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Home My WebLink About2001-021 1 2 3 4 5 6 7 8 9 10 11 12 13 14 RESOLUTION NO. 2001-21 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE STATE OF CALIFORNIA BUSINESS, TRANSPORTATION & HOUSING AGENCY, OFFICE OF TRAFFIC SAFETY FOR THE PURPOSE OF EXPANDING THE SAN BERNARDINO FIRE DEPARTMENT'S VEHICLE EXTRICATION PROGRAM IN THE AMOUNT OF $81,000. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The City Administrator is authorized to accept a grant from the State of California Business, Transportation & Housing Agency, Office of Traffic Safety in the amount 0[$81,000.00 for the San Bernardino Fire Department's Vehicle Extrication Program. III III III III 15 16 III 17 18 III III 19 III 20 21 22 III III 23 III 24 III 25 III 26 III 27 III 28 2001-21 1 2 3 4 5 6 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE STATE OF CALIFORNIA BUSINESS, TRANSPORTATION & HOUSING AGENCY, OFFICE OF TRAFFIC SAFETY FOR THE PURPOSE OF EXPANDING THE SAN BERNARDINO FIRE DEPARTMENT'S VEHICLE EXTRICATION PROGRAM IN THE AMOUNT OF $81,000. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor Joint and Common Council of the City of San Bernardino at a Regular meeting thereof, held on the 7 22nd day of January, 2001, by the following vote, to wit: 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA x LIEN ~ x MCGINNIS SCHNETZ x SUAREZ x ANDERSON x x MCCAMMACK ~JJ_~ Rachel Clark, City Clerk The foregoing resolution is hereby approved this 25 th day of January, 200 I. ~~~ Esther Estrada Mayor Pro Tern 27 28 By: 2001-21 (' .." ~'J. .,,~'fi.:~ 'l'H~ If -.W' .;,~~~'-li!f ~'!#' "'~ ,:.17' State of California Business, Transportation & Housing Agency PROJECT NUMBER OFFICE OF TRAFFIC SAFETY EM0126 PAGE 1 (To be completed by applicant Agency) 1, PROJECT TITLE Vehicle Extricalion Program 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD Month - Day - Year Cily of San Bernardino From: 1/1101 6/30/02 To: 3. AGENCY UNIT TO HANDLE PROJECT San Bernardino City Fire Department 5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product in approximately 100 words. Space is limited to 7 lines.) The San Bernardino Cily Fire Deparlmenl will purchase, mainlain and provide for vehicle extrication equipmenl and the apparatus on which it is mainlained. The San Bernardino City Fire Deparlmenl will also provide all necessary lraining 10 enable emergency operations personnel to acquire and maintain the skills to be proficient in the operation of this equipment. The main goal is to decrease traffic collision response lime by apparalus wilh extrication equipmenl from 2000 base year of 12 minules to 10 minutes by June 30, 2002. 6. FEDERAL FUNDS ALLOCA TED UNDER THIS AGREEMENT SHALL NOT EXCEED $81.000.00 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR NAME: MIKE ALDER PHONE: 909-384-5286 TITLE: BAlTALlON CHIEF ADDRESS: 200 E. 3RD STREET B. AUTHORIZING OFFICAL OF APPLICANT AGENCY PHONE: 909-384-5122 SAN/R~Jl1L ,6th Floor . CA 92410 j-. 25-01 (Date) (Date) C. FISCAL OR ACCOUNTING OFFICIAL NAME: BARBARAPACHON TITLE: _FINANCE DIRECTOR APDRESS: 300 N. D STREET, 4TH FLOOR SAN BERNARDINO, CA 92410 PHONE: 909-384-5242 D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: ADDRESS: abcV~4!~ (Signature) )~ 2001-21 STATE OF CALIFORNIA! OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS OTS-33 (Rev 4/98) ACCEPTANCE OF CONDITIONS Page I of2 COMPANY ORGANIZATION NAME The following are included herein and constitute a part of this Agreement: OTS-38 Schedule A Schedule A-I Schedule B Page 1 Project Description Administrative Support & Contribution Detailed Budget Estimate Schedule B-1 Schedule C OTS-33 STD. 21 Budget Narrative Quarterly Evaluation Data Acceptance of Conditions and Certifications Drug-Free Workplace Certification o TERMS AND CONDlTlONS It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include, but are not limited to: (a) Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety by January 31, April 30, July 31, and October 31, during each year of project operation; (b) OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding anytime a grantee fails to comply with any term or condition of the grant contract or program guidelines (Volume II, Chapter 3.9). This may include, but is not limited to, the following: . Failure to submit acceptable and timely reimbursement claims; . Failure to submit acceptable and timely quarterly performance reports; and . Failure 10 submit an acceplable aod timely Schedule C (Quarterly Evaluation Data (OTS-38g) (c) If, during the term of the grant award, federal funds become reduced or eliminated, OTS may immediately terminate or reduce the grant award upon written notice to the project director. (d) By October 31, "continuing" projects must submit a September 30 claim and a written justification to support carrying forward prior year unexpended funds. September 30 claims and written justifications, supporting the carrying forward of prior year unexpended funds, submitted after November 30, will not be processed. The prior claim (Le., June 30) will be considered the year-end claim in order to close out the federal fiscal year ending September 30. In addition, prior year unexpended funds will be deobligated and allocated to new projects. (e) All documentation required to request a project revision (i.e., time extensions, budget category changes, and etc.) must be submitted to OTS prior to the effective date of change(s). For example: OTS will not consider a request for a grant period time extension unless all necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions (Yolume 11, Chapler 3.8). No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. GENERAL CERTIFICATIONS 11. EQUAL OPPORTUNITY ASSURANCE Pursuant to the requirements of Title VI provisions of the Civil Rights Act of 1964, the certifying applicant acting through its chief administrative officer, desiring to avail itself of the benefits of Chapter I, Title 23, United States Code, and as a condition to obtaining the approval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23, United States Code, Section 105(a), hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway Safety Program will be complied with fully. 111. MINORITY AND WOMEN BUSINESS ENTERPRISE (a) "Policy. It is the policy of the Office of Traffic Safety and the certifying applicant that minority and women business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently, the MWBE requirements of 49 CFR Part 23 apply to this agreement. " (b) "MWBE Obligation. The certifying applicant or its contractor agrees to ensure that minority and women business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard the certifying applicant and all contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority and women business enterprises have the maximum opportunity to compete for and perform contracts. The certifying applicant and its contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT assisted contracts." IV. SECTION 504, REHABILITATION ACT OF 1973 Pursuant to Section 504 of the Rehabilitation Act of 1973, no qualified handicapped person shall, because of a certifying applicant's facilities are inaccessible to or unusable by, handicapped persons, be denied the benefits of, be excluded from participation in, or otherwise be subjected to discrimination under any program or activity funded under the Highway Safety Act of 1966 (U.S. Code, Title Sectioo 23, Sectioo 402 et. seq.). 2001-21 Page 2 of2 V. HATCH ACT All employees of this certifying applicant whose principal employment is in connection with any Highway Safety Project financed in whole or in part by loans or grants under the Highway Safety Act of 1966 have been made aware of the provisions of Section 12(a) of the Hatch Act [5.U.S.C. 118k(a)]. VI. NON-DUPLICATION OF GRANT FUND EXPENDITURE The certifying applicant has no ongoing or completed projects under agreement with TOPICS, CCCJ (LEAA), HEW, or other Federal fund sources, which duplicate or overlap any work contemplated or described in this Traffic Safety Project. It is further agreed that any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this Traffic Safety Project, will be revised to exclude any such duplication of grant fund expenditures. It is understood that any such duplication of Federal fund expenditures subsequently determined by audit will be subject to recovery by the Office of Traffic Safety. VII. LOBBYING RESTRICTIONS The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (a) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub~recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $lO,OClO and not more than $100,000 for each such failure, YIII. RECYCLING At intervals designated by the State, contractor shall certify in writing, under penalty of perjury, the minimum, if not exact, percentage of recycled content of materials, goods or supplies offered or products used in the performance of the contract, pursuant to the requirements of Public Contract Code Section 10223. Contractor may certify that the product contains zero recycled content. Definitions of recycled content are contained in Public Contract Code Sections 12161 and 12200. CERTIFICATION We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the above described conditions and certifications. Executed on the date and in the county below, and is made under penalty of perjury under the laws of the State of California. PROJECT DIRECTOR'S NAME ;11/chffCL ftL.-.J6e /;?- EXECUTED IN THE COUNTY OF./ j? - -, n..... J n . ~/~/~/I<JO DATE EXECUTED PROJECT DIRECTOR'S SIGNATURE TITLE ~ . e~/"AJ C;h;,cp AUTHORIZIN.>>OFFlCIAL'S NAM~ I ' -::.jI. f, , ' "--"), DATE EXECUTED , .' i/ , "'l~ ~/ TED IN THE COUNTY OF /."'t....... ' L~,~}L./-,L_-o0-1A--C -.J.. ';)--0/ AUTHORIZING OFFICIAL'S SIGNATURE ! / t' hL~ f~lt;&' t",_ _ TITLE: ,-j ( , t;; r li 2001-21 SCHEDULE A PROJECT No: EM0126 PROJECT DESCRIPTION PAGE 1 Statement of Problem Backeround General Information The City of San Bernardino is located in the southern section of San Bernardino County. Along with being the county seat, the City of San Bernardino is the largest city in the county. The City Of San Bernardino has a population of 180,300 and covers 59.3 square miles. Streets and Highwavs The City has three interstate freeways totaling over 20 miles. 1-215 is on the west side of the city, 1-10 is on the south end of the City, and 1-210 (CA Highway 30) is in the north end of the City. There is also a major rail yard within the City. San Bernardino also has approximately 800 miles of city maintained streets. Department Operations The San Bernardino City Fire Department consists of 172 employees, this includes non-safety personnel. The department has six divisions: Administration, Emergency Operations, Fire Prevention, Vehicle Maintenance, Dispatch, and Disaster Preparedness. Currently, the department responds to vehicle extrications from two stations (one in each battalion). Existing Svstem Vehicle extrication is performed by one ladder truck company in each battalion (2 battalions) by on-duty personnel. Department Problem San Bernardino has experienced a population growth of 9.9% over the last ten years. The City philosophy is to attract new and larger businesses. At the same time the City Council is looking for many young professional families to move into the City. These factors will contribute to a significant increase of vehicle traffic within the City of San Bernardino. Currently, the emergency operations of the fire department are divided into two battalions. Each battalion has one ladder truck company. These two ladder truck companies perform many of the vehicle extrications that occur within the fire department's coverage area. The City of San Bernardino geography is so vast that truck company response times can be longer than ten minutes. In 1999, the City of San Bernardino reported 2,563 traffic collisions. Approximately 50% of these traffic collisions required extrication. The overall effects of population increases, a large geographical area, and business adjustments is placing a severe burden on San Bernardino Fire Department resources. OTS.38A (Rev 5/98) 2001-21 SCHEDULE A " PROJECT No: EM0126 PROJECT DESCRIPTION PAGE 2 Performance Measures Project Goals 1. To decrease traffic collision response time by apparatus with extrication equipment from 2000 base year of 12 minutes to 10 minutes by June 30, 2002. Proiect Obiectives 1. To e-mail or fax all press releases or media advisories/alerts to Dennis Hall, Regional Coordinator for approval in advance of their release. 2. To use the following standard language in all press materials: "Funding for this program was provided by a grant from the California Office of Traffic Safety through the Business, Transportation & Housing Agency." 3. To submit print clips by 9 a.m. to Dennis Hall, Regional Coordinator and Janet Lane, via e-mail at i!ane@ota.ca.gov or fax at 916-262-2960. All clips will include publication name and date the article was published. 4. To fax OTS 916-262-2960, at least two weeks in advance, a short description of any new traffic safety event or program. Addressing the fax to the OTS Public Information Officer and Dennis Hall, Regional Coordinator. 5. To train 27 firefighters in the use of new equipment. 6. To purchase and place one set of extrication equipment in a strategic location within the City of San Bernardino. 7. To purchase and equip one heavy rescue vehicle by January 31, 2002. 8. To display the OTS funded heavy rescue vehicle and extrication equipment during two public safety fairs and one community festival. 9. To conduct a press release, press conference or event to kick-off and publicize the grant. Proposed Solution Method of Procedure Phase I: January 1, 2001 - October 31,2001 Purchase heavy rescue unit, rescue tool set, and airbag rescue system. Place heavy rescue unit with extrication equipment in service by October 31,2001. Phase 2: November 1, 2001 - June 30, 2002 Provide all necessary training to personnel regarding operation of heavy rescue unit and all vehicle extrication equipment. Phase 3: January 1, 2002 - June 30,2002 Perform three public vehicle extrication demonstrations and provide literature on traffic safety. Phase 4: January 1,2002 - June 30, 2002 OTS-38A (Rev 5/98) 2001-21 SCHEDULE A PROJECT No: EM0126 PROJECT DESCRIPTION PAGE 3 Perform a six month study on vehicle extrication. Develop report that analyzes data from equipment purchased with grant funding. Method of Evaluation Using data complied, the project manager will evaluate: (1) how well the stated project goal(s) and objectives were accomplished; (2) if all the activities outlined in the Method of Procedures were performed in accordance with the project agreement; and (3) was the project cost effective? Time Requirement The amount of time necessary to complete this program is eighteen months. The first twelve months will be used to purchase all necessary heavy rescue and extrication equipment, and provide all the necessary training. The last six months will be used to implement and evaluate the vehicle extrication program. At the end of the eighteen months, a report will be compiled that analyzes all response time data to see if the 15% reduction in response time goal was met. Statement of Intent The San Bernardino City Fire Department has considered the operational costs of expanding our current vehicle extrication program, and it is the intent of the San Bernardino City Fire Department to continue with this program as part of our emergency operations. San Bernardino City Fire will absorb the entire cost of this program after the expiration date of grant funding. OTS.38A (Rev 5/98) 2001-21 SCHEDULE A-I Project No: EM0126 Project Description ADMINISTRATIVE SUPPORT STATEMENT - Explain what lype of priority lhis projecl has in your jurisdiclion. The City of San Bernardino and the San Bernardino City Fire Department are committed to reducing all response times city-wide. The San Bernardino Fire Department is giving this vehicle extrication program a high priority. To achieve success in response time reduction, this program must always remain a top priority within the Fire Department. AGENCY CONTRillUTION - Explain what services or funds are being contributed by your agency in supporl of this project. San Bernardino City Fire Contribution Program Manager* Heavy Rescue Unit Vehicle Maintenance* Vehicle Operations* Overtime Coverage for Training* Supplies* Year I $88,368.00 $226,849.16 $14,000.00 $7,500.00 $13,653.00 $3,000.00 Year 2 $44,184.00 $0.00 $7,000.00 $3,750.00 $6,826.50 $1,500.00 Total $353,370.16 Total Agency Contribution $63,260.50 $416,630.66 'Fire Department's in-kind contribution of $189,781.50 OTS-38A.j (Rev 5/98) 2001-21 SCHEDULE B PAGE 1 Detailed Budget Estimate PROJECT No. EM0126 FISCAL YEAR ESTIMATES COST CATEGORY TOTAL COST TO PROJECT A. PERSONNEL COSTS FY-l FY-2 FY-3 FY-4 01/01101 10/01/01 9/30/01 6/30/02 Positions and Salaries Employee Benefits @ Category Sub-Total $0.00 $0.00 $0.00 B. Travel Expense OTS Summitt $1,000.00 Category Sub-Total $0.00 $1,000.00 $1,000.00 C. Contractual Services Category Sub-Total $0.00 $0.00 $0.00 OTS-38d (Rev 5/98) 2001-21 SCHEDULE B PAGE 2 Detailed Budget Estimate PROJECT No. EM0126 FISCAL YEAR ESTIMATES COST CATEGORY TOTAL COST TO PROJECT D. NON. EXPENDABLE PROPERTY FY-l FY-2 FY-3 FY-4 1/1/01 10/1/01 09/30/0 I 6/30/02 Heavy Rescue Unit (20%) $56,723.54 $0.00 $56,723.54 Heavy Rescue Tool $16,024.66 $0.00 $16,024.66 Airbag Rescue System $7,251.80 $0.00 $7,251.80 Category Sub-Total $80,000.00 $80,000.00 E. OTHER DIRECT COST Category Sub-Total $0.00 $0.00 $0.00 F. INDIRECT COSTS Category Sub-Total $0.00 $0.00 $0.00 Proiect Total $80,000.00 $1,000.00 $81,000.00 OTS-38e (Rev 5/98) LUU1-Ll '.' SCHEDULE B-1 PROJECT No: EM0126 BUDGET NARRATIVE PAGE I The City of San Bernardino needs $81,000.00 to complete this project. These funds will be used for the following: Travel Expenses OTS Summit 2002 Non-Expendable Propertv Heavy Rescue Unit - This new piece of fire apparatus will be used to house all newly purchased vehicle extrication equipment. The heavy rescue unit will allow the San Bernardino City Fire Department to reduce response time to traffic collisions requiring extrication as well was reducing the extrication time. Heave Rescue Tool - This piece of extrication equipment is essential when performing vehicle extrications. It is used to make openings in vehicles in order to remove all trapped occupants. Airbag Rescue System - The airbag rescue system will compliment the heavy rescue tool. The airbag system will assist in vehicle extrication by providing necessary work and rescue spaces. OTS.38B.! (Rev 5/98)