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HomeMy WebLinkAbout2002-357 2002-357 1 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN ERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT 3 N THE AMOUNT OF $50,000 FROM SAN BERNARDINO COUNTY EMERGENCY OOD & SHELTER PROGRAM LOCAL BOARD FEMA XXI FOR THE DMINISTRATION OF A FOOD & SHELTER PROGRAM FOR AT RISK FAMILIES HROUGH THE WESTSIDE COMMUNITY CENTER. 2 4 5 6 7 8 9 10 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY F SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby uthorized to apply for federal grants to continue the Emergency Food and Shelter at Westside Community Service Center and to execute the Agreement for Delegation of Activities with the 11 12 County of San Bernardino Emergency Food and Shelter program local board FEMA XXI, a 13 copy of which are attached hereto, marked Exhibit "A" and incorporated herein by reference as 14 fully as though set forth at length, 15 SECTION 2, The authorization granted herewlder shall expire and be void and of no 16 further effect if the Agreement is not executed by both parties and returned to the Office of the 17 City Clerk within one hundred twenty (120) days following the effective date of the resolution. 18 III 19 III 20 III 21 III 22 III 23 III 24 III 25 III 26 III 27 III 28 2002-357 1 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN 2 BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $50,000 FROM SAN BERNARDINO COUNTY EMERGENCY 3 FOOD & SHELTER PROGRAM LOCAL BOARD FEMA XXI FOR THE ADMINISTRATION OF A FOOD & SHELTER PROGRAM FOR AT RISK FAMILIES 4 THROUGH THE WESTSIDE COMMUNITY CENTER. 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 7 Common Council of the City of San Bernardino at a j oint regular Meeting, thereof, 8 held on the 4th day of 9 COUNCIL MEMBERS AYES 10 ESTRADA X 11 LIEN X 12 MC GINNIS X 13 DERRY X 14 SUAREZ X 15 ANDERSON X 16 MC CAMMACK X 17 , 2002, by the following vote, to wit: November NAYS ABSTAIN ABSENT 18 19 20 Ra.ektLlrvJJ J'U . Kachel c~~~~ hi UTiAr The foregoing resolution is hereby approv~h' ,day of November f2602~ 21 22 Approved as to form and legal content: 23 24 25 26 27 V ALLES, MA OR ty of San Bernardino By: 10,9,02 dip FEMA XXI Westside 28 2002-357 SAN BERNARDINO COUNTY EMERGENCY FOOD & SHELTER PROGRAM (EFSP) PHASE XXI 2002-2003 A Total EFSP XXI Request $ 50,000.00 for period October 1, 2002, September 30,2003 (Carry over from TOTAL on oaoe 3, and should include administration.) B Agency Name: WP~"d"p Communitv Services CentpT Phone: (qnq)384-5428 Address 1505 West Highland Ave City: San Bernardino, CA lip 92411 Executive Director: Judith Valles ,Mayor Board Chair:Lemuel P. Randolph, Director Key Project Contact Person: Aalivah K. Harklev Phone (909) 384-5428 Fax: (909) 887-1812 E-mail address: I Agency web address: www.eitsan-bernardino.ca.us Year Agency Was Founded 1971 C Has your agency received EFSP funds In the past? 2001/2002 EFSP XX grant $40.000.00 [XJYes ONo o Does your agency receive EFSP funds from another jurisdiction? DYes IX] No If yes, how much and from which jurisdiction? E Eligibility of Agency (check applicable answers) Does the agency have a voluntary board? (Attach a list of board members, including phone, address, and position) IXlYes ONO 2 Does the agency have an I RS classification? Check applicable designation: IXlYes DNo IiUGovernment or OPnvate (Nonprofit (501 C.3. or 50' C 4 ) (Please attach IRS forms - new agencies only.) 3 Are services free of charge? If no, explain. IZJYes ONo Is there a waiver available for some recipients? How many? Explain DYes OONO F Indicate when your organization is available to assist people with EFSP funded services (for examcle Man, Wed, Fri, 11:00 a.m, - 1:00 pm,), If you have more than one site, provide a Ilsllng Wllh times also Indicate if you see people by appointment only, and list a phone number. ! DISTRIBUTION SITE : (city only) (1) DAYS S-ERVIC'E-H'OURS-- 'ayt':PPT-:-"-TpHONCi-'---"-' from,,!,oL. ONLY7~_. _,____.., .. Da m Tn f1.nn ,mJ..._-Ye.s.....___ .9o.9JJ8lt":"llJ.2a M01L1:lu;'.Q\LE F---------- ----'--~~- ---. ..-----------------. -___..._____.,_, .__,._ u_._,. _'___~.__, --"-,__~_,___.__ ___u_. .__. ----"'---- .-.-..---..----.-- -.--.-.------- / EFSP XXI Page 2 2002-357 Agency Name: Westside Conununity Services Center SECTION II. DEMONSTRATED EFFECTIVENESS A. Brieflv describe your agency's past services in the area of food, shelter, and related services for the poor. (Ple""e use space available,) The Westside Conununity Service Center is a Multi-Services Center in the Parks Recreation & Conununity Department. The center services the entire City of San Bernardino. Westside Conununity Services Center is demographically positioned in an area where 60% of the population's income is below the federal poverty level. Since 1985, the Center has assisted with Food, Shelter, Utilities Clothings and other related services for low-income individuals and families. B. If you are applying for shelter funds (including renUmortgage): Average shelter length of stay per person: C. If you are applying for food funds: _..JQ._ days Average number of meals provided per person: 21 meals (per week) , SECTION III. ACCOUNTING AND FISICAL REPORTING ABILITY" , , A Does agency have a working accounting system? [XlYes DNo B Who handles the accounting system for the agency? (Specify name of staff, professional title, volunteer, or accounting firm), Conrad and Assocates, L.L.P. C, Briefly describe agency's internal control of program accounts, Include accounting method, types of ledgers and reports, and approval process. The Westside Conununity Services Center screens, records, and initiates Request to all vendors then submits re- quest for auditing and recording by the Department Accounting System, which are submitted, to the City finance department for payment. Describe the administrative procedures you will employ to ensure accurate reports and fiscal control. The manager will ensure that all participants meet all program require- ment and submit necessary domentation to substantiate their need. Once the t~d has been established then the steps stated in section 111# C. Willbe followed. A periodic progress report will be submitted to the local board. Agency submits an audit by an outside CPA (AICPA Statement of Auditing Standards No. 58) D, E QgYes DNo F Attach a list of all sources of income for the latest fiscal year Include funding source, contact person and contact phone number, and purpose of funding You may group smaller sources and indiVidual donations. You may omit "contacts" and "phone" for indiVidual gifts, Please see The City Of San Bernardino Audit Report. I i 2002-357 EFSP XXI Page 3 Agency Name: Westsisle Community Services Center . SECTION IV. AGENCY REQUEST " " A. FOOD - Estimated cost per person per meal: For mass feeding programs, therllf'l two options for eligible C03t,: either dilllct cosl2{ per meal allowance. One option must be selected af the beginning of the program year and continued throughout the enUre year. ' Served Meals Direct Cost (mass feeding programs) Served Meals Per Meal Allowance" (ma.. feeding programs) Othar Food (vouche.., brown bag, ele,) Supplies/Equlpment- (paper plates, cup., etc.) 10 004 B, SHELTER - Estimated cost per night per person: For mass shelter providers. there 8f8 two options for eligible costs: either direct cost 2l per meal allowance. One option must be sslfJcted at the beginning of the prooram year and continued throughout the entire year. (ma.. .hetter OR provider.) Other Shelter (vouelle.., ete,) Supplies/Equipment"" $ 4,500 $ C, RENTAUMORTGAGE ASSISTANCE " ., .$'REQUEST $ 30,550 0, UTILITY ASSISTANCE .1 , 'I~ .. '. >'\l I" ' /. 68 4 g.8iC,f,,"::.' $ 65,00 REQUEST $ 4.446 E, ADMINISTRATION REQUESTED (1% maximum) $ 500,00 TOTAL FOR EFSP XXI REQUESTED (A+B+C+D+El = (Cany over this totai $ figure to Section I A, paQ'l fi $ 50,000 . Per meal allowance of exactly $2.00 per meal served Is allowed for mass feeding programs if LRO', total mass feeding award is expendeClln lhi. manner. The $2.00 per mOIl allowance, Welected, may be expended by the LRO for any related rosl: It i. not limited 10 olherwi... eligible rtems, The per meal allowance may be used to cover costs such as rent, utilities, and staff salaries, The per meal allowance does not IncluOe the additional ro.ts associaled with shetter. " EquipmenVsupplies may not exceed $300 per ttem, and needs EFSP Boarll approval (atteeh list). -- Per diem allowance of exactly $7.50 per peraon or exactly $12.50 per penon per night Is allowed tor mass shelter providers if LRO's tolal mess sheller awarll is expended In th.is manner, The $7,50 or $12,50 per diem, If eiected, may be expended by Ihe LRO for any eo.1 relaled 10 the operatlon of the mass shelter, it 15 not limited to eligible costs under EFSP. The per diem allowance may be used to cover cosls such as shelter rent. utilities, and staff salaries, Tho per dIem allowancl does nol include the additional cosb associated with food. 2002-357 . EFSP XXI Page 4 AGENCY NAME: Westside Conununitv Services Center SECTION V, DISTRIBUTION, COALITION & NETWORKING A. How will you obtain and distribute food: grocery boxes or bags; prepared meals; or vouchers to restaurants or to grocery stores, or precisely what mix of these: Will you be using a food bank? DYes [XjNo If yes, which food bank: If no, explain: B. Do you plan to purchase gifts certificates or vouchers from food retailers? If so, at what percent discount. and why do you propose to do this rather than maximizing the buying power of your EFSP funds through cost-effective grocery purchase? (Add separate page, if needed) This center plans on purchasing bulk food items from discount grocery stores and to distribute it according to family size. This center will also purchase Gift Cerificates to supplement food baskets. These certificates will also be given to persons that have special diets and to persons without facilities for food items that need no cooking. B. How do you coordinate services with other human service providers? What networks and coalitions In this field do you participate in? Be very specific. Do not exaggerate. This center provides services to all eligible client; however, whenever necessary and in order not~duplicate services, the center networks with the following agencie. ~cD Catholic Charities, Frazee's Conununity Center, Home Of Neighborly Services, Conununity Service Department, St. Paul A.M.E. Church. NONDISCRIMINATION POLICY This agency will assure, through all possible means, equal opportunity for all persons -regardless of age, handicap, national background, race, religion, or sex- to receive service, to participate in the volunteer structure, and to be employed. An existing sectarian nature of the agency shall not suffer impairment under this agreement No participation in religious observances or services will be required as a condition of receiving food or sheller paid for by this grant. AGREEMENT I affirm that all inf6rmation in this application is true and correct to the best of my knowledge and that the agency under my authority will execute its responsibility under EFSP XXI and adhere to all other applicable rules and regulations to the fullest extent possible. ~~ Board Chair , Date Date 2002-357 Exhibit "1" Federal Emergency Food and Shelter Program The Emergencv Food and Shelter Program is needs based program for which clients must Qualifv. Clients eligibility criteria for the year of 2002-2003 grant All clients will have to attend a one-day class, regarding employment, nutrition, and self esteem (The importance of getting back on track), 1, All adults in home must have California picture ID and Social Security Card, 2, All children must have Medi-Cal sticker or Social Security Card. 3, Clients must show written verification of current income, 4. When clients are asking for rent or mortgage assistance, they must bring lease agreement and eviction notice or 3-day quit. 5, Landlord's or mortgage company's will be called to verify that helshe will accept payment from the City Program. (Landlord's name, address, and phone number must be furnished by client. ) 6. Client must furnish current copies of all utility bills, and past due notice. 7. Client must have lived in the City of San Bernardino at least six (6) months. 8. As of December 2002, if any other agency has helped client pay for these bills, our agency will not be able to help them, If our department finds that the statement on the application has been falsified in any way, their privilege to use this program will be taken away for (2) years and will also affect any persons named on the application.