HomeMy WebLinkAbout2000-246
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RESOLUTION NO. 2000-246
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN AGREEMENT BETWEEN THE CITY
OF SAN BERNARDINO AND "SALUTE TO THE ROUTE" FOR CIVIC AND
PROMOTION FUNDING FROM THE FYOOIOl BUDGET TO ASSIST IN THE
CONDUCT OF THE "SALUTE TO THE ROUTE" EVENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City, an agreement with the "Salute to the Route"
organization for civic and promotion funding from the FYOOIOl budget, a copy of which is
attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set
forth at length.
SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the adoption
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2000-246
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN AGREEMENT FOR CIVIC AND
PROMOTION FUNDING FROM THE FYOO/Ol BUDGET FOR SALUTE TO THE
ROUTE.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
Joint
and Common Council of the City of San Bernardino at aRegular meeting thereof, held on the
6 ~day of August
, 2000, by the following vote, to wit:
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ABSTAIN
ABSENT
Council Members:
AYES
NAYS
ESTRADA
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LIEN
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MCGINNIS
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SCHNETZ
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SUAREZ
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ANDERSON
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MCCAMMACK
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'~h(~~
Ci~
The foregoing resolution is hereby approved this /Qfi-/ day of August
2000.
Approved as to
Form and legal content:
JAMES F. PENMAN,
City orney
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2000-246
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4 This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a
5 municipal corporation, referred to as "City" and "SALUTE TO THE ROUTE", a non-profit
6 organization, referred to as "Organization."
7 The parties agree to as follows:
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1. Recitals.
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A. Organization has requested financial assistance from City for the
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11 Fiscal year 2000/0 I, in order to assist in defraying the expenses connected with the conduct of
12 events related to their 2000 "Salute to the Route" celebration, as outlined in their request for
13 funding to the Mayor and Common Council, a copy of which is attached hereto marked Exhibit
14 "A". The terms ofthe request are incorporated herein by reference and shall govern the uses of
15 the funds provided herein. The financial assistance provided for in this agreement is made on a
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one-time basis, and receipt of said funds shall not imply a continuing obligation of the City
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beyond the terms of this agreement.
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19 B. The expenditure is for a valid municipal public purpose, to wit: for the
20 conduct of events related to th~ir 2000 "Salut:: to tile Roa~e" celebration,
21 September 16, 2000.
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AGREEMENT
Civic and Promotional Funding
2.
Payment.
Upon presentation and approval of a claim by the City Administrator's Office,
City Finance shall pay to organization from the civic and promotion fund budget
for the 2000/0 I fiscal year, the total sum of TEN THOUSAND DOLLARS
($ 10,000).
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The funds paid to Organization shall he used solely for the purposes set forth in
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4 Paragraph 1 above. No deviation from these provisions shall be made without the express
5 approval of the City of San Bernardino. Any unexpended funds shall be returned to the City by
6 Organization.
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the expenditure of the funds. All books and records of Organization are to be kept open for
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12 inspection at any time during the business day by the City or its officers or agents. Failure to
13 submit the financial records in accordance with this section will result in the Organization
14 reimbursing the City in the full amount received by Organization. At the conclusion of the
15 program, Organization shall present the City Administrator or his designee copies of all receipts
16 for expenditures connected with said program in the total amount of TEN THOUSAND
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DOLLARS ($10,000). If Organization does not submit receipts totaling $10,000 which City
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19 deems appropriate, Organization shall remit balance of funds to City.
20 5. Hold Harmless.
21 Organization covenants and agrees to defend, indemnify, and hold
22 armless the City and its employees and agents from all liabilities and charges, expenses
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(including counsel fees), suits, or losses, however occurring, or damages arising or growing out
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f the use or receipt of the funds paid hereunder and all operations under this agreement.
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ayments hereunder are made with the understanding that the City is not involved in the
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Use of Funds.
Accountability.
Financial records shall be maintained in accordance with generally
accepted accounting principles by Organization in such manner as to permit City to easily trace
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erformance of services or other activities of Organization. The costs, salary and expenses of the
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2000-246
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Notices.
All notices herein required shall be in writing and delivered in person or
As to City:
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Attn: City Administrator
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Sent by certified mail, postage prepaid, addressed as follows:
As to Organization:
Salute to the Route
P.O. Box 89
San Bernardino, CA 92402
Attn: Danny Flores, Chairman
2000-246
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AGREEMENT WITH SALUTE TO THE ROUTE FOR CIVIC AND PROMOTION
2 FUNDING FROM THE FYOO/Ol BUDGET.
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Entire Agreement.
This agreement and any documents or instruments attached hereto or
6 referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and
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supersede all negotiations and prior writing in respect to the subject matter hereof. In the event
of conflict between the terms, conditions or provisions of this agreement, and any such document
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or instrument, the terms and conditions of this agreement shall prevail.
In witness whereof, the parties hereto have executed this agreement on the day and date
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By.
SAL
, OTHEROUT~
rrAf~ r
Danny Flor s haiITnan
By.
19 ATTEST:
20 BY:~ h . C.t4../...,1G
21 City erk
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23 pproved as to form
d legal content:
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2000-246
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CITY OF SAN BERNARDINO. CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
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1. Organization (Name, Address, olc.) Dale Submitted '7-J.S-OO
Scclll..-\e- to -;k .'R ouie. 2. Contact Person "Do.'f'ln~ Flore <;
\'.O'~Dx 111 niB C-M..\Y'Yho....n
~\)"rY\an'h..,u I CA- q'l'lO?- Phone (90'\) 'ii'il'7-.J.7'-1t>
3. Ph", ('lrAlli'ii7-n", . 4. Period of Support RsqUBSI&<1 or Dale at EVenl
Number of Years in Existence '8' Sept.",,\' e,... 13 d' 16, ;1.000
5. Taxpayer ldenlificatil:ln Number "IS' - 30?P-/ /
6. Activity lor which funding is requested: '3cclL\.t" 1,0 'the~ 1'.ocJe -.p.est- :1.000
8"phyr,\'"r I~. :.low R;€..-C'x.q'>/'I4!o,v ~~r:~!frho:.v
S'f'rte'Mht"' r I L200f) . t.:O.'i" R.~CL0 Co.t'Y\\V{J ,..plt'Stc..... -' P.1I\'teY"hI\'"lvn'f'......-r-
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? Estimated number of persons expected to altencl this program/project re.C'f'pi1o~v : 100 {ttsto...- 5;000 )
8. ProPOSed Budget: Budllet AcIuel Budget "'~, BuGget -,
Personnel: 016 FaciJity Rental 9000 t-- 023 Trophies ,~;,
" '" 017111surance 024 Scholarships
01 FulttimeSalaries 018 Decorations BlJo 025 Celebrity Expenses
02 Parltime Salaries m 0' 019L11ilities: Accommodations
03 OverlJme <I a G" Lodging
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04 Electncal Other
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05 Phone
- 026MiscellaneousExpe~;
Expenses: Other_ pern'HTS 0
SUb-Total rb e~I'\>'YIf'Y\" 5"t-.t<Jr.
010 Office Supplies 020 SP;8Cial Equlpment/1;ni' r'E'<tt-rrz,yr, <;, a.o
011 Postage Scu.~mo..Y\ Shtf+ T-<;hlrt<;
012 Printing sT"'I"- ?fln
013 Equipment Rental '1t)6
014 Secur~y J':bn 021 Adverlislng
015 Food! 022 Promotion GRANO TOTA1J1!J RIO
Refreshments 'NO" Expenses 1100
9. List Anticipated FundinglAevenue (Sources other than City)
Sou"" Amount
&" tlmx.,.J,^,. I'.,~" n.hb It-<o)'l., \};.p! (."nt, nr~"".ud7o"'~ II'HP
0uJWet""r;ll>nal~arn.rivJ l",j,,>;),.uJ) vrx"'1 lc),,,..I Do'lk.. An)
4t!.1.<,t- Reet (n.l.<Ji~,f0 Auin hiliflCS LerlOS K\c.oT0.a6 ,t1tXICO f'.-dltLLmnJ {q, 8'/0
~~Vlcsr~S lbe$j TI\'X'e~t'.5.~ f1{..'tl.........$ J 3(111\ &:fIlO Ii~ Su.n} TOTAL'
( 10. Anticipated revenue from activity
)
11. Tolal Amount Aequesled from City:
A. Total Proposed Budget Amount
B. ~: Ot~er Funding Sources
C. Total Amount Requested from City
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10,000
Sent to Ways & Means Date:
Action;
Sent to Mayor & Council Date:
Action:
12. Oescrioo any additional assistance OO;ng requested 110m lhe city; (Personnel. equipment. park ilrea,
building.elt.)
A. San lS."r~o.d,,,, My I'n/rce *r ,,,,"unij (),~J. cro~ eo.w.1
B. USf~ ~ AJu:;e.7~ PCt.I'\..: J%roOu.Y\d<..} n.\"'\d. ~l'(\...+t'e'::
EstlmatedCosts
(To be completed by City)
c
( 13. S~",,""'fappf""t 1f}~~~VJ-:'
Dol" ?_ :If'- 00
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NOTE: Pluss be prepared to submit an Budlt of your ffnBnClslactivlUflS, In tha flven! such Inform.tlon is doemed nfJCf#Ssilry.
Altllch skfltch and other supporting information, ".PProprlst..
nl~TR''''n:lON; WHITI;.,..CIt'!'AOMI'\IJ~11l"'lO!l GR~EN.,..,FI''''~.E CANARY-,..APPI..!CfoNT OTIlEI!DEPl'$.,