The URL can be used to link to this page

Home My WebLink About2001-262 . 1 . .. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . I . ." I, RESOLUTION NO. 2001-262 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINIO AUTHORIZING THE CITY OF SAN BERNARDINO FIRE DEPARTMENT TO ENTER INTO A BILLING SERVICES AGREEMENT WITH STAT PHYSICIANS' SERVICES FOR FIRST RESPONDER, PARAMEDIC, AND MEMBERSHIP PROGRAM FEES, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The City and Stat Physicians' Services wish to enter into a two-year contract with one one-year renewal option regarding billing services for first responder, paramedic, membership program fees; SECTION 2. The Mayor or her designee is hereby authorized and directed to execute on behalf of City said Services Agreement with Stat Physicians' Services, a copy of which is attached hereto, marked Attachment "A" and incorporated herein by reference as fully as though set forth at length; SECTION 3. Said agreement will be for collection services for the period of September 1, 2001 through June 30, 2003 with one one-year renewal option, contingent upon funds being available and allocated in the budget. SECTION 4. The authorization to execute the above referenced Agreement is rescinded if the parties to the Agreement fail to execute it within sixty (60) days of the passage of this resolution. IIII IIII IIII IIII IIII IIII IIII IIII IIII 1 , ' . J, " 2001-262 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINIO AUTHORIZING THE CITY OF SAN BERNARDINO FIRE DEPARTMENT TO ENTER INTO A BILLING SERVICES AGREEMENT WITH STAT PHYSICIANS' SERVICES FOR FIRST RESPONDER, PARAMEDIC, AND MEMBERSHIP PROGRAM FEES. 2 3 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common 5 6 Council of the City of San Bernardino at a joint regular meeting thereof, held on the 20th day of Augus t ,2001 by the following vote, to wit: 7 8 COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT ESTRADA x LIEN x MCGINNIS x SCHNETZ x SUAREZ x ANDERSON x MC CAMMACK x 9 10 11 12 13 14 15 16 17 Rrj~ h. UuJc City Clerk I 9. 2 i ~ Coday of August 18 19 20 The foregoing resolution is hereby approved this 200 I. 21 22 23 24 Approved as to Form and legal content: 25 26 JAMES F. PENMAN City Attorney BY: ir.,/h..- j. ~ o 2 27 28 2001-262 I Attachment" A" 2 3 SERVICES AGREEMENT 4 THIS AGREEMENT is entered into this 1st day of September, 2001, between Stat Physicians' Services ("CONTRACTOR") and the CITY OF SAN BERNARDINO ("CITY)". 5 6 WHEREAS, CITY has need for billing services for first responder and paramedic fees; 7 WHEREAS, CONTRACTOR is competent, experienced and able to perform said services; and, 8 WHEREAS, CONTRACTOR has provided the most advantageous and best responsible proposal for such services; 9 10 NOW THEREFORE, the parties hereto agree as follows: 11 I. CONTRACTOR shall furnish billing services as indicated below: 12 A. Initial invoices will be mailed out within 3 days of receipt of paramedic run tickets. The following billing schedule will be followed: 13 14 Initial Invoice Second Notice Past Due Notice Collection Final Demand Immediately 30 days 45 days 60 days 75 days 15 16 17 B. All follow-up work required in order to collect insurance payments, including additional correspondence and telephone calls, will be performed by the CONTRACTOR and logged automatically in the patient's ledger. 18 19 C. CONTRACTOR will maintain current membership roster for the Paramedic Membership Program. The CONTRACTOR will bill for and maintain any new Membership Program the CITY may develop as well as renewal notices. 20 " 21 D. CONTRACTOR will submit to the CITY documentation of each time they work a delinquent account, whether it be a phone call or correspondence with the patient or insurance company. A notation will be made on the patient's record of the date and information learned from the contact person. Information such as mail returned or phone disconnected, etc., will also be recorded. The CONTRACTOR has a message box on their statements where the patient will be informed helshe is delinquent, and if no response, a deadline before collection and then a final demand all in the time frame the CITY prefers (up to 75 days). 22 23 24 25 26 E. Over 90 day cash accounts will be referred to the CITY along with above documentation of contact and recommendation made for turnover to collection agency or recommendation for write-off. 27 28 1 2001-262 F. CONTRACTOR will provide two separate reports to the CITY, one for those recommended for collection and the other for recommended write-offs. These reports to be generated twice a month. G. Both reports will include all information regarding the patient: name, date of service, employer, reason why account is uncollectible, proof and dates of the CONTRACTOR's attempts to collect on the account. Upon approval and direction by the CITY, the CONTRACTOR will reference in billing history the date account is written-off and reference collection agency assigned to account. The CONTRACTOR will then return to the CITY accounts to be assigned to outside collection agency. H. CONTRACTOR will collect and log into departmental receipt all funds collected as a result of services provided by the CITY within two days of receipt. They will be logged by the CONTRACTOR and delivered to the CITY by mail/courier. A check will be issued to the CITY monthly with a detailed report showing all payments, refunds, and adjustments. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount equal to 7% of bill collections. CONTRACTOR shall provide Fire Department with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or any part of an invoice. The initial term of this Agreement shall be two (2) years from the date first shown above and is subject to termination by either party upon thirty (30) days written notice to the other. There may be one-year extensions. CONTRACTOR shall indemnify, defend and hold CITY, its officers, employees and agents harmless from any claim, demand, liability, suit, judgment or expense (including, without limitation, reasonable costs of defense) arising out of or related to CONTRACTOR's performance of this agreement, except that such duty to indemnify, defend and hold harmless shall not apply where injury to person or property is caused by CITY's willful misconduct or sole negligence. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorney's fees" for the purposes of this paragraph. While not restricting or limiting the foregoing, during the term of this Agreement, 2 . , '. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2001-262 CONTRACTOR shall maintain in effect policies of comprehensive public, general, and automobile liability insurance, in the amount of $1,000,000 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. The policies shall name the CITY as an additional insured and shall provide for ten (10) day notification to the CITY if said policies are terminated or materially altered. 7. CONTRACTOR shall perform work tasks as directed by the Fire Chief or designee, but for all intents and purposes, CONTRACTOR shall be an independent contractor and not an agent or employee of the CiTY. 8. In the performance of this Agreement and in the hiring and recruitment of employees, CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 9. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: TO THE CITY: Larry Pitzer, Fire Chief City of San Bernardino Fire Department 200 East Third Street San Bernardino CA 92410 TO THE CONTRACTOR Stm Physiciar,s Services P.O. Box2310 San Bernardino CA 92406 (909) 425-8155 3 -. 2001-262 1 Nothing in this paragraph shall be construed to prevent the giving of notice by personal servICe. 2 3 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day 4 and date first above shown. 5 Date: 6 7 8 9 10 II 12 August 23, 2001 Date: 13 14 by: ~:;4;'~~~: s"'",.:e Y::1rA,~ _ ~ Authorized Signature Name: Patricia Scott Title: Pre,;ident by: BERNARDINO Judith Mayo City f S n Bernardino 15 ATTEST: ~AJ. h. ClKIcL Rachel rk, CIty Clerk 16 17 18 Approved as to form and legal content: 19 James F. Penman 20 City Attorney 21 ?~ 22 23 24 25 26 27 28 4