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Home My WebLink About2001-187 I. RESOLUTION NO. 2001-187 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC. FOR PREPARING FINAL PLANS, SPECIFICATIONS, AND ESTIMATE FOR RENOVATION AND RETROFIT OF THE SAN BERNARDINO SANTA FE DEPOT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The attached Proposals dated May 8, 2001, May 14, 2001, and May 2, 2001, and marked Exhibit "B", "C", and "D", respectively, submitted by ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC, to perform extra work for a fixed fee of $39,100.00, under terms of a Professional Services Agreement with said Architect authorized by Resolution No. 2000-327, is hereby approved. Such approval shall be effective only upon Amendment No.1 being fully executed by both parties. The Mayor is hereby authorized and directed to execute said Amendment No.1 on behalf of the City. A copy of Amendment No. 1 is attached as Exhibit" A" and incorporated herein by reference as fully as though set forth at length. SECTION 2, This Amendment shall not take effect until the Amendment is fully signed and executed by the parties, and no party shall be obligated hereunder until the time of such full execution, No oral Contracts, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party, SECTION 3. This resolution is rescinded if the parties to the Amendment fail to execute it within sixty (60) days of the passage of the resolution. 2001-187 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION . . . APPROVING AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC, FOR PREPARING FINAL PLANS, SPECIFICATIONS, AND ESTIMATE FOR RENOVATION AND RETROFIT OF THE SAN BERNARDINO SANTA FE DEPOT. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and joint regular meeting thereof, Common Council of the City of San Bernardino at a held on the 18th day of Council Members: AYES ESTRADA X LIEN X MC GINNIS X SCHNETZ X SUAREZ X - ANDERSON X MC CAMMACK X - June , 2001, by the following vote, to-wit: NAYS ABSTAIN ABSENT ~ 1 -P tLJJL -Radle Clark, City Clerk The foregoing resolution is hereby approved this .;1 (:'fit',! day of .J{~ Judith Va~,'Mayor City of S~1 Bernardino U June , 2001. Approved as to form and legal content: James F. Penman City Attorney 2 ". , 2001-187 EXHIBIT "A" AMENDMENT NO.1 TO AGREEMENT FOR PROFESSIONAL SERVICES This AMENDMENT NO.1 is made and entered into this 18th of June 2001, by and between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the "CITY" and Architect Milford Wayne Donaldson, FAIA, Inc, , hereinafter referred to as "ARCHITECT". WITNESSETH WHEREAS, San Bernardino City Council, on November 20, 2000, adopted Resolution No. 2000-327 approving an Agreement for Professional Services with Architect for preparation of plans, specification, and estimate for renovation and retrofit of the San Bernardino Santa Fe Depot; and WHEREAS, subsequent to Agreement approval, revisions were requested by SANBAG and Metrolink to their respective tenant areas and the banquetlconference room space; and WHEREAS, certain tests must be conducted to provide sufficient information for the Architect to create a proper design; and WHEREAS, Architect has requested an amendment to the Agreement to cover the cost of additional services required to complete these revisions; and WHEREAS, paragraph 5.B. of Agreement allows adjustment to the total cost of services when the Architect and City agree in writing that there has been, or will be, a significant change in the scope, complexity or character of the services to be performed; and WHEREAS, City agrees that the requested revisions are not within the scope of services covered in Agreement; and WHEREAS, the proposed additional services to be performed by Architect are described in a letters from Architect dated May 8, 2001, May 14, 2001, and May 2, 2001, identified as Exhibits "B", "C", and "D", respectively, attached hereto and made a part hereof. NOW, THEREFORE, it is mutually agreed, as follows: I. SCOPE OF SERVICES Architect shall perform those additional services identified in Exhibits "B", "C", and "D". 2. COMPENSATION Upon satisfactory completion of the additional services contained herein City shall be pay to Architect an additional fixed fee of $39,100.00. Page 1 of 2 .. 2001-187 EXHIBIT "A" AMENDMENT NO.1 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC. 3. NO ADDITIONAL CHANGES Except as otherwise stated in this Amendment No, 1, all terms of the original Agreement, as approved by City on November 20, 2000, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date written above by their duly authorized officers on their behalf. ATTEST: CITY OF SAN BERNARDINO By:Ch:It,},~ Rac lark, City Clerk City of San Bernardino \ BY: JUdith\~ ii: City 01Skm Bernardino J ::fu=~nDOO.~"" FAI Signatur , Inc. NAME: MI~ fit! txlMALOS'O'li. TITLE: _PR~l'eN"T Approved as to form and legal content: JAMES F. PENMAN City Attorney Page 2 0[2 2001-187 EXHIBIT "B" MILFORD WAYNE DONALDSON ARCHITECT . May 8, 2001 CITY OF SAN BERNARDINO Development Services Department 300 North "D" Street San Bernardino, CA 92418 531) SIXTH AVE:-JCE SA:'-i DiEGO CA 9~IOl -7010 HISTORIC GASLAMP QUARTER Attention: Mr. Raymond Casey Subject: San Bernardino Santa Fe Depot Tenant Improvement Revisions Dear Ray: In regards to the revisions to the SANBAG, Metrolonk, and banquet Iconference room spaces requested at the April 23, 2001 meeting, we have put together this proposal for additional services. This proposal reflects all additional services required to facilitate the plan modifications based on our current understanding ofthe project. SCOPE OF WORK: 1. Based on space planning layouts provided by SANBAG, revise the second floor plan, shear wall layout, mechanical, plumbing, and electrical designs. 2. Redesign the west end of the first floor to accommodate the Metrolink offices, and revise the location of the banquet room. 3. Provide for electrical, data, and audio visual requirements to support SANBAG board meetings in the banquet room. 4. Revise the Historic PropertY Survey Report (HPSR) and Finding of Effect (FOE) to reflect the revised layouts. Coordinate revisions with CALTRANS Division 8, 5. Incorporate all changes into the construction drawings and specifications. 6. Incorporate all changes into the Statement of Probable Costs 7. Attend coordination meetings with the City and SANBAG to discuss space requirements. l TELEPHONE, (6191239-7888 ELECTRON1C MAIL: MWD@ARCHMWD.COM FACSIMILE: (619) 234-6286 2001-187 .' . Mr. Ray Casey SAN BERNARDINO DEPOT Tenant Improvement Revisions May 8, 2001 Page2 MILFORD WAYNE DONALDSON ARCHITECT . EXHIBIT "B" Reimbursable Costs Reimbursable Expenses described below shall occur, as necessary, and be billed by the Architect on an itemized statement specifying the type of service and/or the material provided, copies of receipts, if applicable, the position of the person providing the service, the person's hourly rate, the time spent and the cost incurred to provide the service. Funding for the reimbursable expenses is provided to pay the Architect for the various duties described below that do not lend themselves to precise estimation on a lump sum basis, and for that reason is not included in the Basic Services. Reimbursable Expenses, however, are essential to aid the Architect in the perfonnance of the Basic Services and Additional Services, when authorized. Reimbursable Expenses are estimated to be $250 and shall be limited to the following: Printing and reproduction as required by the Consultant . Film and Film processing as required by the Consultant . Automobile Mileagerrravel related costs Long distance telephonelfax . Expendable supplies (data duplication, historic photographs, and graphics supplies) Exclusions 1. Value engineering services and redesign. 2. Preparation of permit processing documents, submittal of documents or attendance at agency plan check meetings. 3. Reproduction costs for blueprinting, CAD plots and photocopying. Reproduction for MWD use or project team coordination are not considered reimbursable costs. PROPOSED FEE: The estimated total fixed fee for professional architectural services as described in this proposal is Thirty three Thousand Three Hundred Fifty Dollars ($33,350.00). Break Down of Costs Architect Milford Wayne Donaldson, FAIA Corporate Architect Project Manager CADD Technician Report Writer Clerical Hourly $120 $80 $70 $80 $50 Hours 20 55 114 114 .li 298 Total Eslimated Reimbursable Expenses Sub Total McKay Conant Brook. Acoustical systems design Bechard Lon~ & Associates <!el!aRieal-aBEi-PllIml>inr- Amount 2,400 4,400 7,980 9,120 .12Q $24,650 ~ $24,900 $3,200 -$2,Q,50 2001-187 EXHIBIT "B" Mr. Ray Casey SAN BERNARDINO DEPOT Tenant Improvement Revisions May 8, 2001 Page3 MILFORD WAYNE DONALDSON ARCHITECT . Architect Milford Wavne Donaldson, F AlA Van HuureD Kimner Enl!iners Electrical Engineering GRAND TOTAL Hourlv Hours Amount $3,200 $33,350 Additional services beyond those described above are subject to the attached Schedule of Fees. SCHEDULE OF FEES Hourlv Rates Corporate Archilect Project Architect Construction Administrator Projecl Historian Project Manager Specification Writer Senior Designer Senior Draftsperson Technical Manager Report WriterlScript Writer CADD Technician Video Edilor V ideographer Video Duplicalor Intennediale Designer 1ntennediale Draftsperson Research Assistant Beginning Draftsperson Clerical Financial Controller Archileclural Trainee Basic Costs $120.00IHour $11O.OOlHour $ 90.001Hour $ 90.001Hour $ 80.001Hour $ 80.001Hour $ 80.001Hour $ 80.001Hour $ 80.001Hour $ 80.001Hour $ 70.001Hour $ 70.001Hour $ 70.001Hour $ 60.001Hour $ 70.001Hour $ 70,001Hour $ 60.001Hour $ 60.001Hour $ 50.001Hour $ 70.001Hour $ 40.001Hour Miscellaneous In this category are materials, service and equipment which are nol covered in Ihe hourly rale schedule. Miscellaneous items include: Computer Usage CADD Plots Automobile mileage (over 30 mile radius from office) Travel and subsistence, per day Printing and pholographic work Long Distance telephone and faxes Equipment Rental Aircraft Rental $ 65. OOlHour $ 15.001Each $ 0.31IMile* At cosl + 15% At cost + 15% At cost + 15% At cost + 15% At cost + 15% 2001-187 EXHIBIT "B" j Mr. Ray Casey SAN BERNARDINO DEPOT Tenant Improvement Revisions May 8, 2001 Page4 MILFORD WAYNE DONALDSON ARCHITECT . Other Consultants Employed by Architect Milford Wayne Donaldson, FAIA, Inc. Services outside consultants employed by us on the client's behalf will be charged at cost plus 15%. Terms of Payment Payment for services is due upon presenlation ofthe invoice. Invoices are normally rendered on a monthly basis as eilher a partial or final billing. . Per IRS Regulations Revised 6199 If this acceptable to you, please sign both originals and return a copy of this proposal as authorization to proceed with extra services. Should you need any further information or would like to discuss this, please give me a call. Sincerely, Approved by: Milford Wayne Donaldson, FAIA President C20193 Mr. Raymond Casey City of San Bernardino MWD:ggr Date greg\mwd-projceuIJOJI-lb depot~ropoH!\SANBAG revisionl. wpd 2001-187 May.l(-2001 04:03P1 Fro.-KLEINFELDER INC D0978ZlTD( EXHffiIT "C" T-1T5 P.D01/O03 F-3(2 III KlEINFHDER AlIl!t~,.",tJl!dOJn~"" CIil!llI Address: REQUEST FOR AUmORlZATION TO PERFORM ADDITIONAL SERVICES 56-2091-01 San Bernardino Santa Fe Depot San Bernardino. California Azcllirect Milford Wayne Donaldson, F AIA 530 Sixth Avenue SanDiego.CA 92101 SCOPE OF ADDmONAL WORK: Ta.k 1: Coring, drilling and sampling a tOtal of seven borings ~ to 10 feet deep at selected locations to evaluate. soil expansiveness, cOlTOsioD pote1l.tia1, and to provide geotechnical ~ons for pavelIlcnt sections. Preparation of supplemental geotechnical tepOtt inclwliDs results ftODi our previollil itrvestigation and provide dcsign.level geoteclmicaJ reeommeIlda1ions for the project. Project No,: Project Name: Project Location: Client: T..".. 2: One core test at brick: arch (nol'lh side of depot) and four cores at second floor COIl(;rele beam. ESTIMATED FEES: Task 1 Task 2 $4,150 $600 I KLElNFELDER, INC. is authori7.ed to proceed with the additional worle listed above. This work is an extension of services previously authorized by the client. This mFJest for authorization, when signed by the cliem. shall be made part of the contraCt agn:ement executed by and between KLEINFELDER, INC. and the CLIENT. dated Januury 5, 2001. 1'1IE CLIENt' agrees to pay for additional services rendered on this project (In ar:c01'drmce with the rates lUId b~is of c1iaiges prtNiously established b)l C(Tnlract for the referenced project ). Payment is due 30 days of the date of invoice. CLIENT ACCEPTANCE: By: Date: (Signatl1re ) Name: Title: (please Print NllIJIc) ......~__....fi:............4r'...A.l...........-.....,.U... 1-; ..'... .... 1.,".,II,lIII...."""." ~.....,ll'll ,1ft." , " S&-209I.o1B6211t1!ll l\Iay 1,21101 C49YfigbtlOOl Kl...lOIoIer. Inc. Revi...t 0.,., r.Aoy II. 200 1 KLEIN FHOnR 1940 Oranlle Tree Lane, Redlands, CA 92374 (909) 79}-21.91 1909l792.17001 1:.. ~oonOO'd 6LOS# VIV. Nosa~VNoa MW l~~lIH~~V 9829 ~(2 619 22:91 1002.S1'XVW 2001-187 , , May-14-2DDl 04:03Pm Fr..-KLEINFELDER INC. ... . i~ \;1 ......~......... ........ -'"M-' ~OO/EOO'o 6LOS# 90979217D4 - ~ - . .. + . . "-. If I', I: . VIVo NOSa~VNOa MW ~J3~IHJ~V o ~& ; ."I~ -t--. +- +-. ~ . . +~& +_. ~~IP.~lIo~;C ';-342 'i III 1 .... 2. Ii t t ; III i i i \\ si~ ~ I ~ it i ~iiii 1!!3! "a t VJ A- 98~9 ~E~ 619 ~~:91 100~.S1'AVW 2001-187 1Ia~I4-2DD1 I " I I D4:D3P111 From-KLEINFEL~R 'INC. IDlm17D4 '-?t/IW~D;; C ~-34Z , , I " . , -1. . -1fiT ~ . , , ; PASr I!lEVtmDN. 1\ :l ., ..~~!-I. - "; ;1 Ar;.tL&......,.... .':I-~.... .'~.J__ '. i, , d ., :1 " l . I cOl'llOTIiilICT\OI'I t::ic:lCur'I&lT$ , NOT I'Ol'! c::oN&'Tf'lUCTIDN SAN BERNARDINO SANTA-Fl RBNOVAnoN.AND ltE'l'RDFI JI.....,~ -....~ _",".:IN< l--'~ t,. NIl .~"" "'"U"","IIl'''. ,~ . r.lMrtrnll\lllll MIll .t~!l.t Ill:lll'i ,NOSa~VNOa MW J~HJIH~~V 9iZ9 teZ 619 1t:" 'OOz.oz.~a~ 9829 ~,2 619 ,2'91 1002,gl'XVW 2001-187 I . 05V02/2001 06:30 9092795917 EXHIBIT "D" ., I ; i i Facsimile -Mark Silllei' CO!lStruct;on. Inc.- 3696 Park HiD Dt-. COI'Ullll, Califonda 92881-8438 (!H)9) 179-4245 ('09) 27,..5917 Cn E-mail: -aer@eartldlaILDetCalifornia State Lieease # SOOS'n B FROM: Mark Sauer MSC, inc. .m. Greg Roberson MWD FAIA p.." 619 134-6186 DtJt~ 5/2/fJl f# OF PA.7iii': 1 Regarding: San Bernardino Train Depot . Dear Greg, Regarding th. plaster tulple you requested below is au outliDe of the work leaD provide and the cost. Apply a fiBish coat of interior plaster to . wall section approx. 20' Ioog lUld" taD. Apply "Plaster Weld" to nistiDg base surface and apply .ppros. lIIl" Ihic:k Diamoad mttJrior Plaster finish COJlt in . IIllOOth will appJieatioa. Cost wiD be $1,000.00 If you have &By qaestious please feel me to COlltact my omee. 200/200'd H2S# VIVa Nosa~VNoa MW ~~~~IH~~V 9829 ~E2 .619 2~:01 1002.0E',,\'I\ 2001-187 . i. ., I ~rn(C;~mvrsl~ i --- U~!, " ,- I) n ---,: :, "I - --' :".'1 1.__- I I I I I , I I Clr; OF- S!;j-,! r:;-mL~ADiNC' DEVElOPMfr~T SFfNICFc.:: DEPARTMENT . MILFORD WAYNE DONALDSON ARCHITECT May31,2001 :' .i 11 S I X T lJ .\ \ L ~ t' L SA[\; [)jHj() CA 'J::'IO] - 7010 HISTORIC GAS LAMP QUARTER City of San Bernardino Development Services Department 300 North "0" Street San Bernardino, CA 92418 Attention: Mr. Ray Casey Subject: San Bernardino Santa Fe Depot Plaster Skim Coat Mock-up Dear Ray: As part of the renovation work on the Depot, we are intending to apply a plaster skim coat on many ofthe existing walls and ceilings. This skim coat will fill small cracks and uneven surfaces and help mask patch areas. The paint cross-section microscopy analysis identified the original finish as a dull yellow limewash which has subsequently been covered by several layers of modern paints. One of our concerns is that there may be problems with these previous finishes not remaining firmly adhered once the new plaster skim coat is applied. On previous projects, we have found it helpful to create mock-up to test the adherence. The mock-up area also become an example of the acceptable level of finish for the contractors when they are bidding the project. The mock-up is left in place throughout construction to further serve as an example of the acceptable standard of quality. Should the mock-up show there is a problem with adherence, we will need to include additional preparation requirements in the bid documents (such as removing all previous layers of paint). The attached proposal from Mark Sauer Construction is for creating a plaster skim coat mock-up on a section of existing wall that we will identify. We are also looking into other procedures shown on the plans that would benefit from a mock-up and allow the bidders and selected contractor see an example of the acceptable level of finish. We will provide a list of these additional mock-ups shortly. S;","Vrt J:L Gregory Roberson Architect GGR:ggr cc: W. Donaldson, R. Wynn, C. Drake, File 3A greg\mwd projects\2031-SB-t Depot\datalJeuers\R_ Casey 5,31,0] ,wpd ITII-I'I-I()~I'_I()I<))::'\l)-7:-;;.;:-: LLLl TRU~I( \1:\11 \lWI)(/,\I~CII\I\\IU()\l I-VSI\lIL 1-:: {hi'll 2,-+-62:-i()