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HomeMy WebLinkAbout2002-220 I' RESOLUTION NO. 2002-220 2 4 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WIT INLAND ACOUSTICS, INC. FOR REMODELING THE CEILING SYSTEM IN T CITY HALL LOBBY IN THE AMOUNT OF $36,780.00. 3 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. Inland Acoustics, Inc. has been awarded two similar acoustic ceiling 8 projects that went to bid this fiscal year and was the only local bidder in San Bernardino. A 9 10 contract for remodeling the ceiling system in the City Hall lobby per project specifications No. II 0137b, is awarded accordingly to said company in the total amount of$36,780.00. Such award 12 shall be effective only upon being fully executed by both parties. The Mayor is hereby 13 authorized and directed to execute said contract on behalf of the City; a copy of the contract is 14 attached as Exhibit "A" and incorporated herein by reference as fully as though set forth at 15 length. 16 17 18 SECTION 2. This contract and any amendment or modification thereto shall not take 19 effect or become operative until fully signed and executed by the parties and no party shall be 20 obligated hereunder until the time of such full execution. No oral agreements, amendments, 21 modifications or waivers are intended or authorized and shall not be implied from any other 22 course of conduct of any party. 23 24 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it 25 within 60 days of the passage of this resolution. 26 III 27 28 '. " 2002-220 2 RESOLUTION . . . AUTHORIZING THE EXECUTION OF A CONTRACT WIT INLAND ACOUSTICS, INC. FOR REMODELING THE CEILING SYSTEM IN TH CITY HALL LOBBY IN THE AMOUNT OF $36,780.00. 3 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 1st day of July ,2002, by the following vote, to wit: 5 6 Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA X LIEN x MCGINNIS x DERRY ~ SUAREZ x - ANDERSON x McCAMMACK x 7 8 9 10 11 12 13 14 yJO-~~C~Y1a;~~ City Clerk 15 16 17 The foregoing resolution is hereby approved this -1 rd day of July ,2002. 18 19 20 21 22 Approved as to form and legal content: 23 24 es F. Penman, City Attorney 25 26 27 28 r 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 PAGEl EXHIBIT "A" AGREEMENT FOR SERVICES This AGREEMENT is made and entered into this ...!!E.. day of July, 2002, by and between The City of San Bernardino, California, a municipal corporation, hereinafter referred to as the "City" and Inland Acoustic, Inc., a California corporation, hereinafter referred to as "Contractor'~ . WITNESSETH WHEREAS, City desires to obtain services for the remodeling the ceiling system in the City Hall lobby; and WHEREAS, in order to provide for the design, preparation of plans, securing of permits and approvals, drawings sufficient to allow review and construction and to provide accurate as constructed drawings for record purpose of the remodeling the ceiling system in the City Hall lobby, it is necessary to engage the services of a design Contractor and construction firm; and WHEREAS, the San Bernardino City Council has elected to engage the services of Contractor upon the terms and conditions as hereinafter set forth; NOW, THEREFORE, it is mutually agreed, as follows: 1. SCOPE OF SERVICES Contractor shall perform those services specified in "Scope of Work" contained in the RFO-0137B Contract Documents, Plans and Special Provisions Remodeling the Ceiling System in the City Hall Lobby and as referenced in the proposal dated AorillO. 2002, a copy of which is attached hereto and hereinafter referred to as "Work" and incorporated herein as though set forth in full. 2. TERM OF AGREEMENT The services of Contractor are to commence immediately after the City has authorized work to start by issuance of a Notice to Proceed. The scheduled completion dates are shown in the proposal and shall be modified to reflect the actual date of the Notice to Proceed and may be adjusted by the City as determined by progress of the work. This Agreement shall expire upon completion of the project or as directed by the City unless extended by written agreement of the parties. 3. STANDARD OF PERFORMANCE Contractor will, at its sole expense: A. Complete all product, services, construction, and design work in conformance with all applicable federal, state, and local laws, codes, and standards as promulgated, which shall include without limitation; Standard Specifications for Public Works Construction (Greenbook); South Coast Air Quality Management standards; County of San Bernardino; Controlling State Standards; Uniform Building Codes; Electrical, Mechanical, and Fire Codes; the City of San Bernardino's Standard Drawings and the project specifications. B. Conduct and carry out the Work in accordance with the terms and conditions of this Agreement and diligently pursue completion of the Work in accordance with the timetable set forth on herein " 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 PAGE 2 ,.~ C. Supervise and direct the Work, using Contractor's best skill and attention. Contractor will be solely responsible for and have control over the means, methods, techniques, sequences, procedures, and for coordinating all portions of the Work. D. Unless otherwise provided in this Agreement, provide and pay for all labor, materials, equipment, and tools necessary for the proper execution and completion of the Work. E. Enforce strict discipline and good order among the employees, subcontractors, and agents carrying out the Work, employ, and permit the employment of only qualified persons skilled in tasks assigned to them in performing the Work. F. Secure all governmental licenses and inspections necessary for the performance and completion of the Work in accordance with all laws, statutes, ordinances, building codes and regulations applicable to performing the Work (the "Applicable Laws") other than those to be obtained by City. G. Comply with and give all notices required by all Applicable Laws. However, Contractor does not assume the obligation to determine whether the Work or this Agreement is in accordance with all laws and regulations applicable to the City. H. Keep the facilities and the surrounding area free from the accumulation of waste materials and rubbish resulting from Contractor's performance of its obligations under this Agreement. On or before completion of the Work, remove from and about the facilities, all such waste materials and rubbish, and all of Contractor's tools, equipment, machinery and surplus materials, except that, as provided in Section 9, the City will remove and dispose of all toxic or hazardous material removed from the facilities. I. Take reasonable precautions for safety, and provide reasonable protection to prevent damage, injury, or loss as a result of the Work, including without limitation, coordinating the Work with the City's on-site safety program. 4. CHANGES/EXTRA SERVICES A. Performance of the work specified in the "Scope of Services" is made an obligation of Contractor under this Agreement, subject to any changes made subsequently upon mutual agreement of the parties. All such changes shall be incorporated by written amendments to this Agreement and include any increase or decrease in the amount of compensation due Contractor for the change in scope. Any change which has not been so incorporated shall not be binding on either party. B. No extra services shall be rendered by Contractor under this Agreement unless such extra services are authorized, in writing, by City prior to performance of such work. Authorized extra services shall be invoiced based on Contractor's proposed rates, a copy of which is included in the proposal and incorporated herein as though set forth in full. 5. COMPENSATION A. The City shall reimburse the Contractor for actual costs (including labor costs, employee benefits, overhead, profit, other direct and indirect costs) incurred by the Contractor in performance of the work, at the rates listed in the proposal and for the tasks completed and partially completed in accordance with monthly billings in an amount not to exceed $'R ~"5 ee ~ J ' ~. . 3b~ 7;YO 7 2002-220 " CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 PAGE 3 B. Said compensation shall not be altered unless there is significant alteration in the scope, complexity, or character of the work to be performed. Any such significant alteration shall be agreed upon in writing by City and Contractor before commencement of performance of such significant alteration by Contractor. Any adjustment of the cost of services will only be permitted when the Contractor establishes and City has agreed, in writing, that there has been, or is to be, a significant change in: I) Scope, complexity, or character of the services to be performed; 2) Conditions under which the work is required to be performed; and 3) Duration of work if the change from the time period specified m the Agreement for Completion of the work warrants such adjustment. C. The Contractor is required to comply with all Federal, State and Local laws and ordinances applicable to the work and which are in effect as of the date of the notice to proceed. 6. PAYMENT BY CITY A. The billings for all services rendered pursuant to this Agreement shall be submitted monthly by Contractor to City and shall be paid by City within 20 days after receipt of same, excepting any amounts disputed by City. B. Dispute over any invoiced amount shall be noticed to the Contractor within 10 days of billing and a meet and confer meeting for resolution of such dispute shall be initiated by the City within 10 days of notice of such dispute. Interest of 1.5% per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not in dispute and not paid within 30 days of the billing date, payment thereafter to be applied first to accred interest and then to the principal unpaid amount. On disputed amounts, interest shall accrue from 30 days of the invoice date if the amount in dispute is resolved in favor of the contractor. C. Should litigation be necessary to enforce any term or provision of this Agreement, or to collect any portion of the amount payable under this Agreement, then all reasonable litigation and collection expenses, witness fees, and court costs, and attorney's fees shall be paid to the prevailing party. The costs, salary, and expenses of the City Attorney and members of his office in connection with that action shall be considered as attorneys' fees for the purposes of this Agreement. 7. SUPERVISION AND ACCEPTANCE OF SERVICES A. The Director of Facilities Management of the City, or his designee, shall have the right of General supervision over all work performed by Contractor and shall be City's agent with respect to obtaining Contractor's compliance hereunder. No payment for any services rendered under this Agreement shall be made without prior approval of the Director of Facilities Management or his designee. B. Contractor shall perform the Work as an independent contractor and shall not be considered an employee of the City. This Agreement is by and between Contractor and the City, and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, between the City and Contractor. 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 PAGE 4 C. When Contractor believes that all or any phase of the Work has been completed in accordance with the terms of this Agreement, Contractor will submit to the City a Certificate of Substantial Completion, which describes the Work substantially completed and include a commitment by Contractor to complete any remaining portion of the Work or the completed phase. The parties intend that work will be accepted as it is substantially completed. D. The City will, within five business days after receiving the Certificate of Substantial Completion, inspect the Work that is described as completed in the Certificate of Substantial Completion. E. If the City does not accept that Work, The City will deliver written notice to Contractor describing in detail the material respects in which that work fails to conform to the description of that Work set forth on herein. In that case, Contractor will take such actions as it deems appropriate to cause that Work to conform to the description set forth on herein in all material respects. Contractor will then issue another Certificate of Substantial Completion pursuant to the provisions herein. F. If that Work substantially conforms to the description of the a Work set forth on herein, the City will accept that Work by signing the Certificate of Substantial Completion and returning it to Contractor. If the City does not deliver a written notice to Contractor within 10 business days of receiving the Certificate of Substantial Completion, the City will be deemed to have signed and returned the Certificate of Substantial Completion. G. The date on which the City accepts Work or a phase of said Work referred to herein as the "Acceptance Date" of such Work or phase. 8. REPRESENT A TIONS Each party represents that: A. It has all requisite corporate power and authority to execute and deliver this Agreement and to perform its obligations hereunder, and it is in good standing under the laws of the state of its organization or incorporation. B. The execution, delivery and performance of this Agreement have been duly authorized by its board of directors or governing body, as the case may be, and in accordance with its organizational documents. C. This Agreement has been duly executed and delivered on its behalf by Signatories so authorized and constitutes its legal, valid and binding obligation. D. The execution, delivery, and performance of this Agreement will not result in a breach or violation of nor constitute a default under any agreement, lease, or instrument to which it is a party. E. To the best of its knowledge, there is no pending or threatened judicial action or administrative proceeding that could have an adverse effect on the validity or enforceability of this Agreement or such party's ability to perform its obligations under this Agreement. 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 PAGES .. '.,'-.....,"'=-,~...~,,~... ",,,,.,,,,,,."","_~,,,,, =CO'"",'_r 9. DISCOVERY AND DISPOSAL OF HAZARDOUS SUBSTANCES A. If any Hazardous Substances are discovered at the facilities during the Work, such discovery shall constitute a cause beyond Contractor's reasonable control and Contractor shall have the right to cease the Work until the City, at its expense, as appropriate, tests, abates, encapsulates, cleans up, removes or disposes of such Hazardous Substances. B. If The City so requests, Contractor shall assist the City by providing the City a list of qualified disposal companies, arranging contracts between The City and a qualified disposal company and coordinating the Work with the activities of a qualified disposal company. Although budget costs for such services may be included in program proposals and cash flow analyses, the City will be directly responsible for contracts and payment to disposal companies. 10.INSURANCE/INDEMNIFICATION A. Contractor shall, at its expense. maintain commercial general liability coverage and employer's liability coverage of at least $1,000,000 for each occurrence, $2,000,000 aggregate, and workers compensation coverage, to protect such party and its officers, directors, agents and employees from any claims under workers' compensation and from any and all other claims for bodily injury, including death and personal injury, and from claims for property damage arising from Contractor's performance under this Agreement. Contractor shall submit to The City completed Certificates of Insurance evidencing such coverage. Contractor shall name The City of San Bernardino as an additional insured on the policy. B. Except for City's negligence or willful misconduct, Contractor shall indemnify, defend and hold City and its officers and employees harmless from all claims, damages, costs and expenses, including but not limited to damages to property or personal injury, arising from Contractor's performance under this Agreement. The provisions of this section shall survive the expiration or early termination of this Agreement. 11. DEFAULT AND TERMINATION A. If Contractor or the City: 1) Fails to make any payment as it becomes due in accordance with the terms of the Agreement; 2) Fails to perform or observe any other covenant, condition, or obligation to be performed or observed by it hereunder; or 3) Made in this Agreement any materially false, misleading or erroneous representation to the other party Then the other party shall have the right to send a notice of termination of this Agreement. During the thirty (30) day period beginning on the date of such notice, Contractor and City shall negotiate in good faith toward an amicable resolution of the default. If no such resolution is agreed upon in writing within such period, this Agreement shall terminate. 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 PAGE 6 __ __._'"C~__ ."._.,,__u_. c=c- =_,_.-'~'__ - - ,-'- ...===w...."'.........-""""'......""""',---=...-o- B. If proceedings under any bankruptcy, insolvency, reorganization or similar legislation are instituted against or by a party, or a receiver or similar officer is appointed for a party or any of its property, and such proceedings or appointments are not vacated. or fully stayed, within thirty (30) days after the institution or occurrence thereof, the other party shall have the right to terminate this Agreement by written notice; such notice to be effective upon delivery. C. The non-defaulting party may, at its discretion, exercise all remedies available at law or equity or other appropriate proceedings, including bringing any action or actions from time to time for the recovery of damages as a result of such default, and all costs and expenses reasonably incurred in the exercise of its remedies hereunder. 12. ASSIGNMENT A. Except as provided in this Section, neither party will assign any of its rights or obligations hereunder without the prior written consent of the other party. This Agreement will bind and inure to the benefit of the successors and permitted assigns of the parties. B. The City may transfer or assign its rights and obligations under this Agreement to a successor purchaser of the facilities if such assignee or transferee explicitly assumes in writing the obligations of The City under this Agreement 13. EXCUSED DELAYS If either party will be delayed in or prevented, in whole or in part, from performing any obligation or condition hereunder with the exception of the payment of money, or from exercising its rights by reason or as a result of any "force majeure" or due to the failure of the other party to perform its obligations hereunder, such party will be excused from performing such obligations or conditions while such party is so delayed or prevented. The term "force majeure" as used herein means acts of God, acts of government, strikes, lockouts, or other industrial disturbances, acts of public enemy, blockades, wars, insurrections or riots, epidemics, landslides, fires, storms, floods, earthquakes, explosions, water damage, lightning, freeze-ups, theft, malicious mischief, electrolytic or chemical action, unusual delays in transportation, or other similar causes beyond the control of such party. 14. NOTICES Any and all notices between The City and Contractor provided for or permitted under this Agreement or by law will be in writing and will be deemed duly served when personally delivered to the party, or in lieu of such personal service when deposited in the United States mail, certified, postage prepaid. addressed to such party at the address of such party listed on the signature page to this Agreement or at such other address as is given to the other party by like notice. A copy of any notice to Contractor shall be sent to addressee on the signature page. 2002-220 CITY OF SAN BERNARDINO PAGE 7 300 NORTH D STREET SAN BERNARDINO, CA 92418 15. MISCELLANEOUS A. Term This Agreement will take effect when signed by both parties and, unless sooner terminated, will continue until project is completed but no later than one year after the effective date. B. Forum and Law This Agreement is considered to have been made at City of San Bernardino, County of San Bernardino. Contractor and the City agree that any and all disputes arising out of or in connection with this Agreement will be brought only in courts within the jurisdiction of the County of San Bernardino, CA and each agree to the service of process in accordance with the law of the State of California. C. Entire Agreement This Agreement, including its Exhibits, which Exhibits are incorporated into this Agreement in their entirety, contains the entire agreement between the parties with respect to its subject matter and supersedes all prior proposals, letters, brochures and other material relating to its subject matter. No amendment, waiver, or discharge of any provision of this Agreement will be valid unless in writing and signed by an authorized representative of the party against which such amendment, waiver, or discharge is sought to be enforced. D. Non-Waiver The failure of either party to insist in any instance upon strict performance of any of the provisions of this Agreement will not be construed as a waiver of any such provision nor affect any present or future right hereunder. E. Interpretation The headings and the table of contents are for reference and convenience only and will not be considered in the interpretation of this Agreement. The language used in this Agreement will be deemed to have been chosen by the parties to express their mutual intent and no rule of construction will be used to construe language against either party. F. Severability If any provision of this Agreement is held to be unenforceable, then both parties will be relieved of all obligations arising under such provision, but only to the extent that such provision is unenforceable, and this Agreement will be deemed amended by modifying such provision to the extent necessary to make it enforceable while preserving its intent or, if that is not possible, by substituting another provision that is enforceable and achieves the same objective and economic result. If such unenforceable provision does not relate to the payments to be made to Contractor, and if the remainder of this Agreement is capable of substantial performance, then the remainder of this Agreement will be enforced to the extent permitted by law. 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 PAGE 8 G. Independent Parties Nothing contained in this Agreement will be deemed or construed for any purpose, to establish, between the parties, a partnership or joint venture, a principal-agent relationship, or any relationship other than City and independent contractor. H. Non-Discrimination During the performance of this Agreement, Contractor agrees that Contractor shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex or sexual orientation in the selection and retention of employees and subcontractors and the procurement of materials and equipment. Further, Contractor agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement. 16. COMPLIANCE WITH CIVIL RIGHTS LAWS Contractor hereby certifies that it will not discriminate against any employee or applicant for employment because of race, color, age, disability, religion, sex, marital status, or national origin, in accordance with Federal, State, and Local laws. Such action shall include, but not be limited to, the following: recruitment and recruitment advertising, employment, upgrading, and promotion. III III 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 By: Its: Date: Address for notices: City of San Bernardino 300 North 0 Street San Bernardino, CA 92418 Attention: Jim Sharer Approved as to form and legal content: JAMES F. PENMAN City Attorney By: ,_.,-,,,,,,..,.."",,~." Inland Acoustics, Inc. By: Its: Owner Date: ~~ )t)).1..oo~ <:\ Address for notices: Inland Acoustics, Inc. 323 S. Sierra Way; PO Box 5302 San Bernardino, CA 92412 Attention: Larry Hyder, President PAGE 9 .' 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 CEILING SYSTEM INSTALLATION-CITY HALL LOBBY RFQ-0137B SCOPE OF WORK & SPECIFICATIONS PAGE 1 ...-...._,."...".~._"""".. 1. BACKGROUND The lobby at the City of San Bernardino's City Hall located at 300 N. 0 St in San Bernardino, California, 92418 needs to be modernized. This ceiling needs to be remodeledlrenovated to provide improved accessibility, better lighting, and to create a modern and more receptive atmosphere befitting the City of San Bernardino similar to that in the Mayor's conference room. 2. OBJECTIVE The City of San Bernardino (Agency) requires the services of a specialized and qualified contractor to install a suspended acoustical ceiling using Armstrong Classic Step Cirrus Tile in the lobby of City Hall to modernize and coordinate the look of the building's architecture and provide an esthetically pleasing appearance and provide accessibility. 3. CONTACTS Project Manager: Neil H. Groom, Project Manager Facilities Management 300 N. 0 St San Bernardino, CA 92418 909-384-5598 909-384-5012 fax Site Contact: Same as above 4. SCOPE OF WORK A. CONTRACTOR'S RESPONSIBILITIES 1. GENERAL a. Provide everything necessary including without limitation all labor, material, supplies. tools, equipment, and supervision required to perform the work. b. Maintain a safe working environment at all times since public access will still be required. c. Maintain a clean and orderly job site at all times. d. Post necessary warning signs, banners, etc. to ensure all concerned are well-advised of any potential hazard at the job site. e. Perform all work according to the UBC 1997 Edition as promulgated and according to the attached specifications. .... 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 CEILING SYSTEM INSTALLATION-CITY HALL LOBBY RFQ-0137B SCOPE OF WORK & SPECIFICATIONS PAGE 2 f. Prepare the site and the walls, doors, etc. according to the attached specifications. g. Ensure that waterproofing measures are in place where applicable (ie: at the drinking fountain). h. Prepare all original surfaces to ensure that the ceiling system will be properly affixed. 1. Restore any collateral damage or work to its original state. Any damage to adjoining areas shall be the responsibility of the contractor at no additional cost to Agency. Adjoining areas include but are not limited to ceilings, walls, doors, floors, windows, desks, other surfaces, lighting, electrical, and the like. J. Ensure that the entire project area and within 15' of the project is completely cleaned every day before leaving the project. k. Cooperate with any Agency required changes I. Warranty the work for one year from the completion and acceptance of the project by Agency. m. Remedy all defects at Contractor's sole expense during the warranty period within 5 working days after receipt of written notification from Agency. n. Provide at least a three working-days notice prior to the start of work. o. Report all chemicals used on-site must be accompanied with a Material Safety Data Sheet (MSDS). p. Ensure that all cars, trucks, or heavy lifting equipment are not left in an area that would be a convenient nuisance or cause any collateral damage. q. Be responsible for all permits. r. Barricade as necessary all work areas to re-route pedestrian traffic; you are reminded that this area is continually accessed by the public. s. Be responsible for any damage to anyone's property as a direct or indirect result of contractor's work or equipment. t. Obtain Agency approval for all phases of work before beginning work. u. Ensure that the finished structure passes all earthquake and UBC requirements. v. Provide temporary facilities such as lighting, hoisting apparatus and ladders. 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 CEILING SYSTEM INSTALLATION-CITY HALL LOBBY RFQ-0137B SCOPE OF WORK & SPECIFICATIONS PAGE 3 _ '____~. ._.._".n ______,_ ..., w. Perform all work during normal working hours. Normal working hours is Monday through Friday, 7:30 a.m. to 5:30 p.m. without interfering with scheduled meetings in the Council Chambers or as appointed by the Project Manager. x. Park only in the designated areas. y. Make deliveries only to the Agency pre-approved storagelstaging area. Contractor personnel must receive deliveries. Agency personnel will not accept deliveries for contractor. z. Be responsible for the safety of all equipment including ladders, lifts, handtools, and the like. aa. Move and relocate any fixtures necessary to facilitate the work. bb. Work in concert with other contractors as may be required by Project Manager. 2. SPECIFIC a. Demolish the existing plaster ceiling, light fixtures, heating and air conditioning ducts and grills b. Rebuild the large soffit wall near the front doors and windows c. Install a new two foot by two foot suspended acoustical ceiling d. Install forty-five new 6" round down lights and all associated electrical work e. Rebuild the existing duct work and installing new ventslgrills f. Paint soffit and all other surfaces to match existing g. Restore all adjacent surfaces h. Do NOT relocate the twelve existing fire sprinkler heads, which would be done under separate contract. B. Agency Responsibilities I. Provide all water access and electricity for the work. 2. Provide limited on-site storage for materials and staging equipment. 3. NotifY Contractor of any problems relating to the completion of this project. 5. DELIVERABLES Submit before work color digital photos of all work to be done. Install a complete ceiling system that is true, level on all angles, firmly affixed, without any infirmities including damage, mars, smudges, and the like. Submit after work is completed color digital photos of all work done. , 2002-220 CITY OF SAN BERNARDINO 300 NORTH D STREET SAN BERNARDINO, CA 92418 CEILING SYSTEM INSTALLATION-CITY HALL LOBBY RFQ-0137B SCOPE OF WORK & SPECIFICATIONS PAGE 4 6. LOCATION City Hall 300 N. D Street, San Bernardino California 7. PERIOD OF PERFORMANCE Complete all work within 14 calendar days of the notice to proceed start date. A 3-week lead time will be allowed for material. 8. SPECIFICATIONS Any deviations or conflicts in the terms and conditions or specifications contained in this contract, scope of work or the technical specifications will be governed by the more restrictive requirement. Detailed manufacturer's specifications are attached. Approximate net square footage for the ceiling system is as follows; however, the bidder is responsible to ensure the exact measurements and gross material requirements: . (. MAY 21 '02 09:52AM 2002-220 P.l .-- INLAND ACOUSTICS, INC. 323 S. Sierra Way, P.O. Box 5302, San Bernardino, CA 92412 (909) 884-6276 Fax(909) 889-6936 L1C#405281 Quotation DATE: 4-10-02 TO: City of San Bernardino Facilities Management PROJECT: San Bernardino City Hall 300 N. "0" St. San Bernardino, Ca 92418 ATTN NEIL GROOM CITY HALL FIRST FLOOR LOBBY We propose to install a new Suspended Acoustical Ceiling to replace the existing plaster ceiling. All work to be done per code and 8S discribed below. Demo the existing plaster ceiling, light fixtures & HVAC ducts and grills Rebuild the large soffit wall near the front doors as well as the pocket along the windows Install a new 2 x 2 Suspended Acoustical Ceiling using Armstrong Classic Step Cirrus Tile Install (45) new 6" round down lights including all necessary associated electrical work Rebuild the existing duct work and install new AC grills to fit into the new Suspended Ceiling Paint all the new soffits and any surfaces that may get damaged by the construction All work to be scheduled per the city to accomodate the City's schedule. EXCLUSION: Relocation of the 12 existing Fire Sprinkler Heads Furnished, Installed and Tax Included $ 36,780.00