HomeMy WebLinkAbout2002-040
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RESOLUTION NO.
2002-40
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
4 DEPARTMENT.
5 WHEREAS, The Director of Parks, Recreation and Community Services Department of
6 the City of San Bernardino has requested authority to destroy certain obsolete records; and
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WHEREAS, said request is in accordance with procedures and requirements of
government Code 34090;
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NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
The records, instruments, books, or papers listed on the attachment and incorporated
herein are no longer required and may be destroyed. Such items are not involved in pending
litigation, are more than seven years old, and are not agreements which are still valid and
existing.
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2002-40
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY
2 RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
DEP ARTMENTo
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
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joint regular
Meeting, thereof,
6 held on the
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day of
February
, 2002, by the following vote, to wit:
4th
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
x
x
LIEN
MC GINN1S
x
SCHNETZ
x
SUAREZ
x
x
ANDERSON
MC CAMMACK
x
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Approved as to form
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~ '/2. C~'--
Ra el Clark, City Clerk
February
,2002.
the
in
The foregoing resolution is hereby approved this
day of
James F. Pemnan
City Attorney
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By: l !f/0.H
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By: ' . iv)..J'. }. (/,!,,"y.7~yYL/~
/ JAMES F. PENMAN, City Attorney
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01103102 dlb
DestsbY Records
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2002-40
Attachment
Exhibit "A"
The Department has the following records, which are no longer needed for the
business of this department:
General Correspondence Files - Calendar Year 1995
Letters and memos relating to routine daily operations
Copies of read files
Copies of agenda items
Information copies of meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records - FY 1994-95
Consisting of Audited Receipt Books, Departmental Deposits, Payroll Work
Sheets, Paid Purchase Orders, and Requests for Payment, Petty Cash Slips, and
Trust Account Records.
Personnel Records - Calendar Year 1995
Consisting of copies of Personnel Action Requests of people no longer employed
by the department and Eligibility Lists.
It is requested that authorization be granted to remove and destroy the above
listed records