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RESOLUTION NO. 2002-133
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AMENDING AGREEMENT NO. 01-124 WITH THE CITY OF
INGLEWOOD RELATING TO THE PROCESSING OF PARKING CITATIONS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of the City of San Bernardino an Amendment to Agreement No.
01-124 with the City of Ing1ewood relating to citation processing services. A copy of the
Amendment is attached hereto as Exhibit A and incorporated herein by reference.
SECTION 2. The authorization granted hereunder shall expire and be void and of no
further effect if the Amendment is not executed by both parties and returned to the Office of the
City Clerk within 120 days following the effective date of the Resolution.
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20C2-133
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AMENDING AGREEMENT NO. 01-124 WITH THE CITY OF
INGLEWOOD RELATING TO THE PROCESSING OF PARKING CITATIONS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernard!no at a j t. regular meeting thereof, held
on the 6th day of
May
, 2002, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
x
ESTRADA
LIEN
x
x
MCGINNIS
DERRY
x
x
SUAREZ
ANDERSON
x
16 MCCAMMACK
17
18
19
x
r;(~ /;2. u~J<./
Ra~el G. Clark, City Clerk
The foregoing resolution is hereby approved this i?Tl.j day of May
Approved as to
Form and legal content:
lth Valles, Mayor
ty of San Bernardino
By:
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o ~~~2D:2~~
02-82
EXHIBIT "A"
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FACILITIES AGREEMENT 02-82
MANAGEMEt\ll
THIS AGREEMENT is an amendment to Agreement No. 01-124 and is made and
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3 entered into this 9th day of
, 2002, by and between the City of Inglewood,
July
4 hereinafter referred to as "Inglewood," and the City of San Bernardino, hereinafter referred
5 to as "San Bernardino."
6 WHEREAS, San Bernardino and Inglewood previously entered into an agreement for
7 San Bernardino's parking citation services to be automated; and
8 WHEREAS, Inglewood and San Bernardino are desirous of improving the provided
9 computerized parking citation services;
10 NOW, THEREFORE, the parties hereto agree to the following amendments to City of
11 Inglewood Agreement No. 01-124:
12
Article 2 "Equipment" page 3, line 11 through page 4, line 7 is
Section 1.
13
superseded by the following:
14 "Article 2 - EQUIPMENT
15 San Bernardino shall assume all costs associated with the purchase, shipping and
16 handling of its equipment and supplies. Inglewood agrees to provide San Bernardino with the
17 requested number of hand held units and a minimum of one personal computer, which shall
18 be located at the site of San Bernardino's choosing. Each hand held unit shall include, upon
19 purchase, the case, strap and one battery. Inglewood shall provide San Bernardino with the
20 necessary communications equipment to upload the information from the hand held units to
21 the personal computer; software and support. San Bernardino shall purchase supplies from
22 Inglewood at the rates set forth in Exhibit "A".
23 Software, as contemplated by this Agreement, shall mean the computer programs
24 necessary to both issue and process the data collected from the hand held units. Support,
25 as contemplated by this Agreement, shall mean the on-going professional support of the
26 equipment and software by Inglewood. Supplies, as contemplated by this Agreement, shall
27 mean blank ticket stock, envelopes, and batteries for the hand held units.
28 San Bernardino agrees that it shall select a type of hand held unit from the following
29 list and that San Bernardino shall use the selected hand held units for a period of four (4)
. 30 continuous years from the date of purchase. The parties hereto agree that San Bernardino
31 may change the type of hand held units, prior to the expiration of the required four year
32 period, at its sole expense.
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Symbol 1700;and
Radix RX 1, until it is discontinued by the manufacturer and which shall be
A.
B.
3 replaced by the Radix FW 300.
4 In the event of damage to or destruction of any of the equipment provided to San
5 Bernardino by Inglewood, which is covered by a warranty, San Bernardino shall receive any
6 and all benefits of any such warranty. In the event of damage to or destruction of any of the
7 equipment provided to San Bernardino by lnglewood which is either not covered by a
8 warranty or which is excluded therefrom for any reasons, San Bernardino shall be responsible
9 for the cost of repair or replacement, at Inglewood's discretion."
10
Section 2.
The parties hereto agree that Exhibit "A" to City of Inglewood
11 Agreement No. 01-124 shall be and is hereby superseded and replaced by Exhibit "A"
12 attached hereto and incorporated herein as if set forth in full. All fees and costs set forth
13 in Exhibit" A" hereto shall be effective upon execution of this amendment to Agreement No.
14 01-124.
15
Section 3.
Article 5 "Security of DMV Data" page 3, lines 6 through 9, is
16 superseded by the following:
17 "Article 5 - SECURITY OF DMV DATA
18 Inglewood and San Bernardino agree that either prior to or as soon as is practical
19 following the execution of this Agreement, both parties shall execute a Memorandum of
20 Understanding with the California Department of Motor Vehicles. Inglewood and San
21 Bernardino agree that all the terms and conditions contained in the Memorandum of
22 Understanding which they separately execute with California Department of Motor Vehicles
23
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shall be binding on the parties hereto.
The parties hereto agree that the terms and
conditions of security of DMV data include, but are not limited to the following:
25 INFORMATION USE
26 1.
The agency requesting Department of Motor Vehicles information ("Requester") shall
27 not use such records and information for any purpose e"cept that which has been approved
28 by the California Department of Motor Vehicles ("DMV").
29 2.
When a non-law enforcement agency receives information from DMV records that
. 30 indicates a vehicle or vessel has a Department of Justice (DOJ) stop, Requester shall
31 immediately notify local law enforcement of its location, if known.
32 GENERAL SECURITY REQUIREMENTS
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1. Requester shall maintain the security and integrity of the information it receives from
2
DMV. A violation of any provision of the Agreement, whether by omission or commission,
3 shall be grounds for action by the DMV and may result in suspension or termination of
4 service to Requester.
5 2.
Requester shall ensure compliance with all the security provisions of this Agreement.
6 If fraud or abuse is suspected or confirmed, Requester shall notify the DMV's Information
7 Services Branch-Policy Development Unit, by telephone, at (916) 657-5583 within one
8 business day. A written notification containing all facts known to the Requester shall be
9 prepared by the Requester within three business days and mailed to the Department at the
10 following address:
11 Department of Motor Vehicles
Information Services Branch
12 Policy Development Unit- H225
P.O. Box 924890
13 Sacramento, CA 94290-0001.
14 3.
Requester shall require the system administrator and every employee having direct or
15 incidental access to Department records to sign a copy of the Employee Security Statement
16 (INF 1128). upon initial authorization for access to Department records and annually
17 thereafter. A copy of the Requester' s signed statement shall be maintained on file for at
18 least two years following the deactivation or termination of the authorization and shall be
19 available to the DMV upon demand.
20 4.
Requester shall restrict the use and knowledge of requester codes and operational
21 manuals to persons who have signed an Employee Security Statement (INF 1128).
22 5.
Requester shall maintain a current list of names of persons authorized to access DMV
23
records. This list shall be available to the DMV upon demand.
24
6. Access terminals and modems shall not be unattended while in active session unless
25 secured by a locking device that prevents entry or receipt of information, or are placed in a
26 locked room that is not accessible to unauthorized persons.
27 7.
Video terminals, printers, hardcopy printouis, or any other fOi.n of duplication of DMV
28 approved records that are located in public access areas shall be placed so that the records
29 shall not be viewed by the public or other unauthorized persons.
30 8.
All information received from the DMV's files must be destroyed once its legitimate
31 use has ended. The method of destruction for DMV records will be conducive to the type of
32 record requested and shall be done in a manner which eliminates the reproduction or
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identification of the destroyed records in any physical or electronic form.
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9. Other than to a DMV approved vendor or agent, Requester shall not disclose its DMV
3 assigned requester code, either orally or in writing, to anyone who is not in the direct employ
4 of Requester or who has not signed the Employee Security Statement (INF 1128).
5 10.
Requester shall not sell, retain, distribute, provide or transfer any record information
6 or portion record information acquired under this agreement except as authorized by the
7 DMV."
8
Section 4.
The parties hereto agree that all other terms and conditions set forth
9
in City of Inglewood Agreement No. 01-124 shall remain unchanged and in full force and
10
effect.
11
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
12 date first written above.
13 CITY OF INGLEWOOD
14 x1: ~
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Mayor
16
17 ATTEST:
18 #~~,
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HERMANITA V. HARRIS, C C
20 City Clerk
21
TO FORM:
22
23
24 CHARLES E. DICKERSON III
City Attorney
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CITY OF SAN BERNARDINO
ATTEST:
Q~ h. t--e.~,--
Rac~ Clark
City Clerk
APPROVED AS TO FORM AND LEGAL
CONTENT:
'r '.
James F. Penman
City Attorney
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EXHIBIT A
Miscellaneous Fees:
1. Manual Entry of Parking Citations
2. Administrative Support
3. InternetIVRU Credit Card Payments
4. Ticket & Envelope Stock
$0.25 per Citation Manually Entered
$0.35 per Citation Issued
$2.00 per Citation Paid
$0.12 per Citation
Handhelds & Accessories:
Symbol 1700 with Cameo printer
SPT 1700 Spare Battery
Case
$165.00 per month*
$57.20
$66.00
Radix RXl / Radix FW 300 $230.00 per month*
RXI Case $74.80
RXI Strap $8.80
RXl Spare Battery $198.00
*Cost includes: Hardware, software, training, support, and maintenance
Handheld Communications Hardware
Cables $35.00
For Multiple Hand Held Unit Price Yearly Maintenance Extended cost for
After one ear additional 3 rs
4 Port Auto Switchbox $1,756.00 $176.00 $528.00
8 Port Auto Switchbox $2,636.00 $264.00 $792.00
16 Port Auto Switchbox $3,157.00 $352.00 $1,056.00
8 Port PowerCom Box $4,396.00 $396.00 $1,188.00
16 Port PowerCom Box $6,156.00 $616.00 $1,848.00
24 Port PowerCom Box $8,796.00 $880.00 $2,640.00
32 Port PowerCom Box $11,436.00 $1,144.00 $3,432.00
64 Port PowerCom Box $21,996.00 $2,200.00 $6,600.00