE ARTS AND CULTURE.
BERNARDINO AND THE JUNIOR
INC. FOR THE PROMOTION OF
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Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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2000-270
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY OF SAN BERNARDINO, INC. FOR THE PROMOTION OF
THE ARTS AND CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
As to Organization:
Mayor's Office
Jerry Long, President
City of San Bernardino
Junior University of San
Bernardino, Inc.
P.O. Box 6471
San Bernardino, CA. 92412
300 North "D" Street
San Bernardino, CA. 92418
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
~~"'-\-'v\
\g~,
I
DATED:
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2000-270
4 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY OF SAN BERNARDINO, INC. FOR THE PROMOTION OF
5 THE ARTS AND CULTURE.
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12 ATTEST: r rU)I.1Ll J1. OLUto
~ Ja~yr::rtc;;;t/ie;L;'7~~tt&~~
ORGAN I ZATION
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16 Approved as to form
and legal content:
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James F. Penman
City Attorney
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CITY OF SAN BERNARDINO
a~-iL~
Valles, Mayor
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2000-270
Synopsis: Junior University of San Bernardino, Inc.
Junior University of San Bernardino, Inc. began in 1962 as a Children's summer
activity in the backyard of Robert Henleys' home.
Junior University's productions moved to a larger venue in 1965 - The Perris Hill
Park Bowl.
Each June many hundreds of children and adults participate in open auditions. A
cast of 65-80 are selected. Ages range from 10 years and older. The season opens
in mid-July for a 14 night run.
Free tickets are provided, to Goodwill Industries, Hill Acres Children's Home,
Center ofIndividuals with disabilities and other City Institutions.
Estimated attendance -12,700
Number of performances -14
Estimated costs - $120,270.00
Estimated income - $107,270.00
Amount requested - $13,000.00
Fine Arts Commission recommends - $7,500.00
2000-270
PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
,
I. Applicant Organization (Name, Address, etc.)
Junior University of San Bernardino, Inc.
PO Box 6471
San Bernardino CA 92412
Telephone No. (909) 889-0833
Non-Profit I.D. No. D-0496913
Number of Years in Existence 38
II. Contact Person: Jerry Long
Title: President
Telephone No.: P09) 864-7289
III. Program Category Under which Support is Requested:
Theater
IV,
Period of Support Requested:
From: 01/01/2001 Through
(Starting)
V. Program Description:
12/31/2001
(Ending)
Junior University Musical Theatre will provide the
residents of San Bernardino and the Inland Empire with
a William R. Dixon original adaptation of 'The Tales of
Hans Christian Anderson.' This production, including a
live orchestra, will involve over 200 young people in
all aspects of theatrical production.
Junior University's General Manager, Jeff Grande, will
oversee all expenditures of funds for this program.
Open auditions will be held the first two Saturdays in
May, with rehearsals starting right after Memorial Day.
We anticipate an audience of over 12,500 people will
attend our production over a fourteen-night run, from
July 20 through August 4. An entire family can attend
our show for only twelve dollars. The low ticket
prices afford a live musical experience to a diverse
cross-section of the community.
A-I
2000-270
VI. Estimated number of persons expected to benefit from this program:
12.700 ~
a) Number of persons by paid attendance: 12,000
b) Number of persons by complimentary admission: 500.
c) Number of performances scheduled: 14-
d) Total anending all performance (a plus b): 12,500
VII. Need Statement:
Junior University intends to meet the following needs
of the local San Bernardino area.
Provide a forum for approximately 200 local youths and
adults to perform in an educational environment under
professional direction in music, drama, dance, and
stagecraft. Junior University offers the exposure to
live theater that has been cut from many school
programs.
Provide wholesome entertainment specifically designed
to encourage family attendance. Offer the experience
of quality musical theater, with a live orchestra, to a
segment of the community that can not afford
'professional prices.' Wholesome entertainment and
special family ticket pricing combine to make a.Junior
University production enjoyable for the entire family.
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2000-270
VIII. Intended Results:
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The arts are an essential part of a community's well-
being. It is important that all social and economic
segments have accessibility to the arts. Junior
University strives to reach everyone.
Funding from our community partners has allowed us to
donate tickets to a wide range of organizations. Past
organizations that have benefitted are Goodwill
Industries, San Bernardino city Parks and Recreation
Department, Center for Individuals with Disabilities,
Easter Seal after-school program, Hillview Acres
Children's Home, and San Bernardino Adult School
Developmentally Disabled. In 1999 and 2000, JU
provided the County of San Bernardino Department of
Children Services 100 reduced-rate family tickets for
their foster parent program.
The 'family ticket' is a Junior University exclusive in
the Inland Empire. For twelve dollars the entire
family, two adults and their children under 18 years,
can attend the show. This is a benefit for those
larger families.that would today pay $35 just to see a
movie. JU continues a program of providing coupons
good for two free youth admissions with a paid adult
ticket. This program extends the family entertainment
opportunity to the single-parent households.
The success of our efforts to provide accessible
theater can be measured by the number of people
attending and the average cost per person. Over the
last five years, the average per season was 12,600
attending at $3.40 per person.
A-3
2000-270
IX. Total anticipated expenses for this period:
TOTAL EXPENSES
,
$ 40,73000
$ 44,84500
$ 0.00
$ 15,800.00
$ 000
$ 18,89500
$ 120,27000
Salary & Wages
Supplies & Material
Travel
Fixed AssetslRentals or Leases
Outstanding loan payments
Fees & Other
X. Total anticipated income for this period:
Income from performances
Revenue (stocks, bonds, rentals, etc.)
Grants
Contributions
Funds from Support Groups
Other
$ 72,670.00
$ 8,900.00
$ 000
$ 25,70000
$ 000
$ 000
TOTAL INCOME $ 107,270.00
XI. Amount requested from the San Bernardino Fine Arts Commission:
a)
b)
c)
Total Expenses (Section IX)
Total- Income (Section X)
AMOUNT REQUESTED (a minus b)
$ 120,270.00
$ 107,270.00
$ 13,000.00
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XII. Future Objectives:
The Board of Directors is continually exploring additional
sources to offset budget expenses. Our goal is to keep
ticket prices low. There is a wide range of donation
options provided, These include the cast bowl-a-thon, the
support program, program advertisements, and corporate
sponsors. Thirty-nine percent of our 1999 income came from
donations. The corporate sponsor program started in 1993
and has brought in over $93,000. Past Corporate Sponsors
include Edison International, The Thomas J. Long
Foundation, Wal-Mart Foundation, Bank of America
Foundation, The Norris Foundation, Fieldstone Foundation,
Prime-Line Products Co., TRW Foundation, Wells Fargo Bank,
and Wyatt Videos. We continue to add to the list.
The Board of Directors strongly believes that adherence to
our budget is a critical element to sustainability. While
Junior University strives to produce a quality show, we
will not take on the burden of debt.
A-4
2000-270
Justification of large grant request
Section X: Estimate of Income for 2001
SHOW INCOME
Ticket Sales
Concessions
Program Advertising
Miscellaneous Sales
SUBTOTAL
NON-SHOW INCOME
Individual Donations
Corporate Sponsors
Sub Leasing Storage Space
Interest, Savings Accounts
SUBTOTAL
TOTAL ESTIMATED INCOME
Section IX: Estimate of Expenses for 2001
PRODUCTION STAFF & ORCHESTRA
Royalties
Production Staff Stipends
Orchestra Expenses
SUBTOTAL
SCENERY I TECHNICAL
Scenery
Costumes and Makeup
Technical
SUBTOTAL
OTHER SHOW EXPENSES
Advertising I Public Relations
Security
Printing (ProgramslTickets)
Facilities
Concession I Sales Items
Sales Incentives
Miscellaneous
SUBTOTAL
NON-SHOW EXPENSES
Previous Year
General Manager Stipend
Storage Facilities
Insurance
Accounting Fees
Telephone
General Office Expense
SUBTOTAL
SPECIAL PROJECTS Improvements to Bowl
TOTAL ESTIMATED EXPENSES
A-4 (A)
$40,800.00
$13,800.00
$11,500.00
$6,570.00
$72,670.00
$8,700.00
$17,000.00
$6,800.00
$2,100,00
$34,600.00
$107,270.00
$5,500.00
$8,130.00
$13,800.00
$27,430.00
$22,600.00
$7,000,00
$5,200.00
$34,800.00
$6,745.00
$5,600.00
$6,900.00
$2.425.00
$10,895.00
$1,400.00
$950.00
$34,915.00
$500.00
$15,800.00
$2,100.00
$350,00
$750.00
$825.00
$20,325.00
$2,800.00
$120,270.00
2000-270
XIII. Provide a briefhistorylbackground of the organization:
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Junior University began in 1962 as a children's summer
activity in the backyard of Robert and Barbara Henley.
One hundred and fifty people saw the first show. Since
1963, Junior University's musical shows have been
original adaptations of familiar children's stories
written and scored by William R. Dixon. In 1965 the
.
Henleys with William and Patricia Dixon formed the non-
profit corporation. That year, the popular productions
found a home at Roosevelt Bowl in San Bernardino's
Perris Hill Park. A full orchestra composed of local
musicians and students was added in 1968. In 1994
Mr. Dixon passed away. Junior University continues our
summer family tradition by updating shows from 25
original musicals written by William R. Dixon. These
musical adaptations are based on classic fairy tales or
children's stories and are all targeted for a family
audience.
For over thirty-five years, Junior University has
provided San Bernardino and the Inland Empire the best
family entertainment while offering an exciting and
educational experience for young people. Cast members
range from 9 years old to beyond college age, with
teenagers as the majority. Because Junior University
is such a large commitment in both time and energy, it
often involves the entire family. The rewarding
learning experience is a wonderful opportunity for new
friendships in addition to providing a stepping stone
for those interested in professional and community
theater.
CERTIFICATION:
Project Officer:
Telephone No.:
lwr~~,...
(909) 889-0833
Title
Date
General Manager
June 21,2000
A-5
2000-270
List Board or Directors and Officers
(Include names, addresses and telephone numbers)
Junior University 2000 Board of Directors
MAILING ADDRESS
551 Gladiola St, Hemet. CA 92545
821 Ardmore Circle, Red1ands. CA 92374
2242 E 17th St, San Bernardino, CA 92404
420 Robinhood Lane, Red1ands , CA 92373
28822 Glenheather Dr. Highland. CA 92346
1216 Magnolia Ave. Red1ands, CA 92373
583 Gray Sl. Colton. CA 92324
1794 Sonora Ave, San Bernardino. CA 92404
4875 N Acacia Ave, San Bernardino, CA 92407
64 San Gorgonio. Red1ands. CA 92373
PO Box 33, Rwming Springs, CA 92382
731 North Riverside Ave, Rialto, CA 92376
17903 Via La Cresta. Chiao Hills, CA 91709
17903 Via La Cresta. Chiao Hills, CA 91709
2354 Harrison Sl. San Bernardino, CA 92404
6279 Blythe Ave, Highland. CA 92346
25726 Segundo Ct. San Bernardino, CA 92404
6405 Briarwood Court, San Bernardino, CA 92407
5505 North Dahlia St, San Bernardino, CA 92407
7582 Canyon Oak Dr. Highland. CA 92346
12629 Eagle Ct, Grand Terrace, CA 92313
600 N Arrowhead Ave #300, San Bernardino. CA 92401
1233 Aster Sl. Upland, CA 91786
1251 E Lugonia #143. Redlands. CA 92374
1592 North D St, San Bernardino, CA 92405
25475 East 26" St. San Bernardino, CA 92404
1651 Humphry Place. Escondido, CA 92025
426 W Baseline, San Bernardino, CA 92410
7267 Seville Sl. Highland. CA 92346
MEMBER
Coos Allmon
Roger Biddick
David Bowers
Jim Brittain
Jack Butler
Rochelle Campbell. V.P.
Patricia C. Dixon
Maggie Foss
Gary Geis
Jeff Grande. Gen. Mngr.
Pat Kikuchi
Judy King, Sectry.
Mary Kintner
Robert Kintner. T res.
Dan Kuhn
Alice Lakes-Anderson
Jerry Long, Pres
Ken Mosteller
Cherie Oden
Pat Pavlian
Paul C. Reed
Bob Ritter
Manuel Salinas
Brian D. Sandahl
Jack Sclunitz
Jim Scott
Phill Smith
Steve Sutherland
Robert Zinn
A-6
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PHONE
652-6759
792-3904
864-4624
792-8181
864-2870
798-7155
889-1269
883-3738
882-1047
793-7866
867-2122
873-5073
393-9353
393-9353
881-3239
862-5584
864-7289
880-1406
887-4454
862-3892
824-2847
862-9161
981-2269
793-5496
885-1640
886-3208
760-480-6485
864-7908
425-8589