HomeMy WebLinkAbout2001-2511
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RESOLUTION NO. 2001-251
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH KORVE
ENGINEERING, INC. FOR PREPARING FINAL PLANS, SPECIFICATIONS, AND
ESTIMATE FOR THE DESIGN OF STREET IMPROVEMENTS ON PEPPER LINDEN
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The attached Proposals dated June 27, 2001, July 23, 2001, and July 24,
2001, and marked Exhibit "B", "C", and "D", respectively, submitted by KORVE
ENGINEERING, INC. to perform extra work for a fixed fee of $45,000.00, under terms of a
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Professional Services Agreement with said Engineer authorized by Resolution No. 2000-330,
is hereby approved. Such approval shall be effective only upon Amendment No. 1 being fully
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executed by both parties. The Mayor is hereby authorized and directed to execute said
Amendment No. 1 on behalf of the City. A copy of Amendment No. 1 is attached as Exhibit
"A" and incorporated herein by reference as fully as though set forth at length.
SECTION 2. This Amendment shall not take effect until the Amendment is fully
signed and executed by the parties, and no party shall be obligated hereunder until the time of
such full execution. No oral Contracts, amendments, modifications or waivers are intended or
authorized and shall not be implied from any act or course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the Amendment fail to
execute it within sixty (60) days of the passage of the resolution.
2001-251
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RESOLUTION APPROVING AMENDMENT NO. 1 TO PROFESSIONAL
SERVICES AGREEMENT WITH KORVE ENGINEERING, INC. FOR PREPARING
FINAL PLANS, SPECIFICATIONS, AND ESTIMATE FOR THE DESIGN OF STREET
IMPROVEMENTS ON PEPPER LINDEN.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a joint regular meeting thereof,
held on the 20th day of August
Council Members: AYES NAYS
ESTRADA x
LIEN
MC GINNIS
SCHNETZ x
SUAREZ x
ANDERSON x
2001, by the following vote, to-wit:
ABSTAIN ABSENT
x
x
MC CAMMACK x
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Rac el Clary, City Clerk
The foregoing resolution is hereby approved t ~ `'day of August , 2001.
~ C,c-/
J d' h Valles, Mayor
Cit of San Bernardino
Approved as to form
and legal content:
James F. Penman
City Attorney
By: C~YVr.
///
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Zoos-zst EXHIBIT "A"
AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES
This AMENDMENT NO. 1 is made and entered into this 20th of August
2001, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "CITY" Korve Engineering, Inc., hereinafer
referred to as "ENGINEER".
WITNESSETH
WHEREAS, San Bernardino City Council, on November 20, 2000, adopted
Resolution No. 2000-330 approving an Agreement for Professional Services with Engineer
for preparation of plans, specification, and estimate for the design of street improvements on
Pepper Linden; and
WHEREAS, subsequent to Agreement approval, revisions were requested by
CITY staff to change the roadway section and vertical/horizontal alignment of Pepper
Linden; and
WHEREAS, City has requested the Engineer to provide plans specification &
estimate for the traffic signals at Pepper Linden & Kendall Drive and for Wagonwheel &
Kendall Drive; and
WHEREAS, Engineer has requested an amendment to the Agreement to
cover the cost of additional services required to complete these revisions; and
WHEREAS, paragraph S.B. of Agreement allows adjustment to the total cost
of services when the Engineer and City agree in writing that there has been, or will be, a
significant change in the scope, complexity or character of the services to be performed; and
WHEREAS, City agrees that the requested revisions are not within the scope
of services covered in Agreement; and
WHEREAS, the proposed additional services to be performed by Engineer
are described in a letters from Engineer dated June 27, 2001, July 23, 2001, and July 24,
2001, identified as Exhibits "B", "C", and "D", respectively, attached hereto and made a
part hereof.
NOW, THEREFORE, it is mutually agreed, as follows:
1. SCOPE OF SERVICES
Engineer shall perform those additional services identified in Exhibits "B",
"C", and "D".
2. COMPENSATION
Upon satisfactory completion of the additional services contained herein City
shall be pay to Architect an additional fixed fee of $45,000.00.
Page 1 of 2
zoos-zst
EXHIBIT "A"
AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH
ENGINEER KORVE ENGINEERING, INC.
3. NO ADDITIONAL CHANGES
Except as otherwise stated in this Amendment No. 1, all terms of the original
Agreement, as approved by City on November 20, 2000, shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the date written above by their duly authorized officers on their behalf.
ATTEST:
BY: ~a.c.~~ ~ , ~-'fir'--~
Rachel Clark, City Clerk
City of San Bernardino
CITY OF SAN BERNARDINO
BY:
h~alles, Mayor
of San Bernardino
KORVE ENGINEERING, INC.
BY: / /~~pl//-~
Signature
NAME: NJANMJJr~ ,~~ ,~l-~o/~iZ
TITLE:
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
BY:
///
Gs~ic~ MA1~/r4GG-IZ
Page 2 of 2
zoos-2s>
~~ Korve
1 Engineering
June 27, 2001
Mr. Raymond A. Casey
City Engineer
CITY OF SAN BERNARDINO
300 North "D" Street, 3`d Floor
San Bernardino, CA 92418
RE: Request for Additional Work Number 2 for
Pepper-Linden Drive Street Improvement Project
City Of San Bernardino
Dear Mr. Blymiller:
EXHIBIT "B"
500136X0
We are pleased to submit this Proposal for Civil Engineering Services for additional work for Pepper-Linden
Drive. Per your request in our project meeting on June 26, 2001, we understand that the City wishes to
revise the design plans to include the new roadway section that provide provisions for future median island
along Pepper-Linden Drive and modify the vertical alignment to better serve the existing property along the
south east corner of Pepper-Linden Dr. and Kendall Dr. This vertical alignment will also eliminate the need
for any additional fill material within the project limits. The following task represents our scope of work for
this additional work:
Task -1 Project Management
We will meet with the City staff to coordinate the proposed changes and provide progress of the work
completed. We will prepare invoicing and progress reports.
Deliverables: Tow (2) Meetings, Invoices/Progress Reports
Task -2 Research and Data Collections
This task has been completed under the original contract.
Deliverables: None.
Task -3 Preliminary Design
Under this task, we will revise the vertical alignment of the roadway, calculate the quantities for the cut and
fill material, produce cross section at 50 ft intervals and highlight the limits of the cut and/or the fill within the
project limits. Meet with the City staff to review and approve the proposed alignment and the typical cross
sections.
Deliverables: Horizontal and Vertical alignment, Cross Sections and Revised Quantities.
A California Corporation
290 North 'D' Street, Suite 504
San Bernardino, CA 92401
909-884 4777
909-884-2277 Fax
With offices in:
Oakland Los Angeles
San Francisco Le Quinta
San lose Salt Lake City
Madera Ranchos Denver
zoos-zsi
Mr. Raymond A. Casey 1~ Korve
June 27, 2001 1 Engineering
Page 2
Task-4 95%Complete Design Plans
Based on the City's approval of the HorizontalNertical alignment, we will produce 95% design plans, cost
estimate and specifications and submit to the City for review and comments.
Deliverables: Sheet 2 through 8 will be revised and resubmitted for review
Revised Cost Estimates and specifications
Task-5 Final Plans, Specifications and Estimates (PSBE)
Based on the City's comment from the 95% submittal, we will revise the project plans, cost estimates and
specifications to produce a final deign (PS&E) package for construction.
Deliverables: One set of Mylar sheet 1 through 8, Final Cost Estimate & Specifications and one
electronic set on CD using AutoCAD 14 or 2000.
Exclusions: The following items are not included in this proposal:
1. Advertising and Pre-Bid Project Activities
2. Pre-construction Meetings
3. Construction Supports
4. Construction Surveying/Staking
5. Preparation of As-Built Plans
We estimate that this work will take approximately four weeks from notice to proceed. The following fee
schedule has been prepared in consideration of our understanding of the project changes, and the level of
effort we anticipate for the tasks defined above. We propose a firm fee (Lump Sum) amount of
$15,000.00, which includes direct labor, fringe benefits and indirect cost. Any changes or additions to this
scope of work may constitute additional charges beyond the amount shown herein.
Task -1 Project Management $ 465.00
Task-2 Research and Data Collections (Completed) $ 0.00
Task-3 Preliminary Design $ 4,885.00
Task -4 95%Complete Design Plans $ 9,490.00
Task -5 Final PS&E Package (included in original Contract) $ 0.00
Sub-Total Labor Costs $14,840.00
Reproduction $ 160.00
TOTAL LUMP SUM FEE $15,000.00
KORVE will submit monthly Progress Reports and invoices based on the work percent (%) completed.
2001-251
Mr. Raymond A. Casey
June 27, 2001
Page 3
~~ Korve
1 Engineering
We appreciate the opportunity for submitting this additional work. Please sign and return one original for our
file along with Notice to Proceed (NTP), so we can commence work for this project. If you have any
questions regarding this proposal, please call me at (909) 884-477, or a-mail me at mkhodr(a~korve.com.
Sincerely Yours,
KORVE ENGINEERING, INC.
Mahmoud A. Khodr, P.E.
Office Manager /Project Manager
Approved:
Agency:
City of San Bernardino
zoos-zst EXHIBIT "C"
~~ Korve
1 Engineering
July 23, 2001
Mr. Raymond A. Casey
City Engineer
CITY OF SAN BERNARDINO
300 North "D" Street, 3rtl Floor
San Bernardino, CA 92418
RE: Request for Additional Work Number 1 for
Pepper-Linden Drive Street Improvement Project
City Of San Bernardino 500136X0
Dear Mr. Casey:
We are pleased to submit this Proposal for Traffic/Civil Engineering Services for the addition of traffic signal
at Pepper-Linden Drive/Kendall Drive, Drainage Inlets and Curb & Gutter along Pepper-Linden Drive. Per
your request in our project meeting on June 26, 2001, we understand that a new traffic signal will be needed
at the above-mentioned location, Curb & Gutter from Kendall Drive to approximately 300 ft. east of the
intersection and two (2) drainage inlets forthe proposed undeveloped median ofPepper-Linden Drive. The
following is our scope of work for this additional work:
Task -1 Traffic Signal at Pepper-Linden/Kendall Drive
• Research for existing utilities within the work limits.
• Coordination with utility companies.
• Design traffic signal based on Caltrans/City of San Bernardino Standards.
• Coordinate the design review and approval with the City of San Bernardino Staff.
• Prepare cost estimates and specifications.
Deliverables: One sheet of traffic signal plan, 1 "=20'scale, to be added to PS&E package.
Task -2 Curb 8 Gutter, Sidewalk & Wheelchair Ramps
Design Curb & Gutter per the City of San Bernardino standard plans from the existing Kendall Drive
to approximately 300 ft east of the intersection.
Design Wheelchair Ramps for the NE & SE corners of the intersections
If there is an existing sidewalk at the eastside of the Devil Creek crossing, KORVE will design a
sidewalk per the City of San Bernardino Standard to connect the proposed W heelchair ramp with the
existing sidewalk.
Deliverables: Work will be incorporated into the original PS&E Package.
A California Corporation With offices in.
290 North 'D' Street, Suite 504 Oakland Los Angeles
San Bernardino, CA 9?401 San Francisco La Ouinta
909 884 4777 San Josa Salt Lake City
909 884 2277 Fax Madera Ranchos Denver
2ooi-2st
Mr. Raymond A. Casey 1 Korve
July 23, 2oa1 1 Engineering
Page 2
Task -3 Drainage Inlets for the proposed Pepper-Linden Drive Median
We will provide design services to add two (2) drainage inlets forthe unimproved proposed media of
Pepper-Linden Drive.
Coordination with City Staff for locations and sizes.
Deliverables: Work will be incorporated into the original PS&E Package.
Exclusions: This proposal is an add-on work to the above-mentioned project and it is not stand-alone
project. The following items are not included in this proposal:
1. Design of an interconnect system.
2. Coordination with/approval from Caltrans.
3. Video System Design that may be required at this location.
4. Hydrology studies and drainage reports.
5. Surveying
We estimate that this work will take approximately six weeks from notice to proceed. The following fee
schedule has been prepared in consideration of our understanding of the project, and the level of effort we
anticipate for the tasks defined above. W e propose a firm fee (Lump Sum) amount of $18,000.00, which
includes direct labor, fringe benefits and indirect cost. Any changes or additions to this scope of work may
constitute additional charges beyond the amount shown herein.
Task -1 Traffic Signal at Pepper-Linden/Kendal) Drive $ 11,900.00
Task -2 Curb & Gutter, Sidewalk & Wheelchair Ramps $ 2,720.00
Task -3 Drainage Inlets for the proposed Pepper-Linden Drive Median $ 3,200.00
Sub-Total Labor Costs $ 17,820.00
Reproduction $ 180.00
TOTAL LUMP SUM FEE $ 18,000.00
KORVE will submit monthly Progress Reports and invoices based on the work percent (%) completed.
We appreciate the opportunityfor submitting this additional work. Please sign and return one original forour
file along with Notice to Proceed (NTP), so we can commence work for this project. If you have any
questions regarding this proposal, please call me at (909) 884-477, ore-mail me at mkhodr(a).korve.com.
Sincerely Yours,
KORVE ENGINEERING, INC.
~~~~ ~ (~-
Mahmoud A. Khodr, P.E.
Office Manager /Project Manager
Agency:
Citv of San Bernardino
toot-2si EYHIBIT "D"
~~ Korve
1 Engineering
July 23, 2001
Mr. Raymond A. Casey
City Engineer
CITY OF SAN BERNARDINO
300 North "D" Street, 3'd Floor
San Bernardino, CA 92418
RE: Request for Additional Work Number 3 for
Traffic Signal Design at Wagonwheel Rd/Kendal) Dr for
Pepper-Linden Drive Street Improvement Project
City Of San Bernardino 500136X0
Dear Mr. Casey:
We are pleased to submitthis Proposal forTraffic/Civil Engineering Services forthe addition of traffic signal
at Wagonwheel Rd/Kendal) Drive. Per your request on July 19, 2001, we have prepared the following scope
of work based on our understanding of the project needs and our discussion. We understand that the City of
San Bernardino will supply the base map for this project. The following is our scope of work for this
additional work:
Task -1 Traffic Signal at Wagonwheel Rd/Kendal) Drive
• Meet with the City staff to discuss the project and obtain base map and any relevant information
• Research for existing utilities within the work limits.
• Coordination with utility companies.
• Design traffic signal based on Caltrans/City of San Bernardino Standards.
• Coordinate the design review and approval with the City of San Bernardino Staff.
• Prepare cost estimates and specifications.
Deliverables: One sheet of traffic signal plan, 1 "=20'scale, to be added to PS&E package
Exclusions: This proposal is an add-on work to the above-mentioned project and it is not stand-alone
project. The following items are not included in this proposal, but they can be added at additional cost:
1. Design of an interconnect system.
2. Coordination with/approval from Caltrans.
3. Video System Design that may be required at this location.
4. Widening Roadways, additional Curb & Gutter.
5. Surveying.
A California Corporation
290 North 'D' Street, Suite 504
San Bernardino, CA 92401
909-884-4777
909-884-2277 Fax
With offices in.
Oakland Los Angeles
San Francisco La Qwnta
San lose Salt Lake City
Madera Ranchos Denver
2001-251
Mr. Raymond A. Casey
July 23, 2001
Page 2
~~ Korve
1 Engineering
We estimate that this work will take approximately six weeks from notice to proceed. The following fee
schedule has been prepared in consideration of our understanding of the project, and the level of effort we
anticipate for the tasks defined above. We propose a firm fee (Lump Sum) amount of $12,000.00, which
includes direct labor, fringe benefits and indirect cost. Any changes or additions to this scope of work may
constitute additional charges beyond the amount shown herein.
Task-1 Traffic Signal at Pepper-Linden/Kendal) Drive $ 11,900.00
Reproduction $ 100.00
TOTAL LUMP SUM FEE $ 12,000.00
KORVE will submit monthly Progress Reports and invoices based on the work percent (%) completed.
We appreciate the opportunityfor submitting this additional work. Please sign and return one original forour
file along with Notice to Proceed (NTP), so we can commence work for this project. If you have any
questions regarding this proposal, please call me at (909) 884-477, or a-mail me at mkhodr(a)korve.com.
Sincerely Yours,
KORVE ENGINEERING, INC.
~~1 ~.4.1--.
Mahmoud A. Khodr, P.E.
Office Manager /Project Manager
Agency:
City of San Bernardino