HomeMy WebLinkAbout2003-357
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RESOLUTION NO. 2003-357
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE PRIME TIME CHORALIERS FOR THE PROMOTION OF ARTS AND
CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with Prime Time
Choraliers, a copy of which is attached hereto marked Exhibit "A" and incorporated
herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage of this resolution.
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2003-357
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
2 OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE PRIME TIME CHORALIERS FOR THE PROMOTION OF ARTS AND
3 CUL TURE
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
jt.
and Common Council of the City of San Bernardino at a reg. meeting thereof, held on the
15thdayof December ,2003, by the following vote, to wit:
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8 Council Members:
NAYS
ABSTAIN ABSENT
AYES
9 ESTRADA
10 LONGVILLE
x
x
11 MCGINNIS
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x
DERRY
x
SUAREZ
x
14
ANDERSON
x
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16 MCCAMMACK
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x
() J
~-R.c../U..t
Cit Clerk
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,Q u.(/L./c ~
i~71+
day of December ,
The foregoing resolution is hereby approved this
20 2003.
21
22
Jud' Valles, Mayor
. of San Bernardino
23 Approved as to
24 Form and legal content:
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By:
,
2003-357
Synopsis: Prime Time Choraliers
The Prime Time Choraliers was formed in 1986 by Mrs. Millie Marshall
and was an outgrowth of American Association of Retired Persons. The
organization provides an opportunity to senior citizens to enjoy and
share their love of music and performing with many groups in San
Bernardino. The ages of it's members range from 55 to 89.
Citizens of a variety of backgrounds are part of this choir presenting a
varied repertory of musical performance.
. Estimated Attendance - 1,500
. Number of Performances - 20
. Estimated Costs............ ..$3,859.00
. Estimated Income............$1,450.00
. Grant requested was for.....$2,297.00
. Grant award recommended.$2,297.00
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2003-357
AGREEMENT
Fine Arts Funding
THIS AGREEMENT
OF SAN BERNARDINO, a
to as "CityH and the
profit organization,
is entered into between the CITY
municipal corporation, referred
Prime Time Chora1iers, a non-
referred to an "OrganizationH
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 2003-04, in
order to assist in defraying the expense of certain
concerts, shows, festivals, or events of activities
sponsored by Organizations as set forth
Organization's grant proposal (hereinafter "the
proposal") approved by the Fine Arts Commission of
the City. A copy of said proposal is on file in the
Mayor's Office of Cultural Affairs. The terms of the
proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein.
The financial assistance provided for this agreement
is made on a one-time only basis, and receipt of said
funds shall not imply a continuing obligation of the
City beyond the terms of this Agreement.
B. The expenditure is for valid municipal
public purpose, to wit: for the promotion of art
appreciation in San Bernardino, as more fully set
forth in the proposal submitted by Organization.
2. Payment. Upon presentation of a claim to
the Mayor's Office, City shall pay to Organization
from the
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2003-357
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
PRIME TIME CHORALIERS FOR THE PROMOTION OF THE ARTS
AND CULTURE.
budget for the 2003-04 fiscal year, the total sum of
$2,297.00 dollars, to cover the costs per Fine Arts
grant application agreement.
3. Use of Funds. The funds paid to
Organization shall be used solely for the purposes
set forth in Paragraph 1 and in strict compliance
with the provisions set forth in the agreement. No
deviation from the agreement shall be made without
the expressed approval of the City of San Bernardino.
Said funds shall be expended by June 30, 2004, and
any unexpended funds shall be returned to City by
Organization.
4. Accounting. Within 20 days after the
completion of the event, the Organization shall
submit to the Mayor's Office, with copy to the
Director of Finance, an accounting of the actual
expenditures connected with said event as it relates
to the fund which were provided by the City.
Financial records shall be maintained in accordance
with generally accepted accounting principles by
Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books
and records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit the
financial records in accordance with this section
will result in the Organization reimbursing the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the
City, its elective and appointed boards, commissions,
officers, attorneys, agents and employees from all
liabilities and charges, expenses (including counsel
fees), suits or
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2003-357
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
PRIME TIME CHORALIERS FOR THE PROMOTION OF THE ARTS
AND CULTURE.
losses however occurring, or damages arising or
growing out of the use or receipt of the funds paid
hereunder and all operations under this agreement.
Payments hereunder are made with the understanding
that the City is not involved in the performance of
services or other activities of Organization.
Organization and its employees and agents are
independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his cffice in enforcing this agreement on
behalf of the City shall be considered as "counsel
feesH for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining
unpaid hereunder for any reason by mailing a ten-day
written notice to Organization and this agreement
shall terminate ten days after the mailing of such
notice. In event this Agreement is terminated for
reasons of improper use of funds or use of funds for
any purpose other than those authorized, any
unexpended portion of funds provided by City shall be
returned to City. In addition, Organization shall
reimburse to City any funds expended which were used
for any purpose other than those authorized under
this Agreement.
7. Assignment.
assign its interest in
prior written approval
Organization shall not
this Agreement without the
of City.
8. Insurance. Organization shall take out
and maintain during the life of this Agreement such
public liability and property damage insurance,
naming the City, its elective and appointive boards,
commissions, officers, attorneys, agents and
employees as additional
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2003-357
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
PRIME TIME CHORALIERS FOR THE PROMOTION OF THE ARTS
AND CULTURE.
insured by Organization and its agents performing
acts covered by this Agreement from the claims for
personal injury, including death, as well as from
claims for property damage which may arise from
Organization's or its agents' operation hereunder,
whether such operations be by Organization or its
agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(al Public Liability Insurance. In an amount
not less that $1,000,000 for injuries, including, but
not limited to, death, to any person, and subject to
the same limit for each person, in an amount not less
than $100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
$50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder
are to be paid as a salary to any employee of
organization. Organization shall provide worker
compensation insurance in the amount required by
state law if the funds provided hereunder are to paid
as salary to any employee of Organization.
Organization shall require that all rights of
subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be
set forth as a additional named insured in each
policy of insurance provide hereunder.
(d) The Certificate of Insurance furnished to
the City shall require the insurer to notify the City
of any change or termination in the policy.
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2003-357
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
PRIME TIME CHORALIERS FOR THE PROMOTION OF THE ARTS
AND CULTURE.
9. Obligation. Organization hereby
convenants that it has taken all actions necessary to
make the adherence to the obligations imposed by this
agreement a binding obligation of the organization.
10. Notices. All notices herein required shall
be in writing and delivered in person or sent by
certified mail, postage prepaid addressed as follows:
As to City:
As to Organization:
Mayor's Office
City of San Bernardino
300 North "DH Street
San Bernardino, CA. 92418
92404
Chris Hansen,President
Prime Time Choraliers
3935 Conejo Drive
San Bernardino, CA.
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede
all negotiations and prior writing in respect to the
subject matter hereof. In the event of conflict
between the terms conditions or provisions of this
Agreement, and any such document or instrument, the
terms and conditions of this Agreement shall prevail.
12. Non-Discrimination. Organization agrees
that for the term of this Agreement it shall not
discriminate in employment recruitment, hiring,
admission practices, advertising or in an other
manner on the basis of race, color, creed, religion,
national origin, sex, physical handicap, or marital
status.
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2003-357
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
PRIME TIME CHORALIERS FOR THE PROMOTION OF THE ARTS
AND CULTURE.
DATED:
/d - / ~'Cj
CITY OF SAN BERNARDINO
ATTEST: ~Jv....J... ..~ CLt L..
Rachel G. Clark, City Clerk
ORGANIZATION
Approved as to form
and legal content:
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L~ t4'/:':-. ;r;" /-f="i.) Ar',L-.
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James F. Penman
City Attorney
By:
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