HomeMy WebLinkAbout2000-060
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RESOLUTION 2000-60
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A
COOPERATIVE AGREEMENT BETWEEN THE SAN BERNARDINO CITY
FIRE DEPARTMENT AND THE USDA FOREST SERVICE, SAN
BERNARDINO, NATIONAL FOREST, RELATING TO FIRE PROTECTION
AND RESCUE SERVICES WITHIN THE MUTUAL THREAT ZONE,
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I, That the USDA Forest Service, San Bernardino National
Forest, hereinafter called Forest Service and the San Bernardino City Fire
Department (SBCFD) wish to enter into a cooperative agreement; and
SECTION 2, The Mayor or her designee is hereby authorized and directed
to execute said cooperative agreement, a copy of which is attached as EXHIBIT A;
and
SECTION 3, Said cooperative agreement will be for each party providing
to the other a reasonable and reciprocal exchange of fire, rescue and emergency
medical services on a day to day basis in the mutual threat zone, Each party agrees
to undertake this reciprocal exchange of services under the terms, provisions, and
conditions listed in EXHIBIT A.
SECTION 4, The authorization to execute the above referenced agreement
22 is rescinded ifit is not executed within sixty (60) days of the passage of this
23 resolution.
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2000-60
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RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A
COOPEA TlVE AGREEMENT BETWEEN THE SAN BERNARDINO CITY
FIRE DEPARTMENT AND THE USDA FOREST SERVICE, SAN
BERNARDINO, NATIONAL FOREST, RELATING TO FIRE PROTECTION
AND RESCUE SERVICES WITHIN THE MUTUAL THREAT ZONE,
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a joint regular
meeting thereof, held on the 20th day of March , 2000, by the following
vote, to wit:
COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT
ESTRADA X
LIEN X
MCGINNIS X
SCHNETZ ~
SUAREZ X
ANDERSON X
MILLER ~
The foregoing resolution is hereby approved this ,.p~l-day of
^
March
, 2000,
Q~h. C.LuJ?.
Rachel G. Clark, CKC, City Clerk
\ / au--
A;;;'V'l1~. M'ym
Cl y of San Bernardino
23 Approved as to form
And legal content:
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JAMES F. PENMAN
City Attorney
n Ie
By: Whl""o/. ~~
o
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200(1-60
COOPERA TIVE AGREEMENT
Between
THE SAN BERNARDINO CITY FIRE DEPARTMENT
And
THE USDA - FOREST SERVICE,
SAN BERNARDINO NATIONAL FOREST
This Cooperative Agreement between the USDA Forest Service, San Bernardino
National Forest, hereinafter called the Forest Service, in accordance with the Act of
May 27,1955, (42 USC 1856) and the San Bernardino City Fire Department.
WITNESSETH:
WHEREAS, the San Bernardino City Fire Department maintains and operates a fire
protection organization in the area outlined on a map attached to the Joint Operating
Plan, and;
WHEREAS, the San Bernardino City Fire Department is responsible for the suppression
of fires, including wildland fires, fire prevention and education of the public as to the
cause of those fires, and is interested in assisting the Forest Service in the suppression
of wildland fires, and;
WHEREAS, the Forest Service maintains and operates a forest and watershed fire
organization for the purpose of providing protection to federal responsibility land which
are adjacent or proximate to the area protected by the San Bernardino City Fire
Department and;
WHEREAS, it is mutually beneficial for both parties to render cooperative assistance to
each other to combat the effects of all risk incidents, and;
WHEREAS, the parties hereto desire to cooperate with each other in an undertaking that
will accomplish the purpose of providing mutual assistance in all risk incident mitigation,
Exhibit A
200Q-60
agree to undertake such mutual cooperation under the terms, provisions and conditions
hereinafter provided,
NOW, THEREFORE, it is hereby agreed as follows:
A. The Forest Service Agrees:
1, To respond Forest Service personnel, aircraft and equipment to the San
Bernardino City Fire Department and assist in the mitigation of all risk
incidents in those areas that are outside the Forest boundary where the
incident could be a threat to the San Bernardino National Forest, as
shown on the map attached to the Joint Operating Plan, Upon request,
the Forest Service will assist the San Bernardino City Fire Department on
all types of incidents beyond the threat zone, The Forest Service will not
be expected to deplete its own protection resources to the detriment of its
normal protection responsibilities,
2, To reimburse the San Bernardino City Fire Department for personnel and
equipment costs when actually ordered for all risk incidents, and under
the supervision of the Forest Service, after the first 12 hours,
Reimbursable costs will be based on actual San Bernardino City Fire
Department personnel labor rates including fringe benefits, and
negotiated equipment use rates, except as specifically excluded by
provision C,2 of this Agreement. Crash Rescue services will be
reimbursed from beginning time of dispatch and submitted to the Forest
Service for processing,
3, To maintain accurate personnel time reports, aircraft and other equipment
use records to support reimbursement billing to San Bernardino City Fire
Department. No claim for personnel time will be submitted for less than
one hour,
2000-60
4. The Forest Service will notify the San Bernardino City Fire Department of
all incidents originating within areas of mutual threat as soon as incidents
come to the attention of the Forest Service,
B. The San Bernardino City Fires Department Agrees:
1, To respond with City personnel and equipment on any all risk incidents in
the Forest Service area of responsibility and assist in the mitigation of
incidents in those areas that are outside of the San Bernardino City Fire
Department boundary where an incident could pose a threat to the City of
San Bernardino as shown on the map attached to the Joint Operating
Plan, Upon request, the San Bernardino City Fire Department will assist
the Forest Service on incidents beyond the threat zone, The San
Bernardino City Fire Department will not be expected to deplete its own
protection resources to the detriment of its normal protection
responsibilities,
2. To notify the Forest Service Dispatcher in San Bernardino, telephone
number (909) 883-5651, or direct down link between the two dispatch
offices, of all wildland fires within the San Bernardino National Forest or
fires or incidents in the San Bernardino City Fire Department jurisdiction
that constitute a direct threat to National Forest lands as soon as such
incidents come to the attention of the San Bernardino City Fire
Department.
3, To maintain accurate personnel time reports and records of equipment
mileage and/or hours, Upon review and certification by the Incident
Commander, the San Bernardino Fire Department will bill the Forest
Service for reimbursement. No claims for the time will be submitted for
less than one hour.
4, To reimburse the Forest Service for personnel and equipment costs when
actually ordered for incident within the mutual threat zone and working
under the supervision of the San Bernardino City Fire Department after
2000-60
the first 12 hours, Reimbursement will be based on actual Forest Service
personnel labor rates including fringe benefits and Forest Service
equipment use rates, except as specifically excluded by provision C,2 of
this Agreement.
c. It is Mutually Agreed:
1, That in the event that the incident occurs along the borderline of one agency's
protection responsibility, under no circumstances should there be a delay in
attack pending determination of the precise location of the incident. Unless it is
clearly and mutually understood that one agency will promptly attack and follow
through on all necessary action, it shall be the agreed policy that both agencies
shall send forces promptly to start mitigation action on borderline incidents,
Subsequent assistance shall be at the request of the responsible agency,
2, That no general and administrative costs or dispatching costs shall be
reimbursed by either agency to the other.
3, Any response made by either agency to assist the other, outside of the agreed
mutual dispatch area shall be at the request of the agency with jurisdictional
responsibility,
4. A) The City agrees to defend, indemnify, and hold harmless the Forest
Service and its agents and employees from and against all claims, damages,
losses and expenses arising out of performance by the City of the work herein
detailed where such damages, losses, and expenses are caused in whole or in
part, by City's negligent set or omission, or that of its agents and employees or
that of anyone employed by them or for whose acts the City may be liable,
B) The Forest Service agrees to defend, indemnify, and hold harmless the
City and its agents and employees from and against all claims, damages, losses
and expenses arising out of performance by Forest Service of the work herein
detailed where such damages, losses, or expenses are caused, in whole or in
part, by Forest Service's negligent act or omission, or that of its agents and
2000-60
employees or that of anyone employed by them or for whose acts the Forest
Service maybe liable,
5, A Joint Operating Plan will be written, reviewed and updated annually, This
Operating Plan will outline maintenance responsibilities, rental rates, payment
procedures, space utilization liability, and any other pertinent items.
6, Each agency will provide training opportunities for one another to increase all risk
incident mitigation and management so as to carry out the terms of this
agreement in a positive professional manner.
7, It shall be the responsibility of each agency to inform all responsible persons
within their organization of the contents of this Agreement.
8, Each agency will allow the use of command and tactical radio frequencies that
are administered by either agency to be used by all agencies responding to an
incident. Overall control of the frequencies will remain with the responsible
agency,
9, Each agency will provide to the fullest extent possible, facilities (such as parks) to
be used for staging areas and incident bases, Where feasible, the San
Bernardino City Fire Department will secure an agreement with local government
agencies for the use of such facilities, The names, uses of, locations and
carrying capacity of all such facilities will be attached to the Joint Operating Plan,
10, This Agreement will terminate upon 30-days written notice from either party and
will be revised and updated bi-annually by both parties,
DATE
DATE
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2000-60
BY
r Judith Valles
f San Bernardino
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2000-60
'~. -
JOINT OPERATING PLAN
BETWEEN
THE SAN BERNARDINO CITY FIRE DEPARTMENT
and
THE USDA FOREST SERVICE, SAN BERNARDINO NATIONAL FOREST
As directed by our Cooperative Agreement, the following Joint Operating Plan has been
developed and agreed to by both parties, This Joint Response Operating Plan by and between
the San Bernardino City Fire Department, a Department of the City of San Bernardino, a
municipal corporation of the State of California, hereinafter referred to as City Fire, and the
United States Department of Agriculture Forest Service, a Department of the United States of
America, hereinafter referred to as Forest Service,
WITNESSETH
WHEREAS, this operating plan entered into for the best interest of the citizens of both
jurisdictions to have a reciprocal joint response between City Fire and the Forest Service on
structure fires, wildland fires, medical aids, etc" and
WHEREAS, this operating plan will create a safer working environment for emergency
personnel of both jurisdictions by providing additional emergency resources in a more timely
manner
NOW, THEREFORE, The parties agree as follows:
1, That any fire or other emergency incident within the mutual threat zone of either
jurisdiction shall initiate a joint response of emergency equipment and personnel to
mitigate the incident. Each jurisdiction shall respond the requested resource, if available,
to all incidents within the mutual threat zone,
2, Each Department shall be responsible for incident reports within their respective
jurisdiction. Assisting units shall cooperate with jurisdictional units to exchange
appropriate information,
3, This Operational Plan may be temporarily suspended by either Department's Chief
Officer or their representative at any time due to emergency conditions within their
jurisdiction which could have an adverse impact upon their ability to respond,
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2000-60
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FISCAL ARRANGEMENTS
It is agreed that no billing will occur immediately after any incident, when the incident occurs
within the city or forest service mutual threat zone, but that an annual balancing of charges
against each agency will be made, This annual balancing will occur at the end of the calendar
year. At the end ofthe calendar year, a comparison of charges from each agency to the other
will be calculated and offsetting costs zeroed out. Any costs not offset will then be paid by the
responsible agency, It is the intent ofthis arrangement to work towards an equal exchange of
assistance to avoid year -end billing, This comparison of charges will be reviewed during the
year with the intent of keeping up to date on fluctuating personnel and equipment costs,
For purposes of billing, the following listing will provide a guideline for anticipated costs
associated with the deployment of equipment and personnel:
PERSONNEL AND EQUIPMENT COSTS
USFS
Apparatus Cost (average cost)
Type II Engine (Capt., Engineer, 3 Firefighters)
Water Tender (I Engineer)
Type I Hot Shot Crew (Supervisor, 2 Captains, 17 Firefighters)
Type II HeliTack Crew (Capt., Engineer, 3 Firefighters)
Type II Helicopter Hourly Rate (Helicopter 534)
Personnel Costs
Division Chief
Battalion Chief
Fire Protection Captain
Base Rate
$28,00 per hour
$25,00 per hour
$2100 per hour
San Bernardino City Fire Department
Apparatus Cost
Type I Engine
Type IV Brush Engine
Ladder Truck
Water Tender
Battalion Chief Vehicle
Hazardous Materials Vehicle
$30,00 per hour
$30,00 per hour
$30,00 per hour
$30,00 per hour
$20,00 per hour
$20,00 per hour
page 2
$82,00 per hour
$28,00 per hour
$185,00 per hour
$9100 per hour
$897,00 per hour
Overtime Rate
$38,00 per hour
$36,00 per hour
$31,00 per hour
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2000-60
Personnel Costs:
Battalion Chief
Fire Captain
Fire Apparatus Engineer
Paramedic Firefighter
Firefighter
Base Rate
$30,35 per hour
$24.3 5 per hour
$20,96 per hour
$21.36 per hour
$18,56 per hour
Overtime Rate
$30.35 per hour
$36.53 per hour
$31. 44 per hour
$32,04 per hour
$27,84 per hour
COMMUNICATIONS
Upon arrival at the scene of an incident, the first arriving Chief Officer shall establish an Incident
Command Post and notify the other agency of its location, At that time, a Unified Command
shall be established and tactical frequencies will be assigned, based on jurisdiction for all
responding units to use, In some instances, there may be a need for the exchange of portable
radios to provide for safe and adequate communications,
REVISIONS
This Operational Plan may be revised or amended at any time by mutual agreement ofthe Fire
Chief of the San Bernardino City Fire Department and Forest Supervisor ofthe San Bernardino
National Forest.
It is agreed that any substantial impact or changes offire protection resources by either agency,
shall be cause for reconsideration ofthis agreement.
IN WITNESS THEREOF, the parties hereto have executed this operating plan on the date
hereinafter written,
3/23/0 U
/ /
DATE
THE USDA FOREST SERVICE, SAN BERNARDINO NATIONAL FOREST
-
--
BY
FOREST SUPERVISOR
BERNARDINO NATIONAL FOREST
BY
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COUNCIL AGENDA ITEM #21
MARCH 20, 2000 COUNCIL MEETING