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Home My WebLink About2001-281 1 2 RESOLUTION NO. 2001-281 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 3 OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT WITH THE STATE OF 4 CALIFORNIA FOR THE SEISMIC RETROFIT OF 6 BRIDGES OVER FLOOD 5 CONTROL CHANNELS AND THE SEISMIC RETROFIT OF 4 BRIDGES AT RAILROAD GRADE SEPARATIONS 6 7 8 9 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: WHEREAS, before Federal-aid will be made available for a specific project, the City is required to enter into agreements with the State relative to prosecution, administration, 10 11 special provisions and maintenance of Project facilities. 12 WHEREAS, before Federal-aid will be made available, other agreements related to 13 federal Aid requirements may be required. 14 15 16 Capital Improvement Program budget each year. WHEREAS, the City Council approves each project and allocated funding with the NOW, THEREFORE, BE IT RESOLVED that the Mayor or her designee be 17 18 authorized to execute two documents (attached and incorporated herein as Exhibits A, and B) 19 associated with the State of California for the seismic retrofit of 6 bridges over flood control 20 21 22 B). channels (Exhibit A) and the seismic retrofit of 4 bridges at railroad grade separations (Exhibit 23 24 25 III III 26 27 28 2001-281 1 RESOLUTION...AUTHORIZING THE MAYOR OR HER DESIGNEE TO 2 EXECUTE PROGRAM SUPPLEMENT AGREEMENT WITH THE STATE OF CALIFORNIA FOR THE SEISMIC RETROFIT OF 6 BRIDGES OVER FLOOD 3 CONTROL CHANNELS AND THE SEISMIC RETROFIT OF 4 BRIDGES AT 4 RAILROAD GRADE SEPARATIONS 5 6 and Common Council of the City of San Bernardino at a joint regular meeting thereof, 7 8 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor held on the 17 thday of September ,2001, by the following vote, to wit: AYES NAYS ABSTAIN ABSENT x x x x x 16 ANDERSON 17 MC CAMMACK 18 19 20 21 22 x x ~n~~ru, ~. City Clerk .::.- r - - 6 The foregoing resolution is hereby approved this !:) 1ST day of September , 2001. ~ 23 24 25 Approved as to form and legal content: 26 27 28 By: d' h Valles, Mayor Ci of San Bernardino 2001-281 .. PRUGRAM SUPPLEMENT NO. M006 to ADM~N~STER~NG AGENCY-STATE AGREEMENT FOR FEDERAL-A~D PROJECTS NO. 08-5033 Date:July 31,2001 Loca tion: 08-SBD-0-SBD Project Number:BRLSZD-5033(021) E.A. Number:08-412224 Exhibit A This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the State on OS/20/97 and is subject to all the tenns and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. }6'V1 - :; fi'1 approved by the Agency on 111 I (See copy attached). -, }I 01 The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCAT~ON: Various bridge locations over flood control channels TYPE OF WORK: Seismic Retrofit PROJECT CLASS~F~CAT~ON OR PHASE(S) OF WORK LENGTH: o (M~LES) [X] Preliminary Engineering [Xl Construction Engineering [ ] Right-Of-Way [X] Construction Estimated Cost Federal Funds Matching Funds BMD $806,301.00 LOCAL SE~S MATCH OTHER $1,007,877.00 $0.00 $201,576.00 $0.00 C~TY OF SAN BERNARD~NO STATE OF CAL~FORN~A Department of Transpor <., By r By .,:.; Chief, Office of oca1 Programs prOject~.I lementation Date /' ~:dt11<-{'6 ;;2'8, ~tJ/ I ( Date Attest Title I hereby c ify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting OffiC~/ 17 c/)/J1 f)41 '-'1 ' .3/. 0 I $1,007,877.00 Chapter Item I rogram Fund Source 50 1999 2660-101-042 99-2000 20.30.010.690' C 224060 042-T 50 1999 2660-10 1-890 99-2000 20.30.010.690 C 224060 892-F 52 2000 2660-101-890 2000-200 I 20.30.010.690 C 224060 892-F 18 1989 2660-628-056 89-90 20.30.010.310 C 224060 056-T AMOUNT 173,867.73 199,901.00 606,400.00 27,708.27 program Supplement 08-S033-M006- ISTEA Page 1. of 3 2001-281 08< "'J-O-SiBD 07/31/2001 BRLSZD-5033(021 ) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal-Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 2. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 3. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 4. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 5. The ADMINISTERING AGENCY agrees to use their own funds to pay for any portion of the project not eligible under the Seismic Safety Retrofit Program. 6. State Seismic funds will provide the match to Federal Funds, as well as ADMINISTERING AGENCY overhead costs, relating to seismic project development. 7. The ADMINISTERING AGENCY will reimburse the State for the ADMINISTERING AGENCY share of costs for work requested to be performed by the State. 8. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-l33 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part Program supplement08-S033-M006- ISTEA Page 2 of 3 2001-281 08-[._l,)-0-~BD 07/31/200 I BRLSZD-5033(021 ) SPECIAL COVENANTS OR REMARKS of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. Program Supplement08-S033-M006- ISTEA Page 3 of 3 I . 2001-281 Exhibit B PROGRAM SUPPLEMENT NO. M008 to ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 08-5033 Date :July 30,2001 Loca tion. 08-SBD-0-SBD Project Number'BRLSZD-5033(022) E.A. Number.08-412244 This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the State on OS/20/97 and is subject to all the tenns and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. ()tJ DI- J II" I approved by the Agency on q I J-( (6{ (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION. Various railroad overhead locations TYPE OF WORK. Seismic retrofit PROJECT CLASSIFICATION OR PHASE(S) OF WORK LENGTH. o (MILES) [X] Preliminary Engineering [ ] Construction Engineering Estimated Cost [ ] Right-Of-Way ] Construction Federal Funds Matching Punds BMD $74,400.00 LOCAL $93,000.00 $0.00 SEIS MATCH $18,600.00 OTHER $0.00 STATE OF CALIFORNIA Department of Transpo By . ~~ Chief, Office of Local Programs jI - prOject~I plementation Date ~-&fL..u., ai, z~{) / I I hereby certify upon my.zrsonal kn13~1iethat budgeted .' /l/J / / ///tvp,- Accounting Offi~ /1/ ( V CJ j funds are available for this encumbrance: Item $93,000.00 Chapter Statutes Fund Source AMOUNT 52 2000 52 2000 2660-101-042 2660-101-890 042-T 892-F 18,600.00 74,400.00 Program Supplement OB-S033-M008- ISTEA Page 1 of 3 2001-281 08-SBD-0-SBD 07/30/2001 BRLSZD-5033(022) SPECIAL COVENANTS OR REMARKS 1. State Seismic funds will provide the match to Federal Funds, as well as ADMINISTERING AGENCY overhead costs, relating to seismic project development. 2. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMS A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and Research. OMB A-133 superceded OMS A-128 in 1996. A reference to OMS A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMS A-133. 3. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal-Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 4. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 5. This Program Supplement will be revised at a later date to include other phases of work. 6. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 7. The ADMINISTERING AGENCY agrees to use their own funds to pay for any portion of the project not eligible under the Seismic Safety Retrofit Program. Program Supplement08-S033-M008- ISTEA Page 2 of 3 2001-281 08-SBt>-0-SBD 07/30/2001 BRLSZD-5033(022) SPECIAL COVENANTS OR REMARKS 8. The ADMINISTERING AGENCY will reimburse the State for the ADMINISTERING AGENCY share of costs for work requested to be perfor.med by the State. Program Supplement08-S033-M008- ISTEA Page 3 of 3