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HomeMy WebLinkAbout2002-164 . RESOLUTION NO. 2002-164 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT IN THE AMOUNT 3 OF $89,000 FROM THE CORPORATION OF NATIONAL SERVICE UNDER THE PROGRAMS FOR NATIONAL SIGNIFICANCE (PNS) - SENIOR COMPANION 4 PROGRAM. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 6 OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby 8 ratifies the submittal by the Director of Parks, Recreation and Community Services Department 9 of a grant in the amount of $89,000 from the Corporation for National and Community Service 10 for the Program for National Significance (PNS) under the Senior Companion Program grant for II the period of July 1,2002 through June 30, 2003, a copy of which is attached hereto, marked 12 Exhibit" A" and incorporated herein by reference as fully as though set forth at length. 13 1// 14 //1 15 //1 16 //1 17 //1 18 //1 19 //1 20 //1 21 //1 22 //1 23 //1 24 //1 25 //1 26 //1 27 //1 28 //1 , . 2002-164 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN RATIFYING THE SUBMITTAL OF A GRANT IN THE AMOUNT OF $89,000 FROM THE CORPORATION OF NATIONAL SERVICE UNDER THE PROGRAMS FOR NATIONAL SIGNIFICANCE (PNS) - SENIOR COMPANION PROGRAM. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor joint regular and Common Council of the City of San Bernardino at a meeting thereof, held on the 17th day of June , 2002, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA X LIEN X X MCGINNIS DERRY X SUAREZ X ANDERSON X - MCCAMMACK X b~ 17th June The foregoing resolution is hereby approved this day of 2002. ., Approved as to Form and legal content: U Ju Valles, Mayor . I)! of San Bernardino JAMES F. PENMAN, City Attorney 1\ l. x ~)/ b;c} It I 2002-164 PART I - F ACESIlEET APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE CF SUBMISSION, AppliCltion 181 Non-CooSlnK.1ioo 2. DATE SUBMlTIED TO CORPORATION FOIl 3. .. DATE RECEIVED BY STATE: 3.b. STATE APPLICATION lDENTIFlER: NATIONAL SERVICE (CNCS), 4. & DATE RECEIVED BY CNCS: 4.b, CNCS GRANT NUMBERc 05-07-02 436-P017 S. APPLICANT INFORMATION LEGAL NAME, City of San Bernardino NAME AND CONTACT INFORMATION FOR PROJECT DIRECfOR OR OTHER PERSON TO BE CONTACTED ON MATIERS INVOLVING nus APPLICATION (gm ORGANIZATIONAL UNIT, P . R. & C.S. Dep t. area codes): ADDRESS (give strut oddnss, city, COlDlty. state and zip ccxJe): NAME, Betty A. Deal 300 N. "nil Street TELEPHONENUMBERc ( 909) 384 - 5413 San Bernardino, CA 92418 FAX NUMBER: ( 909 ) San Bernardino County 889-9801 INTERNET E-MAIL ADDRESS: deal be@ci.san-bernardino.ca.u 6. EMPLOYER IDENTIFICATION NUMBER (ElN): 7. TYPE OF APPLICANT: (enter appropriate letter in box) [f] 101 o;r-I~I(lI(lI(lI(l171?1 8. TYPE OF APPLlCATlON(OIeckapproprilllehox): A S... H Independent School District IiUNEW OCONTINUATION B. Co,""" I. Stale ConrroUed InstitWon orHighcr Learning C. MlIlicipBI J. Privlllc Univcnily OREVlSION D. Township K Indian Tribe DO E. Irderstate L lndividu.l IfRcvisioo, clller appropriate Icner(s) in box(es}: F, Intcnnuoicipal M. Profit Organization G. Special Disrrict N. Privlllc Non-Profit Organiuaion A. Increase Award 8. Decrease Award C. Inc~1I!IC Dunllion O. 011>0, (specifY) D. Decrease DtnliOll: E. Olhc:r('P"cllYr 9. NAME Of FEDERAL AGENCY: Corporation for National Service 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: II. DESCRlPTlVE TITLE Of APPLICANT'S PROJECT: SCPo 94.002 FGP: 94.011 GLJ [Q]J]J "PNSII SCPo 94,016 Senior Demonstration: 94.015 BHN Code 6 - Respite 10 - In-Horne 12. AREAS AFFECTED BY PROJECT (List Cities. Counties. Statu, elc9: 20 - VSYs Adelanto, Apple Valley, Hesperia, 2 Palms, Morongo Valley, Yucca Valley, Victarville, Joshua Tree, San Bernardino County, CA 13. PRO~ED PROJECr: START DArn, 07-01-02 END DATE: 06-30-03 14. ESTIMATED FUNDING: 15. ISAPPUCATlON SUBJECT TO REVIEW 8Y STATE EXECUTIVE .. FEDERAL S ORDER 12312 PROCESS? 89 000. a. YEs. nns PREAPPUCATION'JAPPLlCATIONWAS MADE AVAILABLE b. APPLICANT S TOnIE STATE EXEaITlVE ORDER 12372 PROCESS FOR REVIEW ON: c. STATE S DArn b. NO. m PROGRAM IS NOT COVERED BYE.O. 12372 d LOCAL S o OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW c. Oll-IER S 8,900. '6. IS THE APPLlCANf DELINQUENT ON ANY FEDERAL DEBT? (TOTAL S DYES If"Yes," enachmcxplanalion. rnNO 97,900. 17. TO THE BEST Of MY K.\IOWlEOOE AND BELIEF. ALL DATA IN TInS APPLlCATlONlPREAPPUCATJON ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DL1.Y At.. 'lllORIZED BY THE GOVER~ING BODY OF THE APPLICANT AND mE APPLICANT WIll COMPLY Willi TIiE ATIACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. TYPED NAME OF AlJTHORJZED REPRESENTATIVE: Ib. TInE: Vl.rectar c, TELEPHONE NUMBER: Lemuel Randolph P. R. & C. S. Dept. 909-384-5030 d. SIGNATURE Of AlITHORI1..ED REPRESENTATIVE. c. DATE SIGNED: Modified Slandard Form 424-NSSC (Rev 4/01) 4 2002 164 AI. :l PART 11- BUDGET -Applicant Organization: Budget Dates: SECTION 1: VOLUNTEER SUPPORT EXPENSES Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 A. PROJECT PERSONNEL % Time Total Corporation Non- EXPENSES Annualized Spent on Project Funds Federal Excess Position Title Salary Proiect Cost Reauested Resources Resources Coordinator of Volunreers 14.00 per hr. x 22 hrs/w' 16,OlE x 52 wks. 16,016 100% 16,016 TOTAL PERSONNEL EXPENSES $ 16 016 $ 16 016 $ $ B. PERSONNEL FRINGE BENEFITS ! C. PROJECT STAFF TRAVEL 841mi x 12mo.Local Travel 3 484 3,484 x .345 O' T I Long Istance rave O. EQUIPMENT E. SUPPLIES F. CONTRACTUALSER~CES G. OTHER VOLUNTEER SUPPORT COSTS H. INDIRECT COSTS TOTAL VOLUNTEER SUPPORT EXPENSES $ 19 500 $ 19 500 $ -0- $ SECTION 2: VOLUNTEER EXPENSES Column 3 Column 4 Column 5 Column 6 A. VOLUNTEER Stipends 55 332 55,332 SER ~CE-RELA TED Meals COSTS AND Uniforms 445 445 REIMBURSEMENT Insurance 200 200 EXPENSES Recognition 500 500 Volunteer Travel 71 . q?l 14 168 7 7<;<; Physical Examinations Other Allowable Expenses TOTAL VOLUNTEER EXPENSES $ 78,400 $ 69 ,500 $ 8,900 $ TOTAL PROJECT COSTS $ 97 900 $ 89 000 $ 8,900 $ FUNDING PERCENT AGES (percent distribution between Columns 4 and 5) 90% 10% VOLUNTEER STRENGm PROJECTION A. Non-Stipended FGP/SCP Volunteers: -0- C. Volunteer Hours: 20,880. B. VSYs or Volunteers - Federal: 20 Non-Federal: 0 D. Stations: 3 NSSC Form 424A Modified SF-424A (Rev 4/01) 5 1-- 2002-164 PNS Senior Companion Program 07-01-02/06-30-03 Budget Narrative Section 1: Volunteer SUp!JOrt Exoenses A Personnel Expenses: Coordinator of V olnnteers: 14.00 per hr. x 22 hrs. x 52 wks. x 100"10 = 16,016. B. Fringe Benefits: N/A - Part-time C. Staff Travel: 841 mi. x .345 x 12 D. Equipment: E. Supplies: Est. consumable supplies - 200. F. Contractual: G. Other Volunteer Support Costs. Total Volunteer Support Expenses -1- Fed. Non. Fed. $16,016. -0- -0- -0- 3,484. -0- -0- -0- -0- -0- -0- -0- -0- -0- $19.500. -0- ,- 2002-164 Bu~et Narrative. Cont'd Section 2: Volunteer El(peIISes A. Volunteer Service - related costs and reimbursement expenses. Stipends: 20 vols x 1044 brs x 2.65 = 55,332. Uniforms: Jackets & T-Shirts 20 voIs x 22.25 = 445. Recognition: Luncheon & Gifts 20 x 25.00 = 500. Vol. Travel: 20 vols x 15.5 mi. x .34 x 208 days = 21,923. . Insurance: 20 voIs x 10. = 200. Total Volunteer Expenses Total Volunteer Support Expenses Total Project Costs Funding percentages -2- &.d, $55,332. 14,168. $69.500. $19.500. $89.000. 90% Non. Fed. -0- 445. 500. 7,755. 200. $ 8.900. -0- $8.900. 10"10 '" E- Z f;I;l ~ = U < E- F-< < 00 f;I;l f::: c .... ~ ~ E- O U ~ < - OS ~ U f;I;l 00 ~oo "';z: 0< .,ll. ""~ '" Zf;l;l -< <~ ~ ...l0 '" - ~U - ., ~~ > .... 00 0 ~~ ~ ooU > f;I;l< a<:l >ll. 5 ...~ ~ E-... 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Eh ""'l! .!.! tS ~ ~ =a g tU ~ <Ii o 0 .......;>.. oj -0 ..., '", ... > -0 "'C:~C:ctIlooooo1..c::rnC: rJ) .; .~ B ~ ~ o.~ tV OIl . ~ ~ 0 Z OJ ~ = 'S; 0 or;; rn ~ ~ ~ ~ 0 e i=>-. ~ ~..2.5 a'~ ~ .9 ;:: ~ Q I:i ~ Ui=>-. ~ ~ ~ ~ tU... gfa"'8 f1 15..20- q) -0 i=>-. - -0 <J'~ ~ -.... 8 CIl .0 <:: > ~.~ ",.!:l ~ ",.!:l "'" ;> _", _ ~.~ ::l '" <J::l ~ 0 =: :-;::: t: I/:J:-;::: e e ~ 0 oS g-"'O OJ ~ 2002-164 ORGANIZATIONAL CAPACITY AND SUSTAINABILITY The City of San Bernadino Parks, Recreation and Community Services Department has sponsored the existing Senior Companion Program project for over 28 years. The Department Director, Mr. Randolph has held his title for I year, has been the greatest local advocate of our Senior Corps projects (they also sponsor an RSVP). The Administrative Operations Supervisor, Bill Meyrahn, who has had the position for 2 years, provides supervision of the project staff. He has approved and supported the growth of these projects and will continue to provide the quality of supervision required; giving the staff the necessary amounts of advice and freedom to exercise choice. Record- keeping and [mancial management will continue to be provided by the city's most capable staff. Current Senior Companion Director, Betty Deal, has let the team for 16 years. Prior to this project she was the director of the Henderson (NY) Senior Center for I year and the SCP Director for the Las Vegas project for 5 years. All the programs and projects she has overseen for nearly 24 years have shown growth and improvement due to her vision and foresight. Project support staff will continue to include Penny Nelson, who has 13 years experience; first as the projects' clerk and then as the RSCP/SCP Coordinator of Volunteers. Olaf Neiiendam will serve as the Coordinator of Volunteers for this new service area. Rounding off the "team" is Teri Dobbs, RSVP Coordinator of Volunteers and RSVP Director Nancy "Clancy" Clatfelter. They have 12 years' experience with the projects. Together this combined Senior Corps project slaffmake up an incomparable team who can tackle and solve almost anything. Director, Betty Deal has a unique capability for bringing the right people together. Her advisory council is strong in its support and diverse in its members. Comprised of senior volunteers, representatives oflocal government, service agencies and community businesses, this group is a collaborative dream. She has also created a network of excellent trainers, approximately 40 in number, who provide the intense, informative pre-service training for new volunteers. Conducted annually, participants include: VNA, Ombudsman, Adult Protective Services, IDCAP and Meals on Wheels just to name a few. When asked, they also provide the in-service training for all the volunteers at their montWy meeting. With a secure sponsor, strong staff and technical support and nearly 80 combined years of experience, we feel up to the challenge of expanding this project to help bring Companionship, Outreach, Respite and In-Home Support to the people of the Morongo Basin and the Victor Valley areas. 2002-164 PROJECT MANAGEMENT 1. Station and Volunteer Development Volunteer stations and senior service opportunities that address specific community needs are developed after completion of area visitations and reviewing of information being provided through an intense effort to collaborate with the community and area agencies on aging. Programming for Impact statements will be used to establish timelines for review and determine continued needs for volunteer placement. The SCP Director and or Coordinator of V olunteers as needed but not less than once monthly will visit stations. Site supervisors will be required to complete and provide a written, annual evaluation to the SCP staff. Volunteers will be encouraged to give input and evaluation of the project to the SCP staff at all times and require to participate in any surveys or evaluations directly related to their volunteer service; thus ensuring that the highest quality experience be provided for the senior volunteer as well as establishing opportunities for the volunteer to reflect on their volunteering and the changes and benefits directly related to it. 2. Volunteer Recruitment, Retention and Recognition Program information and applications will be distributed to local senior information and assistance agencies, community service and volunteer organizations and senior centers for promotion of the program and to increase public awareness of the need for senior volunteer participants. Local newspapers will be utilized to run feature articles and recruitment advertisements. Press releases reaturing volunteers on assignment or providing unique and special circumstance service will also be distributed. Recognition of volunteer will be requested of the agencies served. Volunteers will be invited to attend the project's annual recognition in June. 3. Training and Technical Assistance Relevant and specific information will be provided to the senior volunteers in the form of a mandatory, forty hour, pre-service training to be conducted annually for all new volunteers. Monthly in-service training will be held for all volunteers and staff. Training and technical assistance and support will be requested of and shared with all partners to promote and create a strong network in the community and within the project. 4. Performance Assessment Project perfonnance and program quality will be assured by the review of reports and recommendations by the advisory council. Evaluation of progress and goals and objectives outlined in the project grant application, and Programming for Impact statements to support the community need, will be done as required. Identification of community need will be determined by information provided by the County Department of Aging and Adult Services (DAAS) and statistics requested from station supervisors. 2002-164 Relevant data and records will be requested from all project participants by the staff as needed to support the project's accomplishments and substantiate the community needs being addressed and senior volunteers' participation. 5. Public Awareness The project staff will assign a portion of its advisory council members to a Public Relations Committee. They will promote the program through public speaking engagements, newspaper articles and the distribution of program materials. Local dignitaries will be asked to attend and participate in the annual recognition event for the volunteers. Other collaborations will be established to create and expand public awareness. 6. Networking and Service Integration (Support letters available upon request) The following agencies, organizations and/or people have agreed to join in the collaborative efforts of the project to insure that a diverse network is established to support the project and its partners in their endeavors to meet community needs. Listed with each are the assistance they have agreed to provide. A.) Morongo Basin Regional Council on Aging? Valley Area DAAS 1. Recruitment of Volunteers 2. Identifying clients 3. Performance assessment 4. Publicizing program 5. Recognition - In-kind and donations B.) Morongo Basin Transit Authority, General Manager 1. Recruitment of volunteers 2. Identify clients 3. Advisory Council involvement 4. Performance assessment 5. Providing in-kind transportation support 6. Recognition - In-kind and donations C.) Co. Supv. Field Rep.-Yucca Valley & Co. Supv. Field Rep.-29 Palms 1. Recruitment of volunteers 2. Identifying clients 3. Advisory Council involvement 4. Training/technical assistance 5. Provide In-kind space for meetings, training, etc. 6. Publicity 7. Recognition D.) DMS, Regional Supervisor, Ginny Stafford 1. Recruitment of volunteers 2. Identifying clients 3. Needs assessments 2002-164 4. T rainingltechnical assistance 5. Publicity E.) VNA ofInland Counties, Yucca Valley office I. Recruitment of volunteers 2. Identifying clients 3. Serve on advisory council 4. Be a volunteer station 5. Program assessment 6. Training 7. Recognition - In-kind donations F.) Mayors and Town Councils, Yucca ValleyNictor Valley areas I. Publicity 2. Advisory Council G.) Hi - Desert Star Newspaper Editorffhe SUN, VictorvilIe office I. Recruitment of volunteers 2. Identifying clients 3. Publicity 4. In-kind printing, advertisements; etc. 5. Advisory Council H.) Kiwanis Clubs of Yucca Valley, 29 Palms and Victorville areas I. Recruitment of volunteers 2. Identifying clients 3. Recognition - In-kind and donations 4. Fund Raiser 5. Advisory Council I.) Senior Information and Assistance Program, Yucca Valley, 29 Palms and Victorville (DAAS) I. Recruitment of volunteers 2. Identifying clients 3. In-kind office space, phone and desk 4. Be a volunteer station 5. Meeting room 6. Recognition 1.) City of San Bernardino Retired and Senior Volunteer Program (RSVP) 1. Publicity 2. Training/technical assistance 3. Advisory Council 4. Recognition K.) Angel Flight I. Training/technical assistance 2002-164 2. Free rural air transportation for medical treatment for clients and/or companions 1.) San Bernardino Aduh Schoo~ Senior Programs Specialist (Senior Link) I. 1"r.aUUng/techrUcalass~ce 2. Publicity 3, Advisory Council 4. Recognition M.) Joshua Basin Water District Employees 1. Recruit volunteers 2. Refer clients 3. Serve on advisory council 4. 1" raining/techrUcal assistance 5. Fund Raiser 6. Recognition donations N.) Hi-Desert Medical Center In-Home Services, Joshua Tree 1. Recruitment of volunteers 2. Refer clients 3. Serve on advisory council 4. Be a volunteer station 5. Recognition 6. 1"raining 0.) Reach Out 29 ([his is a Faith In Action Program. It is a non-profit, volunteer outreach and in-home support group in 29 Palms) 1. Recruit vo lunteers 2. Refer clients 3. Serve on advisory council 4. Recognition 5. 1" raining/techrUcal assistance P.) SCP Advisory Council Member, Fairfax S. Campbell I. 1" raining/technical assistance 2. Recruitment of volunteers 3. Client referrals 4. Publicity 5. Advisory Council The current project staff is also part of Corporation for National & Community Service's San BernardinolRiverside County Regional Network. Members include Americorp, Vista, Learn & Serve, RSVP, America Reads and several school districts' projects. We are currently working on establishing a web site to share information about mutually important information, such as training and special events and projects on which we might be able to collaborate. Locally, we helped establish and are members ofInland Empire D.O.V.I.A. 2002-164 7. FINANCIAL RESOURCES The applicant plans to secure and develop additional cash and in-kind support from: a. foundation and corporation grants . b. volunteer stations (in-kind meals and recognition donations) c. County Health Department (free physical exams) d. local senior centers and nutrition sites (in-kind space for training and meetings plus use of phones) e. local businesses and merchants (cash donations for volunteer recognition and special events) f. Morongo Basin Transit Authority and Angel Flight West (free transportation) g. Town, City and County offices (donations for volunteer recognition and special events) h. community service organizations such as Kiwanis, Rotary and other charitable groups (donations for jackets, t-shirts, gifts, etc. for volunteer visibility and recognition) 1. Fund raisers, such as bake sales, rummage sales, book sales, jewelry sales, etc. in cooperation with advisofy council .' 2002-164 The following individuals have expressed a desire to serve as advisory council members: l. * 2. 3. 4. James Ventura, Field Rep. for First District Co. Supervisor Kathy Davis. Alice Anderson, RN,PHN, Director Hi-Desert Home Health & Hospice Service (Med. Center, Joshua Tree.) Carl "Bud" Maxwell, AARP District Coordinator, Yucca Valley. Joseph Matoush, President, Board of Directors of Reach Out 29, a Faith in Action Program in Twentynine Palms. Susan Barone, Asst. Gen. Manager of the Joshua Basin Water District and President of the Morongo Basin United Way. Patricia Voorhies, Gen. Manager, Morongo Basin Transit Authority in Twentynine Palms. Susan Chaney, Editor, Hi-Desert Star Newspaper in Yucca Valley. Laurine Silver, "volunteer extra-ordinaire", with several senior and community services commissions and councils in the Morongo Basin. Robert Manning, Chairman, Morongo Basin Regional Council on Aging. Jan McDonnell, RN, Branch Manager, VNA of the Inland Counties. 5. 6. 7. 8. 9. 10. 11. Several senior citizins, whom we met at Senior Centers, Nutrition sites and Kiwanis Clubs, who also could be potential Companions. 12. Lida Secrest, Area Rep., Senior Information & Assistance, DAAS The following agencies and/or programs in Morongo Basin enthusiastically offeredcto serve as volunteer stations for this project: 1. VNA of Inland Counties, 56351 29 Palms Hi-way, Yucca Valley 2. Hi-Desert Medical Center In-Home Service, 6601 White Feather Road, Joshua Ire 3. Senior Information and Assistance Program, 57088 29 Palms Hi-way, Yucca Valley and Twentynine Palms (Coordinator's office is in Yucca Valley.) We propose to assign 3 Companions to VNA, 3 to Hi-Desert Medical Center In- Home Service and 4 to Senior Information and Assistance programs. Companions at all 3 stations will provide in-home support (117), respite (210), and ~ompanionship (202). PFI statements are attached. A sample Memorandum of Understanding is attached. . 2002-164 /1\, I ''i,., \j ~ .if ,J'r-' z* ,....., / / / / j~ u ',E VI , ~. , . . o >-Iij ~.i:: ZO ::) ,~ 02: U[~ ~ Oa . E Z 0 ! I O.~ ~ a:: "'0 'e <( ~ ~ Z c ~ a: Qj i Wcc ccc Zro <(V'l V'lC; ~ C ::J o U > . u . '" '" '- .4- ::)............,- j~ "12. > ' () .'-J . rC f)\ ~;; :1 j , i ~ . r- [--,j u , ""-"b Ii; d;. . :r . L:" ;.___ '.; ~ '.--"'. ! ~ 2002-164 . __ vdtry C1 Q "",j' r e{'lt ( '" -d\/'12<_ (1_ ':)t~_ .~' \/ I _ \...... Pt-J9 ('\( dn+ ~'(JeO~ d l a q: a.3 ........,. . to b.+OW . _ CenIor \ ,C \, ,)1 le",- 1 ['" / . ....... ~a,..,.~ , ' . TnrIYifrit _ v . .J&tu.r... ... . --- -, ..-.,........... ~ " \" I iL) , I" \1. ,'. '()))<"f\ 11k1 '1IIiI- . R<II'dlo CUI:lIllOI1g(I '- '" 'It. 1 square '" ',"\ "[I':ln.. '('J,,-"_.. I \, ';;..1 - j .".' '0_"" . . 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