HomeMy WebLinkAbout2001-318
RESOLUTION NO. 2001-318
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
2 THE SUBMITTAL OF THE AQMD TRIENNIAL EMPLOYEE TRIP REDUCTION
PLAN.
3
4
5
WHEREAS, the Southcoast Air Quality Management District requires all employers of
250 or more employees to comply with the Rule 2202; and
WHEREAS, Rule 2202 requires the implementation of an emissions reduction program
6 to reduce emissions related to employee commutes; and
7 WHEREAS, Rule 2202 is designed to bring the South Coast Air Basin into compliance
8 with the federal Clean Air Act;
9 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND
10 COMMON COUNCIL OF THE CITY OF SAN BERNARDINO:
11 SECTION 1. The City Administrator of the City of San Bernardino is hereby authorized
12 to submit the City's Triennial Employee Trip Reduction Plan to the Southcoast Air Quality
13
Management District, a copy of which is attached hereto, marked as Attachment "A" and
14
incorporated herein by reference as though set forth at length.
15
16 III
2001-318
RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
1 THE SUBMITTAL OF THE AQMD TRIENNIAL EMPLOYEE TRIP REDUCTION
PLAN.
2
3
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a joint regular meeting thereof, held
4
on the 15th day of October ,2001 by the following vote, to wit:
5
6 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
7 ESTRADA x
8 LIEN x
9 MC GlNNlS x
10
SCHNETZ x
11
SUAREZ x
12 ANDERSON
x
13 MC CAMMACK x
14
15
16
17
18
19
20
21 Approved as to form
And legal content:
22
Jarnes F. Penman
23 City Attorney
24\
25 By:; J~iYYN/J1- <
26
27
28
~h.~
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this /'?f, tit day of
October
,2001.
"
, \
I
) v' -
\/ tec L':'--
IT ALLES, MAYOR
ty qf San Bernardino
_J
/)
/
I ~/l0'V-d-.",
2001-318
Year: I 2001
Attachment "A"
I Site ID#: I 065890 I
Employee Commute Reduction Program
Filing Fee Form
The correct filing fee must be included with this submittal. Checks shall be made
payable to South Coast Air Quality Management District and mailed to 21865 E. Copley
Drive, Diamond Bar, CA 91765. Please indicate the site ID number on all checks.
(Credit cards are not an accepted form of payment).
Fee amounts vary, depending on the size of the worksite. Please consult the enclosed
Rule 308 or call the FEES HOTLINE (909-396-FEES (3337) for the latest fee
information. When you have acquired the fee information, complete the fee
information below.
Please remember that submissions with no fee or the incorrect fee may be
disaDDroved and subiect to resubmittal fees.
Site Street Address, City, Zip
300 North "D" Street San Bernardino, 92418
Total # Em Is.
526*
Amount Due
$ 1,231.61
Total Fees Submitted:
+ l3
- l3
$ 1 231. 61
Late Fees, if applicable: (SO% of submittal fee)
**Electronic discount, if applicable
* Employees at mandated sites only
** Electronic discount does not apply to resubmittals.
South Coast Air Quality Management District iii
2001-318
Year: 1 2001
Site 10#:1 065890 I
Section 1-1: Employer Profile
A. Name and Address of Organization (site address):
Employer Name:
I
Street Number:
I 300
"D"
Type (Ave, St, Blvd.):
I I St. I I
I
Unit/Suite:
I
City of San Bernardino
(N,S,E,W):
GJ
Street Name:
City:
State:
Zip + 4:Crt:y:
I I 92418
County (lA,OR,RS,SB)
I I SB I
San Bernardino
I I
CA
B. Contact Person:
All correspondence regarding this program will go to the person and address shown here.
Mr.jMs.:
First Name:
last Name:
Ms. I I
Teri
Baker
Title:
I Administrative Analyst II
Mailing Address:
Department:
City Administrator's OFfice
300 North "D" Street
City:
State:
Zip + 4:
1 92418
San Bernardino
~
Phone:
I (909)
Ext:
Fax:
384-5122
(909) 384-5138
E-Mail Address:
baker te@ci.san-bernardino.ca.us
South Coast Air Quality Management District
1
2001-318
Year:1 2001 I
Site ID#:I 065890 I
Section 1-1: Employer Profile (cont.)
C. Highest ranking official/person responsible for allocating resources for implementing this program:
Mr,fMs.:
~
First Name:
1 Fred
Last Name:
I Wilson
Title:
City Administrator
Mailing Address:
300 North "D" Street
City: State: Zip + 4:
San Bernardino ~ 192418 -
Phone: Ext: Fax:
I (909) 384-5122 I D I (909) 384-5138
E-Mail Address;
wilson fr@ci.san-bernardino.ca.us
D. Certified Employee Transportation Coordinator at this site:
(Attach a copy of your initial Ere training certificate.)
Mr,fMs.:
First Name:
Last Name:
I Ms. I I Teri
Baker
Title:
Department:
Administrative Analyst II
City Administrator's Office
Mailing Address:
300 North "D" Street
City:
State:
San Bernardino
CA
Zip + 4:
192418 -
Phone:
I (909) 384-5122
E-Mail Address:
Ext:
I I
Fax:
I I (909) 384-5138
baker te@ci.san-bernardino.ca.us
South Coast Air Quality Management District
2
2001-318
Year:1 2001
Site ID#:1065890 I
Section 1-1: Employer Profile (cont.)
E. Plan preparer or Additional ETC, On-site Coordinator or Consultant ETC:
(Attach a copy of your initial Ere training certificate.)
IT]
E = Employee Transportation Coordinator
C = Consultant ETC
o = On-site Coordi nator
P = Program Preparer
Mr.jMs.:
First Name:
Last Name:
[;] 1
Teri
Baker
Title: Department:
I Administra ti ve Analyst II I I Ci ty Administrator's Office
Company:
ICity of San Bernardino
Mailing Address:
300 North "D" Street
City:
I San Bernardino
Phone:
I (909) 384-5122
State:
I I CA
lip + 4:
192418
Fax:
I (909) 384-5138
Ext:
D
E-Mail Address:
I baker te@ci.san-bernardino.ca.us
South Coast Air Quality Management District
3
2001-318
Year:1 2001
Site ID#:I 065890 I
Section 11-1: Worksite Analysis
Worksite Services I Amenities Inventory
Indicate which of the following services/amenities are available to your employees by pladng an (XJ in Column A and/or Column 8.
Column A
On-Site
Column B
Within '14 mile
Transit Pass / Token Sales / Vouchers X
Post Office Services X
Direct Deoosit X
Movie / Show I Event Tickets X
Drv Cleanino Pick-uo X
Check Cashino Services X
Cafeteria X
Lunch Room X
Caterina Truck
Vending Machines X
ATM X
Fitness Center
Dav Care Center X
Gift ShOD / Comoanv Store
Showers
Bike Racks X
Bike Lockers
Clothes Lockers
Air Pumo
Bank X
Restaurants X
Drv C1eanino X
Pharmacy
Retail Stores X
Food Stores X
Post Office X
Auto Services X
Other define :
Other define :
Other define :
Other (define):
South Coast Air Quality Management District
4
,---- .-----
2001-318
Year:1 2001
Site ID#:I 065890 I
Section II-I: Worksite Analysis (cont.)
A. Number of bus/rail lines, whether local or regional, or local shuttles services within '14 mile or 3
blocks from site.
9
B. Frequency (in minutes) of the bus/rail routes, within '14 mile or 3 blocks from site. List only 3 most
frequent routes in the AVR window.
10 (bus)
15 (morning/eveni g
rail
C. Are conditions around the worksite conducive to bicycling?
Wves
DNO
DNO
D. Are conditions around the worksite conducive to walking?
Wves
E. Registered Transportation Management Association (TMA) or Transportation Management
Organization (TMO) information. (See list of TMA/TMO enclosed in Notification paCkage)
Is your company a member of a TMA{TMO?
DYes
[;] No
Name of TMA{TMO: I
South Coast Air Quality Management District
5
2001-318
Year: I 2001
Site ID#:I 065890 I
Section 111-1: AVR Verification Process
A. Methodology:
Identify the methodology used to obtain the survey data by checking one of the following Choices:
~
District Approved
AVR Survey
(If selected, complete 8 thru F.)
The 7-day survey form is available upon request for qualified employers.
D
Random Sample
Survey
(This method requires prior SCAQMO approval.
If selected, complete sections 8, C; E and F.)
Random Sample Survey
Percent Sampled
Number Sampled Certification Number
(If applicable)
I I I
(If se/ect~ complete sections B, C; F and complete Section ill-JA,
IV-2 & IV-3 for each monthly/quarterly period.)
Certification Date
I
D Record Keeping
I I
Record Keeping 'Need prior approval from AQMD
Certification Number
I
If commercial software system is used, please spedfy vendor's name here:
I
Certification Date
I
B.
Number of employees who report to work within
the standard 6 - 10 am, Monday - Friday window Current total
436
Total (Prior Yr. Submittal)
I 519 I
c.
Total number of employees reporting to this site* Current total
526
'Seasonal employees; temporary employees; volunteers; field personnel; field construction workers; and
independent contractors may be exduded from this total (see Rule 2202 - Employee Commute Reduction Program Guidelines
for additional infonnation).
D. Survey Response Rate
Number of surveys returned
from employees reporting to work
within the standard window.
435
divided by
Total number of employees Survey response rate
reporting to work within the (60% minimum response
standard window. rate required.)
436 x 100 = I 99.77 I Percent
E.
Survey Week
First day of survey
I 8/27/01 I
Last day of survey
8/31/011
NOTE: Survey must be taken M-F (S
consecutive days), 6 am - 10 am,
exclusive of holidays and rideshare
week (see holiday listing in the
program guidelines).
F. S ecific location where surve record kee in data are stored at our worksite
6th floor City Hall in the City Administrator's file room
South Coast Air Quality Management District
6
2001-318
Year:1 2001
Site ID#:I 065890 I
Section IV-2: Weekly Employee Survey Summary Form
Summarize the commute modes of employees reporting to work within the standard 6-10 a.m., Mon-Fri window only.
If you have received written District approval prior to taking your survey to use an alternative windo", identify your window below:
Days of the week: M T W TH F Hours: 6 a -. ill . through lOa. ill .
(Identify the 5 consecutive days above) (Identify the 4 consecutive hours above)
Mode
NSR. No Survey Response (60-89%)
A Drive Alone
B. Motorcycle
C. 2 persons in vehicle
D. 3 persons in vehicle
E. 4 persons in vehicle
F. 5 persons in vehicle
G. 6 persons in vehicle
H. 7 persons in vehicle
I. 8 persons in vehicle
J. 9 persons in vehicle
K. 10 persons in vehide
L. 11 persons in vehicle
M. 12 persons in vehicle
N. 13 persons in vehicle
O. 14 persons in vehicie
P. 15 persons in vehicle
O. Bus
R. Rail/plane
S. Waik
T. Bicycle
U. Electric Vehicle
V. Telecommute
W. Noncommutin9
Compressed Work Week Day(s) Off
X. 3/36 work week I
Y. 4/40 work week .
Z. 9180 work week
Other Days Off
AA. Vacation
BB. Sick
CC. Other
DO. Other NSR (90% or higher)"
MON TUE WED TH FRI . Total
7 4 3 5 8 27
308 303 308 309 192 1420
4 5 5 6 5 25
63 69 68 54 22 276
6 6 5 7 3 27
9 10 10 10 8 47
1 1 1 1 4
1 4 2 2 2 11
1
6
I ,I
1,:: L:: I
2
19 20 19 25 26 109
3 4 3 5 2 17
7 8 11 9 9 44
1 1 1 1 1 5
DAILY TOTALS I 436 I 436 I 436 I
. Enter the No Survey Response on line DO if the response rate is 90% or higher.
South Coast Air Quality Management District
436 I 2180
436
11
2001-318
Year:1
Site 10#:1 065890 I
2001
Section IV-3: Weekly Employee I Vehicle Calculation
Mode
Column I
NSR. No Survey Responses (if 60%-89%) 27
A. Drive Alone 1420
B. Motorcyde 25
C. 2 persons in vehicle 276
D. 3 persons in vehicle 27
E. 4 persons in vehicle 0
F. S persons in vehicle ~
G. 6 persons in vehicle 0
H. 7 persons in vehicle ~
I. B persons in vehicle (,\
J. 9 persons in vehicle ~
K. 10 persons in vehicle 0
L. 11 persons in vehicle "
M. 12 persons in vehicle ~
N. 13 persons in vehicle ~
O. 14 persons in vehicle (,\
P. 1S persons in vehicle ~
Q. Bus 47
R. Rail/plane ~
S. Walk 4
T. Bicycle "
U. Electric Vehicle (,\
V. Telecommute 0
W. Noncommuting 11
Com Dressed Work Week Dav s) Off
X. 3/36 work week ~
Y. 4/40 work week 50
Z. 9/80 work week 118
I ET. Employee Trips (Total NSR thru Z)
2005
Other Davs Off
AA. Vacation 109
BS. Sick 17
Cc. Other 44
'DO. Other NSR (90% or higher) 5
EE. Total (ET + AA + BB + CC + DO) 2180
FF. Number of employees in window
GG. Multiply box FF by S
436
2180
South Coast Air Quality Management District
Column II
NSR. Divided by 1; - 27
A. divided by 1 1420
B. divided by 1 25
C. divided by 2 276
D. divided by 3 9
E. divided by 4 ~
F. divided by S ~
G. divided by 6 0
H. divided by 7 ~
I. divided by 8 (,\
J. divided by 9 ~
K. divided by 10 ~
L. divided by 11 (,\
M. divided by 12 0
N. divided by 13 ~
O. divided by 14 (,\
P. divided by 1S ~
Q. Bus 0
R. Rail/plane 0
S. Walk 0
T. Bicycle 0
U. Electric Vehicle 0
V. T elecommute 0
W. Noncommuting 0
I
I
I TV. Total Vehicles (NSR through P.)
1619
'DD Other: No SUrvey Response for employers that have
achieved a 90% or higher survey response rate.
Note: Numbers in boxes EE . GG must be the same.
12
2001-318
Year:12001
Section IV-4: AVR Planning Form
1. Total employee trips generated within window. (Section IV-3, Column I, Line ET)
2. Total vehicles arriving at the worksite within the window. (Section IV-3, Column II, Line TV).
3. Divide line #1 of this page by line #2 of this page for current AVR.
4. Enter AVR target area here. (1.3, 1.S, or 1.7S)
S. AVR of last submittal.
6. Divide line #1 of this page by line #4 of this page. This is the maximum
weekly number of vehicles allowed at the worksite in order to meet and/or
maintain the target AVR.
7. Subtract line #6 of this page from line #2 of this page. This is your
necessary weekly vehicle reductions required to reach your target AVR.
8. Divide line #7 of this page by 5 days to calculate the nece.ssary
daily vehide reductions required to reach your target AVR.
Site ID#:I 065890 I
1. 2005
2. 1619
3.
1. 24
4. 1.5
S. 1. 22
6. 1336.67
7. I
8. I
282.33
56.47
Please prOVide your existing parking information below if your current AVR (line 3) is less than or equal to the AVR of your last
submittal (line S), and your current AVR (line 3) is less than the target AVR (line 4).
Number of Parking Spaces
Company owned on-site spaces
1370
Company leased on-site spaces
9l
For leased spaces, monthly cost to employer per
on-site space if available
Company owned off-site spaces
(,1
o
Company leased off-site spaces
For leased spaces, monthly cost to employer per
off-site space if available
Do you charge employees to park?
YesO NOGJ
Do you provide cash subsidies for employee parking?
yesO NOGJ
Please add pages if other details will help in explaining your site parking situation.
South Coast Air Quality Management District
$
o
$
$
/emp.{mo
Do not insert range of values
$
lemp.{mo
Do not insert range of values
13
2001-318
Year:1 2001
Page: W of:
Site ID#:I 065890 I
W pages
Section V: Status I Update of Program
A. Provide complete details why you did or did not attain your target AVR.
B. Provide complete details how this plan is expected to succeed in achieving your target AVR
If you need more pages, you may photocopy this form.
Although the City's Trip Reduction Plan was fully implemented, the City has fallen short
of its 1.5 target A YR. The current A VR is 1.24.
The City's Rideshare Program incentives are offered to all employees, regardless of
whether they work at a regulated site or at a non-regulated site. As a result, many
employees who rideshare regularly and are enrolled in the program were not included in
the A VR tabulation. "
Many City employees live within a ten mile radious of City Hall. Because traffic
congestion is not as serious in the San Bernardino area as it is in other Southern
California counties, it is difficult to market the program to some employees. Many
employees feel that the short commute that they make is less stressful and less polluting
than if they had to drive a longer distance.
The City will continue to fully implement Rideshare incentives. Marketing efforts have
been stepped up through the ability to reach all new employees at the newly established
New Employee Orientation Session. The session is mandatory of all new employees and
participants are provided with a Rideshare Manual. Participants are also given the
opportunity to ask questions directly to the City's ETC.
.
South Coast Air Quality Management District
14
2001-318
Year:1 2001
Site ID#:I 065890
Section VI-A: Marketing Summary
Strategies are listed vertically. Marketing methods are listed horizontally. For each strategy offered, enter the
appropriate frequency code below each marketing element
Frequency Codes
o = Daily B = Bi-monthly
W = Weekly Q = Quarterly
M = Monthly 5 = Semi-annually
A = Annually
o = other (specify)
~ ~ J!l
w c 0
> w ~ w
~ Q. >- J!l u
0
'" ~ ~ Q. ~ c l;'
'" 1: In '"
MARKETING >- >- E 'iij >
J!l 0 ~ .. lD >- W U. W c
METHODS ~ Q. '" 0 .c 0 c
'" c E ~ lD ,,; B ~ 1! J!l ~ .S .c 0
~ '" ~ c Q. t: '" .. 'iij '" .c
--> E w c c u. 1:: u J9
~ ~ 'iij "" w
~ '" B :1! E J9 .c ~ ~ '" "2 c
~ L w > 1! ~ ~
u 1: w c ~ ~ '" w E " '"
'" c ~ " '" '3 ~ 0 w w '" 'C: "0 .. E (5
" '" ill z .. lD U L c ii: n; "" '" '0 '0
z 0 ~ 0 ::, .c " ~ > E w '"
>- c '" '" lD 1! "0 n; n; '" '" 0 >- c '" '0 0 '" Q. Q.
PROGRAM c c u ~ W " u ~ '" i;; c 0 "0 > U ~ .e- .e-
.. c .. ~ .. .c
.. <( " '" "" "" ~ "0 W "" L .. 0 ii: oS J:
STRATEGIES Q. ~ "" ~ .c ~ " "" c ~ ~ Q. E t: ~ ~
E E u '" ~ '" u '" It: " E <( 0 1! ~ '" '"
'" >- '6 0 u "" @
>- '" "0 '3 "0 ~ "0 8! 0 e ~ w
~ 8 .. ii: ii: is oS "" ii: If is 15
iI L 0- lD 0- U c.. U Z
Auto Services
Bicyde Program R 0 0 [)
Compressed 0*
Worl< Week
Direct Financial S Q Q Q
Awards
Discounted/Free
Meals
Rex Time 0** Q
Gift Certificates S S S Q
Guaranteed S Q Q Q
Return Trin
Miscellaneous
Awards
Parking
Ch~~~";/Subsidv
Personalized
Commute Assist
Points Program
Pref. Parking for S Q Q Q
Ridesharers
Prize Drawings S S
Rideshare S O*~
Matchinn Service Q Q Q
Telecommuting
Time Off witll S Q Q Q
pav
Transit
Information S Q Q Q
Center
Vanpool Program
* Company Policy
** On Demand
South Coast Air Quality Management District
is
2001-318
Year:1 2001
Site ID#:I 065890 I
Section VII: Emergency Episode Plan
Procedures for Compliance.
The following actions are required by Rule 701:
Stage 2
o
o
o
o
Stage 3
o
Maintain a log of all actions in response to a predicted Stage 2 or 3 Episode.
o
o
Reduce work trips and fleet vehicle miles traveled each by at least 20%.
Post at least one sign in a conspicuous place to identify the predicted
episode, to request ridesharing and to request the use of other
alternative modes of transportation.
o
Take the applicable actions required by the Governor upon notification
by the !lQMD that an air pollution state-of-emergency is declared.
Number of Fleet Vehicles on site 700
For Emergency Episode information call AQMD at 800-288-7664 or 800 (CUT-SMOG)
South Coast Air Quality Management District
17
2001-318
Auto Services
Year:12001
D New
o Current/Unchanged
D Re
A. Employees using the following transportation modes are included in this strategy:
~ Carpool
X (2-6 people)
Vanpool
(l-lS people)
D Bus
D Rail/Plane
B
Telecommuting
D
I
Other (specify)
Bicycling
B. Description of strategy:
The employer provides eligible employees auto services for employee partidpation in the employer's commute progra
employee will receive the following (check each element that applieS):
Services
Average
Value
Frequency Eligibility
Code* Code**
M "DM
Minimum
Re uirement***
12
X Fuel
Oil
Tune-Up
Repair Certificate
Car Wash
Other (specify)
$15.00
'Frequency Codes Table
***Minimum Requirement
o = Daily
W= Weekly
M = Monthly
A = Annually
I
B = Bi-monthiy
Q = Quarteriy
S = Semi-annually
o = Other (specify)
I
The minimum requirement is the least
number of days required to meet
eligibility. Use whole numbers only.
c. Monitoring / Tracking:
"Eligibility Codes Tables
Minimum level of Partidpation
o = Daily participation
DW= Days/Week
OM = DayS/Month
WD = % of Working Days
o - Other (specify)
I
X Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (specify)
D. Implementation Schedule:
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
ID#:I 0658901
vised
I
m. Each
APP 8-1
Site
2001-318
Bicycle Program
Year:1 2001
Site ID#:I 065890 I
D New
[;] Current/Unchanged
D Revised
A. Description of strategy:
The employer provides eligible employees who commute by bicycle with the following:
(Check each one that applieS)
D Bicycle Matching
D Shoes/Clothing
D Helmets/Locks/etc.
W Bicycle Repairs/Kits
D Discounts at Local Bike Shops
D Special Meetings
D Bicycle to Work Day
D Other (specify)1
Distribution
Frequency'"
JIIinimum
Requirement......
A
1441
Distribution
Frequency.
o = Daily
w= Weekly
M = Monthly
B = Bi-monthly
Q = Quarterly
5 = Semi-annually
A = Annually
\
Minimum R 'Uiff!111ent#*
The minimum requirement is the least
number of days required to meet
eligibility. Use whole numbers only.
Is there participation in an organized bicycle clUb?D Yes
0NO
B. Monitoring / Tracking:
Claim Forms
Parking Lot/Entry Checkpoint
Driver's or Operator's Record
Electronic Badges
Manager's or Supervisor's Report
Observations (e.g. Bike rack counts)
x
Other (specify)
IReceipts
C. Implementation Schedule:
This strategy will be implemented no later than
LU
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-2
2001-318
Year:1 2001
Site 10#:765890
Compressed Work Week
D New
~ Current/Unchanged
D Revised
A. Description of strategy:
A compressed work week (ONW) schedule applies to employees who, as an alternative to completing the
basic work requirement in five (5) eight hour workdays in one (1) week, or ten (10) eight hour workdays
in two (2) weeks, are scheduled in a manner which reduces trips to the worksite.
The following are the only recognized compressed work week schedules: 3/36 - a full 36-hours in 3 days;
4/40 - a full 40 hours in 4 days; or 9/80 - a full 80-hours in 9 days. Manager(s) 1 supervisor(s) will
identify department(s) and 1 or employee(s) who will be on these work schedules.
Compressed Work Week credit will only be granted when all days worked and all earned
days off fall within the A VR survey week.
Does a written policy exist that defines eligibility, participation and
adminstration of the compressed work week program?
EJ Yes
D No
The Compressed Work Week schedule is offered to:
All employees c:J
OR
Eligible employees/Depts. D
Please enter the number of employees for each type of CWW used:
Current
Pro'ected (Current +1- Change)
3/36 Compressed Work Week
x 4/40 Compressed Work Week
50
118
x 9/80 Compressed Work Week
B. Monitoring / Tracking:
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
x
Other (specify)
AVJ{ burvey
C. Implementation Schedule:
. This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APPB-J
2001-318
Flex Time
Year:12001
Site ID#:p65890
D New
EJ Current/Unchanged
D Revised
A. Description of strategy:
The employer permits employees to adjust their work hours in order to accommodate public transit
schedules, or ridesharing arrangements. Please check the appropriate type of flex time offered. (Do not
use this form unless flex time is linked to your rideshare program.)
Grace Period
EJ
or
Shift Flexibility
D
15 minutes D
45 minutes D
30 minutes D
60 minutes D
Other 0Departmenf Head decision
(please identify in minutes)
Does a written policy exist defining eligibility, participation and administration of the flex
time program?
Qyes
DNO
B. Monitoring I Tracking:
Claim Forms
Driver's or Operator's Record
x
Manager's or Supervisor's Report
Other (specify)
c. Implementation Schedule:
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-6
2001-318
Gift Certificates
Year:!2001
Site 10#:1065890
D New
o Current/Unchanged
D Revised
A. Employees using the fOllowing transportation modes are included in this strategy:
[j Carpool
(2-6 people)
x Vanpool
(7-1S people)
rJ Bus [] Bicycling
[] Rail/Plane D Telecommuting
IXl Other (specify)Wa1kers
L-jRiverside and SB county
yc.!idell L3 OIll}l
B. Description of strategy: lEes awards $2 per day in grocery store script to new
rideshare participants for the first three months in the program only.
The employer provides eligible employees gift certificates for participabon in the company's commute program as follOws.
Average Value
Per Certificate
Frequency
Code'
Eligibility
Cod "
Minimum
R i t***
e lC.eau remen
'1>" D u .lst .>mos. ~n ~.
he program only
* Award Distribution Freouency Codes
Minimum Level of Partidpation
o : Daily partidpabon
ow: Days/Week
OM : Oays/Month
WD = % of Working Days
o : Other (specify)
I
"Eligibility Codes Tables
o : Daily
W: Weekly
M : Monthly
A : Annually
I
B : Bi-monthly
Q : Quarterly
S : Semi-annually
0: Other (specify)
I
***Minimum Requirement
The minimum requirement is the least
number of days required to meet
eligibiiity. Use whole numbers only.
c. Monitoring I Tracking:
X Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (specify)
D. Implementation Schedule:
This strategy will be implemented no later than 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-7
2001-318
Y I 2001
ear:
Guaranteed Return Trip
1065890 I
Site 10#:
D New
[;] Current/Unchanged
o Revised
A. Employees using the following transportation modes are included in this strategy:
fa Carpool
(2-6 people)
x Van pool
(7-1S people)
o Bus
o Rail/Plane
o Bicycling
D Telecommuting
D Other (specify) walkers
I
B, Description of strategy:
The employer provides eligible employees with a return trip (or to the point of commute origin), when a need for the return trip is
created, in the event of (check each element that applies):
x
Personal Emergency Situation
o All Employees
G Program Participants
~ Minimum number of days per week or percentage
L.::..:::J Ridesharing required to be eligible (Use whole numbers)
x
Unplanned Overtime
Planned Overtime
x Inclement Weather
Other (specify) I
This will be accomplished by utilizing one or more of the following transportation modes or options;
x
Company. Vehicle
TMA{TMO Provided
Rental car
x Supervisor or Fellow Employee
Taxi
Other (specify) I
c. Monitoring I Tracking:
Claim Forms
o Time Cards or Other Forms of Self-Reporting
o Manager's or Supervisor's Report
supervisor or ETC I
Driver's or Operator's Record
x Other (specify) I Call to
Name of person (if not the ETC) that will monitor the use of this strategy:
Telephone/Extension :
I
0, Implementation Schedule:
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-8
2001-318
Prize Drawings
Year:IZ001
o New
[J Current/Unchanged
Site ID#:P65890
- D Revised
A. Employees using the following transportation modes are included in this strategy:
~ Carpool
x (2-6 people)
x Vanpool
(7-1S people)
[;] Bus r;-] Bicycling
~ Rail/Plane tJ Telecommuting
Q Other (specify)wa1kers
I
B. Description of strategy:
Prize Average Value Number of Drawing Eligibility
Category* Per Prize Prizes Frequency** Code***
Minimum
Requiremnt****
c $20 Z M DM 12
c $50 20 Q Q Jb
C $50 1 S M 1
.
'Prize Category Table
'**Eligibility Codes Tables
Minimum Level of Partidpation
D = Daily partidpalion
DW= Days/Week
OM = Days/Month
WD = % of Working Days
o = Other (specify)
I
C = Cash
5 = Services
G = Gift Certificates
o = Other (specify)
F = Food/Meals
M = Merchandise
T = Trips
C. Monitoring I TraCking:
x Claim Forms
'Drawing Frequency Codes Table
o = Daily B = Bi-monthly
W= Weekly Q = Quarterly
M = Monthly S = Semi-annually
A = Annually
****Minimum Requirement
The minimum requirement is the least
number of days required to meet
eligibility. Use whole numbers only.
Driver's or Operator's Record
Time Cards or Other Forms of Self-Reporting
Parking Log or Building Entry Checkpoint
Manager's or Supervisors Report
Electronic Badges
Other (specify )1
Outside Vendor
D. Implementation Schedule:
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-14
2001-318
Year:1 2001
Site ID#:p65890
Preferential Park~ng for Ridesharers
o New
[J Current/Unchanged
o Revised
A. Description of strategy:
The employer provides eligible employees with preferential parking spaces to park their vehicles as follows:
(Check each one that applies)
x Closer to Building Entrance(s)
Closer to Work Station(s)
Closer to Facility Exit(s)
Based on Demand
Parking Spaces with Greater Security
Parking Spaces with Cover / Shelter
Closer to Shuttle
Other (Specify)j
These spaces shall be clearly posted Dr marked in a manner to identify them for carpool and vanpool use
only.
33
.
Number of Preferential Parking Spaces
2
Minimum Number of Persons (per vehicle) Required to be Eligible
Minimum Number of Days per Week or % of Ridesharing Required to be Eligible
Method of Vehicle Identification (i.e. tags, stickers, license plate no.)
60%
Permit
B. Monitoring / Tracking:
x Claim Forms
Parking Lot/Entry Checkpoint
Driver's or Operator's Record
Observations (e.g. Bike rack counts)
Other ( specify)
C. Monthly Participation:
50
I Current Participation I
Projected Participation
(Current +/- Change)
D. Implementation Schedule:
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP8-13
2001-318
Rideshare Matchi_ng Service
Year:! 2001
Site 10#:1 0658890 I
D New
o Current/Unchanged
o Revised
A. Description of strategy:
Rideshare Matching Service provides matchlists on a prescribed basis. Employer provides rideshare matching
service to all employees using at least one of the following methods:
x
Employer Based System
Regional Commute Management Agency
Zip Code Lists
Zip Code Maps
TMNTMO System
Meet Your Match Meeting
How and when do you match people (check all that apply):
During New Hire Orientation
As Part of a Company (or site) Wide Survey
x On Demand
Registration and distribution will take place:
o Quarterly
D Semi-Annually D Annualiy 0 On-Going
B. Monitoring I Tracking:
Registration Forms
Matchlist
Survey Forms
Other (specify)
c. Implementation Schedule:
This strategy will be implemented no later than
, 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP8-1S
2001-318
Year:! 2001
Site ID#:~65890
Time Off With Par
D New
EJ Current/Unchanged
D Revised
A. Employees using the following transportation modes are included in this strategy:
fB Carpool
X (2-6 people)
X Vanpool
(7-1S people)
EJ Bus
~ Rail/Plane
El Bicycling
~ Telecommuting
El Other (specify) Walkers
I
B. Description of strategy:
The employer provides eligible employees additional time off with pay for participation in the company's commute program as
follows (identify each rate that applies).
Participation Rate
Number of days
of Participation
Time Off Earned
(enter # of mins.,
hrs. da
Enter Unit
of Time OIl'
Eamed
144
Per month:
Per Quarter:
Per Year:
Each day of partidpation
8
H
M = Minutes
H = Hours
o = Days
What is the maximum amount (if any) of earned time off that
can be accumulated within a one-year period?
Number of minutes, hours, days
Unit of time off earned
8
H
M = Minutes
H = Hours
o = Days
c. Monitoring I Tracking:
X Claim Fomns
Manager's or Supervisor's Report
Time Cards or Other Fomns of Self-Reporting
Electronic Badges
Other (specify)
D. Implementation Schedule: .
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP8-11
2001-318
Transit Informati~n Center,
On-site Bus Pass/Token Sales
Year:1 2001
Site ID#:b65890
D New
Q Current/Unchanged
_ D Revised
A. Description of strategy:
The employer provides a transit information center(s) that makes available general transit information, (route
maps and schedule information significant to the worksite for all employees. The location of this center(s) should
be in a visible location within the worksite and be accessible to all employees during working hours. A transit
information center(s) will be located and provided through (clleek eacll element that applies);
TYPE OF INFORMATION CENTER:
[] "Take One" Display(s) or Rack(s)
o Staffed Commuter Information Center
o Security of Facility Management Office
D Parking Office
D Other (specify) I
"
Do you provide on-site sale of transit passes or tokens?
GJ Yes
[;J Yes
D No
D No
Do you offer discounted transit passes or tokens? If so,
please provide the value of the discount.
I $ 18
OR
%
B. Monitorin9 I Tracking:
D Manager's or Supervisor's Report
D Observations (e.g., bike rack counts, preferred parking)
GJ Other (specify) I monthly Cla~m !:frms
C. Implementation Schedule:
This strategy will be implemented no later than
1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP8-18
2001-318
Year:1 2001
Site ID#:l 065890 I
Miscellaneous Strategy/ Walker Subsidy
D New
~ Current/Unchanged
o Revised
A. Employees using the following transportation modes are included in this strategy:
B Carpool
(2-6 people)
Vanpool
(7-15 people)
o Bus
D Rail/Plane
o Bicycling
D Telecommuting
o Other (specify)
I Walkers
B. Description of strategy:
(Provide a detailed description of this strategy in the space below that will identify the eligibility requirements and all other
infonmation needed to implement this strategy. If additional space is needed, you may photocopy this form and attach.)
Walkers are eligible for up to $50.00 reimbursement annually
for walking shoes
\,
C. Monitoring I Tracking:
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
X Other (specify) I shoe receipt
D. Implementation Schedule:
This strategy will be implemented no later than
I
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-20
~
Year:12001
Miscellaneous StrategY/Rideshare Week Drawing
2001-318
Site ID#:[065890 I
GJ New
o Current/Unchanged
o Revised
A.
BJ Carpool
X (2-6 people)
Vanpool
X (7-15 people)
Employees using the following transportation modes are included in this strategy:
QBUS
~ Rail/Plane
G Bicycling [3 Other (specify)
D Telecommuting I WALKERS
B.
Description of strategy:
(Provide a detailed description of this strategy in the space below that will identify the eligibility requirements and all other
information needed to implement this strategy. If addibonal space is needed, you may photocopy this form and attach.)
Participation in one of the Inland Empire Commuter Services
Rideshare Weeks.
Anyone who turns in their pledge form is eligilbe for a
drawing hi1d by the City for one of 15 gift certificates for,
$25.00 to a local restaurant.
\
.....\
C. Monitoring I Tracking:
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
X Other (specify) I submittal of pledge form
D. Implementation Schedule:
, This strategy will be implemented no later than
I
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-20
2001-318
Year:/ 2001
Site ID#:1065890 I
Miscellaneous StrategY/Gas Voucher Incentive
D New
G Current/Unchanged
D Revised
A. Employees using the fOllowing transportation modes are included in this strategy:
B Carpool
(2-6 people)
Vanpool
(7-15 people)
BBUS
Rail/Plane
B Bicycling
Telecommuting
G Other(specify)3 or more carpools
I
B. Description of strategy:
(Provide a detailed description of this strategy in the space below that will identify the eligibility requirements and all other
infonmation needed to implement this strategy. If addi~onal space is needed, you may photocopy this fonn and attach.)
Carpools of 3 or more receive $5 per City employee in the carpool,
up to $15,in gasoline vouchers. This incentive is offered monthly
to Rideshare participants who are part of a 3 or more carpool 60%
of the time during the month.
\
c. Monitoring / Tracking:
x Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (specify) I
D. Implementation Schedule:
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-20