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RESOLUTION NO,
2002-373
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION OF
CERTAIN RECORDS BY THE DIRECTOR OF FINANCE,
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San
Bernardino do hereby approve the destruction by the Finance Department of
certain records, more particularly described in Exhibit "A", attached hereto and
incorporated herein as fully as though set forth at length,
SECTION 2, It is hereby found and determined that the records are no
longer needed, and that they may be destroyed pursuant to Government Code
Section 34090, upon written consent of the City Attorney,
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2002-373
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION OF
CERTAIN RECORDS BY THE DIRECTOR OF FINANCE,
I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at an joint regular
meeting thereof, held on the 2 day of December 2002, by the following vote to
wit:
COUNCIL MEMBERS
AYES NAYS
ABSTAIN
ABSENT
ESTRADA
x
LONGVILLE
x
MC GINNIS
x
DERRY
x
SUAREZ
x
ANDERSON
x
MC CAMMACK
x
~k,~~~
2002,
The foregoing resolution is hereby approved this '11'
J 11' les, Mayor
i of San Bernardino
Approved as to form
and legal content:
The C1ty Attorney hereby consents
to the destruction of the records
described in this Resolution.
JAMES F, PENMAN
City Attorney
fc~
Attorney
2
, r
2002-373
, .
Exhibit A
CITY OF SAN BERNARDINO
FINANCE DEPARTMENT
DESTRUCTION OF RECORDS LIST
AS OF JUNE 1995 OR PRIOR
Accountine
Cancelled Checks
Cash Receipts
Cash Reconciliation
Closed Work Order Records
Completed Construction Projects Work Folders
Deferred Comp Records
Invoices - Paid Records
Invoices - (duplicate)
Journal Vouchers
Labor Distribution Reports
Miscellaneous Cash Receipts
Quarterly Tax Returns
Work Orders - Closed Records
Accounts Pavable
Accounts Payable Files A-Z
Accounts Payable Registers
Miscellaneous
Central Stores Issues
Closed Work Order Projects
Council Agendas Copies
Department Correspondence
Grant Work Folders
Grants
Insurance Open Enrollment Forms
Insurance Enrollment worksheets
Insurance Forms
Insurance Benefit Payments
Low Income Program Applications
Mobile Home Refund Utility Tax Program
Paramedic Membership
Paramedic Renewals
Utility Tax Revenue Files
I.'"
Pavroll
Payroll Finals
Payroll Mise, Changes
Payroll Misc. Records
Payroll Misc. Reports
Payroll Timesheets
PERS Insurance Reports
PERS Circular Letters (duplicates)
PERS Misc. Files
PERS Records
W-2 Info Reports (duplicate)
Purchasinl!:
Formal Bids
Inventory Records
Purchasing Correspondence
Purchase Orders
Quotes
Request For Quotes
Stores Issue Reports
Surplus Records
Vendor Activity Reports
Warehouse Issues
2002-373
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