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Home My WebLink About2002-308 .~. ... 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2002-308 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING A CONTRACT WITH ACCENT COMPUTER SOLUTIONS FOR PURCHASE AND IMPLEMENTATION OF A LOCAL AREA NETWORK BACKBONE. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1: That Accent Computer Solutions is the selected source for purchase and implementation of a network backbone. Pursuant to this determination, the Purchasing Manager is hereby authorized to issue a Purchase Order and Service Agreement (a copy of which is attached hereto as Exhibit "A" and incorporated in full herein) to Accent Computer Solutions in an amount not to exceed $239,394.63 for purchase and implementation of a new local area network backbone. A contingency fund of in the amount $20,000,00 is also being requested. This amounts to less than 10% of the total project budget and is standard in network projects of this scope. SECTION 2: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing a contract with Accent Computer Solutions for purchase and implementation of a local area network backbone. The Purchase Order shall reference the number of this Resolution and shall incorporate the terms and conditions of the Bid Specification # F-03-004 which is on file in the City Clerk's Office. SECTION 3: The authorization to execute the above referenced agree- ment order is rescinded if it is not executed within ninety (90) days of the passage of this resolution. III III III " .. " 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2002-308 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING A CONTRACT WITH ACCENT COMPUTER SOLUTIONS FOR THE PURCHASE AND IMPLEMENTATION OF A LOCAL AREA NETWORK BACKBONE. I HEREBY CERTIFY that the foregoing resolution was duly adopted by The Mayor and Common Council ofthe City of San Bernardino at a joint regular meeting thereof, held on the 23rd day of September , 2002, by the following vote, to wit: Council Members Ayes Nays Abstain Absent ESTRADA ~ LIEN X McGINNIS 1L- DERRY X SUAREZ X ANDERSON X McCAMMACK X - <-Jdh. e.l~"cjc~ Rac I G. Clark, City Clerk The foregoing resolution is hereby approved this :;)5111 day ofSeptemb~~002. Approved as to form and legal content: James F. Penman, City Attorney , ) BY: Co?') c ~~~~/c;L wen~ammack Mayor Pro Tern City of San Bernardino ACCENT COMPurUl SOlUflONS INC www.TeamAccen.t.com ........-- ._- ___110M'''' .....-._-- , ........-- ----- ......... '.......... Hardware Pricing ACCENT (Ot,lPLJ r t II ':i.OlU r ,()I'J':. 11'.( , rV,vW. recJmAcCltnr.cum 1uIJwu~~. .- ......... s.vica , ~..u..c.... " ........w.-.~ ---- ~ ~.",,*"'fSetWc'" ..........- Hewlett Packard Equipment PART NO DECRIPTION QTY PRICE EXT PRICE HP J4138A HP ProCurve Routing Switch 9308M $9,433.40 $9,433.40 HP ProCurve 9300 Mini-GBIC Red. Mgt. HP J4857A Mod, 1 $10,697.91 $10,69791 HP J4856A HP ProCurve 9300 Mini-GBIC Module 1 $7,309.31 $7,30931 HP J4842A HP ProCurve 9300 1 OOOBase-- T Module 3 $7,536.63 $22,609.90 HP ProCurve 9300 Redundant Power HP J4147A Supply 1 $2,25836 $2,258.36 HP J4B61A HP ProCurve Switch 4108GL-Bundle 12 $4,128.53 $49,542.41 HP J4888A HP ProCurve Swtich 4148GL 1 $2,663.11 $2,663,11 HP ProCurve Switch GL Transceiver HP J4864A module 2 $567,61 $1,135,22 HP ProCurve Switch GL 100/100Q..T HP J4B63A module 6 $709,69 $4,258,14 HP J4862A HP ProCurve Switch GL 10/100-TX module 16 $99833 $15,97334 HP J4839A HP ProCurve Switch RPS 13 $73193 $9,51514 HP J4858A HP ProCurve Gigabit-SX-LC Mini-GBIC 5 $319,01 $1,59507 HP J4859A HP ProCurve Gigabit-LX-LC Mini-GBIC 3 $705.29 $2,115.88 HP J4132A HP ProCurve Gigabit-LX Transceiver 3 $731.93 $2,195,80 HP J4131B HP ProCurve Gigabit-SX Transceiver 11 $279,05 $3,069.59 HPJ4116A HP ProCurve Switch Gig Stacking kit 2 $16583 $331.67 $144,704.26 Spares HP J4861A HP ProCurve Switch 4108GL-Bundle 3 $4,128,53 $12,385.59 HP ProCurve Switch GL 100/1000-T HP J4B63A module 1 $709,69 $709.69 HP J4839A HP ProCurve Switch RPS 1 $731,93 $731.93 HPJ4131B HP ProCurve Gigabit-SX Transceiver 2 $279,05 $558,11 HP J4132A HP ProCurve Gigabit-LX Transceiver 2 $731,93 $1,463,87 $15,849.20 ACCENT CO";lfJU ru~ ')OlU rlo:'\!\ IN( rV..YW, rt'<lm.4CCt:nr,com ,--~ ~ ...,..... s.Mta ~ YMat: 0... C.., ~ ........ JoiIhMN s.Ia ---- , ,.........,...,,... Servk... --- Cisco Equipment EXT PART NO, DECRIPTION QTY PRICE PRICE CISC03745 CON-SNT-3745 PWR-3745-AC/2 CAB-AC S374C-12208T NM-2W VWIC-2MFT-T1 PWR-3745-AC MDF ROUTER CISCO 3700 SERIES 4-SLOT APPLICATION SERVICE ROUTER 8X5 NBD SVC, CISCO 3745 4 SLOT APPL. SVS RTR REDUNDANT AC SYSTEM POWER SUPPLY FOR THE CISCO 3745 POWER CORD, 110V CISCO 3745 SERIES 10S IP 2 WAN CARD SLOT NE'TWORK MODULE (NO LAN) 2-PORT RJ-48 MULTI FLEX TRUNK-T1 AC POWER SUPPLY FOR THE CISCO 3745 1 1 1 2 1 1 4 1 $8,493,30 $1,560.65 $603.53 $60,71 $214,04 $1,061,67 $1,760,12 $603.53 $8,493,30 $1,560.65 $603.53 121.42 $214.04 $1,061.67 7040.49 $603.53 $19,698.63 ACCENT COMf'UrU~ SOlUTIONS rNC wY/w.TeamAccc:nr.com .........-- --.- _ _._C-. -........-- - -1WIp6NO- r_.__ ........ ~ Network Design 1~1 ~I 'I -=----::1 1_, , 1~1 -.[ ".~, ~ lal a !Ill gl~i < l1l, t1I t1I, " ~I' t1I c. ~ oj' ",0 ~ cQ' " " t1I ~ ... ~ :r 'C h o ~ o 3' 'C 'C a " r:: ::1 " iii 00 Q z m o 00 ~ n ~ ;E c. o ~ a ~ " ~ ~ ~ ~ m ~ ~ m ;: ~ r:: _ .. b ::l N ~ " ~ Q 00 m " ~ - ~ N $ .. '" ~ 10\111 3 ---~ ----~ ~~~ ~,-,-t... AU "''''''''.... ;:;:;:;:1 -roro ~weg.. 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INSTRUCTIONS TO OFFERORS A. Pre-proposal Conference A pre-proposal conference will be held at 10:00 AM, Thursday, July 25, 2002 at City of San Bernardino's Purchasing Division, 300 N. "0" Street, 4th floor, San Bernardino, CA 92418 All prospective Offerors are highly encouraged to attend the pre-proposal conference. B. Examination of Proposal Documents 1. By submitting a proposal, the Offeror represents that it has thoroughly examined and become familiar with the work required under this RFP and that it is capable of performing quality work to achieve the City's objectives. 2. The City reserves the right to remove from its mailing list for future RFP's, for an undetermined period of time, the name of any Offeror for failure to accept a contract, failure to respond to two (2) consecutive RFP's andlor unsatisfactory performance. Please note that a "No Offer" is considered a response, C. Addenda Any City changes to the requirements will be made by written addendum to this RFP. Any written addenda issued pertaining to this RFP shall be incorporated into the terms and conditions of any resulting Agreement. The City will not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of oral instruction. D. Clarifications 1. Examination of Documents Should an Offeror require clarifications of this RFP, the Offeror shall notify the City in writing in accordance with Section 0.2 below. Should it be found that the point in question is not clearly and fully set forth, the City will issue a written addendum clarifying the matter which will be sent to all persons who have requested the RFP. 2. SubmittinQ Requests a. With the exception of oral questions asked at any preproposal conferences, all questions, clarifications or comments shall be put in writing and must be received by the City no later than August 1, 2002, and be addressed as follows: City of San Bernardino 300 North "0" Street 4th floor, Attn: Sheila A. Futch San Bernardino, CA 92418 b. The exterior envelope of all requests for clarifications, questions and comments must be clearly labeled, "Not an Offer." The City is not responsible for failure to respond to a request that has not been labeled as such. The City will also accept questions sent by facsimile machines; however, the City no later than the date and time specified above must receive all faxed questions. Send facsimile transmissions to (909) 384-5043, attention Sheila A. Futch. c. Inquiries received after August 1, 2002 will not be accepted. 3. City Responses Responses from the City will be communicated in writing to all recipients of this RFP, and will be postmarked no later than August 6, 2002. E. Submission of Proposals 1. Date and Time All proposals are to be submitted to City of San Bernardino, Attention:Sheila A. Futch. Proposals received after 3:00 p,m., Tuesday, August 13, 2002, will be rejected by the City as non- responsive. 2. Address Proposals shall be addressed as follows: City of San Bernardino 300 N. "0" Street, 4th floor San Bernardino, CA 92418. Proposals may be delivered in person to the Purchasing Department, 4th floor of the above address. 3. Identification of Proposals Offeror shall submit a proposal package consisting of: a) A signed original and one (1) copy of its proposal, and b) A completed and signed Price form in a sealed envelope, separate from the proposals, marked "Price Form", The proposal package shall be addressed as shown above, bearing the Offeror's name and address and clearly marked as follows: "RFP F-03-004: Network Backbone" 4. Acceptance of Proposals a. The City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in proposals. b. The City reserves the right to withdraw this RFP at any time without prior notice and the City makes no representations that any contract will be awarded to any Offeror responding to this RFP. c. The City reserves the right to postpone proposal opening for its own convenience. F. Pre-Contractual Expenses Pre-contractual expenses are defined as expenses incurred by the Offeror in: 1. Preparing its proposal in response to this RFP; 2. Submitting that proposal to City; 3. Negotiating with City any matter related to this proposal; or 4. Any other expenses incurred by the Offeror prior to date of award, if any, of the Agreement. The City shall not, in any event, be liable for any pre-contractual expenses incurred by Offeror in the preparation of its proposal. Offeror shall not include any such expenses as part of its proposal. G. Contract Award Issuance of this RFP and receipt of proposals does not commit the City to award an Agreement. The City reserves the right to postpone proposal opening for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with other than the selected Offeror(s) should negotiations with the selected Offeror(s) be terminated, to negotiate with more than one Offeror simultaneously, or to cancel all or part of this RFP. The City also reserves the riQht to apportion the award amonQ two or more Offerors. H. Acceptance of Order The successful Offeror will be required to accept a Purchase Order and/or a written Agreement in accordance with and including as a part thereof the published notice of Request for Proposals, including all requirements, conditions and specifications contained therein, with no exceptions other than those specifically listed in the written purchase order and/or Agreement. SECTION II. TECHNICAL SPECIFICATIONS City Network Request for Proposal LAN Hardware The City of San Bernardino is requesting proposals for a turn key data network backbone including edge devices for their local area network. Proposals will include a collapsed backbone switch and devices for 10 IDF's. All IDF's will connect to the MDF (City Hall basement and location of collapsed backbone switch) using either multi-mode or single mode fiber. All connections to servers will be made over giga-bit or 100 megabit Ethernet copper connections. All connections to desktop computers and printers will be made over 10 or 100 megabit Ethernet copper connections. As an option, or as a totally separate RFP, the City would have interest in reviewing proposals that would have converged network capability (Voice over IP). CURRENT NETWORK INFRASTRUCTURE: The City's current network includes an FDDr backbone and 10 megabit connections to the desktop. A combination of single and multi-mode fiber and category V twisted pair cable is utilized. Some of the City's servers are on FDDI or CDDI connections to the backbone, others utilize a 10 or 100 megabit Ethernet connection. The City will be responsible for procuring and installing gigabit network interface cards in servers that require them. There is currently a firewall between the MDF and the IDF's at the Police Department (PDl and PD2); a router or layer 3 switch will replace the firewall. TERMS and DEFINITIONS: For the purpose of this document the following will be accepted. . IDF: Intermediate distribution frame. Network devices connect to the MDF network device (or collapsed backbone) and provide 10/100 megabit Ethernet ports. . MDF; Main distribution frame. Network device is the collapsed backbone switch and connects servers, IDF devices and 10/100 megabit user ports to the network. . Gigabit Ethernet is rated at 1000 megabits per second. . Fast Ethernet is rated at 100 megabits per second. . Ethernet is rated at 10 megabits per second. . 10/100 Ethernet ports can provide 10 or 100 megabit connections and will nm at the higher speed if possible (autosensing). . Copper connection is a connection using twisted pair copper wiring. This can be Category 5 or Category 5e. . All fiber terminai'boxes at the City of San Bernardino currently use ST connectors. . Layer 2 switching: Packet routing based on layer 2 information. (MAC address based switching). . Layer 3 switching: Packet routing based on layer 3 information, (In this case layer 3 IP subnet routing.) . GBIC: Gigabit interface converter. . End to end QoS : A network that provides for prioritization of packets for high voice and video quality. This prioritization would be recognized from edge to edge of the network. . Converged network: A network designed to efficiently transport voice video and data across a common infrastructure. Packet prioritization is an integral component of a converged network. KEY DECISION CRITERIA Vendor Experience: Evaluation of the vendor's experience in designing, building and maintaining intelligent and stable network infrastructures. Scalability: Scalable, modular network design will be an important factor in awarding this contract. Easily upgraded firmware and hardware modules are important features for this network design. Leading Edge Technology: In an effort to maximize the proposed network useful life, technology that is leading edge is important to the City. Price: While this RFP will not automatically be awarded to the low bidder, price and value are very important factors in awarding this contract. Converged Networking Capable: While not a mandatory feature, a network proposed that is capable of end to end QoS, and capable of converged networking would be considered a premium feature in any proposed network. This feature could be quoted as an option or as a separate RFP. If a proposed network is not end to end QoS capable, any components that are converged capable should be listed as such. HARDWARE REQUIREMENTS AND FEATURES: All network devices will be full wire speed port switched. All IDF devices should have built in web browser interfaces for management and monitoring. All network devices should support SMON and RMON groups 1,2,3 and 9. All IDF devices should support CDP (Cisco Discovery Protocol) or equivalent. All network devices will include redundant power supplies and support hot swappable modules. The collapsed backbone switch must provide layer 2 and 3 switching. IDF network devices must be layer 2 switches. Hardware that supports converged network (Voice over IP) will be considered, but is not mandatory. All hardware should be rack mountable in industry standard 19 inch racks. OTHER REQUIREMENTS: Any required device management software will be included in the vendor's proposal. A quote for year one, two and three maintenance will also be included in the vendor's proposal. Any training that City staff may require due to specialized equipment or software will also be included in the proposal. All network integration fees will be included in the proposal. The vendor will also provide conceptual drawings of the configuration that is being proposed. A list of equipment retired from service by the City is included with this packet. If the vendor elects to award a credit to the City for this equipment, it should be detailed in the vendors proposal. Three complete set of as-built diagrams will also be required upon completion of the project. MAINTENANCE PERFORMANCE REQUIREMENTS: The following are minimum requirements for parameters concerning hardware maintenance support: Initial maintenance call must be answered by a live dispatcher or technical support person. Return call from a field technician must be made within I hour of placing the initial support call. Field technician must be on site within 4 hours of placing the original support call. Dispatching facility should be open 24 hours a day, 7 days a week. Field technician offices should be no more than 45 miles in distance from the City of San Bernardino City Hall. The warehouse responsible for maintaining the supply of spare parts should reside in the southern half of California. All hardware will be on a 8 hours a day and 5 days a week coverage except for the collapsed backbone (MDF) and devices installed at Police Department IDF's (PDl and PD2) and the central router which will be covered 24 hours 7 days a week. Ifmaintenance is provided as an OEM lifetime warranty utilizing support calls and mail out of replacement parts, the vendor should include in their quote a supply of on-site replacement parts amounting to 8% of the installed equipmcnt (or a maximum of 3 and a minimum of I of anyone type of part). PERFORMANCE SPECIFICA nONS: The collapsed backbone switch will have a throughput capacity of at least 94 million packets per second and be able to provide up to 56 gigabit Ethernet ports (using GBIC modules). The IDF switches (the exception being PD3) will have a minimum throughput capacity of 64 million packets per second and be able to provide up to 168 10/100 Ethernet ports (utilizing one 8 pin modular plug per port) after necessary modules have been installed. The IDF switch will also be able to interface gigabit Ethernet through GBIC modules. (If the IDF switches are using stackable modules, each stack should be able to move 350,000 packets per second per port.) PORT COUNTS: MDF: The MDF will be required to provide 24 gigabit copper ports for connection of the city's existing server farm. It will provide all necessary gigabit fiber ports (multi or single mode) to connect the devices in IDF's and provide room for 6 additional fiber gigabit ports. Also needed at the MDF will be 120 10/100 Ethernet ports. These can be provided with a separate chassis or within the backbone switch. IDF: PDI: The first floor Police IDF will need to have 192 10/100 Ethernet ports and 16 gigabit ports (copper). It will connect to IDF PD2 with multi-mode fiber (75 meter run length). PD2: The second floor Police IDF will need to have 192 10/100 Ethernet ports and 16 gigabit ports (copper). It will connect to IDF PDl with multi-mode fiber (75 meter run length), to the MDF using single fiber (1400 meters run length) and connect to IDF pm with multi-mode fiber (150 meter run length). PD3: The "B" bldg IDF will need to have 32 10/100 Ethernet ports. It will connect to PD2 with multi-mode fiber (150 meter run length). CH3: The third floor City Hall IDF will need to have 160 10/100 Ethernet ports and connect to the MDF with Multi-mode fiber (50 meter run length). CH4: The forth floor City Hall IDF will need to have 120 10/100 Ethernet ports and will connect to the MDF with multi-mode fiber (60 meter run length). CH5: The fifth floor City Hall IDF will need to have 120 10/100 Ethernet ports and will connect to the MDF with multi-mode fiber (70 meter run length). EDA: The EDA IDF will need to have 9610/100 Ethernet ports and will connect to the MDF with Multi-mode fiber (225 meter run length), WYl: The Water Yards [DF number I will need to have 72 10/100 Ethernet ports and will connect to the MDF with single mode fiber (600 meter run length) and to the WY2 with multi-mode fiber (140 meter run length), WY2: The Water Yards [DF number 2 will need to have 72 10/100 Ethernet ports and will connect to WYI with multi-mode fiber (140 meter run length). WRP: The Water Reclamation Plant will need to have 9610/100 Ethernet ports and will connect to the MDF with single mode fiber (4000 meter run length). OTHER INCLUDED HARDWARE: A A Cisco 3745 router or equivalent (proposed router must be able to handle a minimum of 8 data circuits and interface to both frame relay and point to point circuits.). The router will be able to interface 7 Tl frame relay circuits and I point to point Tl circuit All appropriate software should be included with this item. The Router will also connect to the backbone switch in the MDF. The router should be configured with all needed add on cards and adapter, and configured with a redundant power supply, The City staff will be responsible for configuring the router. The router should have integrated CSU's or include cables that will connect to CSU's that have V.35 connectors. Section II: Technical Specification Question 9308 4108 I. Is your proposed equipment port Yes Yes switched? 2. Does your proposed equipment Yes Yes support full wire speed switching? Throughput 96 Mpps Throughput Up to 256Gbps backplane 71.4Mpps 36.6Gbns Switch Fabric 3. Does your proposed backbone Yes - core switch support layer 2 and IP Loyer 3 Routing layer 3 switching? (,tatic. RIP. RIPv2. OSPF. mullicmtl IPX. AodeTalk 4. Does your proposed equipment Yes Yes support SMON and RMON groups t, 2, 3 and 9? 5. Docs your proposed equipment support CDP (Cisco discovery rotocol)? 6, Does your proposed equipment su ort hot swa able modules? 7, Does your proposed equipment support Qos (quality of service for converged net\vorks)? 8, Is your proposed hardware rack mountable in industry standard 19 inch racks? 9. Have you included all device management software that may be needed to manage your proposed network? 10, Have you included a list of training costs for any training classes and costs that City staff may need to manage the network ou have ro osed? 11. Have you included all network inte ration fees? 12. Have you included hardware maintenance costs for year one, two and three? 13. Does the equipment you proposed for the backbone switch provide a throughput capacity of at least 94M s? " - 14. Does the equipment you proposed for IDF switches provide a throughput capacity of at least 64 million ackets er second? IS. Does your proposed backbone have the potential to provide 56 gigabit ports (fiber or copper)? Yes Yes Yes Yes Yes Supports 802.1 pond Loyer 4 prioritization Yes Allows real-time traffic classification into 8 priority levels mopped to 3 ueues Yes Yes Yes Top Tools is included free of charge Yes Top Tools is included free of charge Yes Yes Yes Yes Yes Yes Yes Throughput Up to 96Mpps 16, Does your proposed IDF equipment have the potential to provide t 68 10/100 megabit Ethernet ports? 17. Does your proposed equipment support GBIC interface adapters? 18. Does your proposed network equipment support 8 pin modular jacks for copper Ethernet connections? 19. Does your proposed equipment su ort a web browser interface Yes Throughput Up to 71.4Mpps Yes &-port modules (max is 64 ports per switch Yes Yes for device management? 20. Is your proposed router a Cisco Yes Yes product" 21. Does your proposed router use Yes Yes the Cisco IOS software? 22. Does your proposed router Yes Yes support and include integrated CSU/DSU's" 23. HO\v many packets per second Throughput 96 pps - will your proposed MDF core s\vitch transport across it's backplane? 24. Do you propose hub type or - Chassis Based stackable switches for the IDF's? 25. How many packets per second - Throughput Up to will your proposed IDF switches 71AMpps process? . 26. When making a hardware Person Person service caU, is the first contact made with a person or a computerized answering system? 27, What is the maximum amount 1 Hour 1 Hour of time before the first call back is made when a service call has been placed? Question 9308 4108 28. What is the amount of 4 Hours or less 4 Hours or less time before a field technician is on site after a service call has been placed? 29. What is the distance (in 21 miles 21 miles miles) from the City of San Bernardino to the location where the field technicians are dispatched from? 30. Will your integration staff Yes Yes work during non-office hours to install the proposed network? 31. Does the bidder support Bidder supports Bidder supports the installed hardware installed hardware installed hardware or use business partners? If a business partner, who is it? And where are they located? 32. Does the bidder maintain Yes Yes a web site? If yes. what is the www,teamaccent.com www.teamaccent.com ud? 33. What is the number of 5 5 qualified field technicians dispatched from the local facility? 34. How many installations 15-20 15-20 of this scope has your company oerformed? 35, List 3 to 5 customer ljWe R Droyoge 3)Porsche, North America references for nehvork Mary Anne Fox Shannon Donovan projects of similar scope, 909-477-6767 770-290-3652 21 The Timberlond Co 4JThor California include contact names and Heather Johnson Doug Krause phone numbers. 909-974-0486 909-697-4190 36, Are you giving the City N/A N/A on equipment taken out of service? And do you show the credit as a line item in the RFP? 37. Ifthe city has any Christopher C. Rill or Paul Sheppard questions regarding your 9375 Archibald Ave, 9375 Archibald Ave. proposal, who Suite 200 Suite 200 should the city contact to Rancho Cucamonga Rancho Cucamonga clarify responses or resolve questions? 909-481-4368 909-481-4368 (Name, address, phone, E- chrisr@teamaccent.com pauls@teamaccent.cam mail) 38. Is your proposed solution Yes Yes end to end QoS canable? 39. What QoS standards is 802.1p 802.1p your network based on? 40. Does your equipment No No provide "in-Hne" power for ohone operation? Question 9308 4108 41. Will any hardware proposed in No No you solution need to be replaced to implement a voice over IP network? If yes, please list equipment. 42, What expenditures would be HP has a partnership HP has a partnership required to implement a 400 phone with Mitel Networks with Mitel Networks system on your proposed network? providing VolP providing VolP solutions. solutions. Expenditures required Expenditures TBO, reauired TBO. 43. What expenditures would be HP has a partnership HP has a partnership required to implement a voice mail with Mitel Networks with Mitel Networks system for 400 users. providing VolP providing VolP solutions, solutions , Expenditures required Expenditures TBO, reCluired TBO. 44, What is your final all inclusive price quote for this proposed network? All hardware, software, $239,394.63 - training, year 1 maintenance. design, installation, integration, asbuilts, tax, shipping and all other costs? Dec Networking Equipment The following equipment should be considered for trade in after the new network has been fully brought on line. The part numbers listed are DEC (Compaq) part numbers. 1. 8 Dechub 900's 2. 25 900 hub power supply 3. 8 FDDI VNSwitches 4. 29 900TP port switches 5.4 Decserver 900 MC 6. I VNSwitch 900XX 7.2 8 Port central site router DMHUB-AA H7894-MA DVNEF-MM DETPJ-MA DSRVX-MA DVNXX-MX DEZ8R-RB Backbone Gigaswitch (FDDI) 8. I 4 port no PMDs GigaSw 9. I GigaSwitch SCP Module 10. I GigaSwitch 20 amp power supply 11. I GigaSwitch FDDI LC 12.6 FDDI (MMF) PMD 13.6 UTP ModPMD DEFGA-EA DEFGP-AA DEFGB-DA DEFGL-BA DEFXM-AA DEFXU-BA City of San Bernardino Network Diagram ':H5 _.,=,.="'""""""~.~,,,,,,--. ,~..:-_:~;! 014 CH3 EDA ~~~"7~ 7l 9ocI<bono swlch- MDf'" _________ ,i--_________ ... ------rnlllii~ - 1 (Iy Provide:J~. .f{'J WlI' ~r~tdl~OLief ~'::c:~"J ~"..'''''''.'''''. r '. '-=.....- !""-~':ll !!!~T.m.J j~'~~:':~ ~------ -----= - -~ ~"'""'" '~",~..-'_~.~~~I_' !~._,;.'~ WY2 vw, PO, POI I> S>ngIe"- fibe' ~~ l> 1AuI..-;iber SECTION III. PROPOSAL CONTENT AND FORMS III. PROPOSAL CONTENT AND FORMS A. PROPOSAL FORMAT AND CONTENT 1. Presentation Proposals shall be typed, double spaced, and submitted on 8-1/2" x 11" size paper. Offers should not include any unnecessarily elaborate or promotional material. Information should be presented in the order in which it is requested. Lengthy narrative is discouraged, and presentations should be brief and concise. Proposals should not exceed fifty (50) pages in length, excluding any appendices. 2. Letter of Transmittal A Letter of Transmittal shall be included with the proposal, addressed to Sheila A. Futch, and must, at a minimum, contain the following: a. Identification of Offeror, including name, address and telephone; b. Proposed working relationship between Offeror and subcontractors, if applicable; c. Acknowledgment of receipt of all RFP addenda, if any; d. Name, title, address and telephone number of contact person during period of proposal evaluation; e. A statement to the effect that the proposal shall remain valid for a period of not less than 90 days from the date of submittal; and f. Signature of a person authorized to bind Offeror to the terms of the proposal. 3. Technical Proposal-Paul a. Qualifications, Related Experience and References of Offeror This section of the proposal should establish the ability of Offeror to satisfactorily perform the required work by reasons of: experience in performing work of a similar nature: demonstrated competence in the services to be provided; strength and stability of the firm; staffing capability; work load; record of meeting schedules on similar projects; and supportive client reference. Offeror shall: (1) Provide a brief profile of the firm, including the types of services offered; the year founded; form of the organization (corporation, partnership, sole proprietorship); number, size and location of offices; number of employees: Accent Response: -Accent Computer Solutions has one location, located in Rancho Cucamonga, CA and employs approximately 30 employees. -Please see appendices that provide additional requested information (2) Provide a general description of the firm's financial condition; identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede Offeror's ability to complete the project; (3) Describe the firm's experience in performing work of a similar nature to that solicited in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project; Accent Response: Please see attached resumes and applicable references for similar nature work (4) Identify subcontractors by company name, address, contact person, telephone number and project function and describe Offeror's experience working with each subcontractor: Accent Response: Not Applicable (5) Provide, as a minimum, three (3) written testimonials as references from the project manager for each project cited as related experience; reference shall furnish the name, title, address and telephone number of the person(s) at the client organization who is most knowledgeable about the work performed. Offeror may also supply references from other work not cited In this section as related experience. b. Proposed StaffinQ and Proiect OrQanization This section of the proposal should establish the qualifications of the proposed project staff. Offeror shall: (1) Provide education, experience and applicable professional credentials of project staff; (2) Furnish brief resumes (not more than two [2] pages each) for the proposed Project Manager and other key personnel; (3) Indicate adequacy of labor resources utilizing a table projecting the labor-hour allocation to the project by individual task; (4) Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontract work; . (5) Include a project organization chart which clearly delineates communication/reporting relationships among the project staff; and (6) Include a statement that key personnel will be available to the extent proposed for the duration of the project acknowledging that no person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the City. c. Work Plan Offeror shall provide a narrative, which addresses the Scope of Work and shows Offeror understands the City's needs and requirements. Offeror shall: (1) Describe the approach to completing the tasks specified in the Technical Specifications; (2) Outline sequentially the activities that would be undertaken in completing the tasks and specify who would perform them; and (3) Furnish a schedule for completing the tasks in terms of elapsed weeks from the commencement date. Offeror may also propose enhancement or procedural or technical innovations to the Technical Specifications that do not materially deviate from the objectives or required content of the project. d. Exceptions/Deviations State any exceptions to or deviations from the requirements of this RFP, segregating "technical" exceptions from "contractual" exceptions. Where Offeror wishes to propose alternative approaches to meeting the City's technical or contractual requirements, these should be thoroughly explained. 4. Appendices Information considered by Offeror to be pertinent to this project and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Offerors are cautioned, however, that this does not constitute an invitation to submit large amounts of extraneous materials; appendices should be relevant and brief. B. LICENSING AND CERTIFICATION REQUIREMENTS By submitting a proposal, offeror warrants that any and all licenses and/or certifications required by law, statute, code or ordinance in performing under the scope and specifications of this RFP are currently held by offeror, and are valid and in full force and effect. Copies or legitimate proof of such licensure and/or certification shall be included in offeror's proposal. Proposals lackina copies and/or proof of said licenses and/or certifications may be deemed non-responsive and may be reiected. C. COST AND PRICE FORMS Offeror shall complete the Price Form in its entirety including: 1) all individual tasks listed and total price; 2) basis on which prices are quoted; and 3) Offeror's identification information including a binding signature. Offeror shall state cash discounts offered. Unless discount payment terms are offered, payment terms shall be "Net 30 Days". Payment due dates, including discount period, will be computed from date of City acceptance of the required services or of a correct and complete invoice, whichever is later, to the date City's check is mailed. Any discounts taken will be taken on full amount of invoice, unless other charges are itemized and discount thereon is disallowed. PRICE FORM (To be submitted with proposal documents) REQUEST FOR PROPOSALS: RFP F-03-004 DESCRIPTION OF WORK: Network Backbone OFFEROR'S NAME/ADDRESS: ACCENT COMPUTER SOLUTIONS, INC. 9375 Archibald Avenue Suite 200 Rancho Cucamonga, CA 91730 909.481.4368 Voice 909.481.4376 Fax 800.481.4369 Toll Free NAME/TELEPHONE NO. OF AUTHORIZED REPRESENTATIVE PAUL SHEPPARD-VICE PRESIDENT ACCENT COMPUTER SOLUTIONS, INC. 909.481.4368 Voice 909.481.4376 Fax 800.481.4369 Toll Free ANNUAL PURCHASE ORDER Effective on or about July 1, 2002 through July 30, 2003 plus two single year options, for City's partial requirements, on an as-needed basis, with no guaranteed usage for Document Imaging. Option year one, if exercised, shall be effective July 1, 2003 through July 30, 2004. Option year two, if exercised, shall be effective July 1, 2004 through July 30, 2005. Actual option year pricing shall be negotiated with the successful Offeror(s) prior to exercising of any given option year. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order. Please provide detailed Firm Fixed Price cost information in the spaces provided below, and any other incidental or additional costs required to complete the Technical Specification requirements. Item Description Cost 001a Hardware-Hewlett Packard $ 144,704.26 001 b Hardware-Cisco .$ 19.698.63 002 Software $ 0 003 Training $ 2.400.00 004 Maintenance for 3 Years on HP 9308 $ 16,973.00 (24x7 with 4 Hour Response) (Additional Spares have been included as replacements for all other HP equipment which is covered by an HP lifetime warranty) 005 Design $ 2,000.00 006 Installation $ 21.000.00 007 Integration (Included in Installation Price) .$ 0 008 Asbuilts $ 2.800.00 009 Other Cost-Spares $ 15.849.20 010 Other Cost $ o 011 Tax (7.75%) $ 13.969.54 012 Shipping $ o 013 TOTAL $ 239,394.63 Are there any other additional or incidental costs that will be required ~our firm in order to meet the requirements of the Technical Specifications? Yes~ (Circle one). If you answered "Yes", please provide detail of said additional costs: Please indicate any elements of the Technical Specifications that cannot be met by your firm. N/A Have you included in your proposal all informational items and forms as requested?Q No. (Circle one). If you answered "No", please explain: This offer shall remain firm for 90 days from RFP close date. Terms and conditions as set forth in this RFP apply to this proposal. Cash discount allowable is 2% in the event the City agrees to and makes payment to the Accent Computer Solutions, Inc. within ten (10) working days of receipt of material and approval of invoice; unless otherwise stated, payment terms are: Net thirty (30) days. In signing this proposal, Offeror warrants that all certifications and documents requested herein are attached and properly completed and signed. From time to time, the City may issue one or more addenda to this RFP. Below, please indicate all Addenda to this RFP received by your firm, and the date said Addenda was/were received. Verification of Addenda Received Addenda No: 1 Addenda No: Addenda No: Received on: 8/6/02 Received on: Received on: URE: NT SIGNER'S NAME AND TITLE: Paul Sheppard Vice President DATE SIGNED: 8/12102 COMPANY NAME & ADDRESS: ACCENT Computer Solutions, Inc. 9375 Archibald Avenue, Suite 200 Rancho Cucamonga, CA 91730 PHONE: 909.481.4368 FAX: 909.481.4376 IF NOT SUBMITTING AN OFFER, PLEASE STATE REASON (S) BELOW: N/A NON - COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under penalty of perjury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFP F-03-004. Business Name Acc".J CO~I"'~f' ~I....lcv;; lAc.. BusinessAddress q3~A"~ ".;;00. R",~<~o Signature of offeror X ~_ pr - ?,;.;t) V:c- G,.)c.r jJ /0. l"c/s.'~f4.. C' A 7':<.507 Place of Residence Subscribed and sworn before me this / t day of ~u ell) '\.\- , 2002. Notary Public in and for the County of SeA -./ 0>(' 'f "- "'-10 J, ~.. ,State of California. (''''=........,0 (~ 9030 My commission expires (\\7\-,'\ . Il ,20~. ~~-~---------~ PETER D. ROESE ~ Commluion.1300404 z I Notary Public - California ~ i San llIIrnlnllno County f MyComm. EliplresApr 17. 2IlO5 - - - - - - - - - - - - fvL O~,-,,",iMl SECTION IV. EVALUATION AND AWARD SECTION IV. EVALUATION AND AWARD A. EVALUATION CRITERIA 1. Capabilities of Firm to Effectively Complete the Project Requirements - 30% Depth of Offeror's understanding of, and ability to manage, City's requirements; ability to meet task deadlines; utility of suggested enhancements or technical innovations. 2. Qualifications of FirmlRelated Experience. 30% Experience in providing services similar to those requested herein; experience working with public agencies; strength and stability of the firm; strength, stability, experience and technical competence of subcontractors; assessment by client references; qualifications of project staff; key personnel's level of involvement in performing related work; logic of project organization; adequacy of labor commitment. 3. Reasonableness of Cost and Price - 25% Reasonableness of the individual firm-fixed prices, and competitiveness of quoted prices with other proposals received; adequacy of the data in support of figures quoted; basis on which prices are quoted. 4. Completeness of Response. 15% Completeness of response in accordance with RFP instructions; exceptions to or deviations from the RFP requirements which the Offeror cannot or will not accommodate; inclusion of required licenses and certifications; other relevant factors not considered elsewhere. B. EVALUATION PROCEDURE City staff in accordance with the above criteria will evaluate all proposals received as specified. The evaluators in applying the major criteria to the proposals may consider additional sub-criteria beyond those listed. During the evaluation period, the City may require an on-site visit and/or tour of the Offeror's place of business. Offerors should be aware, however, that award may be made without vendor visits, interviews, or further discussions. C. AWARD Depending on the dollar amounts of the offers received, City staff will either select the vendor best meeting the above-specified criteria or submit to City Council, for consideration and selection, the offer(s) judged by staff to be the most competitive. The City reserves the right to withdraw this RFP at any time without prior notice and, furthermore, makes no representations that any contract(s) will be awarded to any Offerors responding to this RFP. The City expressly reserves the right to postpone proposal opening for its own convenience, to waive any informality or irregularity in the proposals received, and to reject any and all proposals responding to this RFP without indicating any reasons for such rejection. The City also reserves the riQht to award its total requirement amonQ two or more Offerors as City staff may deem to be in its best interests. In addition, negotiations mayor may not be conducted with Offerors; therefore, the proposal submitted should contain the Offerors most favorable terms and conditions, since the selection and award may be made without discussion with any Offeror. SECTION V. GENERAL SPECIFICATIONS GENERAL SPECIFICATIONS 1. Each proposal shall be in accordance with Request for Proposals (RFP) Number F-03-004. All specifications are minimum. Offerors are expected to meet or exceed these specifications as written. Offeror shall attach to proposal a complete detailed itemization and explanation for each and every deviation or variation from the RFP specifications and requirements. Conditional proposals, or those that take exception to the RFP specifications and requirements, may be considered non-responsive and may be rejected. 2. The City reserves the right to accept or reject any and all proposals and to award a contract to the offeror who best meets our requirements. This may include waiver of minor irregularities or discrepancies, or nonconformity to specifications in appropriate circumstances. Purchase shall be on a best buy basis after due consideration of all relevant factors, including but not limited to, workmanship, accessibility of parts and service, known evidence of manufacturer's or offeror's responsibility and record, durability and known operational record of product and suitability as well as conformity to City needs and requirements. In all cases the best interest of the City shall prevail in all contract awards. 3. The City of San Bernardino reserves the right to purchase more or less than the quantities specified at unit prices offered. 4. Proposals shall be firm offers, subject to acceptance or rejection within 90 days of the opening thereof. 5. Regular dealer. No offeror shall be acceptable who is not a reputable manufacturer, dealer or provider of services of such items as submitted for proposal consideration. 6. All materials, workmanship and finish entering into the construction of the equipment must be of the best of these respective kinds and must conform to the character of the equipment and the service for which it is intended to be used and shall be produced by use of the current manufacturing processes. "Seconds", factory rejects, and substandard goods are not acceptable. 7. Each offeror shall submit with his proposal a copy of the proposed product specifications, complete detailed drawings, and other descriptive matter in sufficient detail to clearly describe the equipment, materials, services and parts offered. 8. Manufacturer and/or Contractor (Contractor) shall defend any and all suits and assume all liability for any and all claims made against the City of San Bernardino, or any of its officials or agents for the use of any patented process, device or article forming a part of equipment or any item furnished under the contract. 9. Each offeror must state in his proposal the guaranteed delivery date of product and/or services in number of calendar days from the date of contract . execution by the City of San Bernardino, time is of the essence relative to this contract. Contractor shall prosecute the work continuously and diligently and shall deliver the offered items at the earliest possible date following the award of the contract. 10. Each offeror shall list in his proposal all factory, manufacturer's and/or dealer's warranty and/or guarantee coverage and shall submit such written documents evidencing the same attached to the proposal. 11. Contractor shall furnish and deliver to the City complete equipment and/or services as proposed and awarded, ready for installation and fully equipped as detailed in these specifications. 12. Price shall be quoted F.O.B. San Bernardino (all transportation charges shall be fully prepaid), and shall include all discounts. Offer shall include California sales tax, where applicable, computed at the rate of 7.75% (this will normally be shown as a separate line item on the price form). 13. City shall make payment within thirty (30) days after the complete delivery and acceptance of the specified items by the City of San Bernardino and receipt of the offeror's priced invoice. 14. All "standard equipment" is included in any offer. Offerors furnishing proposals under these specifications shall supply all items advertised as "standard" equipment and/or services even if such items are not stipulated in the specifications, unless otherwise clearly excepted in the proposal. 15. The items which the offeror proposes to furnish the City must comply in all respects with the appropriate safety regulations of all regulatory commissions of the Federal Government and the State of California, whether such safety features and/or items have been specifically outlined in these specifications or not. 16. Contractor delivering equipment and/or services pursuant to this RFP specifications shall guarantee that equipment and/or services meet specifications as set forth herein. If it is found that equipment and/or services delivered do not meet requirements of these specifications the Contractor shall be required to correct the same at their own expense. 17. By submitting a bid, each offeror agrees that in the event complete delivery is not made within the time or times set forth pursuant to this specification, damage will be sustained by the City, and that it is, and will be impractical and extremely difficult to ascertain the actual damage which the City will sustain in the event of and by reason of such delay. 18. In case the delivery of the items under this contract is delayed due to strikes, injunctions, government controls, or by reason of any cause or circumstance beyond the control of the contractor, the time for delivery may be extended (in the City's sole discretion) by a number of days to be determined in each instance by mutual written agreement between the Contractor and the Purchasing Manager of the City of San Bernardino. The City shall not unreasonably refuse such extension. 19. Contract. Each proposal shall be submitted and received with the understanding that acceptance by the City of San Bernardino of proposal in response to this solicitation shall constitute a contract between the Contractor . and the City. This shall bind the Contractor to furnish and deliver at the prices offered and in complete accordance with all provisions of RFP No. F-03-004. In most cases the basis of award will be the City's standard purchase order that mayor may not incorporate this solicitation by reference. 20. Prohibited interest. No member, officer, or employee of the City or of any agency of the City during his tenure or for one year thereafter shall have any interest, direct or indirect in this contract or the proceeds thereof. Furthermore, the parties hereto covenant and agree that to their knowledge no board member, officer or employee of the City has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4(commencing with Section 1090) or Article 4.6 (commencing with Section 1120) of Division 4 of Title I of the Government Code of the State of California. 21. One Document. These specifications, the notice inviting proposals, RFP F-03- 004, the contractor's proposal, the written agreement executed by the parties, the purchase order and all documents referred to in the complete specifications and purchase order, and all modifications of said documents shall be construed together as one document. Anything called for in anyone of said documents shall be deemed to be required equally as if called for in all. Anything necessary to complete the work properly shall be performed by the contractor, whether specifically set out in the contract or not. All sections of the specifications shall be read as constituting a whole and not as an aggregation of individual parts, and whatever is specified in one section shall be construed as applying to all sections. 22. The City of San Bernardino reserves the right to accept or reject any and all proposals. 23. Prompt payment. Each offeror may stipulate in the proposal a percentage prompt payment discount to be taken by the City in the event the City makes payment to the Contractor within ten (10) working days of receipt of material and approval of invoice. For the purpose of this provision, payment is deemed to be made on the date of mailing of the City check. NOTE: prompt payment discounts will only be used during bid evaluation in the case of ties. 24. Inquiries. Direct all inquiries to Sheila A. Futch at 909-384-5085. Technical questions may be sent via fax to 909-384-5043. The answers to material questions will be provided to all potential offerors. 25. Proposal/Price forms. No proposal will be acceptable unless prices are submitted on the pricing forms furnished herein, the pricing forms are submitted in a separate sealed envelope, and all required forms are completed and included with proposal. Deliver all proposals, signed and sealed to the Purchasing Division, Finance Department at 300 North "D" Street, 4th Floor, City Hall, San Bernardino, California 92418. CLEARLY MARK THE SPECIFICATION TITLE NETWORK BACKBONE AND NUMBER (F-03-004) ON THE OUTSIDE OF THE ENVELOPE. 26. Time. All proposals must be received in the Purchasing Division no later than August 13,2002 at 3:00 PM where at such time and said place proposals will be publicly opened, examined and declared. Any proposal may be withdrawn by offeror prior to the above scheduled time for the opening of proposals. Any proposal received after that time and date specified shall NOT be considered. 27. The City of San Bernardino reserves the right at its own discretion to award separate contracts for each category, or to award multiple contracts, or to award one contract for furnishing and delivering of all equipment and/or services in all categories. 28. Equipment. In the purchase of equipment, Contractor shall be required to furnish one (1) OPERATORS MANUAL and one (1) PARTS MANUAL for all equipment offered. 29. In submitting a proposal to a public purchasing body, the offeror agrees that if the proposal is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (U.S.C. Sec 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the offeror for sale to the purchasing body pursuant to the proposal. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the offeror. 30. CONTRACTOR shall indemnify, defend and hold City, its officers, employees and agents harmless from any claim, demand, liability, suit, judgment or expense (including, without limitation, reasonable costs of defense) arising out of or related to Contractor's performance of this agreement, except that such duty to indemnify, defend and hold harmless shall not apply where injury to person or property is caused by City's willful misconduct or sole negligence. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorney's fees" for the purposes of this paragraph. 31. While not restricting or limiting the foregoing, during the term of this Agreement, Contractor shall maintain in effect policies of comprehensive public, general, and automobile liability insurance, in the amount of $1,000,000 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the City's Risk Manager prior to undertaking any work under this Agreement. The policies shall name the City as an additional insured and shall provide for ten- (10) day notification to the City if said policies are terminated or materially altered. 32. FAITHFUL PERFORMANCE BOND. Not required. The Contractor will be required to furnish a cashier's check, certified check or faithful performance bond made payable to the City of San Bernardino in an amount equal to 100% of the proposal price to insure the contractor's faithful performance of this contract. Said surety shall be subject to the approval of the City of San Bernardino, bonds shall be in accordance with Ordinance No. 821, Section ,. 2400, and the corporation issuing said bond shall have a rating in Best's most recent insurance guide of "A" or better. 33. Written contract documents, duly authorized and signed by the appropriate authority, constitute the complete and entire agreement(s) that may result from the RFP. 34. City may, at its discretion, exercise option year renewals for up to 5 years, in one-year increments. 35. By submitting a proposal, offeror warrants that any and all licenses and/or certifications required by law, statute, code or ordinance in performing under the scope and specifications of this RFP are currently held by offeror, and are valid and in full force and effect. Copies or legitimate proof of such licensure and/or certification shall be included in offeror's proposal. Proposals lackinQ copies andlor proof of said licenses and/or certifications may be deemed non-responsive and may be reiected. ,. ACCENT C()f~lPlJru? SOlUTIONS, IN( wwtV. reumAcct!nr.com ..........-- _ Ht....... SlwviRI ,. ~.. O...C..... ~. ...-.-- ......... -- '~I""'''''s.rwc.. ifW'ru ,~ <' "MMuSehwN~ NtfwotA: Semc:. _ Vok.. 0... '...... ,........lorIt.-. SaliN ........ -- ." T~"Irut...SerWfH -.....~ Letter of Transmittal .. "V' .....u SohWMlt SorurJOfU ..... SeIvica \Wet I: o.t.C...... ........-..... .......~%d... ~..,..,Mts.nkd ......... .......... 9375 Archibald Avenue Suite 200 Rancho Cucamonga, CA 9t 730 909.481,4368 Voice 909.481.4376 Fax 800,481.4369 Toll Free ACCEl\Jl COMPUTER SOlUrlONS. INC. .~;/w.Tt'amA"enl.(Qm LETTER OF TRANSMITTAL To Sheila A. Futch, Accent Computer Solutions, Inc. is delighted to have the opportunity to bid on RFP F-03-004 Network Backbone. The City has requested the following information be provided with the proposal: a) Identification of Offeror, including name, address and telephone: ACCENT Computer Solutions, Inc. 9375 Archibald Avenue Suite 200 Rancho Cucamonga, CA 91730 909.481.4368 Voice 909.481.4376 Fax 800.481.4369 Toll Free b) Proposed working relationship between Offeror and subcontractors, if applicable: Not Applicable c) Acknowledgment of receipt of all RFP addenda, if any; Accent Computer Solutions, Inc. received Addendum #1 to RFQ F-03-004 on August 6. 2002. d) Name, title, address and telephone number of contact person during period of proposal evaluation: Christopher C. Rill Account Executive ACCENT COMPUTER SOLUTIONS, INC. 9375 Archibald Avenue Suite 200 Rancho Cucamonga, CA 91730 909.481.4368 Yoice 909.481.4376 Fax 800.481.4369 Toll Free Cell: 909.560.4432 e-mail: chrisr(alteamaccent.com Accent Computer Solutions, Inc. Page I of2 . ~ ~ e) A statement to the effect that the proposal shall remain valid for a period of not less than 90 days from the date of submittal: Accent Computer Solutions Ine. states that the proposal our proposal submitted on August 13, 2002 shall remain valid for a period of not less than 90 days from the date of submittal f) Signature of a person authorized to bind Offeror to the terms of the proposal. Respectfully Submitted, Accen~ter S /./ / / / tions, Inc.: Paul Sheppard Vice President Accent Computer Solutions, Inc. Accent Computer Solutions, Inc. Page 2 of2