HomeMy WebLinkAbout2002-147
RESOLUTION NO. 2002-147
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE MAYOR TO SUBMIT AN APPLICATION
TO ACCEPT THE FY 02/03 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK
GRANT (JAIBG).
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Whereas the City of San Bernardino Police Department desires to continue participation
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in the Intervention and Management of Probationer Accountability and Compliance of Terms
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(IMPACT) program. IMP ACT is to be funded in part from funds made available through the
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Juvenile Incentive Block Grant (JAIDG) program administered by the Office of Criminal Justice
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Planning (OCJP).
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Now, therefor, be it resolved that the Mayor of the City of San Bernardino is authorized
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on it's behalfto submit the attached proposal to OCJP and is authorized to sign and approve on
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behalf of the Common Council the attached grant award agreement including any extensions or
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amendments thereof.
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Be it further resolved that the City of San Bernardino agrees to provide all matching
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funds required for said project (including any amendment thereof) under the program and the
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funding terms and conditions ofOCJP and that the cash match will be appropriate as required.
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It is agreed that any liability arising out of the performance of this grant award
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agreement, including civil court actions for damages, shall be the responsibility of the City of
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San Bernardino. The State of California and OCJP disclaim responsibility for any such liability.
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Be it further resolved that grant funds received hereunder shall not be used to supplant
18 expenditures controlled by this body.
19 III
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25 BCL:A:VAlBG Resolution2.doc
RESOLUTION NO. 2002-147
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE MAYOR TO SUBMIT AN APPLICATION
TO ACCEPT THE FY 02/03 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK
GRANT (JAIBG).
1
2
I HERBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a joint regular
meeting thereof, held
4 on the 20th day of
5 Council Members:
6 ESTRADA
7 LIEN
8 MCGINNIS
9 DERRY
10 SUAREZ
11 ANDERSON
12 MCCAMMACK
13
14
May , 2002, by the following vote, to wit:
AYES
NAYS
ABSTAIN
ABSENT
x
x
x
x
~
x
x
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The forgoing resolution is hereby approved this d3rd ayof
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18
Gordon McGinnis, Mayor Pro Tem
City of San Bernardino
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Approved as to
form and legal content:
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JAMES F. PENMAN,
21 City Attorney
By:
12-=~~
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BCLA:\JAIBG Resolution2.doc
GOVERNOR'S OFFICE OF CRIMINAL JUSTICE PLANNING (OCJP A301)
GRANT AWARD FACE SHEET
The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award offunds to the
following Administrative Agency (1) City of San Bernardino
hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award.
(2) Implementing Agency Name San Bernardi no Pol i ce Department
Contact Sergeant D.L. Waldo Address 710 North I D I Street, San Bernardino
CA 92401 Tele hone 909 384-5658
(3) Project Title (60 characters maximum) (6) Award No.
San Bernardino Juvenile Accountability Projec
(4) Project Directur (Name, Title, Address, Telephone)
(four lines maximum)
Captain Jenifer Aragon
San Bernardino Police Department
710 North '0' Street
San Bernardi
(5) Financial Officer (Name, Title, Address, Telephone)
(four lines maximum)
Barbara Pachon, Director of Finance
City of San Bernardino
300 North '0' Street
San '
This grant award consists of this title page, the proposal for the grant which is attached and made a part hereof, and the
Assurance of Compliance forms which are being submitted. I hereby certify that: (1) I am vested with authority to,
and have the approval of the City/County Financial Officer, City Manager, or Governing Board Chair, enter into this
grant award agreement; and (2) all funds received pursuant to this agreement will be spent exclusively on the
purposes specified. The grant recipient signifies acceptance of this grant award and agrees to administer the grant
project in accordance with the statute(s), the Program Guidelines, the OCJP Grantee Handbook, and the OCJP audit
requirements, as stated in this Request for Applications (RFA). The grant recipient further agrees to all legal conditions
and terms incor orated b reference in this RF A.
(7) Grant Period
June 30, 2002 - June 29, 2003
(8) Federal Amount
$90,423
(9) State Amount
10) Cash Match
$10 047
11) In-Kind Match
N/A
12) Total Project Cost
FOR OCJP USE ONLY
(13) Official Authorized to Sign for
Applicant/Grant, Recipient
Item:
. ( \,\\ \\i;.~~
\, \. ,I'.. ,,--
Name":l'G&ith'Valles
Title: Mayor
Address: 300 North 'D' Street
, Mayor Pro Tern
Chapter:
PCA No.:
Components No.:
Project No.:
Amount:
Telephone: (909) 384-5051
Split Fund:
Split Encumber:
Year:
Date:
I hereby certify upon my own personal knowledge
that budgeted funds are available for the period and
purposes of this expenditure stated above.
Fed. Cat. #:
Match Requirement:
Fund:
Fiscal Officer, OCJP
Date
Program:
Region:
Executive Director, OCJP
Date
(rev. 7/1100)
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the
project. Put an asterisk where the principal office of the project is located.
San Bernardino
2. U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S. Congressional District(s)
which the project serves. Put an asterisk for the district where the principal office of the project is located.
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3. STATE ASSEMBLY DISTRICT(S): Enter the number(s) of the State Assembly District(s) which the
project serves. Put an asterisk for the district where the principal office of the project is located.
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*63
4. STATE SENATE DISTRICnS): Enter the number(s) of the State Senate District(s) which the project
serves. Put an asterisk for the district where the principal office of the project is located.
31
*32
5. POPULATION OF SERVICE AREA: Enter the total population of the service area served by the
project.
184,986
PROJECT CONTACT INFORMATION
Applicant: City of San Bernardi no
Implementing Agency (if applicable): San Bernardino Police Department
Project Title: San Bernardi no Juveni 1 e Accountabi 1 ity Project
Grant Number (to be added by OCJP):
Provide the name, title, address, telephone number, and e-mail address for the project contact persons
named below. If a section does not apply to your project, enter "N/A."
I. The person having day-to-day responsibility for the project:
Name: Dwi ght Waldo
Title: Sergeant
Address: 710 North 'D' Street, San Bernardi no CA 92401
Telephone Number: { lJ09-384-5658 Fax Number: { )909-388-4840
E-Mail Address: waldo-dw@ci.san bernardino.ca.us
2. The person to whom the person listed in #1 is accountable:
Name: Roger Poyzer
Title: Lieutenant
Address: 710 North 'D' Street, San Bernardi no, CA 92401
Telephone Number: { J)09-384-5646Fax Number: ( ) 909-388-4840
E-Mail Address:
3. The executive director of a nonprofit organization or the chief executive officer (e.g., chief of
police, superintendent of schools) of the implementing agency:
N~e: Garrett W. Zimmon
Title: Ch i ef of Po 1 i ce
Address: 710 North 'D' Street, San Bernardino CA 92401
Telephone Number: { )909-384-5607Fax Number: ( ) 909-388-49!I)
E-Mail Address:
4. The chair of the governing body of the implementing agency: (Provide address and telephone
number other than that of the implementing agency.)
Name: Judith Valles
Title: Mayor of the City of San Bernardi no
Address: 300 North 'D' Street, San Bernardi no 92402
Telephone Number: ( )909-384-5051Fax Number: ( )
E-Mail Address:
5. The person responsible for the project from the applicant agency, if different than #1:
Name:
Title:
Address:
Telephone Number: ( )
E-Mail Address:
Fax Number: ( )
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CERTIFICATION OF ASSURANCE OF COMPLIANCE INSTRUCTIONS
All applicants must submit the Certification of Assurance of Compliance with the Grant Award Fonns
Package. By signing the Grant Award Face Sheet and the Certification of Assurance of Compliance
(OCJP 656, Rev. 7/00), and submitting the Grant Award Forms Package to OCJP, the applicant
acknowledges awareness of and the responsibility to comply with all specified state and federal
requirements.
1. Equal Employment Opportunity
a. General EEO Rules and Regulations
I) California Fair Employment and Housing Act (FEHA) and its Implementing
Regulations. California Administrative Code. Title 2. Division 4. Fair
Employment and Housing Commission:
The FEHA declares it illegal in California to discriminate against anyone in
employment because ofrace, religious creed, color, national origin, ancestry,
physical handicap, medical condition (cancer related), marital status, sex or age
(over 40). The objectives of the FEHA and these regulations are to promote equal
employment opportunity and to assist all persons in understanding their rights,
duties and obligations, so as to facilitate achievement of voluntary compliance
with the law,
2) California Government Code Article 9.5. Sections 11135-11139.5 and its
Implementing Regulations California Administrative Code. Title 22. Sections
98000-98413: Title VI of the Civil Rights Act ofI964:
These sections mandate comprehensive state and federal civil rights regulations
prohibiting discrimination or denial of benefits to persons who are under
programs or activities receiving financial assistance from the State of California or
the federal government.
3) Title V. Section 504 of the Rehabilitation Act of 1973 (29 USCS Section 974);
Government Code Section 4450. et seq.
These state and federal regulations mandate that qualified persons with disabilities
will not be excluded from, denied benefits of, or discriminated against solely on
the basis of their disabilities, under any program or activity that receives financial
assistance from OCJP. Further, all facilities used by OCJP funded projects shall
be made reasonably accessible to and usable by the physically handicapped.
These regulations also provide that employers shall make reasonable
accornmodation to the physically handicapped, unless the employer can
demonstrate that such accommodation would impose undue hardship.
4) The Americans with Disabilities Act of 1990 (ADA). 42 USC. Sections 12101 et
sea.. and U.S. Department of Justice Implementing Regulations. 28 CFR. Part 35:
The ADA guarantees equal opportunity for individuals with disabilities in public
and private sector services and employment. A comprehensive anti-
discrimination law for persons with disabilities, the ADA extends to virtually all
sectors of society and every aspect of daily living (i.e" work, leisure, travel
communications and more).
b. Federally Funded Projects - 28 CFR, Part 42, Nondiscrimination; Equal
Employment Opportunity; Policies and Procedures (U.S. Department of Justice)
I) Requires agencies receiving federal financial assistance from OCJP to prepare an
Equal Employment Opportunity Program (EEOP) upon meeting the following
cri teria:
. Grantee has 50 or more employees;
. Grantee has received a total of $25,000 or more in grants or subgrants
since 1968 (for grants of $500,000 and more see 2); and
. Grantee has a service population of3% or more minority representation (if
less than 3% the EEOP must be prepared to focus on women).
Effective Fiscal Year 1992/93, the criteria and requirements apply to the
"implementing agency" responsible for the day-to-day operation of the
project (e.g., Probation Department, District Attorney, Sheriff).
Please note that upon submission of the Certification of Assurance of Compliance
to OCJP, the applicant certifies that the agency has an EEOP on file or will
formulate, implement, and maintain an EEOP within 60 calendar days of the date
the Grant Award Face Sheet (OCJP A301) is signed by the Executive Director of
OCJP. This certification further commits the agency to submit to OCJP a copy of
its EEOP within 60 calendar days of the Executive Director's signature on the
OCJP A301. The EEOP must be developed for the implementing agency.
2) All applicants for federal grants funds of $500,000 or more must submit a copy of
the current EEOP developed for the implementing agency, or federal letter of
compliance, to OCJP with the Grant Award Forms Package. No Grant Award
Agreement in this amount will be approved until OCJP receives approval of the
applicant's EEOP from the federal government.
3) Projects who have previously received a total of $25,000 or more in grant funds,
or a single award in the amount of $500,000 or more, and have an approved
EEOP on file with OCJP, are required to submit an annual update of their EEOP
if funds are continued. The timeframe for EEOP updates are the same as are
identified in I) and 2) above and must cover the implementing agency.
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c. State Funded Grants and Community-based Organizations (CBOs)
State funded grants and CBOs are exempt from the federal government requirement of
developing an EEOP, pursuant to 28 CFR, Part 42, Subpart E; however, they are
monitored by the U.S. Department of Health and Human Services in EEO compliance
matters.
d. Additional Requirements for ALL OCJP Grantees
1) In addition to the Certification of Assurance of Compliance (OCJP 656), all OCJP
grantees must have a current year EEO Policy Statement, established by their
agency, posted in a prominent place accessible to employees and applicants (See
Grantee Handbook, Appendix V).
2) The poster entitled "Harassment or Discrimination in Employment is
Prohibited by Law" (See Grantee Handbook, Appendix W) also must be posted
in a conspicuous location accessible to employees and applicants for employment.
This poster may be obtained from the local office of the Department of Fair
Employment and Housing (DFEH).
The Equal Employment Opportunity Program Guidelines may be obtained by contacting
the EEO Compliance Office at (916) 327-3689. Additionally, applicants are encouraged
to contact their Personnel Office or Affirmative Action Office for EEO information and
assistance.
2. Drug-Free Workplace
Senatl) Bill 1120 (Chapter 1170, Statutes of 1990) established the Drug-Free Workplace Act of
1990 ("the Act") which requires grantees to maintain a drug-free workplace, as does the federal
Drug-Free Workplace Act of 1988. By signing the Certification of Assurance of Compliance, the
applicant formally notifies OCJP, as the granting/monitoring agency, that the applicant will
comply with the provisions of the Act.
A copy of the Drug-Free Workplace Certification is included in the Grantee Handbook,
Appendix 0, to serve as a guide for the development of the agency's statement.
3. Environmental Impact
The California Environmental Quality Act (CEQA) (Public Resources Code, Division 13,
Section 21000 et seq.) requires that a Lead Agency (the public agency which has principal
responsibility for carrying out or approving a project which may have a significant effect on the
environn1ent) prepare an environmental document on the project. For purposes ofCEQA, the
Lead Agency is the city or county planning department. If this reQuirement has oreviously been
met. the aoolicant must sign and submit OCJP 656 confirming comoliance.
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NOTE: State agencies applying for OCJP grant funds must meet all CEQA requirements
outlined above. Each agency has the authority to determine which of the designated
categories applies. All notices must be filed with the Office of Planning and Research
(OPR) instead of with a local planning department, and kept on file with the project.
Public school districts and county Offices of Education applying for OCJP grants must also
meet all CEQA requirements. OCJP 656 must be completed and submitted to OCJP. Public
school districts may have lead agency authority to determine which of the designated CEQA
categories applies. Evidence of this category determination must be completed and kept in the
applicant's project files.
All applicants selected for funding other than state agencies, public school districts and county
offices of education should contact their city or county planning department to determine which
of the designated categories listed in Section 2, Evidence of Compliance, applies.
A project is defined as the whole of an action which has a potential for resulting in a physical
change in the environment, directly or ultimately. For the purposes of this package, a project can
include, but is not limited to:
. An activity involving the issuance of a lease, permit, license, certificate, or other
entitlement for use by one or more public agencies, such as the leasing of real property
from a government agency (e.g., office buildings, warehouses, police stations or shelters);
. An activity involving the amendment of zoning ordinances, or the amendment of a local
General Plan.
In order for OCJP to approve the funding of projects selected for funding the applicant must
complete and sign the Certificate of Assurance of Compliance (OCJP 656) and maintain
evidence ofCEQA compliance on file, The process for completing these requirements is as
follows:
a. Assurance of Compliance - Environmental Impact Statement
All applicants selected for funding must submit the OCJP Certification of Assurance of
Compliance (OCJP 656) signed by the person authorized by the governing board to sign
the Grant Award Agreement. This is the same signature as appears on line 13 ofthe
Grant Award Face Sheet.
b. Evidence of Compliance
Such evidence of compliance must be maintained on file as part of the project's
administrative requirements and may be anyone of the four designated categories
described below.
A sample format is included in the Grantee Handbook, Appendix U. The
applicanVgrantee may present this form to the Lead Agency for review. The planning
department may sign this form, or may prepare a document which describes the
applicant's compliance with CEQA.
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1) Category I
A statement, signed and dated by the planning department, citing the CEQA
Guidelines (California Administrative Code, Title 14, Division 6, Section 15061
(b )(3)) and stating that the Lead Agency can say with certainty that there is no
possibilitv that the activity in question may have a significant effect on the
environment and that the project is not subject to CEQA.
2) Category 2
A Notice of Exemption filed with the county clerk of the county or counties in
which the project will be located, if the proposed project falls under the provisions
for statutory or categorical exemptions of the CEQA Guidelines (California
Administrative Code, Title 14, Division 6, Sections 15260-15329). Such filing
will result in a date stamped on the notice, Normally, this notice is filed by the
planning department. The applicant may file the notice instead, but must maintain
a certified document issued by the planning department stating that this agency
has found the project to be exempt. As evidence of CEQA compliance, a date
stamped copy of that notice must be maintained by the applicant in the project
files.
3) Category 3
A Neeative Declaration prepared in accordance with CEQA Guidelines
(California Administrative code, Title 14, Division 6, Section 15000 et seq.), if
the proposed project is determined to have no potential to significantly effect the
environment. As part of the Negative Declaration process, the planning
department must give the general public and affected public agencies an
opportunity to review the proposed Negative Declaration, and must consider any
comment. After completion of the Negative Declaration process, a Notice of
Determination must be filed with the county clerk within five (5) working days
after the Lead Agency approves the project. A copy of the Notice of
Determination must also be filed with the Office of Planning and Research State
Clearinghouse, As evidence ofCEQA compliance, a date stamped copy of that
notice must be maintained by the applicant in the project files.
4) Category 4
An Environmental Impact Report (EIR) prepared in accordance with the
CEQA guidelines, if the proposed project may significantly impact the
environment. As with the Negative Declaration, the EIR must be circulated for
public and agency review, Additionally, the planning department must respond in
writing to any comments made on the draft EIR, and must adopt measures to
mitigate any environmental impacts that have been determined to be significant,
or provide justification as to why mitigation of an impact is not feasible.
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At the end of that process, a Notice of Determination (NOD) must be filed with
the County Clerk within five (5) working days after the Lead Agency approves the
project. A copy of the NOD must also be filed with the State Clearinghouse. As
evidence ofCEQA compliance, a date stamped copy of that notice must be
maintained by the applicant in the project files,
4. Lobbying
OClP grant funds shall not be used for the purposes of lobbying (see Grantee Handbook, Section
2240.2).
As required by Section 1342, Title 31 of the U.S. Code, applicants selected for funding must
review and certify that no federal funds will be used for lobbying. By signing the Assurance of
Compliance form, the applicant formally certifies to notify OCl?, as the granting/monitoring
agency, that the applicant selected for funding will comply with the provisions of the Act.
5. Debarment, Suspension and Other Responsibility Matters - for federally funded projects
only
Applicants selected for funding must certifY that they will adhere to Executive Order 12549,
Debarment and Suspension. By signing the Assurance of Compliance form in the Grant Award
Forms Package, the applicant certifies to that effect.
6. Proof of Authority from City Council/Governing Board
Applicants selected for funding must obtain written authorization from the city council/governing
board that the official executing the agreement is, in fact, authorized to do so. By signing the
Assur<p1ce of Compliance form in the Grant Award Forms Package, the applicant certifies that
said written authorization will be obtained, and maintained on file and readily available upon
demand.
7. Immigration and Naturalization Requirements
Applicants selected for funding will complete and keep on file, as appropriate, the Immigration
and Naturalization Service Employment Eligibility Form (1-9). This form is to be used to verify
persons employed by the recipient are eligible to work in the United States of America.
8. Controlled Substance Testing
Applicants agree to have a policy of testing appropriate categories of juveniles within the
juvenile system, in place or agree to submit a plan to OCJP prior to the start date of the grant
period.
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Certification of Assurance of Compliance
OCJP.656 with JAIBG Additions (Rev. 12100)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Note: There are different requirements for state and federal funds. (Those affecting only
federally funded projects are identified.)
!, Judith Valles ,herebycertifythat:
(official authorized to sign grant award; same person as line 13 on Grant Award face Sheet)
GRANTEE:
City of San Bernardino
IMPLEMENTING AGENCY:
San Bernardino Polirp nppertmpnt
PROJECT TITLE:
San Bernardino Juvenile Accountability Project
will adhere to all of the Grant Award Agreement requirements (state and/or federal) as directed
by the Office of Criminal Justice Planning including, but not limited to, the following areas:
I. Equal Employment Opportunity
II. Drug-Free Workplace Act of 1990
III. California Environmental Quality Act (CEQA)
IV, Lobbying
V. Debarment, Suspension, and Other Responsibility Matters
VI. Proof of Authority from City Council/Governing Board
VII, Immigration and Naturalization Service Requirements
VIII. Controlled Substance Testing
I. EQUAL EMPLOYMENT OPPORTUNITY (EEO)
A. General EEO Rules and Regulations (state and federal)
The applicant selected for funding acknowledges awareness of, and the
responsibility to comply with, the following Equal Employment Opportunity
requirements by signing the Grant Award Face Sheet (OCJP A301), including this
Certification of Assurance of Compliance, and submitting the application to the
Office of Criminal Justice Planning (OCIP).
I. California Fair Employment and Housing Act (FEHA) and Implementing
Regulations, California Administrative Code, Title 2, Division 4, Fair
Employment and Housing Commission.
. 2. California Government Code Article 9,5, Sections 11135-11139.5 and
Implementing Regulations, California Administrative Code, Title 22,
Sections 98000-98413,
3. Title VI of the Civil Rights Act of 1964.
Certification of Assurance of Compliance
OCJP.656 with JAlBG Additions (Rev. 12/00)
4. Title V, Section 504 of the Rehabilitation Act of 1973 (29 USCS Section
974) and Federal Department Regulations on its implementation;
Government Code Section 4450, et seq.
5. Subtitle A, Title II of the Americans with Disabilities Act (ADA), 42 USC
Sections 12131-12134 and U.S. Department of Justice implementing
regulations, 28 CFR, Part 35.
6. U.S. Department of Justice Regulations, 28 CFR, Part 42, Equal
Employment Opportunity, Policies and Procedures
Federal and state agencies have the legal right to seek enforcement of the above
items of this assurance of compliance.
All appropriate documentation must be maintained on file by the project and
available for OCJP or public scrutiny upon request. Violation of these provisions
may result in withholding of grant funds by OCJP.
B. The following apply to federally funded grants only:
Note: Effective Fiscal Year 1992/93, the Federal criteria and requirements
apply to the "implementing agency" responsible for the day-to-day operation
of the project (e.g., Probation Department, District Attorney, Sheriff).
1. Criteria for Federal EEO Program Requirements for Grants in the Amount
of $25,000-$499,999, (Does not apply to community-based
organizations),
Federal regulations require qualified recipient agencies of federal financial
assistance to prepare an Equal Employment Opportunity Program (EEOP)
upon meeting all of the following criteria:
a, Grantee has 50 or more employees.
b. Grantee has received a total of $25,000 or more in grants or
subgrants since 1968. .
c. Grantee has a service population of 3% minority representation (If
less than 3% minority population, the EEOP must be prepared to
focus on women).
The EEOP must be developed for the implementing agency responsible for
the day-to-day operations of the program.
2. Assurance ofEEOP for Federal Grants of $25,000-$499,999
This implementing agency has formulated, or will formulate, implement,
and maintain an EEOP within 60 calendar days of the date the Grant
Award Face Sheet (OCJP A30l) is signed by the Executive Director of
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Certification of Assurance of Compliance
OCJP.656 with JAIBG Additions (Rev. 12/00)
OCJP, I also certify that the EEOP is/will be on file in the following
Affirmative Action (A.A.) Office:
A.A. Officer:
Wallace Green
Title:
Assistant to the Mayor / EEO Officer
Address:
300 North '0' Street, San Bernardino CA 92402
Phone:
909-384-5004
The EEOP is available for review or audit by officials ofOCJP or the Federal
Government, as required by relevant laws and regulations,
Additionally, I agree to submit a copy of said EEOP to OCJP (Attention: EEO
Compliance Officer) within 60 calendar days of the Executive Director's signature
on the OCJP A301.
3. Federal Grants of$500,OOO and Above
All applicants for federal grant funds of$500,000 or more will submit a
copy of their EEOP (developed for the implementing agency), or federal
letter of compliance, to OCJP with the second stage aoolication forms,
4. EEOP Updates for Continuing Federal Grants
Projects that have previously received a total of $25,000 or more in federal
grants, or a single award in the amount of $500,000 or more, and have an
approved EEOP on file with OCJP, are required to submit an annual
update of their EEOP if funds are continued, The timeframe for EEOP
updates are the same as identified in Section B, 2 and 3 above.
C. The following apply to all OCJP grantees:
1. In addition to this Certification, all OCJP grantees must have a current
EEO Policy Statement, established by their agency, posted in a prominent
place accessible to employees and applicants; and
2. The poster entitled "Harassment or Discrimination in Employment is
Prohibited by Law" also must be posted in a conspicuous location
accessible to employees and applicants. This poster may be obtained from
the local office of the Department of Fair Employment and Housing,
II. CALIFORNIA DRUG-FREE WORKPLACE ACT OF 1990 AND FEDERAL
DRUG-FREE WORKPLACE ACT OF 1988 REQUIREMENTS
The above-named organization(s) will comply with the California Drug-Free Workplace
Act of 1990 of California Government Code Section 8355, et seq., and the Federal Drug-
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Certification of Assurance of Compliance
OCJP.656 with JAIBG Additions (Rev. 12100)
Free Workplace Act of 1988, and implemented as 28 CFR, Part 67, Subpart F, for
grantees, as defined in 28 CFR, Part 67, Sections 67,615 and 67.620 by:
A. Publishing a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for violations, as
required in Government Code Section 8355(a).
B. Establishing a Drug-free Awareness Program as required by Government Code
Section 8355(b), to inform employees about all of the following:
I. The dangers of drug abuse in the workplace;
2. The organization's policy of maintaining a drug-free workplace;
3. Any available counseling, rehabilitation and employee assistance
programs;
4. Penalties that may be imposed upon employees for drug abuse violations,
C. Providing as required by Government Code Section 8355(c) that every employee
who works on the proposed grant:
1, Will receive a copy of the company's drug-free policy statement;
2, Will agree to abide by the terms ofthe company's statement as a condition
of employment on the contract or grant.
D. Notifying the employee in the statement required that, as a condition of
employment under the grant, the employee will:
I. Abide by the terms of the statement;
2. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five (5)
calendar days after such conviction.
E. Notifying the agency, in writing, within ten (10) calendar days after receiving
notice as required above from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice,
including position, and title to: Department of Justice, Office of Justice Programs,
ATTN: Control Desk, 633 Indiana Avenue, N.W" Washington, DC 20531.
Notice shall include the identification number(s) of each affected grant.
F. Taking one of the following actions, within 30 calendar days ofreceiving notice,
with respect to any employee who is so convicted:
\. Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended;
2. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency.
4
Certification of Assurance of Compliance
OCJP.656 with JAIBG Additions (Rev. 12/00)
G. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of the above requirements,
III. CALIFORNIA ENVIRONMENT AL QUALITY ACT (CEQA)
The above-named organization(s)/individual(s) will comply with the California
Environmental Quality Act (CEQA) requirements as stated in the Public Resources Code,
Division 13, Section 21000 et seq. and all other applicable rules and regulations.
All appropriate documentation will be maintained on file by the project and available for
OCJP or public review upon request.
IV. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28 CFR, Part
69, for persons entering into a grant or cooperative agreement over $100,000, as defined
at 28 CFR, Part 69, the applicant certifies that:
A. No federally appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
making of any federal grant, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this federal grant or
cooperative agreement, the undersigned shall complete and submit Standard Form
_ LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.
C. The undersigned shall require that the language of this certification be included in
the award documents for all sub awards at all tiers [including subgrants, contracts
under grants and cooperative agreements and subcontract(s)) and that all
subrecipients shall certify and disclose accordingly.
V. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(applies to federally funded grants only)
As re~uired by Executive Order 12549, Debarment and Suspension, and implemented at
28 CFR, Part 67, for prospective participants in primary covered transactions, as defined
at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a state or federal court, or
voluntarily excluded from covered transactions by any federal department or
agency,
5
Certification of Assurance of Compliance
OCJP.656 with JAIBG Additions (Rev. 12/00)
B. Have not, within a three-year period preceding this application, been convicted of
or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property.
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with, commission of any of the
offenses enumerated above.
D. Have not, within a three-year period preceding this application, had one or more
public transactions (federal, state, or local) terminated for cause or default.
Where the applicant is unable to certify to any of the statements in this certification, he or
she shall attach an explanation to this application.
VI. PROOF OF AUTHORITY FROM CITY COUNCIL/GOVERNING BOARD
The above named organization accepts responsibility for and will comply with the
requirement to obtain written authorization from the city council/governing board in
support of this program. The Applicant agrees to provide all matching funds required for
said project (including any amendment thereof) under the Program and the funding terms
and conditions of OCJP, and that any cash match will be appropriated as required. It is
agreed that any liability arising out of the performance of this Grant Award Agreement,
including civil court actions for damages, shall be the responsibility of the grant recipient
and the authorizing agency. The State of California and OCJP disclaim responsibility of
any such liability. Be it further resolved that grant funds received hereunder shall not be
used to supplant expenditures controlled by this body.
The Applicant is required to obtain written authorization from the city council/governing
board that the official executing this agreement is, in fact, authorized to do so. The
Applicant is also required to maintain said written authorization on file and readily
available upon demand.
VII. IMMIGRA nON AND NA TURALIZA nON REQUIREMENTS
JAIBG Grantees are required to complete and keep on file, as appropriate, the
Immigration and Naturalization Service Employment Eligibility Form (1-9). This form is
to be used to verify persons employed by the recipient are eligible to work in the United
States of America.
6
___ ____ _ ---~---- ,---" ._VV/
VIII. CONTROLLED SUBSTANCE TESTING
JAIBG Grantees agree to have a policy of testing appropriate categories of juveniles
within the juvenile system, in place or agree to submit a plan to OCJP prior to the start
date of the grant period.
All appropriate documentation must be maintained on file by the project and available for
OCJP or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of tbe grant or both and
tbe grantee may be ineligible for award of any future grants if the Office of Criminal
Justice Planning (OCJP) determines that any of the following has occurred: (1) the
grantee bas made false certification, or (2) violates the certification by falling to carry out
the requirements as noted above.
I CERTIFICATION I
I, the official named below, am the same individual authorized to sign the Grant Award Agreement
[line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the
contractor or grant recipient to the above described certification. I am fully aware that this
certification, executed on the date and in the county below, is made under penalty of peIjury under
the laws of the State ofCalifomia. )/.. .'
Authorized Official's Signature:l/ /t ( ( (---
. /' '.
Authorized Official's Typed Name: I IJUdith Valles
I / .
Authorized Official's Title: Ma/or of the City of San Bernardino
j
Date Executed:
Federal ID Number: 95-6000-772
Executed in the City/County of: San Bernardino / San Bernardi no
City/County/cao Financial Officer's, ~ 4
;i U. '1..,4
City Manager's or County Administrator's Signature:
p
City/County/cao Financial Officer's,
City Manager's, or County Administrator's Typed Name: Fred Wilson
City/County/cao Financial Officer's,
City Manager's, or County Administrator's Title: City Administrator
7
COORDINATED ENFORCEMENT PLAN (CEP) SUMMARY
1. Year: 2. Project Title: 3. Grant Period: 4. Federal Funds: $ 90,423
JAIBG San Bernardino Juvenile June 30. 2002 Match Funds: $ 10,047
2002 Accountability Project to June 29. 2003. Total Proiect Cost: $ 100,470
5. Applicant Unit of Local Government 6. Implementing Department/Agency
Name: City of San Bernardino Name: San Bernardino Police Department
Address: 300 North '0 I Street Address: 710 North '0' Street
San Bernardino CA 92402 San Bernardino CA 92401
Phone: 909-384-5122 Fax: 909-384-5138 Phone: 909-384-5658 Fax: 909-388-4840
e-mail: e-mail:
7. Problem Statement:
There are over 600 juvenile offenders under probation supervision in the city. San
Bernardino has a drug and gang problem. The project will hold accountable those persons
who are on probation and deter them from further criminal activity.
8. Project Budget
Personnel Services: Operating Expenses: Equipment: Total Project Cost:
$ 100,470 $ ~O- $ -0- $100,470
9. Projected Number of Juveniles to be Served.
Directly Served: 600 Indirectly Served: 1,500 Total Served: 2, 100
10. Waiver of Minimum Percent Allocation Requirements (Check One):
:0: The JCEC/RJCEC does!!2! request a waiver of minimum allocation requirements.
0 The JCEC/RJCEC has determined that the interests of public safety and juvenile crime control will
be better served by expending funds other than the 45 percent and 35 percent minimums in specified
program areas (See CEP Narrative for justification).
11. Program Description
a) Program Purpose Area (Number & Title): 2
Funds Allocated: $ 50,235
% of (Total Project Cost - Admin Costs): 50
Program Activities:
The San Bernardi no Pol ice Department (S8PD) wi 11 fund one additional pol i ce offi cer t
work with a probation officer funded under Purpose Area #3. Teams will receive referral
from criminal justice institutions (courts and/or court schools) concerning juvenil
offenders who have demonstrated negati ve behavi or and work with criminal justice
institutions to modify behavior, provide interventions, and/or hold them accountable.
b) Program Purpose Area (Number & Title): 3
Funds Allocated: $50,235
% of (Total Project Cost - Admin Costs): 50
Program Activities:
The San 8ernardino County Probation Department (as sub-grantee) will fund one additiona
probat i on offi cer to work with a po 1 ice offi cer funded under Program Purpose Area ~2
Teams will contact juvenile offenders, provide intervention, and conduct curfew/p~obat~o
term compliance checks to ensure the smooth and epeditious administration of the Juvenll
justice system.
-
COORDINATED ENFORCEMENT PLAN (CEP) SUMMARY (Continued)
11. Program Description (Continued)
c) Program Purpose Area (Number & Title): N/ A
Funds AIlocated: $
% of (Total Project Cost - Admin Costs):
Program Activities:
d) Program Purpose Area (Number & Title): N/A
Funds AIlocated: $
% of (Total Project Cost - Admin Costs):
Program Activities:
e) Program Purpose Area (Number & Title):
Funds AIlocated: $
% of (Total Project Cost - Admin Costs):
Program Activities:
12. Official Responsible for Project
Signature:
Date:
Typed Name: Jenifer Aragon
Title: Captai n
COORDINATED ENFORCEMENT PLAN NARRATIVE
PROBLEM STATEMENT
There are over 600 juvenile offenders under probation supervision in the city. San Bernardino
has a drug and gang problem. The project will hold accountable those persons who are on
probation and deter them from further criminal activity.
The City of San Bernardino had a population of approximately 185,000. Street crime, drug
sales, and gang activity continue to be issues. In 200 I, San Bernardino police arrested over
1,000 juveniles for street crimes including assaults, injury, or homicide. Crimes were frequently
perpetrated with firearms since in two-thirds of the homicides the weapon causing death was a
firearm.
Many juveniles who commit these crimes are under the jurisdiction of the courts or are under
informal probation contracts. On any given day there are over 600 juveniles under probation
supervision in the City of San Bernardino.
Many violent crimes in San Bernardino occur after dark. Traditionally probation officers have
worked standard day shifts and do not supervise clients during evening or weekend hours.
Violations occurring during evening hours or on weekends are rarely discovered unless a crime
is committed and investigated by the police department.
San Bernardino County is home to many children who are exposed to one or more of the
following risk factors:
One out of six children are born to drug using mothers.
Thirty percent of the city's children receive some form of public aid.
Those children 10-19 years of age are more likely to die from a homicide than a car
accident.
More illegal clandestine methamphetamine laboratories per capita are found 111 San
Bernardino County than in any other jurisdiction in the United States.
Over 10,000 juveniles identified as gang members reside in the County of San
Bernardino.
PROGRAM DESCRIPTION
This grant will fund one two-person team consisting of one probation officer and one police
officer. This team will work with four other teams having the same personnel makeup and
funded through a BJA grant awarded to San Bernardino County Probation.
The teams will work shifts and hours detennined to be critical for juvenile activity. These hours
will change according to needs such as time of year, if school is in or out of session, special
events, and activity as detennined by crime analysis and field activity. By remaining flexible in
scheduling, the teams can continue to be deployed in the most efficient manner to meet the needs
of the juveniles and the community.
The teams will contact probation officers with case loads to get referrals for home calls. These
probationers will be contacted at home for compliance checks during times Probation normally
does not work. As new probationers are released to the community, either with new court terms
or through such programs as Aftercare and Success, they will be contacted expeditiously by a
team. The teams will report back to the case agent regarding the juvenile's compliance to terms
and take appropriate actions on scene if the situation dictates.
The officers will also contact juveniles in public in order to monitor probationers and to deter at-
risk juveniles from illegal activities. They will also monitor school activity, including grades and
attendance, to ensure compliance with tenns.
Recognizing that appropriate actions are dependent on each juvenile's situation, vanous
responses will occur from these contacts. During the contacts, the probationer, and his/her
family, will be given infonnation on how to contact the team for further assistance.
The teams, in cooperation with the assigned case agent, will determine if alternative programs
are needed. These will include referrals to local community based programs including anger
management, grief counseling, victim awareness, drug counseling, parenting, and others as the
need is identified. The probationer's progress will be monitored and the teams will take
appropriate follow up actions.
The goal is the success of the juvenile through probation and after. Recognizing this, various
alternative programs will be developed. Those clients successfully completing altemative
programs and complying with terms will be eligible for group trips to local events with the team,
allowing interaction and mentoring in a relaxed environment. Those needing a different input
for success will take part in other programs including "scared straight" type field trips to CY A
and state prison. Other programs will be developed including a boot camp with short-term
residency and extended weekly alternative program attendance.
Realizing youth need an alternative to anti social behavior, alternative athletic endeavors for
evenings and weekends will be examined. Among these will be a "night hoops" basketball
league and the "Summit Club" which involves several weeks of short tenn hiking focusing at a
goal. Both of the programs will provide alternatives to criminal activity and open opportunities
for mentoring. Other programs will be examined and developed toward this goal.
ACTIVITIES EMPLOYED WITHIN THE PROGRAM PURPOSE AREAS
The San Bernardino Juvenile Crime Enforcement Coalition approves the expansion of police
officer/probation officer teams with the City of San Bernardino. The funds will be used to add
one additional police officer/probation officer team to an eight-person team funded through BJA.
Monies expended under Program Purpose Area #2 will be used to fund a police officer position
in the Police Department. Monies expended under Program Purpose Area #3 will be used to
fund a probation officer position in the Probation Department.
Program Purpose Area #2 - "Developing aud Administering Accountability Based
Sanctions for Juvenile Offenders"
Dollar Amount and Allocation Percentage
$50.325 / 50%
The San Bernardino Police Department will fund one additional Police Officer to work with one
Probation Officer assigned to the program. The officer will be assigned full time to the program
and costs not covered by the grant award will be paid by the city.
There are approximately 600 juveniles on formal probation in the city at any time. Each one has
unique circumstances, which affect their probability for successful completion of probation, The
funded team, in partnership with 4 other teams funded by another grant, will evaluate each
juvenile to determine the best way to deal with the individual circumstances.
In some cases the teams will determine the juvenile has no need for extra attention and there will
be very little contact. In other cases circumstances will dictate additional contact for the purpose
of helping the juvenile successfully complete probation. The first goal of the program is to
contact 100% of all probationers within 10 days of being released into the community, These
contacts will be followed up by contacts at home during compliance checks including court
imposed curfew compliance checks. The subjects will also be monitored for violations of public
curfew ordinances at night and during school hours. The goal for this grant period is 3,500 of
these type checks.
Realizing these juveniles also function in places other than the home they will also be monitored
and contacted in public and while in school. This allows the teams to monitor activities in places
where the juvenile does not expect contact with the officers and allows officers to see who the
juveniles are associating with. The goal for this grant period is 4,000 of these type contacts.
With the goal of best serving the juveniles and the community the teams will evaluate and refer
the juveniles to alternative programs based upon their needs and activities. For those needing
counseling the team has a partnership with the community based Family Service Agency. This
agency provides evaluation and counseling of the juvenile, and other family members as
applicable. Many referrals to this program will be from the initial contact visit in the home. Other
referrals will be made to programs already in place in probation.
Those not complying with their court terms will be mandated to field trips based on their
activities. These include day trips to California Youth Authority or a state prison facility. The
purpose of these trips is to expose the juveniles to the consequences their actions could bring. Al
these trips include interaction with inmates to allow the juveniles to see how they progressed
from minor crimes, often with probation, to incarceration.
Those complying with terms are offered a chance to take a field trip, with officers, to a different
venue. These are designed to be positive experiences which include sporting events and activities
such as whale watching. They are designed to reward those trying to do well and to provide a
mentoring opportunity for the officers in a non-traditional environment.
Other programs will include summer time athletic programs at a local gym and an employment
workshop prior to the end of the school year.
The goal for this grant period is to involve 300 juveniles in these various programs. This is one
of the most evolving aspects of the program as the needs of the juveniles continue to change so
these programs must also continue to change.
All the facets of this purpose area are based on making the juveniles accountable for their
actions. Each is to be evaluated as an individual and the program conforms to their needs.
Program Purpose Area #3 - "Hiring Additional ...Probation Officers...to Ensure the
Smooth and Expeditious Administration of the Juvenile Justice System"
Dollar Amount and Allocation Percentage
$50.235 / 50%
Funds under this program will be used to fund a Probation Officer assigned full time to the
program and assigned to work with the Police Officer funded under Program Purpose Area #2.
The funds will not cover the cost of a full time officer so Probation will provide the remaining
required funds for this position.
The goal of this program is the success of those juveniles who have been place on court terms. In
order to do this the activities employed in Program Purpose #2 will be employed. Because of this
high supervision violations will be found and appropriate actions will be taken.
Based upon the previous grant period's activities it is expected there will be 700 juvenile arrests
and an additional 350 citation releases. The goal of the program is not to arrest juveniles but
rather to help them to succeed. For this reason the probation officer assigned to this program will
be involved in the cases of arrest or citation.
By involving the Probation Officer in these cases the juvenile will receive sanction based upon
their actual circumstances. In most cases the Probation Officer assigned through normal
probation programs does not have the level of contact with their juveniles that the IMPACT
officer has. The IMPACT officer has the ability to follow the case, recommend sanctions, and
follow up after the sanctions are imposed. By doing this the juvenile has the greatest possibility
of success, Those not complying will receive more serious sanctions which could include
removal from the home.
OUTCOMES
The outcomes of the program will be measured by activities such as home compliance checks,
narcotics and firearms confiscations, and compliance to terms. Another measure of success will
be the referral to alternative programs and the successful completion of these programs.
Probation will be contacted to determine the effect on case management, compliance, and
success of assigned probationers.
Responsible Person / Agency - Lieutenant Roger Poyzer, San Bernardino Police Department
JAIBG JUVENILE CRIME ENFORCEMENT COALITION MEMBERSHIP
Applicant: City of San Bernardi no
Implementing Agency (if applicable): San Bernardi no Po 1 i ce Department
Project Title: San Bernardino Juvenile Accountability Project
Grant Number (to be entered by the Office of Criminal Justice Planning):
Provide the name, title, organization, address, and telephone number for each of the eight
member categories below. An appropriate designee must be listed, representing each
agency category.
Police
Name: Garrett W. Zimmon
Title: Chief of Police
Organization: City of San Bernardi no
Address: 710 North 'D' Street
Phone: 909-384-5607
Prosecutor
Name: Dennis Stout
Title: Di stri ct Attorney
Organization: County of San Bernardi no
Address: 316 N. Mt. View Avenue
Phone: 909-387-6603
Sheriff
Name: Gary Penrod
Title: Sheriff
Organization: County of San Bernardi no
Address: 655 E 3rd Street
Phone: 909-387 -3669
Probation
Name: Raymond B. Wingerd
Title: Ch i ef Probat ion Offi cer
Organization: County of San Bernardi no
Address: 175 W 5th Street
Phone: 909-387-5693
Juvenile Court Schools
Name: The Honorab 1 e Donna Gunnell-Garza Name: Herbert R. Fi scher, Ph. D.
Title: Pres i ding Judge of the Juvenil e Court Title: Superi ntendent of Schoo 1 s
Organization: County of San Bernardi no Organization: San Bernardi no County Schools
Address: 900 E. Gilbert Street Address: 601 North' E' Street
Phone: 909-387-7541 Phone: 909-387-4386
Community Service
Crime Prevention Organization
Title: Kent Paton
Organization: Chi 1 dren' s Network
Address: 385 N. Arrowhead Av. S.B.
Phone: 909-387-8974
Additional Members (optional)
Name:
Title:
Organization:
Address:
Phone:
Business
Title:
Organization:
Address:
Barbara J. Bondiman
President
Civildesign Corporation
588 W. 6th St, San Bernardino
909-B85-3806
Phone:
Name:
Title:
Organization:
Address:
Phone:
BUDGET NARRATIVE
The police officer is responsible for working in conjunction with the probation officer. The
officer will ensure that juvenile offenders are held accountable for their actions and will impose
interventions and enforce appropriate sanctions for inappropriate behavior (Program Purpose
Area #2). The officer enforces laws, investigates crimes, and assists the probation officer in
curfew and probation compliance checks. The officer completes crime reports as necessary as
well as completes reports to the juvenile courts regarding the activities of juvenile offenders
under the jurisdiction of the court(s). The officer intervenes and counsels juvenile offenders and
provides referrals.
The probation officer is responsible for working in conjunction with a police officer. The
probation officer will ensure the smooth and expeditious administration of the juvenile justice
system (Program Purpose Area #3) through curfew and probation compliance checks. The
probation officer enforces laws, investigates crimes, assists the police officer, completes crime
and casework reports and is a liaison between the juvenile offender and the appropriate court(s).
The probation officer counsels and intervenes with juvenile offenders and provides referrals to
appropriate community agencies / organizations.
NOTE: The partners in this project (San Bernardino Police Department and the San
Bernardino County Probation Department) will share the proceeds from the JAIBG grant
equally. The partners are aware that their half of the funds provided will not cover the salaries of
the police officer or probation ofticer in their entirety and the balance of funds required will
come from other sources. This includes the cash match of$10,047.
Both San Bernardino County Probation and the San Bernardino Police Department have agreed
to provide one officer each full time to the program. Each agency has agreed to provide the
additional funding required to pay for the portion of the position not covered by grant funds.
BUDGET CATEGORY AND LINE-ITEM DETAIL
A. Personal Services - SalarieslEmployee Benefits
.
COST
Personnel Costs
Unit Costs
Probation officer - FTE
$90,178
62,014
$50,235
50,235
P-1 (police officer) - FTE
TOTAL
$100,470
OCIP-A303a (Rev. 7/97)
BUDGET CATEGORY AND LINE-ITEM DETAIL
B. Operating Expenses COST
N/A
TOTAL -0-
.
OCJP-A303b (Rev. 7/97)
BUDGET CATEGORY AND LINE-ITEM DETAIL
C. Equipment COST
N/A
CATEGORY TOTAL -0-
PROJECT TOTAL $100 470
FUND DISTRIBUTION FEDERAL STATE CASH IN-KIND MATCH
MATCH
t. Amount of Funds $90,423 N/A $10,047 N/A
2. Percentage of Funds 90% N/A 10% N/A
OCJP-A303c (Rev. 7/97)
JAIBG 2002 AWARD ALLOCATION WORKSHEET
I) Unit of Local Government Direct Grant Amount
(See Program Guidelines, Appendix A)
(A)$ 90,423
2) Additional Direct Grants received from other eligible recipients:
(See Program Guidelines, Appendix A. Use additional sheet ifneeded.)
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
Total from additional sheet (if needed) $
Total amount received from other recipients
(B)$ -0-
(C)$90,423
3) Total Amount of Federal Award (Calculation A + Calculation B above)
If you are applying funds toward construction ofa Permanent Juvenile Correctional Facility (PJCF) then
use the alternate calculation found in the box on page two for items 4 & 5 below:
4) Total Project Cost [(Calculation C x 10) + 9]
(D)$100,470
5) Cash Match (Calculation D - Calculation C)
(E)$ 10,047
6) Administrative Costs to be Charged to Grant
(F)$ -0-
7) Total Funds Available for Program Purpose Areas
(Calculation D - Calculation F)
(G)$100,470
8) Amount Funded to Program Purpose Areas 3-9: 3
4
5
6
7
8
9
IS
IS
IS
IS
IS
IS
IS
$50,235
$
$
$
$
$
$
Total Amount Funded in Program Purpose Areas 3-9
(H)$ 50,235
9)
Minimum Funds Required in Program Purpose Areas 3-9
(Calculation G x .45)
(1)$ 22,606
JAIBG 2002 AWARD ALLOCA nON WORKSHEET
Is Calculation H equal to, or greater than Calculation I?
If not, is a waiver to spend funds differently included?
Yes ---.::... No
Yes No +
10) Amount Funded to Program Purpose Areas \,2 and 10: I
2
10
IS
IS
IS
Total Amount Funded in Program Purpose Areas 1,2 and 10
11) Minimum Funds Required in Program Purpose Areas 1,2 and 10
(Calculation G x .35)
Is Calculation J equal to, or greater than Calculation K? Yes
If not, is a waiver to spend funds differently included? Yes
12) Amount Funded to Program Purpose Areas II and 12:
11 IS
12 IS
Total Amount Funded in Program Purpose Areas 11 and 12
13) Total of all Allocated Funds (Calculation F + H +J +L)
$ 50,235
$
$
(J)$ 50,235
(K)$ 17.582
+ No
No +
$ -0-
$ -0-
(L)$ -0-
(M)$ 100,470
14) Does Calculation M, Total of Allocated Funds, equal Calculation D, Total Project Cost?
Yes + No
Only use the alternate calculations below for Items 4 & 5, if you are using grant funds for the
construction ofPerrnanent Juvenile Correctional Facilities (PJCF). A definition for a PJCF is included
in Program Guidelines, Section 6.
4. Alternate Calculation for Total Project Cost
[((( Calculation C - Amount of Federal Funds for PJCF) x 10) .;- 9) ] + [2 X Amount of Federal Funds for PJCF]
(D)$
5. Alternate Calculation for Cash Match
[((( Calculation C - Amount of Federal Funds for PJCF) x 10),;- 9) ] - [Calculation C - Amount of Federal Funds
for PJCF] + AmountofFederal Funds for PJCF
(E)$
2
FY 2002 JUVENILE ACCOUNT ABILITY INCENTIVE BLOCK GRANT (JAIBG)
PROGRESS REPORT
OFFICE OF CRIMINAL JUSTICE PLANNING
ATTENTION: GRANTS CONTROL
1130 K STREET, SUITE LL60
(916) 324-9124
Following the instructions, please provide the information as indicated.
SUBMIT TWO (2) COPIES OF THE REPORT TO THE ABOVE ADDRESS:
Project Title: San Bernardino Juvenile Accountability Project Grant Award #:
Grantee:
City of San Bernardino
Grant Period:
June 29. 2002 - June 30. 2003
Address:
300 North '0' Street, San Bernardi no Report Period:
Report Prepared By: D. Waldo
Title:
Sergeant
Telephone:
909-384-5658
(Relationship to Project)
day to day responsibility
REPORT
[ ] I" Progress Report: Due October 30, 2002
[ ] 2"d Progress Report: Due January 30, 2003
[ ] 3'd Progress Report: Due April 30, 2003
I ] FINAU4th Progress Report: Due July 30, 2003
[ ] Extension Report: Due 30 days after closure of any
extension period.
BUDGET
Narrative/statistical report to cover first 3 months of operation.
Narrative/statistical report covering first 6 months of operation.
Narrative/statistical report covering first 9 months of operation.
Narrative! statistical report covering entire grant period.
Do only if initial grant period is extended.
DYES
DNO
Are grant funds heing expended in accordance with the Grant Award Agreement?
(If not, ptease explain)
1. Total Grant Award:
2. Total funds Expended to date:
3, Total encumbered but not paid for:
4. Total Grant balance:
$
$
$
$
I CERTIFY THAT THIS REPORT IS ACCURATE AND IN ACCORDANCE WITH OCJP POLICIES AND PROCEDURES.
Captain
Signature - Project Director
Title
Date
FOR OCJP USE ONLY:
D Report accepted as su.J>mitted.
D Report NOT accepted as submitted.
D See attached comments.
Report reviewed by:
Program Specialist
Date
FY 2002 JUVENILE ACCOUNT ABILITY INCENTIVE BLOCK GRANT (JAlBG)
PROGRESS REPORT
PERSONNEL
1 Llsitions Authorized in Grant Award Agreement (Please attach additional pages as needed):
Name of Staff Title % Grant Funded
1. Peck, Devon
Police officer
50%
2. Ratliff, James
Probation officer
50%
3.
4.
DYES
DYES
[ilNO
Have all grant-funded positions been filled?
If NO, please explain below.
Have any of the job duties, as detailed in the Grant Award Agreement, changed.
If YES, please explain below.
Are there any personnel issues which may affect the project objectives and activities.
If YES, please explain below.
[ilYES
DNO
~NO
EQUIPMENT
"1uipment initially authorized in the grant award agreement should be ordered witbin the first four months so that it
,,,n be placed in service during the grant period (Grantee Handbook section 2320). If your equipment purchases exceeds
the space below, please attach a separate sheet to this report. Please detail any problems encountered in ordering/receiving
grant equipment.
DYES
EJN/A
[jNO If the Grant A ward allows for equipment purchases, has any equipment been purchased?
'If YES, please detail below:
Equipment
Cost
Date Ordered!
Received
State Equipment Tag #
Affixed (Yes or No)
1.
2.
3.
4.
5.
TECHNICAL ASSISTANCE
To assist the project in appropriate implementation of the grant award (programmatic and/or administrative), technical
assistance can be provided by your Program Specialist. Projects may request Technical Assistance at any time during the year.
JYES
[jNO Please indicate if Technical Assistance is requested
2
FY 2002 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
PROGRESS REPORT
, roject Title:
Project Goal:
San Bernardino Juvenile Accountability Project
To hol d accountabl e those persons who are on probation and deter them from
further criminal activity.
Projected
Number
State Objective 1 as listed in grant award:
(List Output Measure(s) as listed in grant award)
Arrest of juveniles 700
Curfew/Probation
Compliance checks
Referrals to Alternative
programs
List Outcome Measure(s) as listed
in the grant award and provide
information to date as to what
has been achieved:
3,500
300
\rrest of iuveniles
Curfew/Probation compl~ance checks
Referrals to alternat1ve programs
State Objective 2 as listed in grant award:
(List Output Measure(s) as listed in grant award)
Referrals to court
700
Public contacts
4,000
350
Citat ions
List Outcome Measure(s) as listed
in the grant award and provide
information to date as to what
has been achieved:
Referrals to court
blic contacts
1st
QUARTER
2nd
QUARTER
3rd
QUARTER
4th TOTAL
QUARTER TO DATE
This objective funds one police officer to work with one
lTobation offirer to modify l:ehavior, provide inter\ention,
and hold accountable juvenile offenders.
NARRATIVE
These totals will be taken from statistics
generated by officer activities.
This objective funds one probation officer to work
with one pol ice officer to contact juvenile offenders,
provi de i ntervent i on, conduct comp 1 i ance check s, and
ensure smooth and e peditious administration of the
juvenile justice system.
NARRATIVE
These totals will be taken from statistics
generated by officer activities.
Citations
*Copy this page and attach to list additional objectives and measures stated in the grant award agreement
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