HomeMy WebLinkAbout2000-269
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RESOLUTION NO. 2000-269
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE INLAND DANCE THEATRES, INC. FOR THE PROMOTION OF ARTS
AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with Inland
Dance Theatres, Inc., a copy of which is attached hereto marked Exhibit "A" and
incorporated herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage of this resolution.
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2000-269
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY.
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE INLAND DANCE THEATRES, INC. FOR THE PROMOTION OF ARTS
AND CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
Joint
and Common Council of the City of San Bernardino at a Regular meeting thereof, held on the
5th day of September ,2000, by the following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA X
LIEN .----lL
MCGINNIS X
SCHNETZ X
SUAREZ X
ANDERSON X
~
MCCAMMACK X
;dcvmtW);U;(iincu ~
City Clerk ')
?r-t!.",
day of September,
The foregoing resolution is hereby approved this
2000.
'c:i!..-t.Lv-L-
J 1 Valles, Mayor
it of San Bernardino
Approved as to
Form and legal content:
JAMES F, PENMAN,
City Attorney
2000-269
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AGREEMENT
Fine Arts Funding
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the Inland Dance Theatres, Inc., a non-profit
organization, referred to an "Organization"
The parties agree as follow:
Recitals.
1.
A. Organization has requested financial
Assistance from City for fiscal year 2000-01, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Payment. Upon presentation of a claim to the
Mayor's Office, City shall pay to Organization from the
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2000-269
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
CULTURE.
budget for the 2000-01 fiscal year, the total sum of
$15,500.00 dollars, to cover the costs per Fine Arts
grant application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2001, and any unexpended funds shall be
returned to City by Organization.
4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit the
financial records in accordance with this section will
result in the Organization reimbursing the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the City
and its employees and agents from all liabilities and
charges,
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2000-269
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel fees"
for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assignment.
its interest in this
approval of City.
Organization shall not assign
Agreement without the prior written
8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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2000-269
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
CULTURE.
Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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2000-269
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
As to Organization:
Mayor's Office
Jean Roche, President
City of San Bernardino
Inland Dance Theatres, Inc.
300 North "0" Street
14 San Bernardino, CA. 92418
P.O. Box 3691
San Bernardino, CA. 92413
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11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED: 'l,)()-li
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11 ATTEST: 1())})u{ ~'. (1a./l}J,J j
liLt fachel G.\;;ark, City Clerk
12 '~O yJfMLliV)...-J y(} dLf7fl),; WPff{'r!/
13 ORGANIZATION
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Valles, Mayor
.
2000-269
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3 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
4 CULTURE.
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CITY OF SAN BERNARDINO
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15 Approved as to form
and legal content:
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17 James F. Penman
City Attorney
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2000-269
Synopsis: Inland Dance Theatres Inc.
The Inland Dance Theatre will present the 25th production of Tchaikowsky's Nutcracker
Ballet on November 30 & December 1, 2, and 3 at the California Theatre.
During these past years 100,000 school children have viewed with delight a live ballet.
Both cast and audience is drawn from the Inland Empire. Special rates are given to youth
and low-income families. The Nutcracker Ballet has become an established holiday
tradition in the City of San Bernardino.
. Estimated attendance - 7,500
. Number of performances - 6
. Estimated costs - $111,000.00
. Estimated income - $91,000.00
. Grant requested - $20,000.00
. Fine Arts Commission recommends - $15,500.00
2000-269
PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
I. Applicant Organization (Name, Address, Etc.)
Inland Dance Theatre!l's Inc.
P.O. Box 3691
San Bernardino, Ca. 92413
Telephone No. (909) 783 4824
Non Profit m. NO.0733047
Number of Years in ExistenceJS
U. Contact Person: Jean Roche
Title: President
III. Program Category Under which Support is Requested
Dance
IV. Period of Support Requested:
From September 8th 2000. Through December 3rd, 2000.
V. Program Description:
Inland Dance Theatres, Inc. (lOT) will present the 25th production of Tchaikowsky's
Nutcracker Ballet to the community of San Bernardino and the surrounding areas,
drawing an audience from diverse groups of people. The perfonnances will be November
30, December 1,2, 3 at the California Theatre of Performing Arts. During the past 25
years over 100,000 school children have attended the Ballet. We are happy to be able
to bring the a live perfonnance of the Ballet and Symphony into their lives. It is because
of the high cost of the symphony that we are requesting your funding.
Our desire is to encourage our young dancers and inspire them to a higher perfonnance
level. The opportunity to work with a local person who is now a professional, such as
Jennifer Blake, will provide tangible evidence that dedication and work help achieve goals.
The we are compeUed to have the symphony perform with the Ballet, to enable the
children to experience the Ballet as it was meant to be.
Both out cast and audience are drawn from the diversified community making up the
Inland Empire. Many residents are on some type of state or federal aid and would not be
able to attend the Nutcracker Ballet if we did not provide a special rate for the youth.
This exposes youth from disadvantaged families to the enrichment of the arts.
For many families, the Nutcracker is an established Holiday tradition.
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2000-269
VI. Estimated number of persons expected to benefit from this person:
a) Number of persons by paid attendance: 7500
b) Number of persons by complimentary admission: 4500
c) Number of perfonnances scheduled: 6
d) Total attending all performances (a plus b): 12,000
VII. Need Statement:
Inland Dance Theatres's (IDT) has been a leader in bringing quality dance productions to
the San Bernardino community for the past 25 years, The Nutcracker Ballet is regarded
as one of the best productions in the area. Nutcracker presents an art form enjoyed by
both children and adults.
For all that attend this production and for those that produce, work and dance in the
program our Nutcracker is production is part of the Holiday season. The public knows
they can depend on us to present a quality production that enriches their lives while
featuring many of their friends, neighbors and family.
Over the past years we have come to depend upon the funds that the Fine Arts
Commission has so generously awarded Inland Dance Theatres, Inc. We are aware that
you have budget constraints, and we have presented a budget that reflects our lower costs
achieved through stringent cost -cutting measures. This budget is one of the lowest we
have presented as we are committed to reducing our spending to limit the amount of
outside financial support necessary to mount this production. Although we have started
seeking other means of support, we still are in need of City and Community financial
assistance to make this program possible each Holiday Season.
School performances expose young children to the arts and are an integral part of our
mission. The school performances, however, do not generate any profit. In 1999 we were
able to sell out two school performances by aggressively calling all the schools and
sending out letters to the county and city schools. For the 2000 season we are starting to
call the schools now. We applied some aggressive marketing strategies to attract the
general population to the performance in 1999 and will continue to do so in 2000.
Because of the uncertainty of revenue generated and increased production costs, we need
your assistance to guarantee a successful production.
Our target audience includes school children, youth groups, and residents in the Inland
Empire who can enjoy Nutcracker as many others have for the past 25 years.
IDT,like most community based non-profit organizations, can only exist through the
generosity of donations, grants and fundraisers. We recognize that funding for grants is
diminishing while competition for scarce funding is increasing. IDr has and will
continue to intensify our fund raising efforts to diversity our funding sources. These
efforts will ensure that IDT can continue to produce the Nutcracker Ballet for the
enjoyment of the residents of the Inland Empire.
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2000-269
VIII.
Intended Results:
,
Unfortunately it is not possible to get an exact measurement of the results of this program
We are enclosing the article that was published in the San Bernardino Sun news paper
following last years performance, and we can only give you the words thai many who see
this performance say, wonderful, we love the program, it gets better each year. Each year
we receive letters from school children expressing their delight in attending the
performances and seeing the California Theatre. It is our intent to enhance the arts in our
community by providing both performance opportunities as well as viewing opportunities
for community members. We have pulled out all the stops in our plans for Nutcracker to
accomplish our goals.
It is our intent to inspire enthusiasm for dance, music and theater in the community by
exposing the youth in the Inland Empire to these art forms. Each year the cast of the
Nutcracker Ballet is comprised of 98% local talent of all ages, ethnicity, and socio-
economic backgrounds. This exposure to the arts is essential to the quality and vitality of
the Inland Empire. Such opportunities would be vastly reduced without the Nutcracker
Ballet performances.
Last year we added a web site and placed our audition application on the Internet. In
addition to the audition information we have a link to an electronic ticket seller for
interested parties to buy their tickets by credit card or at our local vendors. Our Internet
presence will increase awareness of our production and generate attendance from areas in
the Inland Empire that have previously been under represented.
This summer company dancers are performing in the Junior Universities production. Our
performers past Nutcracker peifonnances have provided these dancers with experience
and opened new venues of performing to them.
We are proud that three of our company members are enrolled in the dance program at
the University of California Irvine. Also one of our dancers is teaching a ballet class
at UCLA and another dancer was accepted to Fordham University with a minor in dance
Education. Another one of our company members was a runner up at the Spotlight
Awards in Los Angeles.
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2000-269
IX. Total anticipated expenses for this period:
Salary & Wages
Supplies & Material
Travel
Fixed AssetsIRentals or Leases
Outstanding loan payments
Fees & Other
,
$ J!J--:53(J
$ -)' s'5Z'
$ /"
c-;-
$ -1- Nt)
-
$ &
$ "7.5'; (}{l C
,
TOTAL EXPENSES
$ / Ii. (J()t)
/
X. Total anticipated income for this period:
Income from performances
Revenue (stocks, bonds, rentals, etc.)
Grants
Contributions
Funds Irom Support Groups
Other
$ J1'tO{)
$ ~
il"l'
$ ~6'" l'
$ j/)/ /JC'O
$ . /~
$ -e-
TOTAL INCOME $ /~ /)() (J
XI. Amount requested from the San Bernardino Fine Arts Commission:
a)
b)
c)
Total Expenses (Section IX)
Total- Income (Section X)
AMOUNT REQUESTED (a minus b)
$ I: ~ gN
$ 'i _ 1(1(.1
$:JLv N't)
I
XII, Future Objectives:
We are committed to finding ways to fund our performances through aggressive fund
raising projects such as: 1) presenting special performances for target groups (such as
youth organizations, senior citizen groups, or church groups in the area); 2) requesting
grants from large corporations; and 3) increasing publicity to improve attendance. We
have sent out fund raising letters to major companies in the area.
Weare much stronger this year. Most of the plans for the production are being placed in
motion with eight board members in attendance at most meetings. Because of this
strength, we look forward to producing many quality ballet performances in the future.
Our board starting meeting in early 2000 to make plans for the 25th Anniversary of
Nutcracker. We have made many plans to make this year the best ever. Last year
Was a sell out and we are so happy to be able to once again present this wonderful
production to the community. We are looking forward another 25 years of making this
the best production ever.
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2000-269
XIII.
Provide a briefhistorylbackground of the organization:
~
Judy Noerr first presented the Nutcracker Ballet in 1976. This production was the
combined efforts of the San Bernardino Valley Community Concert Association, the City
Unified School District and numerous volunteers,
The first production was performed to taped music. The next year we put together our
own orchestra under the direction of James Guthrie. In 1977 we started Community Arts
Productions, a community based nonprofit corporation. We are proud to say we have
been able to hire the San Bernardino Symphony for the past several years to provide
orchestration for us.
In 1987 we changed the name of Community Arts Productions to Inland Dance Theatres,
Inc. to reflect the other communities that we serve.
The generosity of individuals, organizations, governmental agencies and other businesses
has enabled Inland Dance Theatres, Inc. to assemble productions far beyond the scope of
most companies. Our goal remains the same today, as it was when the first Nutcracker
was produced. We strive to bring quality performances to the community and to brighten
the lives of school children from diverse backgrounds that might never have a chance to
see a live performance or cultural event of this nature without assistance.
CERTIFICATION:
Project Officer:
Telephone No.:
TOt! ,if, . I. ,/
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Date t --2f-i'-e1
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2000-269
List Board of Directors and Officers
(Include names, addresses and telephone numbers)
1160 E. 28TH STREET
SAN BERNARDINO, 92401
HME, 883-2161
1433 STERLING RD.
REDIANDS, 92373
HME, 793-2923
OFC. 824-3163
5961 ROGERS LANE
SAN BERNARDINO, 92404
Hl'<IE, 862-0640
2843 FREMONTIA
SAN BERNARDINO, 92404
HME, 883-2861
STEVEN EASLEY GOFORTH/MARTY 884-1863
SAN BERNARDINO, 92404
ALDAPE, ~IETTE Teacher
AMENDT, TONY Manager
BLAKE, DARLENE
Manager Dance
Studio
LYNETTE EVANS
Radiologist
,
WAYNE FUGATE Computer/Programer 6359 AZALEA AVE
SAN BERNARINO, 92407
LEVESQUE, JOHN Financial Planner 22348 GLENDORA AV
GRAND TERRACE 92324
HME 824-2328
OFC 825-3830
NEWMAN, EVIE Teacher 1213 ANTHONY ST
Choreographor REDLANDS, 92374
HME 794-7975
MELANSON, FLO
Retired Teacher
President
Emblem Club
ROCHE, JEAN
Supervisor AAA
Bethel Guardian
Job's Daughters
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1050 W MARSHALL BLVD
SAN BERNARDINO, 92405
HME 882-6239
22392 LADERA
GRAND TERRACE, 92313
HME 783-4824
OFC 818 562-8503
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