HomeMy WebLinkAbout2002-262
.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2002-262
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN AGREEMENT WITH THE CITY OF
SAN BERNARDINO AND WESTERN REGIONAL LITTLE LEAGUE BASEBALL
FOR FINANCIAL ASSISTANCE FROM THE FY 02/03 CIVIC AND PROMOTION
FUND.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City an Agreement with San Bernardino Western Regional
Little League Baseball, Inc., for FY 02/03 civic and promotion funding, a copy of which is
attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set
forth at length.
Section 2.
The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the adoption
of this resolution.
11111
11111
11111
11111
11111
11111
11111
11111
I II II
11111
5 thereof, held on the 5th day of August ,2002, by the following vote to-wit:
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2002-262
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING AN AGREEMENT WITH WESTERN REGIONAL
1 LITTLE LEAGUE BASEBALL FOR FY 02/03 CIVIC AND PROMOTION FUNDING.
2
3 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
4 Mayor and Common Council of the City of San Bernardino at a joint regularmeeting
Council Members: AYES NAYS ABST AIN ABSENT
ESTRADA x
LIEN x
MCGINNIS x
DERRY x
SUAREZ x
ANDERSON x
MCCAMMACK x
~;b.~
2002.
, .'
The foregoing resolution is hereby approved thiS,/ day of
August
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
By:
2002-262
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AGREEMENT
Civic and Promotion Funding
This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a
municipal corporation, referred to as "City" and LITTLE LEAGUE BASEBALL, INC. a non-
profit 501 ( c ) ( 3 ) organization, referred to as "Organization."
The parties agree to as follows:
1. Recitals.
A. Organization has requested financial assistance from City for the
Fiscal year 2002/03, in order to assist in defraying the expenses connected with the conduct of
events related to a baseball tournament on August 3-14, 2002, as outlined in the Request for
Funding Assistance and letter to the City, dated July 3, 2002, copies of which are attached hereto
marked Exhibit "A". The terms of the request are incorporated herein by reference and shall
govern the uses of the funds provided herein. The financial assistance provided for in this
Agreement is made on a one-time basis, and receipt of said funds shall not imply a continuing
obligation of the City beyond the terms of this Agreement.
B. The expenditure is for a valid municipal public purpose, to wit: for the
conduct of events related to their annual Little League baseball tournament.
2. Payment.
Upon presentation of a claim to the City Finance Director, City shall pay to San
Bernardino Western Regional Little League on behalf of Organization from the civic and
promotion budget for the 2002/03 fiscal year, the total sum of FIVE THOUSAND DOLLARS
($5,000).
..
2002-262
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC. FOR FY02/03 CIVIC AND PROMOTION FUND ASSISTANCE.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
3. Use of Funds.
The funds paid on behalf of Organization shall be used solely for the purposes set
forth in Paragraph I above. No deviation from these provisions shall be made without the
express approval of the City of San Bernardino. Any unexpended funds shall be returned to the
City by Organization.
4. Accountability.
Financial records shall be maintained in accordance with generally
accepted accounting principles by Organization for this event in such manner as to permit City to
easily trace the expenditure of the funds. All books and records of Organization for this event
are to be kept open for inspection at any time during the business day by the City or its officers
or agents. Failure to submit the financial records in accordance with this section will result in the
Organization reimbursing the City in the full amount received by Organization. At the
conclusion of the program, Organization or its designee shall present the City Administrator or
his designee copies of all receipts for expenditures connected with said program in the total
amount of FIVE THOUSAND DOLLARS ($5,000).
5. Hold Harmless.
Organization covenants and agrees to defend, (if requested by City), indemnify, and hold
harmless the City, its departments, agencies, boards, commissions, elected officials, officers,
attorneys, employees and agents from all liabilities and charges, expenses (including counsel
fees), suits, or losses, however occurring, or damages arising or growing out of the use or receipt
of the funds paid hereunder and all operations under this Agreement. Payments hereunder are
made with the understanding that the City is not involved in the performance of services or other
2
,.
2002-262
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC. FOR FY02/03 CIVIC AND PROMOTION FUND ASSISTANCE.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
activities of Organization. The costs, salary and expenses of the City Attorney and members of
his office in enforcing this Agreement on behalf of the City shall be considered as "counsel fees"
for the purposes of this paragraph.
6.
Insurance.
While not restricting or limiting the foregoing, during the term of this
Agreement, Organization shall maintain in effect policies of comprehensive public, general and
automobile liability insurance, in the amount of $1 ,000,000, per occurrence combined single
limit, naming the City of San Bernardino, its departments, agencies, boards, commissions,
elected officials, officers, attorneys, employees, and agents as additionally insured. A certificate
of insurance evidencing such coverage shall be provided to the Mayor or her designee, with the
added notation that the insurance policy shall not be terminated or materially altered without 10
days prior written notice to the City.
7. Termination.
City shall have the right to terminate this Agreement and any funding
remaining unpaid hereunder for any reason by mailing a ten-day written notice to Organization
and this Agreement shall terminate ten days after the mailing of such notice. In the event this
Agreement is terminated for reasons of improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of the funds provided by City shall be
returned to City, and the Organization shall reimburse to City any funds expended which were
used for any purpose other than those authorized under this Agreement, as set forth in Exhibit
"A".
3
,.
2002-262
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC. FOR FY02/03 CIVIC AND PROMOTION FUND ASSISTANCE.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
8. Authorization to Execute.
Organization hereby covenants that it has taken all actions necessary to
make the adherence to the obligations imposed by this Agreement a binding obligation of the
Organization.
9. Notices.
All notices herein required shall be in writing and delivered in person or
sent by certified mail, postage prepaid, addressed as follows:
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
As to City:
As to Organization:
City of San Bernardino
SAN BERNARDINO WESTERN
REGIONAL LITTLE LEAGUE
300 North "D" Street
6707 Little League Drive
San Bernardino, CA 924 18
San Bernardino, CA 92407
Attn: City Administrator
Attn: Mike Legge, Executive Director
4
2002-262
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INe. FOR FY02/03 CIVIC AND PROMOTION FUND ASSISTANCE.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
10. Entire Agreement.
This Agreement and any documents or instruments attached hereto or
referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and
supersede all negotiations and prior writing in respect to the subject matter hereof. In the event
of conflict between the terms, conditions or provisions ofthis Agreement, and any such
document or instrument, the terms and conditions ofthis Agreement shall prevail.
In witness whereof, the parties hereto have executed this Agreement on the day and date
first above shown.
/
CITY OF
By.
By.
Regional Director
ATTEST:
BY:~.~,~
Approved as to form
And legal content:
James F. Penman
City Attorney
BY~ 1~
5
2002-262
CITY OF SAN BERNARDINO - CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
1. Organization (Name, Address. etc.)
Little League Baseball-Western Region
6707 Little League Dr.
San Bernardino, CA 92407
3. Phone
909-887-6444
Number of Years in Existence
32
Date Submitted 7-3-02
2. Contact Person Mike Legge
Title Western Regional Director
Phone 909-887-6444
4. Period of Support Requested or Date of E\lent
August 3, 2002 - August 13, 2002
5. Taxpay~rldsnli!ication Number 23-1688231
6. Activity for which funding is requested: Western Regional Little League Baseball Tournament
11 State Play Offs. Funds requested will be used to feed teams, approximately
9.000 meals served. The bus rental to tra~9.E~~~~~_ to and from the airport. and
other outside activities, practices, etc.
Budgll1 ""tu.1
,
-+--~
___....J...... _._
i
--r=--
!
i
I
I
Sub-Total I
020 Special EqUiPmen~_
=t=-
-~t=
7. Estimated number 01 persons expected to altend this program/project
8. Propos€ld Budge!: Blldg.t Aetu.1
Personnel:
016 Facility Rental
017 Insurance
018 Decorations
019 Utilities:
Gas
Electrical
Phone
Other
01 FuUtime Salaries
02 Parttime Salaries
03 Overtime
A.
05
Expenses:
010 Ollics Supplies
011 Postage
012 Printing
013 Equipment Rental
014 Security
015 Food!
Rsfr9shments
I
021 Advenising
022 Promotion
Expenses
60,000
Budllel Actu.1
023 Trophies I
024 Scholarships ~
025 Celebrity Expense~
Accommodaltons - I
Lodging
Other
026 Miscellaneous Expenses:
GRAND TOTAL
9. List Anticipated Funding/Revenue (Sources other than City)
Source
Additional income is derived from passing hats at games, requesting
Amount
donations, Snack Bar and Souvenir, Concession sale~__~____
( 10 Anticipated revenue from activity
11. Total Amounl Requested trorr: City:
A. Total Proposed Budget Amount
B. Lm: Olher Funding Sources
C. Total Amount Requested from City
$5. 000.00
TOTAL
)
Sont to W~s & Means Date:
Action:
Sent to Mayor & Council Date:
Action:
12. Describe any additional assistance being requested from the city: (Personnel, equipment, park area,
building, elc.)
A. San Bernardino Police Department "Additional Security"
B. San Bernardino City parks and recreation
102 (two) men to assist in stadium clean up (daily)"
C. Department of Public Services
"Additional trash dumpsters, traffic cones and barriers"
I t3.SI";~~a~,,fica(la~~.
Estimat9d Costs
;,(To be completed by City)
~ /, tI/1
/
~h'?
.
J,-.; 'j
/ ,~/~
Date;
July 3, 2002
NOTE: PINS. be pr.".'" 10 submit 1 Mdll of your fln,ncl,l,clivltles, In the event such Information Is deemed necessary,
Atuch sketch snd OIMf auppor1lng information, If appropriate.
DlSTRllIUTION WHITE,-CTTY ADMINISTRATOR
YELLOW - FlLE
Exhibit "A"
PINK _ .o..PPLlCANT
. \
2002-262
','
Western Regional
@
{:'~.~.
Headquarters
LITTLE LEAGUE BASEBALL, INCORPORATED
July 3, 2002
Honorable Mayor Judith Valles
Mayor and Common Council
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Dear Mayor Valles:
The 2002 Little League Baseball Western Regional Tournament is scheduled for
Saturday, August 3,2002 through Tuesday, August 14,2002. Twelve Championship
teams from the 11 states of the Little League Western Region Will begin arriving on
Wednesday, July 31, 2002.
In past years, we have greatly appreciated the financial support from the San Bernardino
City Council. The financial support will again help defray the cost of the tournament. I
am respectfully requesting a grant of$5,000,00 for our 2002 event
These funds will be used to offset costs a5sociated with transporting teams to and from
the airport in rented buses, our Friday, August 2, get acquainted picnic, feeding
approximately 600 guests, opening ceremonies and meals for teams and volunteers for
the 11 day event
Each year more than 200 players, managers and coaches come to San Bernardino to
compete for the opportunity to advance to the Little League Baseball World Series in
Williamsport, PA We will again be sending two representatives from the Western
Region. Both championship games will be televised live on ESPN2 from AI Houghton
Stadium here at the Western Regional Headquarters, The Northwest Division
Championship will be televised on August 12th and the West Division Championship will
be televised live on August 13th. We again anticipate between 50 and 60 thousand
visitors from throughout the eleven Western Region States. Their return is testimony to
the warm family welcome they receive from the City of San Bernardino,
We sincerely thank the City Council for the outstanding support we have received in the
past and hope that you will look favorably on this request. We ask that you again honor
us with your presence at some of the activities listed on the enclosed schedule.
Sincerely,
~~
Mike Legge
Western Regional Director
encl: 2
6707 Little League Drive. San Bernardino, California 92407 . 909-887-6444 . 909-887.6135 FAX
Exhibit "A"
L._m ___
.
H
= ~ >c
~ -<:>
": u ~
.-
~ . ~
._ 0 E--t
~OO;;J
....< ...
flU>
~ .Z
~
z
N
-<
-
iii
Siiii
01111:_
~ ~.~ i
>4D4DE
- ::J 0:: III
~QlI:E
I- :: i ::J
Z..J-O
w4D11-
I-=~
:::i
=
.S ...
.::!l ....
.~ ~
~ ~
~ 6 ~
Q> ~ <
~...:>
.c:I=~
1: ~ ~
~~=:
z<o
2002-262
--- I~ i~
3: --- > I::
~ ~ ..,. 0
.... :E z :E :E I~ 0:: :E Ie Z ~ 'Q. '"
- ~ 0 . '" t::
Cll) a.. - E t::
<( <0 g a.. 0 a.. ex) ...J Cll) E as
l,() . II) r- <( ~
0 ..... 0 0 ..... as as c..
"tl ..... I- ~ ..... ~ ,;
~ ~ 0 0 0 ~ 0 .I:: 4D Gl
~ Ol ::E N .0 ~ <( cici ~ 0 Gl I- 0
(I) E 0 0 "0
~ (II (II .-
(II C> z ~ C> en '"
C> ~
~ ~ ~ ..... I::
E I- ~ > 0
CD :E ~ ~ :::l :E z I- :E ~ :E z CO? 'Q. '" :E Iii
ii5 ::J , ~ :ll:: . ~ E ..J
<( ..... ...J a.. ::E a.. ..,. ...J - t:: - I::
0 N C') <f a.. Cll) a.. III <(
cD 0 I- 0 ..... <( II) . 0 0 ..... ~ (II ~ 0 ~ .2 Z
~ ..... ~ ..... cD .I::
::J 0 ... ~ ~ 0 N Ol 0 ~ :c C? Ol 0 Ol C? Cl ii:
'0 .0 E ::J Ol
I- .... (I) 0 ~ E 1IO 0 I- 3: "0 .... 0::
(II (II
C) C) en (II (II C> z
C> C> Z
~' I~ '~ I:: Ol
~ .-
N 0 0 -
II) :E I~ ~ ~ Gl :c III Iii
ii5 ! ~O ~ >- :E Ie... ~ :E ~ :E J ..J
a.. 3: - .r: I:: I::
ex) a.. (1) a.. 0 Cll) 0 a.. <(
C r-. II) 0 0 0 I:: 0 0 .2
Ol:C ~ ~ :> Ol I- ..... . c C? '" Z
~ 0 C? 0:: ::;] C? 1:: Cl
0 N Z .0 E :::l Ol 0 0 ...J .!!! Q) ii:
:E (I) E 1IO E ~ "0 .... 0
~ ca (II :E ~ <( 0::
ca C> C> ca "0 Z
C> C> 0 as
0::
--- .~ --- .....
~ ~ I:: iii C') iii :i
3: ~ E .- c:: I: ell c
~ :E z :E :E I~ ~ ~ ::;] '" 0 " :E u: N :E u: .....
0:: e.. .! ~ ;;
a.. ~ a.. a.. - <( c:: a.. '" a.. '"
0 l,() ...J 1IO 1\1 I .
C 0 ..,. 0 ~ 0 <0 .><: c:: ::s 0 E "0 0 E '0
. Ol ~ C ~ ca c:: Q) Ol
0 Ol 0 0 0 ~ .- & 0 0
::J E .0 E <( ::J Gl .- .S .0 ~ Ol Gl Ol
CIJ N ca 0 1IO 'Q. ... CI) en 1IO rn en
(II C> (II rn E CO ii:i . .
C> z C> :::l ~ 3: ~ ~
~
I- -- --- ---
I .5 ~ I:: 3:: iii C') iii :i
I QI --- --- ...J 0 c:: I: ell I:
>- 4D :& ~ ~ <( 0 ~ '0, I:: 0 .2 u: N u: ~
CO? ca "'1:& > ::! e :E 0 .I:: " :E :E
ii5 m <( I- 0 ~ Ol en .!! ... I '" I '"
n:: .=1<( z a.. ::E a.. C') - 0:: Q) 1\1 5 a.. E "tl a.. 'E '0
..... 1IO 0 .r: aJ
III 0 . 0 N 0 0 ~ .S 0 Ol 0 Ol
.,l '0 CliO ! C? ~ I- 0 ~ 0 Q) en .,l C? I:: 0 .s & 0 4D Ol C? 4D Ol
III Olo Ol :c E ... I:: oS CIJ en
CIJ 0 colcici .a 0 :::l .0 E Cll) ~ <<Z ~ ~ ::;] I:: CI) .0 CIJ 1IO rn
a.. ca as as . .
~ ca ~ ...J ... ii:i ~ 3: ~ 3:
I 0 C> C> C> Q) 0
I a: 3: z z z z
~ ~
I- -- - -
..... ;i.
>< '" '~ ~ --
e 0 '" E ... ~ 0
:E .~ Ol :E Ol :E z
N '" g, CO :E 'c as Cl '" ~ Ie.. >- :E ~ :E 0
- E g! g, a.. CO a.. Gl a.. I:: Ol ~ N 3: a.. :c a.. ..,. :z
Cll) <( I:: 0 I- Ol E N 0 C') , 0 N ,
as -;:: 0 E II) ~ E 0 C? ~ N 0:: ;i.
.;: Ol ... C") ~ N 0 (II '1: Q) 0 0 ~
u.. I- <( III ;"f (II ! ..... t.:. as C> u.. 0 E .0 Ol 0
4D Q) CD 0 .I:: E 1IO 0
E Ol - 0 ~ as CIl
I- 0 <( C> ca C> 0
j:: C> en
.....
~ --
~ ~ 3:
~ Cll) ~ I- :E ~ I- :E :z 0
- '" Cl - ---
Cll) E I:: I:: Cll) ::E a.. 0 :::l a.. <l:
'S: (1) N ..-
..: (II Cl ..: 0 ..... ~ 0 ~ 0 N
::J Ol Ol .;:: ::J 0 C? ~ C? ~ 3:
... C:i Ol <(
.c I- CO <( .c E II) Cll)
l- I- ~ as
(II C> as
C> C>
'"
e
co
>
w
a:
"'
x
N
o
I
15