HomeMy WebLinkAbout2000-038
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RESOLUTION NO. 2000-38
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO APPROVING AND AUTHORIZING EXECUTION OF A
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE COUNTY 0
SAN BERNARDINO REGARDING THE ALLOCATION OF FUNDS FROM TH
COUNTY TO THE CITY FOR THE PURPOSE OF IMPLEMENTING A CENSUS 200
OUTREACH PROGRAM
'.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CIT
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directe
to execute on behalf of said City an Agreement with the County of San Bernardino regarding th
allocation of funds from the County to the City for the purpose of implementing a census 200
outreach program, a copy of which is attached hereto, marked Exhibit "A" and incorporated b
reference as though fully set forth at length.
SECTION 2. The approval to execute the above reference agreement is rescinded if th
parties to the agreement fail to execute it within 60 days of the passage of this resolution.
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2000-38
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO APPROVING AND AUTHORIZING EXECUTION OF A
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE COUNTY 0
SAN BERNARDINO REGARDING THE ALLOCATION OF FUNDS FROM TH
COUNTY TO THE CITY FOR THE PURPOSE OF IMPLEMENTING A CENSUS 200
OUTREACH PROGRAM
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor an
Common Council of the City of San Bernardino at a ;:~:~ar meeting thereof, held on the 22n
d f February
ay 0
, 2000, by the following vote, to wit:
The foregoing ordinance is hereby approved this ,;.(3 d day of February , 2000.
Approved as to
Form and legal content:
/ t:[tL'.>t<!/
,
'--
JAMES F. PENMAN,
City 'Ntomey
()
. r: e-vv~
2000-38
REPORT IRECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
Complete Count Committee; Agreements
FEBRUARY 15,2000
..
FROM:
WILLIAM H. RANDOLPH
County Administrative Officer
SUBJECT:
RECEIVE COMPLETE COUNT COMMITTEE STATUS REPORT AND AUTHORIZE
ALLOCATIONS AND APPROVE STANDARD AGREEMENT FOR DISTRIBUTION OF
COMPLETE COUNT COMMITTEE'S ALLOCATED FUNDS
RECOMMENDATION:
1. Receive Complete Count Committee Status Report to be presented by Patricia L. Nickols, Chairman.
Complete Count Committee and Keith Lee, Complete Count Committee Vice-Chairman.
2. Approve standard agreement form for funds allocated to cities and community based organizations and
authorize the County Administrative Officer to sign the agreements.
3. Approve allocations to the following cities:
AGENCIES
City of Adelanto
Town of Appie Valley
City of Barstow
Cities of Chino Hills/Chino
City of Fontana
City of Highland
City of Needles
City of Ontario
City of Rancho Cucamonga
City of Rialto
City of San Bernardino
Town of Yucca Valley/City ofTwentynine Palms
TOTAL
AMOUNT
$ 1,800
$ 605
$ 1,500
$ 700
$ 14,700
$ 5,500
$ 6,090
$ 19,450
$ 9,520
$ 24,488
$ 42,500
$ 12.750
$139,603
AGREEMENT NOS.
2000-92
2000-93
2000-94
2000-95
2000-96
2000-97
2000-98
2000-99
2000-100
2000-101
2000-102
2000-103
4. Approve allocation of $50,000 to be used for services of advertising and marketing media companies
and $50,000 for contracting for census activities by community based organizations as determined by
the Complete Count Committee.
5. Authorize Auditor Controller by four-fifths (4/5) vote to establish appropriations and revenues by
$239,603 in the Complete Count Committee fund.
BACKGROUND INFORMATION: California's Budget Bill for 1999-2000 - SB 160 (Peace) included an
appropriation of $24,715.000 to administer the activities of the California Complete Count Committee. Of
this amount $5,000,000 was appropriated for the County Complete Count Committees and the San
Bernardino County Complete Count Committee's allocation is $239.603.
Page 1 of 2
Record of ActionPi#le Board of Supervisors
:';~~~~~s' ;"~;~';;.:~:~: ->~
APP(,~QV~~'(tt);'Q~SUPERVISORS
~2JpFM)ll,j3t:R~ARDINO
) .",' \' ,"; '. '. \
MOTION .,j@ ',' ;i,A'Y ',',;; i AV ',\ SECOND AYE
\ ~;i:_';_2 '; 4 5
,~ARD
CC: CAO-Randolph w/contract form
CAO-Clay w/agrees.
Cities c/o CAO (Clay) w/agrees,
CSO-Nickols
JESO-Lee
Purchasing-De La Torre
Auditor/Controller w/contract form
& agrees.
SBO w/agrees.
County Counsel-Reitz
File w/contract form & agrees.
BY
DATED:
Rev 07/97 Iw
ITEM 063a
2000-38
..
..
RECEIVE COMPLETE COUNT COMMITTEE STATUS REPORT AND AUTHORIZE ALLOCATIONS AND
APPROVE STANDARD AGREEMENT FOR DISTRIBUTION OF COMPLETE COUNT COMMITTEE'S
ALLOCATED FUNDS
PAGE TWO
FEBRUARY 15, 2000
On January 11, 2000, the Board of Supervisors adopted a resolution, which established the San Bernardino
County Complete Count Committee and appointed eight initial members. The resolution authorized the
Chairman of the Board to appoint additional members to the Committee in order to have organizational
participation on the Committee. Additional Committee members were recruited from the County of San
Bernardino and from the incorporated cities of the County. On January 25, 2000, the Board of Supervisors
approved Agreement 2000-42 and Resolution No. 2000-19 with the State of California Business,
Transportation and Housing Agency in the amount not to exceed $239,603 to promote the 2000 Census.
The Complete Count Committee established a sub-committee consisting of members from the cities to help
the County determine a spending plan for the allocated dollars. The Sub-Committee met on February 8.
2000 and established the aforementioned distribution recommendations. The Complete Count Committee
approved these recommendations on February 10, 2000.
Approval of this action will ensure an accurate and complete count of San Bernardino County residents in
Census 2000.
FINANCIAL IMPACT: Funding for this expenditure of $239,603 is provided through San Bernardino County
Agreement No. 2000-42 and Resolution No. 2000-19. Approval of this action will result in no local cost to
the County. Appropriations (Fund-SFG, Dept.-CAO, Org.-CAO, Obj.-2445) and Revenues (Fund-SFG.
Dept.-CAO, Org.-CAO, Obj.-8840) are to be established at $239,603 in the Complete Count Committee
fund.
SUPERVISORIAL DISTRICT(S): All Districts.
PRESENTER: Keith Lee, Vice-Chairman Complete Count Committee
2/15/00 Iw #63a
,
.~
2 0 - 8 FOR COUNTY USE ONL Y
E X New Vendor Code Dept. Contract Number
M Change C A
X Cancel
County of San Bernardino
FAS
STANDARD CONTRACT
County Department
County Administrative Office
County Department Contract Representative
Valerie Clay
Fund Dept.
Dept. Orgn.
~
Ph. Ex!.
Amount of Contract
Organization
i\ppr.
387-5410
Obj/Rev Source Activity
$42.500
GRC/PROJ/JOB Number
CommOdity Code
FY
Estimated Payment Total by Fiscal Year
Amount 110 FY Amount
liD
Project Name
Complete Count Comm
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino. hereinafter called
the County, and
Name
City of San Bernardino
Add ress
300 N. "D" Street
hereinafter called
Contractor
San Bernardino, CA 92418
Phone Birth Date
909 384-5122
Federal 10 No, or Social Security No.
IT IS HEREBY AGREED AS FOllOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid. manner of payment. time for
petformance or completion determination of satisfactory performance and cause for termination, other terms and conditions, and
attach plans. specifications. and addenda. if any.)
Whereas in January 2000. the San Bernardino County Board of Supervisors established the San
Bernardino County Complete Count Committee in order to maximize the number of San Bernardino
County residents counted in the 2000 census and to implement a census outreach program and
California's 1999-2000 fiscal year Budget Bill appropriated funds to counties to administer the
activities of complete count committees throughout the State.
Whereas the City of San Bernardino desires to participate in the Complete Count Committee efforts
in San Bernardino County.
Now Therefore. it is agreed as follows:
1. Funds allocated through this agreement shall be used to further the goals and activities of the
County Complete Count Committee and shall be used by Contractor as set forth in Contractor's
proposal which is incorporated herein by reference and attached as exhibit "A".
Page I of~
2000-38
, .
~
2. The funds provided under this agreement must be used by Contractor consistent with the
Guidelines established by the California Complete Count Committee which have previously
provided to the Contractor.
3. Contractor shall receive $&7 ~nn dollars for Complete Count Committee activities pursuant to this
agreement. County's obligation to provide these funds is contingent on receipt of funds by the
County from the State for the activities of the County Complete Count Committee.
4. All subcontracts must comply with the same terms and conditions as the County Agreement with
the State.
5. Utilizing the Forms attached as exhibit "B" the Contractor shall submit a monthly progress report
to the County Complete County Committee no later than the 29th day of each month.
6. Contractor shall be an independent contractor in performing services under this agreement.
7. Contractor shall defend, indemnify. and hold harmless the County and its officers, employees and
volunteers with respect to all action and activities of contractor and its officers and employees use
of the funds provided under this agreement.
8. Contractor understands and agrees that all funds provided under this agreement were obtained
pursuant to an agreement between the County and the State for Complete Count Committee
activities and that all activities. services, and use of funds under this agreement shall follow and
be consistent with the State/County Agreement.
9. Contractor acknowledges that the County has established a goal of ensuring that all individuals
who benefit financially from County through contract are in compliance with their court-ordered
child. family and spousal support obligations in order to mitigate the economic burden otherwise
imposed upon County and its taxpayers. As required by County's Child Support Compliance
Program (County Code Section 110.0101 et seq.) and without limiting Contractor's duty under this
contract to comply with all applicable provisions of law, Contractor warrants that it is now in
compliance and shall during the term of this contract maintain compliance with employment and
wage reporting requirements as required by the Federal Social Security (42 USC Section 653a)
and California Unemployment Insurance Code Section 1088.5. and shall implement all lawfully
served Wage and Earnings Withholding Orders or District Attorney Notices of Wage and
Warnings assignment for Child or Spousal Support. pursuant to Code of Civil Procedure Section
706.031 and Family Code Section 5246(b). Contractor hereby certifies that it has submitted to
the County a completed principal Owner Information (POI Form) and Child Support Compliance
Program Certification (CSCP Certification).
Page 2of~
2000-38
~
Failure of Contractor to maintain compliance with the requirements set forth in the preceding
paragraph shall constitute a default by Contractor under this contract. Without limiting the rights and
remedies available to County under law or under any other provision of this contract, failure to cure
such default within 90 days of notice by the San Bernardino County District Attorney shall be grounds
upon which the County Board of Supervisors may terminate this contract.
City of San Bernardino
(Print or type name of corporatjo:u,:~, ;t~or. ~tC)
BY~.P/\ It J
.
(Authorized signature ~ sign in blue Ink)
~
William H, Randolph, County Admini trative Officer
Dated FES}, 20GO .Z.6ClO-'Ol-
Name Theresa Rubi
(Print or type name of person signing contract)
SIGNED AND CERTIFIED THAT A COPY OF T
DOCUMENT HAS BEEN DELIVERED T
CHAIRMAN OF THE BOARD
CI e Board of Supervisors
o the County of San Bernardino.
TitleMayor's Chi ef of Staff
(Print or Type)
Dated: February 24, 2000
B
Deputy
Address300 N. "0" st.
San Bernardino. Ca 92418
Approved as to Legal Form
Reviewed by Contract Compliance
Reviewed for Processing
~
County Counsel
~
~
Agency Administrator/CAG
Date
Date
Date
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COUNTY OF
SAN BERNARDINO
BOARD OF SUPERVISORS
WILLIAM H. RANDOLPH
County Administrative Officer
County Government Center
385 North Arrowhead Avenue. Fifth Floor
San Bernardino. CA 92415-0120
(909) 387.5418 Fax (909) 387.5430
Kathy A. Davis ................................ First District
Jon D. Mikels. Chair ................... Second District
Dennis Hansberger .......................... Third District
Fred Aguiar. Vice Chair ................ Fourth District
Jerry Eaves ....................................... Fifth District
County Administrative Office
February 18. 2000
City of San Bernardino
Debra Daniels
300 N. "D" St.
San Bernardino, CA 92418
Dear Ms. Daniels:
On February 15, 2000 the San Bernardino County Board of Supervisors approved the allocation of
State funds to perform Census 2000 outreach activities. The City of San Bernardino was allocated
$42,500.
Attached is a standard agreement that needs to be signed by your city. Please make sure you type the
name of the signer and their title on page three of the agreement. As soon as the County receives the
signed agreement. 50% of your allocated money will be sent to you. The remaining 50% will be sent to
you when the County receives the remaining money from the State.
Since we are advancing you this money. you need to make sure you send supporting documentation to
me as soon as possible for all money spent. Please submit the three progress reports included in the
agreement in Exhibit B by March 1, 2000. March 16, 2000 and March 31, 2000. respectively.
Ifthere are any questions. please contact me at (909) 387-5410.
The next County Complete Count Committee has not been scheduled at this time.
Sincerely,
UCv~
~
Valerie Clay
Member of the County Complete Count Committee
Attachment