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Home My WebLink About2001-319 '. , " I, .. RESOLUTION NO. 2001-319 1 2 3 4 5 6 7 8 9 "B", submitted by ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC. to RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC. FOR PREPARING FINAL PLANS, SPECIFICATIONS, AND ESTIMATE FOR RENOVATION AND RETROFIT OF THE SAN BERNARDINO SANTA FE DEPOT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The attached Proposal dated September 19, 2001, and marked Exhibit 10 11 12 13 14 15 perform extra work for a fixed fee of $52,070.00, under terms of a Professional Services Agreement with said Architect authorized by Resolution No. 2000-327, is hereby approved. Such approval shall be effective only upon Amendment No. 3 being fully executed by both parties. The Mayor is hereby authorized and directed to execute said Amendment No.3 on behalf of the City. A copy of Amendment NO.3 is attached as Exhibit "A" and incorporated 16 herein by reference as fully as though set forth at length. SECTION 2. This Amendment shall not take effect until the Amendment is fully 20 such full execution. No oral Contracts, amendments, modifications or waivers are intended or 21 authorized and shall not be implied from any act or course of conduct of any party. 22 SECTION 3. This resolution is rescinded if the parties to the Amendment fail to 23 execute it within sixty (60) days of the passage of the resolution. 24 25 26 27 28 . . ~. 2001-319 1 2 3 4 5 RESOLUTION . . . APPROVING AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC. FOR PREPARING FINAL PLANS, SPECIFICATIONS, AND ESTIMATE FOR RENOVATION AND RETROFIT OF THE SAN BERNARDINO SANTA FE DEPOT. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a 7 held on the 15th day of October meeting thereof, joint regular ,2001, by the following Vale, to-wit: 8 Council Members: 9 10 ABSTAIN ABSENT ESTRADA AYES NAYS ----1L x x x x x x LIEN 11 12 MC GINNIS 13 SCHNETZ 14 SU AREZ 15 ANDERSON 16 MC CAMMACK 17 18 19 20 21 ~~.~ Rachel Clark, City Clerk 22 The foregoing resolution is hereby approved this] 1'(1" day of i I ~ \...1 (. f t' LL--.. ~Udi~ Valles, Mayor ( City/ of San Bernardino I J , 2001. Octoher James F. Penman 26 City Attorney (1 '-:-I! ) 27 By:/ (~ 7, {ic-;v-z/>,""1""'c 28 1//( i 2 '. , 2001-319 EXHIBIT "A" , AMENDMENT NO.3 TO AGREEMENT FOR PROFESSIONAL SERVICES This AMENDMENT NO.3 is made and entered into this 15th of October 2001, by and between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the "CITY" and Architect Milford Wayne Donaldson, FAIA, Inc., hereinafter referred to as "ARCHITECT". WITNESSETH WHEREAS, San Bernardino City Council, on November 20, 2000, adopted Resolution No. 2000-327 approving an Agreement for Professional Services with Architect for preparation of plans, specification, and estimate for renovation and retrofit of the San Bernardino Santa Fe Depot; and WHEREAS, subsequent to Agreement approval, reVISIOns were requested by Transtec and City Staff pursuant to the Value Engineering process. WHEREAS, certain tests must be conducted to provide sufficient information for the Architect to create a proper design; and WHEREAS, Architect has requested an amendment to the Agreement to cover the cost of additional services required to complete these revisions; and WHEREAS, paragraph 5.B. of Agreement allows adjustment to the total cost of services when the Architect and City agree in writing that there has been, or will be, a significant change in the scope, complexity or character of the services to be performed; and WHEREAS, City agrees that the requested revisions are not within the scope of services covered in Agreement; and WHEREAS, the proposed additional services to be performed by Architect are described in a letters from Architect dated September 19, 200 I, identified as Exhibit "B ,. , r~spectively, attached hereto and made a part hereof. NOW, THEREFORE, it is mutually agreed, as follows: 1. SCOPE OF SERVICES Architect shall perform those additional services identified in Exhibit "B". 2. COMPENSATION Upon satisfactory completion of the additional services contained herein City shall be pay to Architect an additional fixed fee of $52,070.00. Page I of 2 2001-319 EXHIBIT "A" AMENDMENT NO.3 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC. 3. NO ADDITIONAL CHANGES Except as otherwise stated in this Amendment No.3, all terms of the original Agreement, as approved by City on November 20, 2000, and as amended in Change Order Number One, approved by City on April 16, 2001, and as amended in Amendment Number One, approved by City on June 18, 2001, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date written above by their duly authorized officers on their behalf. ATTEST: CITY OF SAN BERNARDINO BY: V~ h ~IL Rache Clark, City Clerk City of San Bernardino '\ \ .i /- .. BY: /,Li.l ( [G--- / Jpdith Valles, Mayor (lity of San Bernardino Milford Wayne Donaldson, FAIA, Inc. BY: Signature NAME: TITLE: Approved as to form and legal content: JAMES F. PENMAN City Attorney BY: : ~_/- ~', .' /'. - , ~J /) ('/'-1 Page 2 of 2 Dec-12-01 02:11P C;ty Clerks Off;ce 1 P.03 2001-319 EXHIBIT" A" AMENDMEl\T !IIO. 3 TO AGREEMENT FOR PROFK'iSIONAL SERVICES WITH ARCHITECT MILFORD WAYNE DONALDSON, j<'AIA, INC. :l NO ADDITIONAL CHANGES Except as otherwise stated in this Amendment No.3, all terms of the original Agret:ment, as approved by City on November :ZOo 2000, and as amended in Change Order Number One, appwved by City on April 16,2001. lInd as amended in Amendment Number One. approved hy City on June 18, 2001, shall remain in full force and effect. IN WITNESS WHEREOF, tilt: parties hereto Ilave caused tllis Agreement to bc L~xccuted on the date wrillen above by their duly authorized officers on their behalf. ATTEST; CITY OF SAN BERNARDINO BY:j,.J?---C4t b ~k Rac~ Clark, City Clerk Cily of San Bernardino "\ ; , BY:</( [" (..-.-- .. / J/ldith Valles, Mayor (./iIY of San Bernardino Milford Way, 1 onaldsoll, FAI. , Ine BY: Signatur NAME: f rd Wa ne Donaldson TITLE: Pres i dent Approved as to form and legal content: JAMES F. PENMAN Cily Allorney BY: ) ,.,.. ...... .., (",-0" Page 2 of 2 2001-319 .._--~- - -. - " I \.ULFORD \VA):--.:E OO;\;ALOSO:--'; ARCHITECT EXHIBIT "B" . September 19, 200 I HISTORIC GASL..MP QUARTER CITY OF SAN BERNARDINO Development Services Department 300 North "0" Street San Bernardino, CA 92418 Attention: Mr. Raymond Casey Subject: San Bernardino Santa Fe Depot Value Engineering Services - (revised) Dear Ray: [n regards to the City of San Bernardino's request for additional services, Architect Milford Wayne Donaldson is pleased to submit this revised proposal, for the above referenced project, in the amount of Fifty Two Thousand Seventy Dollars ($52,070). Per Ali Cayir's request, MWD is submitting this proposal, to confirm our reduced fee and to be presented to the City Council Meeting on October I, 2001 As detailed in our proposal dated October 10,2000, value engineering is specifically excluded from our basic services. We have put together this proposal for Value Engineering Services required to reduce the construction budget to $8,800,000. This proposal reflects all additional services required to facilitate plan modifications based on our current understanding of the project which is summarized in the following scope: SCOPE OF WORK: 1. Amtrak, SAN BAG, and Metrolink tenant improvement spaces, will be identified as three (3) separate additive alternate items. 2. The Temporary Facilities developed for Amtrak and Metrolink will be identified as one (1) separate additive alternate item. 3. Landscaping improvements, except for planting and irrigation immediately adjacent to the building, will be identified as one (I) additive alternate item. 4. Improvements to the east parking lot will be identified as one (1) additive alternate item with the exception of the mechanical enclosure and required utilities. 5. Elements of the base bid to include the new parking lots between the Depot and Third Street consisting of paving, curblines, sidewalk with curbs, and street lighting. Landscaping in the base bid is limited to planting and irrigation immediately adjacent to the building. The east parking lot will remain in its current condition with historic brick paving and new striping to accommodate parking. Paving along the west of the building and at the Metrolink kiosk will remain as is. Existing paving between the arcade and the tracks will remain as is. Brick paving under the arcade will be removed and reinstalled to be level. The mechanical enclosure at the far-east portion of the site will be built. Site lighting will consist of under arcade lights and lights along the entry plaza and near parking for persons with disabilities. ;r':l\(, 2001-319 Mr. Raymond Casey CITY OF SAN BERNARDINO Development Services Value Engineering Proposal - (revised) September 19. 200 I Page 2 :-.nLFORD "\'AY~E OONALDSO~ ARCHITECT . 6. The building exterior will appear much the same as it has been planned to date. The roof tile will be cleaned in-place instead of being removed and replacement tile will be installed at damaged locations. The exterior cement plaster cleaning is also important to the general appearance as well as to enable plaster repairs. All window and door openings currently blocked will be cleared and replicated windows or doors will be installed where needed. The improved exterior east stairway remains in the project as well as restoration of the arcade, canopies, and chimney reconstruction. 7. With the exception of cleaning tile, repairing ceiling finishes, repairing windows and doors, and repairing tile damage caused by settling, the Lobby and Amtrak areas will not be improved. The Amtrak counter will be improved, but limited to ADA requirements and glazing on the counter. Air conditioning will be provided to Amtrak. The Lobby, as part of the original design. will only have the air tempered with cooling and heating, not designed for maximum controlled comfort at all times. 8 The base bid will not include the improvements designed for Metrolink or the Banquet facility on the first floor. These areas will receive wall and ceiling finishes, floor repairs and cleaning, window, and door repairs. A storefront door system will be installed in the Banquet Area. The toilets and kitchen area will be partially constructed and left in shell condition. 9. With the exception of the removal of the west elevator, and not installing tenant improvements for SANBAG, the 2'" floor is generally unchanged from current plans. The east elevator and lifts remain to satisfy ADA requirements. The new stairs connecting the mid and upper level and ramping between the mid and lower level will remain. The two new toilets at the west end will be partially constructed and left in shell condition. The skylights remain per the plans. 10. Areas designated for future tenants will remain as currently planned. 11. Rehabilitation of the exterior and some primary structural elements of the Historic Dorm remain in the project. Overall improvement of hollow clay tile (HCT) walls and unreinforced masonry (URM) and interior finishes are limited to shell type improvements. The interior of the dorm building remains unchanged. 12. Based on section 8-702.2 of the State Historical Building Code (SHBC), structural work will include the items needed to complete the renovation and only selected seismic bracing of the most critical structural. Estimated Construction Costs not to exceed $500,000. 13. In general, mechanical equipment will be sized for maintaining a comfortable environment. Smaller equipment will take more time to acclimate to desired levels and the temperature swing will be wider. 14. Plumbing is largely unchanged, however, smaller hot water heaters are planned, and some will not be installed until future tenant improvements are undertaken. The radiators in the Main Lobby will not be functional. The number of gas & water meters will be reduced along with the amount of 2001-319 Mr. Raymond Casey CITY OF SAN BERNARDINO Development Services Value Engineering Proposal - (revised) September 19.2001 Page 3 \ULfORD \,VA'{;\;E DONALDSON ARCHITECT . piping needed. The building must remain protected by an automatic sprinkler system to comply with SHBC and City of San Bernardino code requirements. 15. Individual metering, particularly for future tenant splits, may be eliminated at the forfeiture of measuring individual electricaluseage. Lighting may change from pendant system to integral into suspended ceilings in portions of the SANBAG area. The fire alarm system, emergency lighting, and data systems remain unchanged. 16. Incorporate all changes into the construction drawings and specifications. 17. Incorporate all changes into the Statement of Probable Costs. Reimbursable Costs Reimbursable Expenses described below shall occur, as necessary, and be billed by the Architect on an itemized statement specirying the type of service andlor the material provided, copies of receipts, if applicable, the position of the person providing the service, the person's hourly rate, the time spent and the cost incurred to provide the service. Funding for the reimbursable expenses is provided to pay the Architect for the various duties described below that do not lend themselves to precise estimation on a lump sum basis, and for that reason is not included in the Basic Services. Reimbursable Expenses, however, are essential to aid the Architect in the performance of the Basic Services and Additional Services, when authorized. Reimbursable Expenses are estimated to be $250 and shall be limited to the following: Printing and reproduction as required by the Consultant Film and Film processing as required by the Consultant Automobile Mileage/Travel related costs Long distance telephone/fax Report reproduction and expendable supplies (data duplication, historic photographs, and graphics supplies) Exclusions I. Preparation of permit processing documents. submittal of documents or attendance at agency plan check meetings. 2. Reproduction costs for blueprinting, CAD plots and photocopying. Reproduction for MWD use or project team coordination are not considered reimbursable costs. . . 2001-319 , . \.ULFORD W.--\YNE DONALDSON ARCHITECT Mr. Raymond Casey CITY OF SAN BERNARDINO Development Services Value Engineering Proposal- (revised) September 19. 200 I Page 4 . PROPOSED FEE: The estimated total fixed fee for professional architectural services as described in this proposal is Fifty Two Thousand Seventy Dollars ($52,070). Break Down of Costs Architect Milford Wavne Donaldson. FAIA Corporate Architect . Project Manager CADD Technician Report Writer . Clerical Total Estimated Reimbursable Expenses Sub Total Leverton & Associates . Construction Cost Estimate De!!enkolb Enl;!ineers. . Structural Engineering Bechard Lon!,' & Associates . Mechanical and Plumbing Van Buuren Kimper En!!iners Electrical Engineering GRAND TOTAL Hourly Hours Amount $120 15 1,800 $80 60 4,800 $70 160 11,200 $80 20 1,600 $50 20 .l.ill!Q 260 $20,400 ---.1i!! $20,650 $4,000 $14,000 $5,920 $7,500 Additional services beyond those described above are subject to the attached Schedule of Fees. $52.070 2001-319 Mr. Raymond Casey CITY OF SAN BERNARDINO Development Services Value Engineering Proposal. (revised) September 19.2001 Page 5 \lILH..Jr..:.u WAY:'\;E DONALDSON ARCHITECT . SCHEDULE OF FEES Hourlv Rates Corporate Architect Project Architect Construction Administrator Project Historian Project Manager Specification Writer Senior Designer Senior Draftsperson Technical Manager Report WriterlScript Writer CADD Technician Video Editor Videographer Video Duplicator Intermediate Designer Intermediate Draftsperson Research Assistant Beginning Draftsperson Clerical financial Controller Architectural Trainee Basic Costs $120.001H0ur $IOO.OOlHour $ 90.001Hour $ 90.001H0ur $ SO.OOlHour $ SO.OOlHour $ SO.OOIHour $ SO.OOIHour $ SO.OOIHour $ SO.OOlHour $ 70.001Hour $ 70.001Hour $ 70.00/Hour $ 60.00IHour $ 70.001Hour $ 70.00/Hour $ 60.00IHour $ 60.00/Hour $ 50.00IHour $ 70.00/Hour $ 40.00/Hour Miscellaneous In this category are materials, service and equipment which are not covered in the hourly rate schedule. Miscellaneous items include: Computer Usage CADD Plots Automobile mileage (over 30 mile radius from office) Travel and subsistence, per day Printing and photographic work Long Distance telephone and faxes Equipment Rental Aircraft Rental $ 65.001Hour $ 15.001Each $ 0.325/Mile' At cost + 15% At cost + 15% At cost + 15% At cost + 15% At cost + 15% Other Consultants Employed by Architect Milford Wayne Donaldson, F AlA, Inc. Services outside consultants employed by us on the client's behalf will be charged at cost plus 15%. Terms of Payment Payment for services is due upon presentation of the invoice. Invoices are normally rendered on a monthly basis as either a partial or final billing. . [ler IRS Regulations Revised 6199 '. Mr. Raymond Casey CITY OF SAN BERNARDINO Development Services Value Engineering Proposal. {revised} September 19.2001 Page 6 2001-319 IvULFORD WAYNE OONALDSON ARCHITECT . If this acceptable to you, please sign both originals and return a copy of this proposal as authorization to proceed with extra services. Should YOtl need any further information or would like to discuss this, please give me a call. sinclCJ ill ~~O~~ Milford Wayne D aldson, FAIA President C20 I 93 MWD:rrw cufl\mwd-projed$\OI68-SBD _ VE\datalpropoub\vaJue-eng-rev wpd