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Home My WebLink About2001-295 1 2 RESOLUTION NO. 2001-295 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN 3 BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $50,000 FROM SAN BERNARDINO COUNTY EMERGENCY 4 FOOD & SHELTER PROGRAM LOCAL BOARD FEMA XIX FOR THE 5 ADMINISTRATION OF FOOD & SHELTER PROGRAM FOR AT RISK FAMILIES THROUGH THE WESTSIDE COMMUNITY CENTER. 6 7 8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 9 SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby 10 11 12 13 14 15 16 17 18 19 20 III 21 III 22 III 23 III 24 III authorized to apply for federal grants to continue the Emergency Food and Shelter at Westside Community Service Center and to execute the Agreements for Delegation of Activities with the County of San Bernardino Emergency Food and Shelter program local board FEMA XIX, copies of which are attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the Agreement is not executed by both parties and returned to the Office of the City Clerk within ninety (90) days following the effective date of the resolution. III 25 III 26 III 27 III 28 III 2001-295 1 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT 2 IN THE AMOUNT OF $50,000 FROM SAN BERNARDINO COUNTY EMERGENCY FOOD & SHELTER PROGRAM LOCAL BOARD FEMA XIX FOR THE 3 ADMINISTRATION OF FOOD & SHELTER PROGRAM FOR AT RISK FAMILIES 4 THROUGH THE WESTSIDE COMMUNITY CENTER. 5 6 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular 7 Meeting, thereof, 8 held on the 17th day of September ,2001, by the following vote, to wit: AYES X NAYS ABSTAIN ABSENT x X X X X X 17 18 19 20 ~~ ~~~~rk The foregoing resolution is hereby approved ~ IJr day of sePte~MI. U-t.~ ALLES, MAYOR of San Bernardino 21 22 Approved as to form and legal content: 23 24 25 By: 26 08-28-01 dlb 27 FEMA XIX Westside 28 . (0('-1 San Bernardino County FEMA XIX 2000 - 2001 SECTION 1. GENERAL INFORMATION AND ELIGIBILITY A. Total FEMA XIX Request $ (Carrv over from TOTAL on paQe 3, and should include administration) for period October 1, 2000 - September 30, 2001. B. Agency Name Westside Community Address 1505 W. Highland Ave Services Center Phone (909) 384-5428 CA. City San Bernardino Zip92411 Executive Director Judith Valles. Mayor Board Chair John A. Kramer, Acting Director Key Project Contact Person' A~l ;y~h Ahn"l bh Phone: 1R4-'i4?R Year Agency Was Founded 1 q71 C. Has your agency received FEMA funds in the past? (Yes) No 1999/2000 FEMA XVIII grant $ 50.000 D. Does your agency receive FEMA funds from another jurisdiction? Yes (No) If yes, how much and from which jurisdiction? E. Eligibility of Agency (circle applicable answers) 1 . Does the agency have a voluntary board? (Attach a list of board members, including phone, address, and position) Yes (No) 2. Does the agency have an IRS classification? Check applicable designation. ( Yes) No Government x or Private Nonprofit (501.C.3. or 501.C.4.) (Please attach IRS forms.) 3. Are services free of charge? If no, explain, and list fees charged for services. Use attachment if necessary. ( Yes) No F. Indicate when your organization is available to assist people with FEMA funded services (for example Mon., Wed., Fri., 11 :00 AM-1:00 PM., or attach a schedule at the end of the RFP). If you have more than one site, provide a listing with times; also indicate if you see people by appointment oniy, and list a phone number. Number of distribution sites 1 Location of sites (City only, not address): San BernardinO Days: Mon Tues Wed Thur Fr:i. Hour (from-to): 9:00 a,m - 4:00 p.m (by appt only) , . FEMA XIX Page 2 Agency Name: Westside Communi tv. SerVices CentelO SECTION II. DEMONSTRA TED EFFECTIVENESS A. Briefiy describe your agency's past services in the area of food, shelter, and related services for the poor. Describe the impact and effectiveness of your effort (outcomes). The Westside Community Service Center is a Multi-Service Center in the Parks Recreation & Community Department. The center services the entire City of San Bernardino. Westside Community Services Center is demographically positioned in an area where 60% of the population's income is below poverty level. Since 1985, the Center has assisted with Food, Shelter, Utilities, Clothing and other relate services for low-income individuals and families. B. If you are applying for shelter funds (including rent/mortgage): . Average shelter length of stay per person 30 days . Do you charge recipients for the shelter? _ Yes..!.....No If yes - Is there a waiver for some recipients? _Yes _No How many? _ (explain) C. If you are applying for food funds: . Average number of meals provided per person 21 meals(per Week) . Do you charge recipients for food? _Yes JLNo If yes - Is there e weiver for some recipients? _Yes _No How meny? _ (explain) SECTION 1/1. ACCOUNTING AND FISICAt REPORTING ABILITY A. ( Yes) No Does agency have a working accounting system? B. Who handles the accounting system for the agency? (Specify name of staff, professional title, volunteer, or accounting firm). C. Briefly describe agency's internal control of program accounts. Include accounting method, types of ledgers and reports, and approval process. The Wests ide Community Services Center screens, records, and initiates Request to all vendors then submits request for auditing and recording by the'Department Accounting System, which are submitted, to the City finance department for payment. Describe the administrative procedures you will employ to ensure accurate reports and fiscal control. The manager will ensure that all participants meet all program requirement and submit necessary doumentation to substantiate their need. Once the need has beeqestablished then the steps stated in section 111"// C. Will be followed. A periodic progress report will be submitted to the local board. Agency submits an audit by an outside CPA (AICPA Statement of Auditing Standards No. 58) (agencies with an operating budget of $300,000 or more). (Yes) . No Attach a list of all sources of income for the latest fiscal year. Include funding source, contact person and contact phone number, and purpose of funding. You may group smaller sources and individual donations. You may omit "contacts. and "phone" for individual gifts. D. E F. ,------- 'FEMA XIX Page 3 Agency Name. Wests ide Comml!nity Services Center SECTION IV. AGENCY REQUEST A. FOOD - Estimated cost per person per meal No. Meals Cost Per Meal $ Reauest Served Meals (souo kitchen) Other food (vouchers. brown bag etc) 9.524 1,05 10.000 Supplies/Equipment.) (paper plates. cups etc.) Number of distributIon sites 1 Location of sites (City only. not address): San R..rnardino B. SHELTER - Estimated cost per night per person: No niahts Cost per niahtJ Perp~ $ Reauest Mass Shelter Other Shelter (vo"chers, etc.) 405.5 7 2.838 Equipment & Supplies.) C. RENTAL/MORTGAGE ASSISTANCE No. Bills $ Average Bill $ Reauest Rental/Mortgage Assistance 47 S500.00 .i..23.500 D. UTILITY ASSISTANCE No. Bills $ f.veraqe Bill $ Reauest Utility Assistance 68 $lal 41 S13.152 E. ADMINISTRATION REQUESTED (1.5% maximum) $ 510 TOTAL FOR FEMA XIX REQUESTED (A+B+C+O+EI (carry over this total $ (lfJure to Section / A. page 1) f SO.OOO ------------- ------------- ') EqurpmenVsupplies may not exceed $300 per item, and needs FEMA Board approval (attach list). FEMA XIX Page 4 AGENCY NA'ME Westside Community Serv~ces Center SEr;r/ON V. DISTRIBUTION. COALITION & NETWORKING A How will you obtain and distribute food grocery boxes or bags; prepared meals; or vouchers to restaurants or to grocery stores, or precisely what mix of these We will give vouchers to clients, or give client's food boxes or bags of groceries. Will you be using a food bank? If yes, which food bank .If no, explain Yes (No) B Do you plan to purchase gifts certificates or vouchers from food retailers? If so, at what percent discount, and why do you propose to do this rather than maximizing the buying RPwer of your FEMA funds through cost-effective grocery purchase, (add separate page, if needed) this center plans on purchasing bulk food items from discount grocery stores and to distribute it according to family size. This center will also purchase Gift Cerificates to supplement food baskets. These certificates will also be given to persons that have special diets and to persons without cooking facilities-for food items that need no cooking. B How do you coordinate services with other human service providers? What networks and coalitions In this field do you participate in? Be very specific. Do not exaggerate. This center provides serv~ces to alL eligible client; however, whenever necessary and in order not to duplicate services, the center networks with the following agencie Catholic Charities, Frazee's Community Center, Home of Neighborly Services, Community Service Department, St. Paul A.M.E. church. NONQISCRIMINATION POLICY This agency Will assure, through all possible means, equal opportunity for all persons -regardless of age, handicap, national background, race, religion, or sex- to receive service, to participate in the volunteer structure, and to be employed, An existing sectarian nature of the agency shall not suffer Impairment under this ag'eement No participation in religiOUS observances or services will be required as a condition of receiving food or shelter paid for by this grant AG,REEMENT I affirm that all Information in this application IS true and correct to the best ormy knowledge, and that the agency under rryf authOrity will execute its responSibility under FEMA XVJJ(and adhere to all other applicable rules and reg)Jf"ations to the fullest extent possible / Date Date Attac the following: (without these, your application wjll be complete, a d will not be conSidered for funding) urrent Board Directors Roster '. -- '--IRS form 501 @ (3) (new agencies only) . Agency Organization Chart (volunteer and staff) A list of all sources of income for the latest fiscal year Most recent financial report (monthly or quarterly) Most recent audited year-end report list of equipment andlor supplies to be purchased -.-----