HomeMy WebLinkAbout2002-316
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RESOLUTION NO. 2002-316
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF THE SCAQMD
TRIENNIAL EMPLOYEE TRIP REDUCTION PLAN.
WHEREAS, the Southcoast Air Quality Management District requires all employers of
250 or more employees to comply with District Rule 2202; and
WHEREAS, Rule 2202 requires the implementation of an emissions reduction porgram
to reduce emissions related to employee commutes; and
WHEREAS, Rule 2202 is designed to bring the South Coast Air Basin into compliance
with the federal Clean Air Act;
NOW, THEREFORE, IT IS RESOLVED BY THE MAYOR AND COMMON
10 COUNCIL OF THE CITY OF SAN BERNARDINO:
11
Section 1.
The City Administrator of the City of San Bernardino is hereby
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authorized to submit the City's Triennial Employee Trip Reduction Plan to the Southcoast Air
Quality Management District, a copy of which is attached hereto, marked as Attachment "A"
and incorporated herein by reference as though set forth at length.
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2002-316
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF THE SCAQMD
2 TRIENNIAL EMPLOYEE TRIP REDUCTION PLAN.
1
3 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
4 Common Council ofthe City of San Bernardino at a i oint regular meeting thereof, held
on the 7th day of October, 2002 by the following vote, to wit:
5
NAYS
ABSTAIN ABSENT
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~h.C&Jc
achel Clark, City Clerk
17 The foregoing resolution is hereby approved this JOTH day of
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October
,2002.
v~~
I
Esther Estrada, Mayor Pro Tern
City of San Bernardino
21 Approved as to form
And legal content:
22
James F. Penman
23 City Attorney
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: ByJ-}L
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2002-316
ATTACHMENT A
Year:1 2002
Site ID#:I 065890 I
Section 1-1: Employer Profile
A. Name and Address of Organization (site address):
Employer Name:
I City of San Bernardino
Street Number: (N,S,E,W):
I 300 ~
Street Name:
I "D"
Type (Ave, St, Blvd.):
I I Street I I
I
Unit/Suite:
I
City:
I San Bernardino
State: Zip + 4:
I I CA I I 92418
County (LA,OR,RS,SB)
- I I SB
B. Contact Person:
All correspondence regarding this program will go to the person and address shown here.
Mr./Ms.: First Name:
I Ms. I I Teri
Last Name:
I Baker
Department:
I City Administrator
Title:
I Sf. Administrative Analyst
Mailing Address:
I 300 N. "D" Street
City:
I San Bernardino
State:
Zip + 4:
~
92418
Phone:
I (909) 384-5122
Ex!:
Fax:
(909) 384-5138
E-Mail Address:
I Baker _te@sbcity.org
South Coast Air Quality Management District
1
Year:1 2002
Site 10#:1 065890
Section 1-1: Employer Profile (cont.)
C. Highest ranking official/person responsible for allocating resources for implementing this program:
Mr./Ms.:
EJ
First Name:
I Fred
Last Name:
I Wilson
Title:
I City Administrator
Mailing Address:
I 300 N. "D" Street
City:
I San Bernardino
Phone:
I (909) 384-5122
State: Zip + 4:
I ~ 92418
Ext: Fax:
I D I (909) 384-5138
E-Mail Address:
I wilson_fr@sbcity.org
D. Certified Employee Transportation Coordinator at this site:
(Attach a copy of your initial Ere training certificate.)
Mr./Ms.: First Name:
I Ms. I I Teri
Last Name:
I Baker
Department:
Title:
I Sf. Administrative Analyst
Mailing Address:
I 300 N. "D" Street
City:
I San Bernardino
Phone:
I (909) 384-5122
E-Mail Address:
I bakeUe@sbcity.org
City Administrator
State:
Zip + 4:
CA
92418
Ext:
I I
Fax:
I I (909) 384-5138
South Coast Air Quality Management District
2
Year:1 2002
Site ID#:I 065890
Section 1-1: Employer Profile (cont.)
E. Plan preparer or Additional ETC, On-site Coordinator or Consultant ETC:
(Attach a copy of your initial Ere training certificate.)
~
E = Employee Transportation Coordinator
C = Consultant ETC
o = On-site Coordinator
P = Program Preparer
Mr.jMs. :
~
First Name:
Last Name:
I Baker
Ten
TItle:
I Sr. Administrative Analyst
Department:
I I City Administrator
Company:
I City of San Bernardino
Mailing Address:
I 300 N "D" Street
City:
I San Bernardino
Phone:
I (909) 384-5122
State: Zip + 4:
I I CA I I 92418
Ex!: Fax:
D 1(909) 384-5138
E-Mail Address:
I baker_te@sbcity.org
South Coast Air Quality Management District
3
Year:1 2002
Site ID#:I 065890
Section II-I: Worksite Analysis
Worksite Services I Amenities Inventory
Indicate which of the following services/amenioes are available to your employees by placing an (X) in Column A and/or Column B.
Column A
On-Site
Column B
Within '14 mile
Transit Pass I Token Sales I Vouchers X
Post Office Services
Direct Denosit X
Movie I Show I Event Tickets X
Drv Cleanino Pick-uo
Check Cashino Services
Cafeteria X
Lunch Room
Caterino Truck
Vendino Machines X
ATM X
Fitness Center X
Dav Care Center X
Gift Shoo I Comoanv Store
Showers
Bike Racks X
Bike Lockers
Clothes Lockers
Air Puma
Bank X
Restaurants X
Drv Cleanino
Pharmacy
Retail Stores X
Food Stores X
Post Office
Auto Services
Other (define):
Other (define):
Other (define):
Other {define 1:
South Coast Air Quality Management District
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Year:1 2002
Section 11-1: Worksite Analysis (cant.)
Site ID#:I 065890
A. Number of bus/rail lines, whether local or regional, or local shuttles services within '14 mile or 3
blocks from site.
lOne
B. Frequency (in minutes) of the bus/rail routes, within '14 mile or 3 blocks from site. List only 3 most
frequent routes in the AVR window.
112 minutes 112 minutes 112 minutes
C. Are conditions around the worksite conducive to bicycling?
~Yes
~Yes
D. Are conditions around the worksite conducive to walking?
DNO
DNO
E. Registered Transportation Management Association (TMA) or Transportation Management
Organization (TMO) information. (See list of TMA/TMO enclosed in Notification package)
Is your company a member of a TMA(TMO?
DYes
~NO
Name ofTMA/TMO: I
South Coast Air Quality Management District
S
Year:1 2002
Site 10#:1 065890
Section 111-1: AVR Verification Process
A. Methodology:
Identify the methodology used to obtain the survey data by checking one of the following choices:
~
District Approved
AVR Survey
(If selected, complete B thru F.)
The 7-day survey form is available upon request for qualified employers.
D
Random Sample
Survey
(T1Iis method requires prior SCAQMD approval.
If seiected, complete sections 8, C; E and F.)
Random Sample SUlVey
Percent Sampled
Number Sampled
Cerofication Date
Cerofication Number
(If applicable)
I I I I
D Record Keeping (If selected, complete sections 8, C; F and complete Section III. lA,
IV-2 & IV-] for each monthly/quarterly period.)
Record Keeping 'Need prior approval from AQMD
Cerofication Number
I
If commercial software system is used, please specify vendor's name here:
I
I I
Certification Date
I
B.
Number of employees who report to work within
the standard 6 - 10 am, Monday - Friday window
'Last year's submittal did not include Police Department
Current total Total (Prior Yr. Submittal)
670 I I 436* I
Current total I 972
c.
Total number of employees reporting to this site*
'Seasonal employees; temporary employees; volunteers; field personnel; field construction workers; and
independent contractors may be excluded from this total (see Rule 2202 - Employee Commute Reduction Program Guidelines
for additional information).
D. Survey Response Rate
Number of surveys returned
from employees reporting to work
within the standard window.
divided by
Total number of employees Survey response rate
reporting to work within the (60% minimum response
standard window. rate required.)
I 670 x 100 = 1100 I Percent
1670
E.
NOTE: Survey must be taken M-F (5
consecutive days), 6 am - 10 am,
exclusive of holidays and rideshare
week (see holiday listing in the
program guidelines).
F. S data are stored at our worksite
City Administrator's Office Storage Room - South Wall File Cabinet (2002 Triennial Report)
South Coast Air Quality Management District
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Site 10#:1 065890
Year:1 2002
Section IV-2: Weekly Employee Survey Summary Form
Summarize the commute modes of employees reporting to work within the standard 6-10 a.m., Mon-Fri window only.
If you have received written District approval prior to taking your survey to use an alternative window, idenafy your window below:
Days of the week: !':! I .w TH ~ Hours: 6AM through lOAM
(Identify the 5 consecutive days above) (Idenafy the 4 consecuave hours above)
Mode
NSR No Survey Response (60-89%)
A Drive Alone
a. Motorcycle
C. 2 persons in vehicle
D. 3 persons in vehicle
E 4 persons in vehicle
F. 5 persons in vehicle
G. 6 persons in vehicle
H. 7 persons in vehicle
L 8 persons in vehicle
J. 9 persons in vehicle
K. 10 persons in vehicle
L. 11 persons in vehicle
M. 12 persons in vehicle
N. 13 persons in vehicle
O. 14 persons in vehicle
P. 15 persons in vehicle
Q. Bus
R Rail/plane
S. Walk
T. Bicycle
U. Electric Vehicle
V. Telecommute
W. Noncommuting
Compressed Work Week Day(s) Off
X. 3/36 work week
Y. 4/40 work week
Z. 9/80 work week
Other Days Off
AA Vacation
Ba. Sick
CC. Other
DO. Other NSR (90% or higher)'
MON TUE WED TH FRI Total
0 0 0 0 0 0
450 497 505 514 289 2255
5 8 6 8 5 32
50 59 61 50 23 243
12 14 14 14 4 58
1 1 1 1 1 5
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
1 1 1 1 1 5
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
1 1 0 0 0 2
8 6 8 8 7 37
0 0 0 0 0 0
2 2 2 2 1 9
4 4 5 5 4 22
1 0 0 0 1 2
0 0 0 0 0 0
1 0 0 2 3 6
2 1 0 0 10 13
46 1 1 1 94 143
16 1 0 2 162 181
31 33 32 32 27 155
9 12 10 7 7 45
27 26 21 20 28 122
0 0 0 0 0 0
1670
13350
DAILY TOTALS 1 670 1670 1 670 1 670
* Enter the No Survey Response on line DO if the response rate is 90% or higher.
South Coast Air Quality Management District
11
Site ID#:I 065890
Year:1 2002
Section IV-3: Weekly Employee I Vehicle Calculation
Mode
Column I
NSR. No Survey Responses (if 60%-89%) 0
A. Drive Alone 2255
B. Motorcycle 32
C 2 persons in vehicle 243
D. 3 persons in vehicle 58
E. 4 persons in vehicle 5
F. 5 persons in vehicle 0
G. 6 persons in vehicle 0
H. 7 persons in vehicle 0
L 8 persons in. vehicle 5
J. 9 persons in vehicle 0
K. 10 persons in vehicle 0
L 11 persons in vehicle 0
M. 12 persons in vehicle 0
N. 13 persons in vehicle 0
O. 14 persons in vehicie 0
P. 15 persons in vehicle 2
Q. Bus 37
R. Rail/plane 0
S. Walk 9
T. Bicycle 22
U. Electric Vehicle 2
V. Teiecommute 0
W. Noncommuting 6
(;ompressea Work Week Day IS) Off
X. 3/36 work week 13
Y. 4/40 work week 143
Z. 9/80 work week 181
I 3028
ET. Employee Trips (Total NSR thru Z)
Oh Off
t er Days
AA Vacation 155
Ba. Sick 45
CC Other 122
*00. Other NSR (90% or higher) 0
EE. Total (ET + AA + BB + CC + DD) 3350
FF. Number of employees in window
GG. Multiply box FF by 5
670
3350
South Coast Air Quality Management District
Column II
NSR. Divided by 1 = 0
A. divided by 1 2255
B. divided by 1 32
C divided by 2 121.5
D. divided by 3 19.33
E. divided by 4 1.25
F. divided by 5 0
G. divided by 6 0
H. divided by 7 0
L divided by 8 .63
J. divided by 9 0
K. divided by 10 0
L divided by 11 0
M. divided by 12 0
N. divided by 13 0
O. divided by 14 0
P. divided by 15 .13
Q. Bus 0
R. Rail/plane 0
S. Walk 0
T. Bicycle 0
U. Electric Vehicle 0
V. Telecommute 0
W. Noncommuting 0
I
I TV. Total Vehicles (NSR through P.)
I 2444
I
*00 Other: No Survey Response for employers that have
achieved a 90% or higher survey response rate.
Note: Numbers in boxes EE &. GG must be the same.
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Year:1 2002
Site ID#:I 065890
Section IV-4: AVR Planning Form
1. Total employee trips generated within window. (Section IV-3, Column I, Line El) 1. 3028
2. Total vehicles arriving at the worksite within the window. (Section IV-3, Column II, Line TV). 2. 2444
3. Divide line #1 of this page by line #2 of this page for current AVR. 3. 1.24
4. Enter AVR target area here. (1.3, 1.5, or 1.75) 4. 1.50
5. AVR of last submittal. 5. 1.24*
*Last submittal did not include the Police Dept.
6. Divide line #1 of this page by line #4 of this page. This is the maximum 6. 2018.67
weekly number of vehicles allowed at the worksite in order to meet andlor
maintain the target AVR.
7. Subtract line #6 of this page from line #2 of this page. This is your
necessary weekly vehicle reductions required to reach your target AVR.
7. 42533
8. Divide line #7 of this page by 5 days to calculate the necessary
daily vehicle reductions required to reach your target AVR.
8. I 85.07
Please provide your existing parking information below if your current AVR (line 3) is less than or equal to the AVR of your last
submittal (line 5), and your current AVR (line 3) is less than the target AVR (line 4).
Number of Parking Spaces
Company owned on-site spaces
1370
Company leased on-site spaces
o
For leased spaces, monthly cost to employer per
on-site space if available
$ 0
Company owned off-site spaces
o
Company leased off-site spaces
o
For leased spaces, monthly cost to employer per
off-site space if available
$ n
Do you charge employees to park?
YesD NO[J
$
lemp./mo
Do not insert range of values
Do you provide cash subsidies for employee parking?
yesD NO[J
$
lemp./mo
Do not insert range of values
Please add pages if other details will help in explaining your site parking situation.
South Coast Air Quality Management District
13
,
Site 10#:1 065890
of: ~ pages
Year:1 2002
Page: ~
Section V: Status I Update of Program
A. Provide complete details why you did or did not attain your target AVR.
B. Provide complete details how this plan is expected to succeed in achieving your target AVR
If you need more pages, you may photocopy this form.
Although the City's Trip Reduction Plan was fully implemented, the City of San Bernardino has fallen short
of its target A VR of 1.5. However, the A VR did rise from 1.22 last year to 1.24 this year. In past years, the
City's Police Department had its own site ill # and conducted surveys separately from City Hall. Because of
the AQMD rule that allows worksites located within 2 miles of each other to be combined under one site ID
#, the Police Department and City Hall have been combined using City Hall's ill #. The 2002 Triennial Plan
is based on City Hall and Police Department survey results. The Police Department's 2001 A VR was 1.21.
The City's Rideshare Program incentives are offered to all employeesldepartments, regardless of whether or
not the site is a regulated site by the AQMD. As a result, many employees who rideshare regularly and are
enrolled in the program are not included in the A VR tabulation.
Many employees live within a ten-mile radius of City Hall and the Police Department Because traffic
congestion is not as serious in the San Bernardino area as it is in other Southern California counties, it is
difficult to market the program to some employees.
The City will continue to fully implement Rideshare incentives. Marketing efforts have been stepped up
through the ability to reach all new employees at quarterly New Employee Orientation Sessions. This
session is mandatory of all new employees and participants are provided with a Rideshare Manual, as well as
a description of the program from the ETC. Additionally, the Rideshare Program began setting up a booth at
the City's annual Health Fair this year, which included a prize drawing for stopping by. The advertising at
that event was so successful, new participant sign-ups tripled the following month.
South Coast Air Quality Management District
14
Year:1 2002
Site ID#:I 065890
Section VI-A: Marketing Summary
Strategies are listed vertically. Marketing methods are listed horizontally. For each strategy offered, enter the
appropriate frequency code below each marketing element.
Frequency Codes
o = Daily B = Bi-monthly
W = Weekly Q = Quarterly
M = Monthly S = Semi-annually
A = Annually
0= other (specify)
l!! ~ J!I
c: fil
~ '"
~ ::> ~ 0 .Ii J!I u
"E Vl Ci "i::- c: 1;-
MARKETING ~ E 'm '"
'" ~ >
~ J!I Ci ~ 0 1;- w "- w c: c:
METHODS 0
~ c: E '" .,; B V> l':! J!I ~ .5 G 0
'" c: Ci tl co '" ~ '"
-> '" E w l!' '" c: .J:: c: C .l!l
~ 1J B ~ ~ .9i E .l!l .m ~ ~ iG ~ '" .c
V> ~ l':! c: ~ ~
"E '5 w c: V> V> E ::> '"
'" c: ~ ::> '" ~ 0 w co 'is: " '" E .C:
::> ~ Z ~ '" u ~ c: i'< ro .J:: '" .~ .~
z 0 Vl ::, '" ::> iG > E 0
>- c: ~ >< l':! l':! " ro ~ l':! '" e >- c: 0
~ 0 0 l':!
PROGRAM c: c: al '" c: '" ::> '" '" " c: '" " > u ~ ~
~ -< '0 .J:: .J:: " .J:: ~ '" i'< .5 J:
"i::- ~ V> ~ V> '" V> V> c- o tl ~ ~
STRATEGIES ::> .S: E
E '" E '" '" u c: '" il= ::> E -< 0 ~ '" '"
>- '" " '5 " V> '5 0 " .l!l ~ 0 ~ l':! .J:: B
t 8 u: ~ ~ i'< i'< is .5 .J:: i'< 0 ~ w is '" 5
'" a. Vl U I- U Z
Auto Services
Bicycle Program A A A 0 0 0 A 0
Compressed A A A 0 0 0 A Q
Work Week
Direct Financial
Awards
DiscountedlFree
Meals
Flex Time A A A 0 0 0 A 0
Gift Certificates A A A 0 0 0 A 0
Guaranteed A
Return Trin
Miscellaneous A A A A 0 0 0 A Q
Awards
Parking
Charo;;'/Subsidv
Personalized
Commute Assist
Points Program
Pref. Parking for A A A 0 0 0 A Q
Ridesharers
Prize Drawings A A A 0 0 0 A 0
Rideshare A A A 0 0 0 A Q
Matchin" Service
Telecommuting
Time Off with A A A 0 0 0 A Q
pav
Transit A A A 0 0 0 A Q
Information
Center
Vanpool Program
* OTHER - On an as needed basis
South Coast Air Quality Management District
IS
Year:1 2002
Site ID#:I 065890
Section VI-B: Marketing Summary (cont.)
Miscellaneous strategies are listed vertically. Please identify (by title) each miscellaneous strategy. Marketing methods
are listed horizontally. For each strategy offered, enter the appropriate frequency code below each marketing element.
Frequency Codes
D ; Daily B ; Bi.monthly
W ; Weekly Q ; Quarterly
M ; Monthly S ; Semi-annually
A ; Annually
o ; Other (specify)
~ '" ~
~ c 0
> ~ w
'" c. ~ U
Q) " ~ 0
~ "E Vl c. ';::- c ~
MARKETING >- E ~ ~
~ 0 '" '" w c
METHODS ffi c. ~ 0 >- 0 c
c E "' .,; "" S '" ~ ~ ~ .5 "' 0
., Q) '" c c. t:i 0> '" ~ '" "'
Q) E w Q) c c 1::
-> ~ ~ j! E .m .c Q) u J'!
u; 1J S J'! ~ ~ '" .c
~ ~ w c lE ~ '" Q) ,r; ~ Q) " c ~ ~
MISCELLANEOUS c .a Q) "E :; '3 w Q) 0> c: -0 E Q)
~ 8 '" E 8
" z '" "' lE c lie ;;; .c Q) .~ g
z 0 Vl oil ::, ~ " ill > E
PROGRAM >- c ~ -" ~ ~ -0 ;;; [ij ~ e ~ c g 8 ~ c.
c c u Q) Q) 0 -0
'" C '" III " '" '" "' .e .e
STRATEGIES '" < '0 Q) .c .c -0 .c lE '" 0 lie .5 'f
c. ';::- .c ~ j1 ill " .> Q) ~ '" c. E t:i ~ ~
.j, E Q) E u Q) ill c Q) 11= a E < 0 ~ ~ Q) Q)
>- Q) >- -0 :; '0 i5 0 -0 J'! e ~ .c .c
8 u:: lE '" lie lie is .5 .c lie t1. 8 w is Q) (5 (5
IdentiFY 0. "' 0. Vl 0. U Z
Rideshare Week A A A
Promotion
South Coast Air Quality Management District
16
Year:1 2002
Site ID#:I 065890
Section VII: Emergency Episode Plan
Procedures for Compliance.
The following actions are required by Rule 701:
Stage 2 Stage 3
[Z] [Z]
[Z] [Z]
[Z] [Z]
[Z] [Z]
Number of Fleet Vehicles on site
Maintain a log of all actions in response to a predicted Stage 2 or 3 Episode.
Reduce work trips and fleet vehicle miles traveled each by at least 20%.
Post at least one sign in a conspicuous place to identify the predicted
episode, to request ridesharing and to request the use of other
alternative modes of transportation.
Take the applicable actions required by the Governor upon notification
by the AQMD that an air pollution state-of-emergency is declared.
941
For Emergency Episode information call AQMD at 800-288-7664 or 800 (CUT-SMOG)
South Coast Air Quality Management District
17
Year:1 2002
Bicycle Program
Site 10#:1 065890
D New
D Current/Unchanged
~ Revised
o Bicycle Matching*
o Shoes/Clothing**
D Helmets/Locks/etc.
o Bicycle Repairs/Kits**
D Discounts at Local Bike Shops
D Special Meetings * Based on PD impound availability
**$50 maximum for shoes/clothing or bike repair
Minimum Requirement.-
A. Description of strategy:
The employer provides eligible employees who commute by bicycle with the following:
(Check each one that applies)
Distribution
Frequency'"
A
Minimum
Requirement'" '"
~
~
I I
I I
I I
A
D Bicycle to Work Day
50% Bus pass discount offered if
r;(l Other (specify) participant rides the bus and bikes to
U work (based on 148 days of annual
participation in the program).
Distribution
Frequency*
D = Daily
W= Weekly
M = Monthly
B = Bi-monthly
Q = Quarterly
S = Semi-annually
A = Annually
The minimum requirement is the least
number of days required to meet
eligibility. Use whole numbers only.
Yes
Is there participation in an organized bicycle club?
0NO
B. Monitoring I Tracking:
o Claim Forms
Driver's or Operator's Record
Parking Lot/Entry Checkpoint
Electronic Badges
Manager's or Supervisor's Report
Observations (e.g. Bike rack counts)
x
Other ( specify)
Reimbursement upon receipt submittal.
C. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP B-2
Year:1 2002
Site ID#:I 065890
Transit Information Center,
On-site Bus Pass/Token Sales
D New
~ Current/Unchanged
D Revised
A. Description of strategy:
The employer provides a transit information center(s) that makes available general transit information, (route
maps and schedule information significant to the worksite for all employees. The location of this center(s) should
be in a visible location within the worksite and be accessible to all employees during working hours. A transit
information center(s) will be located and provided through (check each element that applies):
TYPE OF INFORMATION CENTER:
o "Take One" Display(s) or Rack(s)
D Staffed Commuter Information Center
o Security of Facility Management Office
D Parking Office
D Other (specify) I
Do you provide on-site sale of transit passes or tokens?
o Yes
o Yes
D No
D No
Do you offer discounted transit passes or tokens? If so,
please provide the value of the discount.
I $18
OR
%
B.
Monitoring I Tracking:
D
D
o
Manager's or Supervisor's Report
Observations (e.g., bike rack counts, preferred parking)
Other (specify) I Monlhty commuter forms
C.
Implementation Schedule:
This strategy will be implemented no later than
o
days after program approval.
(enter #)
South Coast Air Quality Management District
APP 8-18
Year:1 2002
Site ID#:I 065890
Flex Time
D New
[j Current/Unchanged
D Revised
A. Description of strategy:
The employer permits employees to adjust their work hours in order to accommodate public transit
schedules, or ridesharing arrangements. Please check the appropriate type of flex time offered. (Do not
use this form unless flex time is linked to your rideshare program.)
Grace Period
D
or
Shift Flexibility
D
15 minutes 0
45 minutes 0
30 minutes 0
Other D
(please identify in minutes)
60 minutes 0
Does a written policy exist defining eligibility, participation and administration of the flex
time program?
o Yes
ONO
B. Monitoring I Tracking:
Claim Forms
Driver's or Operator's Record
X Manager's or Supervisor's Report
Other (specify)
C. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-6
Year:1 2002
Site ID#:I 065890
Preferential Parking for Ridesharers
D New
D Current/Unchanged
D Revised
A. Description of strategy:
The employer provides eligible employees with preferential parking spaces to park their vehicles as follows:
(Check each one that applies)
X Closer to Building Entrance(s)
Closer to Work Station( s)
X Closer to Facility Exit( s)
Based on Demand
Parking Spaces with Greater Security
X Parking Spaces with Cover I Shelter
Closer to Shuttle
Other (specify )1
These spaces shall be clearly posted or marked in a manner to identify them for carpool and vanpool use
only.
I
I
I
I
36
Number of Preferential Parking Spaces
2
Minimum Number of Persons (per vehicle) Required to be Eligible
60%
Minimum Number of Days per Week or % of Ridesharing Required to be Eligible
Stickers
Method of Vehicle Identification (i.e. tags, stickers, license plate no.)
B. Monitoring I Tracking:
X
Claim Forms
Parking lot/Entry Checkpoint
Driver's or Operator's Record
Observations (e.g. Bike rack counts)
X
Other (specify)
Preferred parking is monitored by security.
C. Monthly Participation:
29
I Current Participation I
o
Projected Participation
(Current +1- Change)
D. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-13
Year:1 2002
Site ID#:I 065890
Miscellaneous Awards - Walking
D New
D Current/Unchanged
D Revised
A. Employees using the following transportation modes are included in this strategy:
B Carpool
(2-6 people)
Vanpool
(7-15 people)
DBUS
D Rail/Plane
D Bicycling
D Telecommuting
o Other (specify)
I Walking
B. Description of strategy:
The employer provides eligible employees miscellaneous awards for specified levels of participation in the company's commute
program as follows.
Awards
( 'fyty)
Average
V I IP'
Frequency
Cod .
Eligibility
Minimum
specl pe a ue nze e Code** Renuirement***
Subsidy to $50 A A 148 Days
purchase walking
shoes
.Award Distribution Freauencv Codes
Minimum Level of Participation
D = Daily parbdpation
DW= Days/Week
DM = DayS/Month
WD = % of Worl<ing Days
o = Other (specify)
I
"Eligibility Codes Tables
D = Daily
W= Weekly
M = Monthly
A = Annually
I
B = BI-monthly
Q = Quarterly
5 = Semi-annually
o = Other (specify)
I
***Minimum Requirement
The minimum requirement is the least
number of days required to meet
eligibility. Use whole numbers only.
C. Monitoring I Tracking:
X Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (specify)
D. Implementation Schedule:
This strategy will be implemented no later than
South Coast Air Quality Management District
o
days after program approval.
APP 8-9
Year:1 2002
Site 10#:1 065890
Rideshare Matching Service
D New
[J Current/Unchanged
D Revised
A. Description of strategy:
Rideshare Matching Service provides match lists on a prescribed basis. Employer provides rides hare matching
service to all employees using at least one of the following methods:
x
Employer Based System
Regional Commute Management Agency
Zip Code Lists
Zip Code Maps
TMA{TMO System
Meet Your Match Meeting
How and when do you match people (check all that apply):
During New Hire Orientation
X As Part of a Company (or site) Wide Survey
On Demand
Registration and distribution will take place:
D Quarterly
D Semi-Annually 0 Annually
DOn-GOing
B. Monitoring I Tracking:
Registration Forms
Matchlist
x
Survey Forms
Other (specify)
C. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-15
Year:! 2002
Site ID#:! 065890
Miscellaneous Strategy - Gas Vouchers
D New
D Current/Unchanged
~ Revised
A. Employees using the following transportation modes are included in this strategy:
B Carpool
(2-6 people)
Vanpool
(7-15 people)
DBUS
D Rail/Plane
D Bicycling
D Telecommuting
o Other (specify)
! 3 or more carpools
B. Description of strategy:
(Provide a detailed description of this strategy in the space below that will identify the eligibility requirements and ail other
information needed to impiement this strategy. If additional space is needed, you may photocopy this form and attach.)
Carpools of 3 or more are eligible for up to $30 in gasoline vouchers ($10 per City of San Bernardino Employee). Non-
City of San Bernardino employees are not eligible for the incentive, but do count towards 3 or more carpool.
c. Monitoring I Tracking:
x Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (specify) I
D. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-20
Year:! 2002
Site ID#:I 065890
Guaranteed Return Trip
D New
D Current/Unchanged
D Revised
A. Employees using the following transportation modes are included in this strategy:
~ Carpool
(2-6 people)
X Van pool
(7-15 people)
o Bus
o Rail/Plane
o Bicycling
D Telecommuting
o Other (specify)
! Watkers
B. Description of strategy:
The employer provides eligible employees with a return trip (or to the point of commute origin), when a need for the retum trip is
created, in the event of (check each element that applies):
X Personal Emergency Situation
D All Employees
o Program Participants
X Unplanned Overtime
Planned Overtime
D
Minimum number of days per week or percentage
Ridesharing required to be eligible (Use whole numbers)
Inclement Weather
Other (specify) I
This will be accomplished by utilizing one or more of the following transportation modes or options:
X Company Vehicle
TMA/TMO Provided
Rental car
X Supervisor or Fellow Employee
Other (specify) I
Taxi
C. Monitoring I Tracking:
Claim Forms
D Time Cards or Other Forms of Self-Reporting
o Manager's or Supervisor's Report
Driver's or Operator's Record
Other (specify) I
Name of person (if not the ETC) that will monitor the use of this strategy:
ETC
Telephone/Extension:
I (909) 384-5122
D. Implementation Schedule:
This strategy will be implemented no later than
! 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-8
Time Off With Pay
Year:1 2002
Site 10#:1 065890
D New
~ Current/Unchanged
D Revised
A. Employees using the following transportation modes are included in this strategy:
~ Carpool
(2-6 people)
X Van pool
(7-15 people)
o Bus
o Rail/Plane
o Bicycling
D Telecommuting
o other (specify)
I W.tkers
B. Description of strategy:
The employer provides eligible employees additional time off with pay for participation in the company's commute program as
follows (identity each rate that applies):
Participation Rate
Number of days
of Participation
Time Off Earned
(enter # of mins.,
hrs. days)
Enter Unit
of Time Off
Earned
148
Per month:
Per Quarter:
Per Year:
Each day of participation
8
H
M = Minutes
H = Hours
D = Days
What is the maximum amount (if any) of earned time off that
can be accumulated within a one-year period?
Number of minutes, hours, days
Unit of time off earned
I 8
IH
M = Minutes
H = Hours
D = Days
c. Monitoring / Tracking:
X Claim Forms
Manager's or Supervisor's Report
Time Cards or other Forms of Self-Reporting
Electronic Badges
other (specify)
D. Implementation Schedule:
This strategy will be implemented no later than IOl days after program approval.
~
South Coast Air Quality Management District
APP 8-17
Prize Drawings
D New
D Current/Unchanged
year:J 2002
Site ID#:I 065890
D Revised
A. Employees using the following transportation modes are included in this strategy:
~ Carpool
(2-6 people)
X Vanpool
(7-15 people)
o Bus 0 Bicycling
o Rail/Plane D Telecommuting
B.
Description of strategy:
Average Value Number of
Per Prize Prizes
Eligibility
Code***
Prize
Category'
Drawing
Frequency**
o Other (specify)
I Watkers
Minimum
Requirement****
'Prize Category Table
, Good Effort Drawing held for participants who Rideshare at least one day per month.
C $50 20 Q WD 60% per quarter
C $50 2 S DM 'I
C $20 2 M WD 60%
"'Eligibility Codes Tables
Minimum Level of Participation
o = Daily participation
DW= Days/Week
OM = DayS/Month
WD = % of Working Days
0= other (specify)
I
C = Cash
5 = Services
G = Gift Certificates
o = other (specify)
F = Food/Meals
M = Merchandise
T = Trips
C. Monitoring I Tracking:
X Claim Forms
'Drawing Frequency Codes Table
o = Daily B = Bi-monthly
W= Weekly Q = Quarteriy
M = Monthly S = Semi-annually
A = Annually
****Minimum Requirement
The minimum requirement is the least
numller of days required to meet
eligibility. Use whole numbers only.
Driver's or Operator's Record
Time Cards or Other Forms of Self-Reporting
Parking Log or Building Entry Checkpoint
Manager's or Supervisor's Report
Outside Vendor
Electronic Badges
Other (specify)1
D. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Qua/ity Management District
APP 8-14
Compressed Work Week
Year:1 2002
Site ID#:I 065890
D New
o Current/Unchanged
D Revised
A. Description of strategy:
A compressed work week (CWW) schedule applies to employees who, as an alternative to completing the
basic work requirement in five (5) eight hour workdays in one (1) week, or ten (10) eight hour workdays
in two (2) weeks, are scheduled in a manner which reduces trips to the worksite.
The following are the only recognized compressed work week schedules: 3/36 - a full 36-hours in 3 days;
4/40 - a full 40 hours in 4 days; or 9/80 - a full 80-hours in 9 days. Manager(s) / supervisor(s) will
identify department(s) and I or employee(s) who will be on these work schedules.
Compressed Work Week credit will only be granted when all days worked and all earned
days off fall within the A VR survey week.
Does a written policy exist that defines eligibility, participation and
administration of the compressed work week program?
o Yes D No
The Compressed Work Week schedule is offered to:
All employees 0
OR
Eligible employees/Depts. D
Please enter the number of employees for each type of CWW used:
X 3/36 Compressed Work Week
X 4/40 Compressed Work Week
X 9/80 Compressed Work Week
Current
n/a
n/a
n/a
Pro'ected (Current +1- Change)
B. Monitoring I Tracking:
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
X
Other ( specify)
Time cards
C. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-3
Year:1 2002
Site ID#:I 065890
Gift Certificates
D New
~ Current/Unchanged
D Revised
A. Employees using the following transportation modes are included in this strategy:
8j Carpool
(2-6 people)
X Vanpool
(7-15 people)
o Bus
o RaillPlane
o Bicycling
D Telecommuting
o Other (specify)
I Walkers
B. Description of strategy:
The employer provides eligible employees gift certificates for participation in the company's commute program as follows.
Average Value
p C rtifi te
Frequency
Cod '
Eligibility
Minimum
er e lea e Code" Reaulrement***
$2 D 0 Based on daity
participation for 1" 3
months in the program
onlv.'
$25 D 0 One day during
Rideshare Week"
*Grocery store gift certificates - Offered through SAN BAG and RCTC
**Additional City Drawing held during Rideshare Week - 10 names drawn for a $2S Restaurant Gift
Certificate
'Award Distribution Freouencv Codes "Eligibility Codes Tables
Minimum Level of Participation
D : Daily participation
DW: Days/Week
DM : Days/Month
WD : % of Working Days
o : Other (specify)
I
D : Daily
W: Weekly
M : Monthly
A : Annually
I
B : Bi.monthly
Q : Quarterly
S : Semi-annually
0: Other (specify)
I
f
***Minlmum Requirement
The minimum requirement is the least
number of days required to meet
eligibility. Use whoie numbers only.
c.
Monitoring I Tracking:
X
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other ( specify)
South Coast Air Qua/ity Management District
APP 8-7
D. Implementation Schedule:
This strategy will be implemented no later than
South Coast Air Quality Management District
I 0
(enter #)
days after program approval.
APP 8-7